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HomeMy Public PortalAbout09-15-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: SEPTEMBER 15, 2003 AT: VILLAGE HALL BOARD PRESENT: R ROCK, S.THOMSON, J.WALDORF, P.FAY, RSWALWELL, M.COLLINS, AND K.O'CONNELL. OTHERS PRESENT: S.JANIK, VILLAGE CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M. HILL, PLANNER, M. GARRIGAN, VILLAGE PLANNER, C.MINICK, MANAGEMENT SERVICES DIRECTOR; S.LARSON, ENGINEER; AND D.BENNETT, CHIEF OF POLICE. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 58 persons in the audience. PRESIDENTIAL COMMENTS No Comments. TRUSTEE COMMENTS Trustee Paul Fay made a brief presentation concerning Flanders House and BTD zoning. Trustee Mike Collins requested info on O'Sullivan's Pub, when they were instructed to put up a new fence and place bumper pads, and the status of this work. BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Collins moved to approve the Consent Agenda to include: Minutes of the Board meeting, August 18,2003 and Joint meeting with the Park District, August 27,2003; Bills Paid Report for September 15,2003; Bills Payable Report for September 15,2003; Revenue Report for August 2003; Expenditure Report for August 2003; Cash & Investment Report for August 2003; Ordinance No. 2251 authorizing the sale ofa 1981 GMC Pickup; Ordinance No. 2252 for a Text Amendment to require the Planned Unit Development Statement of Intent and Agreement at time of Preliminary Plat; Wallin Woods, Units 2 and 4 Letter of Credit reduction; Spangler Farm, Unit 2 Letter of Credit reduction; The Enclave, Letter of Credit reduction; Farmstone Ridge, Unit I, Letter of Credit reduction; Prairie Ponds Subdivision, Letter of Credit reduction; MainStreet Plainfield, Inc. funding authorization; Authorization to send a letter of no objection to Will County for a Special Use for an auto body shop at 23807 W. Andrew Road; Approval of Payout Request Number 14 from V3 Construction in the amount of$284,459.99. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, no; Waldorf, no; Collins, yes; Swalwell, yes, O'Connell, yes; 4 yes, 2 no. This vote was for an omnibus vote:, we will then vote on each one individually. Village Board Minutes September 15, 2003 2 Trustee Waldorf moved to approve the Minutes of Board Meeting of August 18 and Joint Meeting with the Park District of August 27,2003. Seconded by Trustee O'Connell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. Trustee Waldorf moved to remove from the Consent Agenda Item n) MainStreet Plainfield, Inc. funding authorization. Seconded by Trustee Fay. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, no; Swalwell, yes; O'Connell, yes. 5 yes, 1 no. Item n) MainStreet Plainfield, Inc. will be removed to 3A on the Agenda. Trustee Swalwell moved to approve the Consent Agenda including Item a thru p with the removal of item n. Seconded by Trustee O'Connell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. 3A) MAINSTREET PLAINFIELD, INC. FUNDING AUTHORIZATION. Trustee Swalwell moved to authorize the sum of$15,000 for funding to MainStreet Plainfield. Seconded by Trustee O'Connell. Vote by roll call. Thomson, yes; Fay, no; Waldorf, no; Collins, yes; Swalwèll, yes; O'Connell, yes. 4 yes, 2 no. Motion carried. #3 LASALLE BANK PRESENT A TION. Director Testin stated that this is a plan that the Board has seen previously, there was discussion, the planner at the time, Mike HiIl designed this area and signage for the entryway. A check for $5,000 was given to the Village from LaSalle Bank for landscape upgrades at the corner of Route 126 and Route 59. There was some general discussion on the Entryway design. Trustee Waldorf moved to approve the site plan as prepared by Mike Hill and an authorization to go to bid so that the matter can be bid, eventually approved by the Board and construction this fall. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carries. #4 LAKEW A TER PURCHASE CONTRACT Mr. Allen Persons presented to the Mayor and the Board of Trustees the Water Delivery Agreement between American Lake Water Company and the Village of Plainfield and the Water Transportation AgreeII).ent between Illinois American Water Company and the Village of Plainfield. There were no public comments. Trustee Waldorf moved to authorize the Village President to execute and the Village Clerk to attest to the Water DeliveryAgreement with American Lake Water Company and the Water Transportation Agreement with I1linois-Am(~rican Water Company and the Village of Plainfield. Seconded by Trustee Collins. Vote by roll call: Thomson, yes; Fay, no; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, no. 4 yes, 2 no. Motion carried. #5 CANTERBURY WOODS ANNEXATION Trustee Collins moved to opt::ll a Public Hearin~ regarding a proposed Annexation Agreement for a 104-acre parcel located on the west side of 248t Avenue and north of 127th Street for a 175 single- Village Board Minutes September IS, 2003 3 family unit residential subdivision. Seconded by Trustee Swalwell. Voice Vote. All in favor 6; opposed O. Motion carried. Trustee Swalwell moved to authorize the Village Attorney to draft an Ordinance authorizing the execution of an Annexation Agreement. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Collins moved to direct the Village Attorney to draft an Ordinance for a Special Use permit for a Planned Unit Development. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #6 SCHINDEL PROPERTY (WALKER'S POINT) ANNEXATION AGREEMENT Attorney Edward Welch, Dommermuth, Brestal, Cobine and West, representing the developer and ready to answer any questions or concerns the Board might have. Trustee Swalwell moved to adopt Ordinance No. 2253 authorizing the execution of an Annexation Agreement for a 40-acre parcel located on the north side of Walker Road and west of County Line Road for a 68 single-family \mit and 51 townhome unit residential subdivision. Seconded by Trustee Waldorf. Vote by roll call. Thomson, no; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, no; Rock, yes. 5 yes, 2 no. Motion carried. Trustee Collins moved to adopt Ordinance No. 2254 annexing the property owned by Midwest Development located at Walker Road near Ridge Road and west of County Line Road. Seconded by Trustee Swalwell. Vote by roll call. Thomson, no; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, no; Rock, yes. 5 yes, 2 no. Motion carried. Trustee Swalwell moved to adopt Ordinance No. 2255 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located at Walker Road near Ridge Road and west of County Line Road. Seconded by Trustee Collins. Vote by roll call. Thomson, no; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, no; Rock, yes. 5 yes, 2 no. Motion carried. #7 FLANDERS HOUSE Director T estin stated that several issues are raised to this particular case for variances, looking at side yard setbacks, reductions in stall dimensions, landscape buffer and a rezoning for this site from R-l residential to the BTD site itself. This has been before the Plan Commission Public Hearing and they recommend approval of the variances, in addition to the rezoning itself. Attorney Randall Miller, part owner of the historic home with law partner Mike Martin stated that it was not economically feasible to leave the house where it is. The partners plan to build a one-story office building with 6,000 square feet of space in four units at 405 W. Main Street. The site plan for that project has already been approved by the village. The new site plan for the Flanders House includes two lots owned by Miller's family, including his father's house. The Flanders House would be placed on a part of the property now used as a side garden area. In order to fit the house on the Village Board Minutes September 15,2003 4 new site, Martin and Miller have requested a variance from the 15-foot sideyard setback to allow for the building to be just four feet from the property line. Trustee Thomson does not believe BTD belongs in this neighborhood and is opposed to the variances, especially the four foot setback. Trustee Collins stated that their option would be to demolish and feels that the rezoning and variances are a way of saving the building. He also noted that there are several other businesses along Main Street including law offices, insurance offices and a gas station. He feels this falls in line with BTD zoning. Trustee Swalwell understood that the building may have to be moved in order to be saved, but felt the proposed site was to small and not a good location, and felt the variances requested were not justified. There was no public comment. Trustee Waldorf moved to direct the Village Attorney to draft the necessary ordinance approving a variance for side yard setback from fifteen (15) feet to four (4) feet along the east lot line, a variance to reduce the required parking drive aisle width from twenty-six (26) feet to twenty (24) feet, a variance to reduce the required parking stall dimensions from 18.5'x 9' to 18'x 9', and a variance from the required fifteen (15) foot setback and ten (10) foot landscape buffer between a BTD and a residential area. Seconded by Trustee Collins. Vote by roll call. Thomson, no; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, no; O'Connell, yes. 4 yes, 2 no. Motion carried. Trustee Waldorf moved to direct the Village Attorney to draft the necessary Ordinance approving the requested rezoning from R-l to BTD for the property commonly known as 509 Main Street. Seconded by Trustee Collins. Vote by roll call. Thomson, no; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, no; O'Connell, yes. 4 yes, 2 no. Motion carried. Trustee Fay moved to include all the stipulations that the staff report covered concerning the parking lot spaces and number of spaces along with landscaping buffers around that parking lot. Seconded by Trustee Waldorf. Vote by roll call. Thomson, no; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, no; O'Connell, yes. 4 yes, 2 no. Motion carried. ADMINISTRATOR'S RE])ORT Administrator Burghard told the Board that the Economic Development Commission reviewed a financial incentive package for the property directly to the north of the Village Hall. Recommended unanimously by the Commission. The applicant is proposing to develop a two-story structure that would contain a clock tower and many traditional architectural elements consistent with the Village's downtown plan. Trustee Waldorf moved to authorize the Village Attorney to prepare an Agreementto implement the economic incentive as recommended by the Economic Development Commission in an amount not to exceed $175,000. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, no-based on need for more knowledge; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. Village Board Minutes September 15,2003 5 MANAGEMENT SERVICES REPORT No Report COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin updated the Mayor and the Board of Trustees on the Rillridge and Well-Rio Heights subdivision. Annexation was pursued for a pocket of unincorporated homes east of Plainfield's central core to provide more efficient police protection to the residents and secure ownership of 135th Street so the village can make road improvements in the future. Nearly every Rillridge and Well-Rio Heights resident was opposed to the annexation feeling it would raise taxes and cause fees that come with annexation. Trustee Collins said that in his opinion do not have a public hearing, and do not pursue the annexation. The Board conc:urred with Trustee Collins and did not support the annexation. Trustee Swallwell moved to not pursue the annexations of Rillridge and Well-Rio Heights Subdivision. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. The residents of the Ríllridge and Well-Rio Heights Subdivision thanked the Board. Mr. Jim Testin reviewed with the Mayor and the Board of Trustees the planning process for historic preservation. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT Trustee Collins moved to award the 2003 Sidewalk and Curb Replacement Program to Suburban Concrete, Inc. in the amount of$103,980.00. Seconded by Trustee Fay. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve to award the 2003 Pavement Marking Program to Mark-It Corporation in the amount of$19,887.00. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes, O'Connell, yes; 6 yes, 0 no. Motion carried. Trustee Swalwell moved to authorize the purchase of a Trackless MTV and attachments from Standard Equipment at a total cost of$72,538.00. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, absent; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Trustee Swalwell moved to authorize the Mayor to execute an agreement for the transfer of ownership from Wheatland Township to the Village of Plainfield of two tornado sirens. Seconded by Víllage Board Minutes September 15,2003 6 Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 6 yes, 0 no. Motion carried. Trustee Swalwell moved to adopt Ordinance No. 2256 approving new code in regards to use of air rifles within the Víllage. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Chief Bennett reviewed with the Mayor and the Board a letter sent to Congresswoman Biggert by Representative Tom Cross in effort to receive a COPS Grant. Chief Bennett reviewed with the Mayor and the Board a letter from Paul Kapus, Will County Sheriff, informing him that their joint application in the Multi-Jurisdictional Category of 2002 National Chief s Challenge has been awarded second place. Chief Bennett reviewed with. the Mayor and the Board a letter from Will County CPAT Task Force commending Detective Troy Kivisto for his efforts. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS No Comments. Mayor Rock reminded everyone of the Committee of the Whole Workshop on September 22, Coffee with the Mayor on October 1, and the next Víllage Board meeting on October 6. Trustee Fay moved to adjourn to Executive Session for discussion on the purchase or lease of Real Estate and probable litigation, not to reconvene. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes, O'Connell, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:40 p.m.