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HomeMy Public PortalAbout11-03-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: NOVEMBER 3, 2003 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, P. FAY, J. WALDORF, M. COLLINS, R. SW AL WELL, K. O'CONNELL AND S. THOMSON. OTHERS PRESENT: S.JANIK, VILLAGE CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS,PUBLIC WORKS DEPARTMENT; RANDY JESSEN, PUBLIC WORKS, J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; STEVE LARSON, ENGINEER; AND D. BENNETT, CHIEF OF POLICE. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 62 persons in the audience. PRESIDENTIAL COMMENTS Former Mayor John Peterson presented to the Mayor and Board of Trustees an original . poster of Dan Patch, the race horse. Recognition was given to Jason Neighbors for completing the Class I Wastewater Operators License, Jim Hedman, Patrick Miller, Mark Stofko, Doug Kissel, and Dan Biermann for completing this year's Illinois Public Service Institute's management training program. Presentation to Officer Andrew Grod, Police Officer of the Year 2002. ~ TRUSTEE'S COMMENTS K. O'Connell asked for a remembrance of Dr. Wallin who passed away just recently. S. Thomson requested an update on the status of the pedestrian bridge going from this side and across the railroad tracks. Administrator Burghard addressed the question, stating that last week he received notification that the real estate office of the EJ & E Railroad has agreed to give to the Village a formal agreement to sell right-of-way to the Village, and we in turn will turn over the property to IDOT for construction next Spring. Train whistles were also discussed. P. Fay had questions with regard to leaf and branch pick- up. M. Collins suggested that we start a program recognizing individuals when they donate art/miscellaneous items with a small plaque with engraving under the item. BUSINESS MEETING R. Swalwell moved to amend the Agenda and to table Item #6 and move to the next available Workshop. Seconded by K. O'Connell. Administrator Burghard pointed out that there are a number of School Board members present and this is part of our published Agenda. Vote by roll call. Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes; Trustee Fay, no; Waldorf, 110; Rock, no. Motion fails. Plainfield Village Board of Trustees Minutes November 3, 2003 2 P. Fay moved to approve the Agenda. Seconded by M. Collins. All in Favor. 6 yes, 0 no. Motion carried. J. Waldorf moved to approve the Consent Agenda to include the following: Minutes of Board Meeting October 20,2003; Bills Paid Report for November 3, 2003; Bills Payable Report, November 3,2003; Letters of credit reduction for Champion Creek, Units 1 and 2, Arbor Place, Units 3 and 4, Tuttle Estates, Kensington Club, Unit 3. Adoption of Ordinance 2268 for the rezoning of the Riverview addition from R-1 to B-1 zoning for a parcel located on the Westside ofP1ainfieldlNaperville Road. Seconded by M. Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; 'Waldorf, yes. 6 yes, 0 no. Motion carried. 3. PUBLIC WORKS FACILITY CONSTRUCTION J. Waldorf moved to award the contract for the construction of the new Public Works Facility to F. H. Paschen S. N. Nielsen, Inc. as the lowest responsible bidder at the base bid amount of $7,368,000 and that the Village set aside a $500,000 construction phase contingency. Seconded by P. Fay. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 6 yes, 0 no. Motion carried. 4. ROAD REALIGNMENT DISCUSSION D. Bennett spoke to the Board about realignment possibilities including the feasibility of moving regional traffic and truck traffic out of the downtown area by realigning both U.S. 30 and IL 126 to use 143rd Street, one mile north of Lockport Street, open discussions with IDOT on the realignment of U.S. 30 to use Renwick Road from its existing alignment to IL. 59 and reduce the access of Commercial Street at its intersection with IL 59/U. S. 30 to allow emergency vehicle access only. Also D. Bennett would like to analyze the impact of widening Route 59 through town to three lanes in order to handle the anticipated traffic. Will County now have jurisdiction over 143rd Street and their plan is to improve 143rd Street and then turn jurisdiction over the village. The Village would then turn jurisdiction of 143rd Street over to IDOT to gain jurisdiction over Lockport Street in return. Will COlmty has plans to make the 143rd Street improvements starting in June. Rt. 59 is also scheduled to further widened from Rt. 126 to U. S. Rt. 52. Louis Haussman, Baxter & Woodman told the Board that this project is in IDOT's 5 year plan and has a target date of2007. T. Burghard stated that it is important to go to IDOT soon, and let them know that we are looking for roads that reli,~ve the traffic in the historic downtown, and that refunnel it onto 143rd Street. We are looking for feedback from the Board and are we following your earlier directions. Plainfield Village Board of Trustees Minutes November 3, 2003 3 J. Waldorf again encouraged progress on Plainfield's traffic issues, and felt the need to explain to IDOT what our needs are. P. Fay had great concerns with the proposal which calls for the intersection of Commercial Street and Route 59 to be reconfigured in such a way that the signal from '~astbound Commercial Street would always be red unless an emergency vehicle were present. Both K. O'Connell and S. Thomson would like to see the 143rd Street extension feasibility re-examined. R. Swalwell also wanted to look again at designating 143rd Street as our main east/west route and telling IDOT all the way out to the WIKADUKE. He also felt that our downtown in never going to survive and never going to prosper when you have trucks rolling through downtown. M. Collins stated that he is for the U. S. 30/126/143rd alignment. T. Burghard summarized the discussion and direction of the Board that you do not want the intersection at presently Rt. 30 and Lockport Street (Bayles/School/YMCA property) designed as a super duper intersection because of its long term consequences to the Village, but you do want us to sit down with IDOT and look at an overall plan of using 143rd Street as a major east/west street on the north side arId as part of that to start studying what happens to Rt. 30 and Rt. 59, both with IDOT and information of our own. 5. BTD ZONING R. Swalwell moved to adopt Resolution No. 1389 providing a Statement oflntent for the President and Board of Trustees regarding BTD Zoning. Seconded by S. Thomson. The Board was divided al1d had concerns with Item #b and Item #c and requested that they be removed from the:: Resolution. The motion that was made was amended to leave item #a, but amend the motion by removing Item #b, #c & #d. Roll call vote was taken. Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, no; Waldorf, yes. 4 yes, 2 no. Motion carried. 6. PLAINFIELD NORTH HIGH SCHOOL ANNEXATION R. Swalwell moved to open a Public Hearing regarding a proposed Annexation Agreement for an 80 acre site located at the southeast comer of 248th and 119th Street. Seconded by M.Collins. Voice vote. 6 yes, 0 No. Motion carried. J. Waldorf questioned if every aspect of this building meet or exceed the expectations by the Village of Plainfield administration and planning team. J. Testin responded that the PlaÎming Staff as well as the Plan Commission recommend approval. The vote of the Plan Commission was un¡mimous. K. O'Connell asked that the School Board to reopen the Central issue, or explain their decision to the residents. S. Thomson was not pleased with the stipulations listed in the staff reports including possible stadium lighting glare and that no landscaping is included in the plan. R. Swalwell does not want to hurt the high school, but wants to protect Central, and did not appreciate being put in this position. The Central School decision was a disgrace. M. Collins stated that he was Plainfield Village Board of Trustees Minutes November 3,2003 4 unhappy with the Board Members who are holding the School Board hostage over a prior decision. He felt the majority should benefit from the decisions. P. Fay moved to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement. Seconded by M. Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes- because it's the right thing to do. Thomson, yes; Fay, yes; Waldorf, yes. 6 yes, 0 no. Motion carried. P. Fay moved to direct the Village Attorney to draft an ordinance authorizing the Annexation of the property. Seconded by M. Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 6 yes, 0 no. Motion carried. J. Waldorf moved to approve the Site Plan subject to the four stipulations listed in the staff report. Seconded by M. Collins. Vote by roll call. Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no; Fay, yes; Waldorf, yes. 4 yes, 2 no. Motion carried. ADMINISTRATOR'S REPORT J. Waldorf moved to authorize the Mayor to execute an Intergovernmental Agreement between the Village and the Oswego Public Library District. Seconded by M. Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT No report COMMUNITY DEVEI,OPMENT REPORT No ,report ENGINEER'S REPORT No report PUBLIC WORKS REPORT J. Waldorf moved to award to the low bidder, Baish Construction the 2003/2004 Snow Removal Contract at a base bid of $18,625 and Snow Plowing/Salting Contract at a base bid of$21,385. Seconded by R. Swalwell. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, absent; Waldorf, yes. 5yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT J. Waldorfmovedto award to P. T. Ferro the speed hump construction on Corbin Street in an amount not to exceed $5,056, and then the stamped and stained portion of the contract can be bid on and completed in the spring of 2004 by Gallagher Asphalt or another contractor of the Village's choice. Seconded by R. Swalwell. Vote by roll call. Collins, yes; Swa1well, ye::s; O'Connell, yes; Thomson, yes; Fay, no; Waldorf, yes. 5 yes, 1no. Motion carried. Plainfield Village Board of Trustees Minutes November 3, 2003 5 D. Bennett presented the Operations Report for September 2003 which was filed. ATTORNEY'S REPORT No report PUBLIC COMMENTS Diane Rousonelos addressed the Board with her concerns for the VanDyke Road extension. Ron Kazmar thanked the Board for voting to draft the necessary ordinances. Mr. Devaux and David Tuche also voiced concerns about the Van Dyke Road extension. EXECUTIVE SESSION 1. Waldorf moved to adjourn the meeting and go to Executive Session for discussion on personnel pending litigation, not to reconvene. Seconded by P. Fay. Vote by roll call. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 6 yes, 0 no. Motion carried. Mayor Rock reminded everyone ofthe COFFEE with the Mayor on November 5, 9am and COW Workshop on November 10 at 7pm. Village Offices Closed November 11, 2003 in honor of Veteran's Day. Meeting adjourned at 9:06 p.m.