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Home My Public Portal About08-18-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: AUGUST 18, 2003 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, J.W ALDORF, K.O'CONNELL, M.COLLINS, AND P.F A Y. BOARD ABSENT: R.SWALWELL AND S.THOMSON OTHERS PRESENT: S.JA\TlK, VILLAGE CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; APERSONS, PUBLIC WORKS DIRECTOR; c.MINICK, MANAGEMENT SERVICES DIRECTOR; S.LARSON, ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRET AR Y. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Swalwell and Trustee Thomson were absent. Eric Solner, a boy scout, led the pledge to the flag. There were approximately 20 persons in the audience. PRESIDENTIAL COMMENTS Trustee Collins moved to confirm Mayor Rock's appointment of John Cherry to the Economic Development Commission with a term ending 1111104. Seconded by Trustee Fay. Vote by roll call. Swalwell, absent; O'Connel], yes; Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. Mayor Rock proclaimed the week of August 25-29,2003 as School's Open Safety Week. TRUSTEE'S COMMENTS Trustee Waldorf congratulated the Park District ona wonderful start with Electric Park. Trustee Collins verified the joint meeting with the Park District on August 27. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board meeting of August 4,2003; Bills Paid Report for July and August 2003; Bills Payable Report for August 18, 2003; Revenue Report for July 2003; Expenditure Report for July 2003; Cash & Investment Report for July 2003; Ordinance No. 2247 establishing the future compensation of the Village President; Ordinance No. 2248 establishing the future compensation of the Village Trustees; Resolution No. 1380 objecting to the proposed county rezoning of property located at 23128 Lincoln Highway; Ordinance No. 2249 authorizing the issuance of a Special Use Permit to allow an automobile service facility on Lot 12 of the Menards Subdivision east of Route 30 along 135th Street (Tuffy Muffler). Seconded by Trustee Waldorf. Vote by roll call. Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. #3 TEXT AMENDME:NT Mr. Testin the Plan Commission unanimously recommended approval of staff's request to amend the Zoning Ordinance to require the Statement of Intent and Agreement at the preliminary plat stage, rather than at final platting. Trustee Waldorf moved to recommend a text amendment to the zoning ordinance deleting item 9- 36.3c and adding item 9-36.2.j stating "Statement of intent and agreement: A document by the applicant setting forth the nature, kind, character and the extent of all the public improvements to be constructed, the specific park and school donations, applicable fees and charges, agreement on cost sharing of public improvements, an agreement on any other terms." Seconded by Trustee Collins. Vote by roll call. Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. #4 KINGS CROSSING SPECIAL SERVICE AREA Trustee O'Connell moved to open a Public Hearing to establish a Special Service Area for Kings Crossing Subdivision. Seconded by Trustee Collins. Voice Vote, all in favor, no one opposed. Trustee Fay moved to adopt Ordinance No. 2250 authorizing a Special Service Area for Kings Crossing Subdivision. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, absent; O'Connell, yes; Thomson, a:::,sent; Fay, yes; Waldorf, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. #5 LAKE MICHIGAN WATER PURCHASE Mr. Persons stated that pursuant to last Monday night's Committee of the Whole Workshop, staff is seeking public comments on the purchase of Lake Michigan water. Trustee O'Connell commented that she felt the Village could treat its own water. There were no public comments. ADMINISTRA TOR'S REIJORT Administrator Burghard stated this is a resolution that gives staff the authority to prepare appraisals and offers to acquire necessary rights-of-way to implement expeditious acquisition of an alternate water source. Presently, our plans anticipate that we will acquire land sufficiently large enough to eventually hold two (2) free-standing 5-million gallon water storage reservoirs. Each offer and contract would need to be brought before the Board for final acceptance and adoption. Additionally, this resolution would be seen as a good faith effort by the IEP A in terms of compliance with the radium issue. Trustee Collins asked if the reservoirs would be similar to that of Romeoville, ground level rather than tower, Mr. Persons responded that they would be similar. Trustee Collins moved to adopt Resolution No. 1381 authorizing the Village to initiate property acquisition which is required for the extension of water lines and the water storage reservoirs in the vicinity of 12th Street to acquire Lake Michigan water. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, absent; O'Connell, no; Thomson, absent; Fay, no; Waldorf, yes; Collins, yes; Mayor Rock, yes. 3 yes, 2 no, 2 absent. Motion carried. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin presented the Detention Pond Design Report to the Mayor and the Board of Trustees. The Plan Commission held a series of detention/retention basin sessions. The sessions discussed environmental, design, and engineering aspects of the basins. The Plan Commission reviewed the suggestions and recommended approval. The Board indicated no objection to the recommendation on suggested approaches. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT Trustee Waldorf moved to authorize the low bidder, NIBCO Construction Concepts, LLC, to complete the installation of the Arbor Creek to Route 59 Water Main Extension for the sum not to exceed $406,285.00. Seconded by Trustee Collins. Vote by roll call. Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. POLICE CHIEF'S REPORT There were no questions on '~he July 2003 Operations Report. Chief Bennett reviewed with the Mayor and the Board a letter from the Nickles family thanking the Police Department for their child safety seat installation program. ATTORNEY'S REPORT Attorney Harvey stated that the Governor signed HB 1586 requiring the recording of closed sessions. PUBLIC COMMENTS Ms. Janet Corcoran, a Wallin Woods resident, expressed concern over a proposed extension of Van Dyke Road. Mayor Rock reminded everyone of the Committee of the Whole Workshop on August 25,2003, the Joint meeting with the Plainfield Park District on August 27, 2003, and the next Village Board meeting on September 15,2003. Trustee Waldorf moved to adjourn. Seconded by Trustee Fay. Voice Vote, all in favor, no one opposed. The meeting adjourned at 7:26 p.m. /'--L / dj4Ø) Michelle Gibas, Recording Secretary