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HomeMy Public PortalAbout10-06-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: OCTOBER 6, 2003 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, P. FAY, J. WALDORF, M. COLLINS; R. SW AL WELL, K. O'CONNELL AND S. THOMSON. OTHERS PRESENT: S.JANIK, VILLAGE CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; APERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; DEREK WOLD, ENGINEER; AND D.BENNETT, CHIEF OF POLICE. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 58 persons in the audience. PRESIDENTIAL COMMENTS Mayor Rock and Board acknowledged Philip Luce on his 80th Birthday. The Plainfield Community Homecoming Committee thanked the Mayor, Board Members and Chief Bennett for their help in making the 52nd Annual Homecoming Parade a success. TRUSTEE'S COMMENTS P. Fay attended the Illinois Municipal Conference a couple weeks ago and learned of many grants/federal funds available for municipalities. He requested that the staff look into grants for open space:, land conservation, prairie restoration and agricultural endeavors. Had questions with regard to Joliet annexing here on Ridge Road. Administrator Burghard had no information, but would check it out with Mr. Mezera during a meeting he has set for tomorrow morning regarding the school impact fees. BUSINESS MEETING P. Fay moved to approve the Agenda. Seconded by R. Swalwell. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. Trustee O'Connell requested that Item (m) in the Consent Agenda be removed from the Consent Agenda and moved to 3A. K. O'Connell moved to approve the Amended Consent Agenda to include the following: Minutes of Board Meeting and Executive Session, September 15; Bills Paid Report for October 6,2003; Plainfield Village Board of Trustees Minutes October 6, 2003 2 Bills Payable Report, October 6, 2003; Shenandoah Subdivision" Unit 1, Phase 1, Letter of Credit reduction; Lake Mary (Lakelands, Unit 6) Letter of Credit reduction; Farmstone Ridge, Unit 2, Letter of Credit reduction; Eagle Chase, Units 1 and 2, Letter of Credit reduction; Century Trace, Unit 1- Off-site release of the maintenance bond; Ar~or Creek, Units 1 & 2:, Letter of Credit reduction; Heritage Meadows - Neighborhood 3 & 4, Letter of Credit reduction; Prairie Ponds Subdivision, Letter of Credit reduction; Renwick Place, Letter of Credit reduction; Seconded by J. Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. 3A. ORDINANCE NO. 2257 AMENDING ZONING ORDINANCE REGARDING SWIMMING POOL lU:GULA TIONS. R. Swalwell moved to adopt Ordinance No. 2257 amending Zoning Ordinance regarding Swimming Pool Regulations. Seconded by S. Thomson. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swa1well, yes; O'Connell, no; Thomson, yes. 5 yes 1 no. Motion carried. 3. FLANDERS HOUSE K. O'Connell requested that the developer talk about buffering and monetary amount proposed to adjoining property owner for landscaping purposes. Community Development Director J. Testin stated that the adjoining property owner clarified that it was not feasible to move forward with the agreement. There was no agreement reached. Owners Randy Miller and Michael Martin pointed out that the landscaping plan meets or exceeds all of the minimum Village requirements. They plan to use the house as an office building and spend "hundreds of thousands" of dollars on the house once it is moved. P. Fay stated that consideration was made on his part with the fact that Mr. Miller had previously been approved by this Board a site plan to redevelop that corner. R. Swalwell felt that other locations could probably work better. He had a problem with the variance and the BTD zoning. R. Swalwell moved to adopt Ordinance No. 2258 allowing a variance for a Side Yard Setback from 15 feet to 4 feet for the property. Seconded by P. Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no. 4 yes, 2 no. Motion carried. S. Thomson asked Miller about the offer the Plainfield Historical Society made to buy the house. Miller told the Board that the Society did offer to buy the house and a portion of their property with conditions. They made the society a counter-offer and that was rejected. Miller hopes the move will take place by the end of the year. Plainfield Village Board of Trustees Minutes October 6, 2003 3 M. Collins moved to adopt Ordinance 2259 rezoning the property located at 509 W. Main Street from R-1 to BTD. Seconded by 1. Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no. 4 yes, 2 no. Motion carried. 4. CONGREGATIONAL UNITED CHURCH TEMPORARY PERMIT Community Development Director, J. Testin spoke briefly about requests that the Board made back in July about making sure all the Fire Protection District requirements were met, and also making sure the building department's requirements were met. Applicant, Jeff Harmon, Church Administrator/Y outh Minister spoke with Chief Inspector Eichelberger about their requirements. P. Fay had questions regarding Fire Department safety issues being met and wanted to make sure this was a stipulation in the motion. He also wanted a deadline timeline of up to 40 months, with further review to follow if more time is necessary. J. Waldorf moved to allow the Congregational United Church to place the trailers for use on their property meeting all stipulations mentioned in their letter to the Village dated September 29,2003 for the 40 months suggested. Seconded by P. Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. 5. CANTERBURY WOODS ANNEXATION P. Fay moved to adopt Ordinance No. 2260 authorizing the execution of an Annexation Agreement for a 104-acre parcel located on the west side of 248th Avenue and north of 127th Street for a 173 single-family unit residential subdivision. Seconded by J. Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. M. Collins moved to adopt Ordinance No. 2261 annexing the subject property. Seconded by J. Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. P. Fay moved to adopt Ordinance No. 2262 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for Canterbury Woods. Seconded by M. Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes., 0 no. Motion carried. 6. PLAINFIELD SMAl,L BUSINESS PARK The applicant is seeking to develop a 351,600 square foot industrial park on the old S & G site located on Route 30, south of the Copley Printing plant. The subject parcel lies Plainfield Village Board of Trustees Minutes October 6, 2003 4 betWeen the Copley plant to the north and American Built Systems to the south. The staff believes that the proposed development is consistent with the existing character of the area and is consistent with the previous S & G facility. Based on the applicant's representations of the projected number of vehicles entering and exiting this site, staff does not foresee any negative impacts on the surrounding area. Paul Mitchell, the lawyer representing owners Day:field Properties, LLC, and Clayton Olsen, presented plans. The first building constructed will be a 71,000 square-foot concrete panel manufacturing facility. The plant will manufacture all of its concrete inside the building. A shed will be constructed to store the completed panels, rather than storing them outside. When the plant is not making precast panels, it will produce ready-mix concrete for mixing trucks to pick up and use at construction sites in the area. Once the concrete plant is finished, it will actually manufacture the precast panels for the eight other buildings. Other potential uses on the site include offices, manufacturing, storage, music or dance schools and general retail. The retail will be along the westernmost edge along Route 30 and will be related to industrial uses. This is not your normal retail. They are looking at i.e. vacuum cleaner repair shop that might also sell vacuum bags and other accessories on site. The site will be supplied primarily by trucks, though an existing rail spur off of the EJ & E could open up the possibility of supply by trail. Also agreed that all storage facilities in the site will be indoor storage. Dale Polonus, President of the Homeowner's Association of Harvest Glen Subdivision spoke briefly requesting that the Board consider the traffic impact if the proposed industrial plant is built on the old S & G paper plant site, which was destroyed by a fire in 2002. Dennis, Resident of the Harvest Glen Subdivision, is concerned with the traffic and is there a possibility that the speed limit in front of subdivision be reduced. Mr. Olsen's property on the northwest corner of 143rd and Rt. 30 has big piles of gravel on it. Is there a way to prevent this site from looking like that? Developer, Clayton Olsen stated that the intersection of Route 30 and the plant entrance would be fully improved and he will seek approval from IDOT for a traffic signal. J. Waldorf felt this would be a great tax benefit to the commurlity. P. Fay moved to direct the Village Attorney to draft a Special Use Ordinance for PUD subject to the 2 stipulations listed in the staff report. Seconded by R. Swalwell. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. M. Collins moved to approve the preliminary site plan review subject to the 4 stipulations listed in the staff report. Seconded by R. Swalwell. Vote by roll call. Fay, no; Waldorf, yes; Collins, yes; SwalweH, yes; O'Connell, yes; Thomson, yes. 5 yes, 1 no. Motion carried. Plainfield Village Board of Trustees Minutes October 6, 2003 5 7. TOWN SQUARE The applicant is proposing to develop two-buildings that would be connected by a lobby and that would contain approximately 40,305 square feet of retail and office space. The subject development is located just north of the Village Hall and contains approximately 3.6 acres. Staff believes that the applicant has incorporated a number of design elements into this project that will ensure that it will comply with the highest degree of design that the Village expects in its downtown core. M Collins moved to direct the Village Attorney to draft a Special Use Ordinance for a PUD subject to the 2 stipulations in the staff report. Seconded by R. Swalwell. Most of the Board disapproved of the design, saying it look monotonous and wanted it to look more like the historic buildings downtown. S. Thomson wanted to see more variation and felt it looked like a strip mall. J. Waldorf also agreed, feeling he wanted the development to more clos.ely resemble the existing downtown. M. Collins disagreed and felt we should accent the downtown, not replicate it. The Board liked the retail center in general, but would like changes to the design. Administrator Burghard suggested that the staff sit down with the developer and Linden! Lennet, and find ways that perhaps we could put changes on the facades, window sizes, ornamental light fixtures, elements that that don't terribly affect your cost, but would address some concerns, and meet what I hear as a character expression on the part of the Mayor and the Board. M. Collins redrew his motion. Administrator Burghard asked the Board if they support the concept of approximately 52,000 sq. ft. of retail and office at that location. Do you think that the variances to be granted of the PUD in terms of the parking length, parking aisle, would generally be OK? Do you agree with lining up their major entranceway with Village Center Drive? The Boards concerns were generally architectural and cosmetic. 8. SITE PLAN REVIEW ORDINANCE Staff was directed by the Board to revise the current Site Plan Review Ordinance in order to address several issues. These changes include a number of revisions to the section regulating commercial and office development, new multi-family development and industrial development. The staff believes that the proposed changes to this ordinance reflect a number of national and regional trends in the field of planning that will ensure that the Village promotes good and unique design in future commercial, office, industrial and multi-family development. J. Waldorf moved to direc:t the Village Attorney to draft a Text Amendment to the Village's Site Plan Review Ordinance. Seconded by P. Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes.; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. Plainfield Village Board of Trustees Minutes October 6, 2003 6 9. RIVERVIEW ADDITION Continued to October 20th Board Meeting at the request of applicant's attorney. 10. BRYANT RETAIL CENTER J. Waldorf moved to approve the amended site plan for the Carl Bryant Retail Center subject to the 3 stipulations listed in the staff report. Seconded by R. Swalwell. The applicant is seeking to amend the previously approved site plan for a 7,800 square foot retail center located at the southeast corner of Route 126 and Route 59. The applicant has submitted a revised plan that incorporates a number of façade changes that reflect a more traditional form of architecture. Staff had recommended Bryant rework the design of his retail center, planned for the corner of routes 126 and 59, because it looked too fake with too many historic elements copied from the downtown buildings. Staff was also concerned that the p~~destrian- friendl y development would be out of place in the high-traffic area. S. Thomson and J. Waldorf both supported Bryant's design. M. Collins said it looked out of place. C. Bryant, developer, felt it was not too much and felt that it works well. It works for me, and I hope it works for the village. Mr. Bryant stated that he did not want to go back and redesign this building. I don't want to go through another design cycle that would push me back into next year. Vote by roll call. Fay, yes; Waldorf, yes; Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 1 no. Motion carried. 11. POLYMER SERVICES The applicant is requesting a site plan review for a proposed ninety (90) foot packaging bin tower that will be located at the applicant's new industrial site at the existing Mid- States Trucking facility on 143rd Street. The applicant is in the packaging business and they plan to bring a spur from the EJ & E to service this site. Because of the need to have access to the EJ & E, the applicant is proposing to locate this tower along the northern elevation of the existing building. R. Swalwell moved to approve the site plan for the proposed tower-bin at the Polymer Site located on 143rd Street. Seconded by M. Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. Plainfield Village Board of Trustees Minutes October 6, 2003 7 ADMINISTRATOR'S REPORT The Administrator requested that the matter with regard to an Intergovernmental Agreement between the Village and the Oswego Public Library District be continued to the next Board Meeting, October 20th, 2003. MANAGEMENT SERVICES REPORT C. Minick told the Board that the preliminary results of the Village's special census counted 20,865 residents. The official special census results will not be available for about 16 weeks. COMMUNITY DEVELOPMENT REPORT No report ENGINEER'S REPORT No report PUBLIC WORKS REPORT J. Waldorf moved to approve the low bidder, SKC Construction, Inc. the award of the 2003 Crack Filling Program in the amount 0[$21,680.00. Seconded by M. Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT J. Waldorf moved to adopt Ordinance No. 2263 amending the Code for Motor Vehicles which cannot be licensed, Seconded by M. Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. J. Waldorf moved to adopt Resolution No. 1382 temporarily closing a portion ofU. S. Roùte 30 and Route 126 in the Village for the purpose of Plainfield homecoming Parade to be held on Saturday, October 11,2003. Seconded by P. Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No report PUBLIC COMMENTS Mayor Rock reminded ev,eryone of Evening with the Mayor, October 8; COW Workshop, October 13 and next Board Meeting, October 20,2003. Plainfield Village Board of Trustees Minutes October 6, 2003 8 S. Thomson moved to adjourn the meeting. Seconded by 1. Waldorf. Voice vote. 6 yes, 0 no. Motion carried. Meeting adjourned at 8:5:5 p.m. . SUSAN JANIK, V