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HomeMy Public PortalAbout08-27-2003 Joint Meeting Minutes of the Joint Meeting of the President and Board of Trustees of the Village of Plainfield and Plainfield Township Park District August 27, 2003 7:00 p.m. BOARD PRESENT: ROCK, O'CONNELL, FAY, WALDORF, COLLINS, SWALWELL. TRUSTEE FAY JOINED THE MEETING AT 7:22 P.M. BOARD ABSENT: THOMSON OTHERS PRESENT: S. JANIK, VILLAGE CLERK; T. BURGHARD, VILLAGE ADMINISTRATOR; COMDR. AL TENHOFF, CHRIS MINICK, MANAGEMENT SERVICES DIRECTOR AND JIM TESTIN, COMMUNITY DEVELOPMENT DIRECTOR. The meeting was called to order at 7:00 p.m. by Michelle Kelly, President of the Plainfield Township Park District. Roll call was taken and the pledge to the flag was led by Ms. Kelly. President Kelly expressed the feelings of both Boards, the desire that we work together for the betterment of our community. The Park Board started their meeting with the approval of their agenda and discussed their agenda items. At 7:31 p.m. the Park Board opened for discussion the BikelPedestrial Trail Plan from Fort Beggs to Eaton Preserve. Phase I is proposing to bring pedestrian access to the downtown area of Plainfield from 135th St.! Eaton Preserve to Rt. 59. They estimate the section from Eaton Preserve to Fort Beggs to be about 3 miles and about $2 million. They are considering applying to the State for the IDNR Bicycle Grant and would like the Village to support them in joining a matched application to IDNR. Phase II would be the construction documents, and Phase III is the actual building of the path. Grants are seen more favorably by the State with community support. The Village Board Members understood the importance, and agreed to place on their COW Workshop discussion of the bike path grant. Administrator Burghard asked for discussion on the connection of Settlers Park to Mather Woods and Electric Park. The Park District recently opened the first phase of Electric Park on the east side of the DuPage River just south of Lockport Street. The District is attempting to condemn property owned by the Cedar Rustic fence company on the west side of the river, paving the way for development of the western end of Electric Park. The Village is in the 2nd phase of Settlers' Park Trail Extension which includes the clearing of trees, prescribed bums, and woodland management work and seeding. The Village Board supports the Park's acquisition of the Cedar Rustic property. Because of this property's long-term effect on the aesthetics and development of our downtown, the Village will have major interest in the improvements to this property. Due to the Park District's Combined Meeting of Plainfield Village Board and Plainfield Township Park District August 27,2003 2 growth, the tax cap, and recent referenda results it is hard to leverage sufficient funds to achieve all the District's development goals. The Village will shortly be starting their budget process and would like to discuss the possibility of entering into a long-term lease with the District for the property's development. The Park District acknowledged this, and was very interested in the cooperation, but needed to acquire the property first. Once this takes place, they would like to sit down and discuss a master design plan. They anticipate it may take 6 months to a year for the acquisition of the property. Discuss Increasing Park Donation Requirement for Public Open Space Park District President Michelle Kelly stated that many communities are working towards or who have achieved the 10 acres per 1, 000 residents. This is a national standard in park and recĹ“ation. The Village of Plainfield has an ordinance which requires developers annexing into the village to donate land or its cash equivalent for park space. The Village's current ordinance requires 7.5 acres per 1,000 new residents. The Mayor and Trustees discussed the boundary agreement between Joliet and Plainfield, the expiration on December 31, 2004. The fact that a development contiguous to both Plainfield and Joliet will have its choice of cities to which to annex. The higher fees and more stringent requirements of Plainfield already put the Village at a disadvantage with Joliet. They felt that if the fees increase, developers may just wait until the agreement expires, and annex to Joliet instead. Administrator Burghard expressed that we would get all of the traffic and no control over the subdivision. Park District Commissioner Gallt asked that the bordt:r issue not be the only point that the Village considers. However, Mayor Rock stated that the border situation is critical, and we do have to consider our border. It was brought up that the Village could increase the donation requirements, but make exceptions for developments critical to the border. The Village Board agreed to discuss this matter at a future workshop. Discuss the Proposed Springbank Project Village Administrator Burghard gave a short description/summary of the 890-acre Springbank development which will be one of the largest and one of the most important ever proposed for the Village of Plainfield. Springbank is one of those developments that will help secure the southern border, and aid traffic if designed properly. The project sits a little more than a mile southwest of the new Village Hall, with its northeast comer at about Renwick and Drauden roads. The plans call for 1,438 single-family homes, 426 townhomes, 10.6 acres of commercial development, an aquatics center, sites for a fire station and a school, and a 200-acre public golf course. If the Village pursues the golf course, we would be interested in partnering with the park district for the operation. A big issue for the park district is the donations from the development. MAF, Developer is planning on using the golf course to fulfill both its park donation and stormwater requirements. The park district will be left without money or land then for neighborhood or community parks to serve the additional residents. Trustee O'Connell felt that the Combined Meeting of Plainfield Village Board and Plainfield Township Park District August 27, 2003 3 park donation should be separate from the golf course. Springbank is still a work in progress and will come back to the Board for review. Parking Requirements at Various Parks The Village Board had concerns regarding the parking at various parks throughout the district. Issues were parking and loitering at the basketball courts on Ottawa, inadequate parking at the Four Seasons Sports Complex, Avery Park, and parking by the Ottawa Street Pool. Comdr. Altenhoff was present and discussed recent ticketing for failure to observe the parking ordinances at the Four Seasons Sports Complex. The Park Board acknowledged that there is problems, and will try to resolve the issues. Park Improvements/Maintenance Administrator Burghard discussed the importance of working with the developers and instituting joint community education with regards to flood plain areas, purpose of wetlands and meandering creek. Both Boards were in agreeance. Future Referenda Discussion ensued with regard to referenda for open space, legal way to combine the referenda with support coming from the Village. The Boards talked about the value in passive open land, importance of prairie open space, and the importance of timing it appropriately. Trustee Fay announced the dates and invited the public to "Habitat Plainfield: Environmental Awareness" events scheduled for September 25 (Prairie ecology), October 23 (Forest ecology) and November 20,2003 (Water ecology) at the Village of Plainfield from 7:00 p.m. to 9:00 p.m. on the above mentioned dates. The joint meeting was adjourned at 9: 12 p.m. , ~ ~GE CLERK Crawford, Murphy & Tilly, Inc. - Aurora, IL CMT PROJECT NO.: 03242-04 PROJECT NAME: 2003 SIDEWALK/CURB & GUTTER REPLACEMENT PROGRAM THE IMPROVEMENT OF STREET NAME OR ROUTE NO. - VARIOUS SECTION NO. - N/A TYPE OF FUNDS - General Plainfield, IL - Will County BIDDER'S LIST Bid 0 ened Amounts 1 P.T. Ferro 2 Sk line 3 A&R Cement, Inc. 4 Ed Hen Concrete 5 Stonitsch Construction, Inc. .;¡e 6 Suburban Concrete, Inc. 7 Tri i Construdtion, Inc. 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