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Home My Public Portal About10-20-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: OCTOBER 20, 2003 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, P. FAY, 1. WALDORF, M. COLLINS, R. SW AL WELL, K. O'CONNELL AND S. THOMSON. OTHERS PRESENT: S..JANIK, VILLAGE CLERK; 1.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; KEN BLAAUW, ENGINEER,PUBLIC WORKS DEPARTMENT; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; DEREK WOLD, ENGINEER; AND M. ElTING, DEPUTY CHIEF OF POLICE. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 20 persons in the audience. PRESIDENTIAL COMMENTS No comments TRUSTEE'S COMMENTS J. Waldorf complimented the school, police and community on the successful Homecoming Parade last Saturday. M. Collins had two issues. to discuss. First, C. Bryant's comer on Rt. 126 and Rt. 59 needs their landscaping/d'~ck plans checked. Also please check the full exit to Rt. 126 to see if it's in line. Second, check CD's earnings with regard to low interest rate. BUSINESS MEETING J. Waldorf moved to approve the Agenda. Seconded by S. Thomson. Vote by roll call. Waldorf, yes; Collins, yes.; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. S. Thomson moved to approve the Consent Agenda to include the following: Minutes of Board Meeting October 6, 2003; Bills Paid Report for October 20, 2003; Bills Payable Report, October 20,2003; Expenditure Report for Sf:ptember 2003; Revenue Report for September 2003; Cash & Investment Report for September 2003. Ordinance No. 2264 Text Amendment to the Site Plan Review. Seconded by J. Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. Plainfield Village Board of Trustees Minutes October 20, 2003 2 3. 2003 BOND ISSUE C. Minick explained that the Village is requesting the authority to issue up to $26 million in bonds for construction of a new Public Works facility, Police Department building, and to refinance the existing debt on the Village Hall facility. This does not obligate us to issue $26 million. Our authority is valid for three years, and we may issue any amount of debt we wish up to $26 million. The reason that staff has requested authority to issue $26 million is that we have not yet awarded bids for the Public Works facility and the Police Station building, and we want to make sure that the bonding authority is sufficient to handle any bid risk of i.ncreased costs. The debt will be repaid from a combination of development fees and utility taxes and general revenues. The concepts are consistent with concepts presented to the Board in September, as well as previous Board policy for repayment of the Village Hall debt. K. O'Connell had questions with regard to the amount of the bonds, and the amount still owed for the Village Hall. Ms. O'Connell asked if the Village would get a better rate by refinancing the village hall debt. S. Thomson felt that the entire bond issue was to be paid through new growth. He still was not in favor of paying for the new village hall through the utility tax and general fund. P. Fay wanted the Village to check into other possibilities for the financing, and questioned the existing debt on the Village Hall. R. Swalwell was in favor of the bond issue, but had concerns about new growth and ifthat was to slow down, would the Village still be in a position to finànce the facilities. S. Thomson also had similar concerns regarding the bonding issue. P. Fay moved to approve Ordinance No. 2265 authorizing the Issuance of $26,000,000 General Obligation Alternate Bonds of the Village of Plainfield, Illinois. Seconded by R. Swalwell. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, no. 5 yes, 1 no. Motion carried. 4. TOWN SQUARE J. Testin told the Board that the developer is proposing to develop two-building that would be connected by a lobby and would contain approximately 52,000 square feet of retail and office space. Developer, Don Kinsella explained that pursuant to the Board's concerns, he has revised architectural elevations and has attempted to use the rhythm and architectural style of a number of existing buildings in the Village's downtown. He gave a presentation of landscaping, and different elevations. Mr. Kinsella has additionally worked with staff to ensure that the main access point into this project lines up with the right-inlright-out across the street and provides for direct access to the Lincolnshire Apartments. The Board agreed that it would be a nice asset to the downtown. R. Swalwell asked that the developer check the architecture uses on the three hip roofs. R. Swalwell moved to adopt Ordinance No. 2266 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located at Lockport Street Plainfield Village Board of Trustees Minutes October 20, 2003 3 and Old Van Dyke Rd. Seconded by M. Collins. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. J. Waldorf moved to approve the Site Plan for the Plainfield Town Square of two multi- tenant office and retail buildings totaling 52,000 square feet subject to the 4 stipulations listed in the staff report. Seconded by S. Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. 1. Testin told the Board that the project also sought economic incentives from the Village to offset the cost of land the village required Kinsella to purchase in order to line up his driveway with Village Center Drive. The Village will invest $175,000 into the project. The project will generate money for the downtown tax increment finance district, which will make investment money available for the old downtown. R. Swalwell moved to authorize the Village President to execute the Economic Incentive Agreement with Plainfield Village Square, LLC. Seconded by M. Collins. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, no. 5 yes, 1 no. Motion carried. P. Fay felt that lining the driveway up to the Village Center Drive will create a traffic disaster for Plainfield. 5. PLAINFIELD SMAl,L BUSINESS PARK P. Fay moved to adopt Ordinance No. 2267 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located at Route 30 and South of 135th Street. Seconded by R. Swalwell. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell,. yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. 6. RIVERVIEW ADDITION The applicant is proposing to rezone an approximately one (1) acre site from R-l to B-1 and a site plan review for an approximately 6,033 square foot structure. The applicant is proposing to construct a new building on the same lines as the existing Riverview building at 313 Plainfield Road. The staff has requested some additional landscaping along the perimeter area adjacent to the single-family home to the north of this site. The staff and Plan Commission recommend approval of the rezoning and site plan review for this proposed addition.. J. Waldorf moved to direct the Village Attorney to draft an ordinance for the rezoning of the Riverview addition from R-l to B-1 zoning for a parcel located on the west side of Plainfield/Naperville Road. Seconded by S. Thomson. Vote by roll call. Waldorf, yes; Plainfield Village Board of Trustees Minutes October 20, 2003 4 Collins, yes; Swalwell, Yt~S; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. J. Waldorf moved to approve the site plan for the Riverview Addition building subject to the 4 stipulations listed in the staff report. Seconded by P. Fay. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. 7. WILL COUNTY SPONSORSHIP OF THE SOUTH SUBURBAN AIRPORT. Administrator Burghard f:xplained to the Board that in recent weeks there have been many articles and opinions regarding the planning and development of the proposed south suburban airport. \Vill County leaders want Will County to partner with IDOT in planning the airport and for the airport's development to be under the auspices of a governmental agency rather than a private developer. Will County officials asked the board to adopt a resolution supporting the county's position. Discussion ensued regarding the need for more information, the actual plan for the airport and to encourage a presentation from Will County. P. Fay moved to table the matter and questioned supporting the county without knowing its plan for the airport. Seconded by R. Swalwell. Vote by roll call. Waldorf, no; Collins, no; Swalwell, yes; O'Connell, yes; Thomson, no; Fay, yes; Rock, no. 4 no, 3 yes. Motion fails. Administrator Burghard explained to the Board that Will County is just looking for support that it should be the main planning group for the airport. S. Thomson moved to adopt Resolution No. 1383 designating Will County as the local sponsor of the South Suburban Airport, and to hear presentations from both sides - Will County and those seeking a privately developed airport before taking a firmer stance on the issue. Seconded by J. Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, abstain. 5 yes, 0 no, 1 abstain. Motion carried. 8. PATRIOT SQUARE The applicant is seeking approval of a final plat for Unit 1 of Patriot Square that would contain a total of238 townhome units. The subject site contains approximately 59 acres and is located on New Van Dyke Road, east of Route 30 and south of Presidential. The preliminary plat, special use for PUD and rezoning from Industrial to R-3 were all approved by the Board in June 2003. The staff and Plan Commission recommend approval of the final plat for Unit 1. Plainfield Village Board of Trustees Minutes October 20, 2003 5 J. Waldorf moved to approve the final plat for Unit 1 of Patriot Square subject to the 3 stipulations listed in the staff report. Seconded by M. Collins. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Fay, no. 4 yes, 2 no. Motion carried. 9. TOUCHSTONE DEVELOPMENT The applicant is requesting a site plan review for an approximately 20,831 square foot industrial building. The subject property is approximately 3.21 acres and is located on New Van Dyke Road, north of 143rd Street and south ofthe Enclave development. The subject site is adjacent to the Wadsworth Company to the east, Coil Plus to the west, Diagio Distillery to the south and the Enclave subdivision to the north. The applicant has submitted a revised landscape plan that addresses most of the staffs concerns with respect to additional landscape. M. Collins moved to approve the site plan for the Touchstone industrial development subject to the 5 stipulations listed in the staff report.. Seconded by J. Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion ,;arried. 10. GRANDE PARK AQUATIC CENTER The applicants requests site plan review of an area on the eastern edge of the Community Park, along Grand Park Blvd, west of Forestview Way. This facility would house a number of uses consisting of a 3,710 square foot club house, a 508 sq. ft. mechanical room for the pool, a 400 square foot control house, a bath house of approximately 1,418 sq. ft., various areas with canvas shades, and several pools. The total pool area is 5,355 square feet. Issues discussed included the reconfigured design that eliminates parking spaces previously shownln the 100' public utility and drainage easement; the landscaping; site lighting; and the architecture. M. Collins moved to approve the site plan for the Grande Park Clubhouse & Aquatic Center conditioned upon the 3 stipulations listed in the staff report.. Seconded by R. Swalwell. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No report MANAGEMENT SERVICES REPORT No report COMMUNITY DEVELOPMENT REPORT No report Plainfield Village Board of Trustees Minutes October 20, 2003 6 ENGINEER'S REPORT K. Blaauw told the Board that the Engineering and Planning staff has been working with Mike Guinta and his consultants to complete the site design. The storm water detention remains an issue because Mr. Guinta cannot meet the requirements of the detention ordinance. A variance ",ill allow the system to work during "wet" seasons but not create seasonal problems associated with the Spangler's Farm pond. Paul Morris, Engineer for Guinta requested the variance from four feet on infiltration separation and went further requesting for variations to the size of the detention basin, and relief on the stormwater ordinance. Because all the requests were not reviewed by Baxter & Woodman, nor our engineer, the Board requested more information and research before they would make a decision. The discussion item was continued until Baxter & Woodman could review the additional requests. PUBLIC WORKS REPORT K. Blauuw told the Board that the Will County Governmental League is accepting Surface Transportation Program (STP) Applications for funding starting in 2007. Programmed projects win not be eligible before 2007 because the WCGL has identified projects to fund through 2:006, and the WCGL wishes to clear all existing projects from the grant process to revise and improve the project ranking process. Resolutions for Requests for five proposed projects eligible for grant funding through the WCGL would need to be adopted by the Board. R. Swalwell moved to vote on the 5 Resolutions . 127th Street and Van Dyke Road Intersection Improvements. . Drauden Road Extension - Indian Boundary road to Steiner Road. . Essington Road Reconstruction - Route 126 to 135th Street with traffic signal improvements. . Essington Road Extension - 143rd Street to Route 126. . Renwick Road Widening - resurface from Route 59 to Weathervane Way, reconstruct and widen from Weathervane Way to River Road. through omnibus vote. Sf:conded by J. Waldorf. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. M. Collins moved to adopt Resolutions No. 1384 through1388. Seconded by P. Fay. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, abstain. 5 yes, 0 no, 1 abstain. Motion carried. R. Swalwell moved to authorize the Mayor to execute an Agreement for preliminary design services for the crossing of the West Norman Drain. Seconded by J. Waldorf. Vote by roll call. Waldort~ yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, abstain. 5 yes, 0 no, 1 abstain. Motion carried. Plainfield Village Board of Trustees Minutes October 20, 2003 7 POLICE CHIEF'S REPORT No report ATTORNEY'S REPORT No report PUBLIC COMMENTS Anthony Skoien a resident of Sunnyland subdivision read a prepared statement, which expressed his displeasure with the Park District for continually adding new parks and trails to the District while his area of the District that is an older area does not have a park or other amenities. Mayor Rock reminded everyone of the COW Workshop October 27, Historic Preservation, October 29, Board Meeting, November 3rd. and Trick or Treat Hours on Friday, October 31st from 4-7. Meeting adjourned at 8:40 p.m. Crawford, Murphy & Tilly, Inc. - Aurora, IL CMT PROJECT NO.: 03242-08 - 2003 CRACK SEAL PROGRAM THE IMPROVEMENT OF STREET NAME OR ROUTE NO. - VARIOUS SECTION NO. - N/A TYPE OF FUNDS - General Company Bid Opened Amounts 1 S(..c ~ 9>,/.rz...u c r I o<..J ~I Co ~(J . CJ 0 2 -,Jo tJ ("'1 +¿ (L ß ~r,-;;:)" 3 4 5 6 7 8 .Þ' -:::> C' t1L;--- 10', (J.r AM <:::? - -7 ~ S'( ~. ",..r'3 D P (;; --.......J <.:::: '=> E:::>"'"~ J ~ ...::e r 0' '""""'-/ I~ r -"'-' ~ +<-.¿- S.:/ E '/Á.:\ - I K- ""- tit, L- L l~ é., ~ ~ I'l. k:.. JÜJeé...- ~e-_I¿"- (2¡t¿J14.-I r-U ~~r ?--lUÆ.PAlï Jß<-~jl I-.I(