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Home My Public Portal About08-04-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: AUGUST 4, 2003 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, J.WALDORF, S.THOMSON, K.O'CONNELL, R.SWALWELL, AND P.FAY. BOARD ABSENT: M.COLLINS OTHERS PRESENT:SJANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRA TOR; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, VILLAGE PLANNER; S.LARSON, ENGINEER; M.EITING, DEPUTY CHIEF OF POLICE; M.HILL, PLANNER; c.THORNTON, ACCOUNTING SERVICES SUPERVISOR; A.DE BONI, ADMINSTRATIVE ANAL YST; AND M.GIBAS, RECORDING SECRETARY. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Collins was absent. Clerk Janik led the pledge to the flag. There were approximately 25 persons in the audience. PRESIDENTIAL COMMENTS Mayor Rock congratulated Michael Garrigan on passing the AICP exam. TRUSTEE'S COMMENTS Trustee Thomson stated the Flanders House BTD zoning matter is tentatively scheduled for the August 18 Village Board Agenda. He will not be able to attend that meeting and because of the importance ofthe matter, he would like it scheduled for the Agenda on September 15, 2003. Trustee Swalwell commented that ht: too may be unable to attend the meeting on August 18 and would like to see the item placed on the following Agenda. Trustee Fay requested to have the issues separated. Trustee Thomson also requested Village representation at the Romeoville Workshop concerning the proposed Airport Road/I-55 interchange. The Board requested the Mayor send a letter to Romeoville asking for them to keep in touch with Plainfield regarding the issue and have staff and a Trustee attend the meeting. Trustee Swalwell indicated he would attend that meeting. BUSINESS MEETING Trustee Fay asked to amend the Agenda to remove under the Bills Paid Report a check for $400 for a conference that he cannot at1end. Trustee Fay moved to approve the amended Agenda. Seconded by Trustee Thomson. Vote by roll call. Collins, absent; Swalw~ll, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board meeting of July 21, 2003; Bills Paid Report for August 4,2003, as amended; Bills Payable Report for August 4, 2003; Reserve Subdivision, Unit 2 William Ryan Homes Letter of Credit reduction; Arbor Creek, Unit 1 Letter of Credit Redœtion; Century Trace, Units 2, 4A, 4B, 5A, 5B, and 5C Letter of Credit Reduction. Seconded by Trustee Thomson. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, I absent. Motion carried. #3 CANTERBURY WOODS ANNEXATION Trustee Fay moved to open a Public Hearing regarding a proposed Annexation Agreement for a 140- acre parcel located on the WI~st side of248th Avenue and north of 12ih Street for a 175 single-family unit residential subdivision. Seconded by Trustee Waldorf. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. Mr. Michael Garrigan, Planner, stated the applicant has been working to address several issues regarding the Annexation Agreement. The applicant met with Linden/Lenet and incorporated recommendations of the Village's design consultants. Staff recommends that several issues be addressed prior to annexing the subject parcel as per the staff report. Mr. John Philipchuck, attomey for the applicant, was present and introduced Rodney Tonelli, Land Planner, who reviewed the site plan with the Mayor and the Board. Trustee O'Connell commented that she liked the developmmt plan itself, but had a problem with the percentage of 80' wide lots. Mr. Tonelli commented that the 80' lots are what has offered them the opportunity to incorporate all the community design requirements that Plainfield likes to have. Trustee Fay questioned the size of the park. Mr. Tonelli responded that the park is 1.81 acres. Trustee Waldorf moved to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement. Seconded by Trustee Swalwell. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, no; Thomson, no; Fay, no; Waldorf, yes. 3 no, 2 yes, 1 absent. Motion failed. Mr. Philipchuck requested direction as to how they should proceed to make the proposed subdivision acceptable. Trustee Thomson stated he would like to see more green space and less monotony in terms of the lot sizes. Trustee O'Connell stated she agrees with Trustee Thomson. Trustee Fay stated he would like to see more open space, more park, less density, and clearer language regarding park and school donations. #4 TUTTLE ESTATES UNIT 2 FINAL PLAT Mr. Garrigan stated this is consistent with the preliminary plat and the annexation agreement. Trustee Swalwell moved to approve the final plats for unit 2 for 93 single-family units located south of 12ih Street and north of Walkers Grove subdivision subject to the 4 stipulations listed in the staff. Seconded by Trustee Waldorf. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. #5 LOTS 8 AND 9 OF MENARDS OF PLAINFIELD Mr. Garrigan stated the applicant is seeking fe-subdivision to allow them to move an the southern lot line 10 feet. The applicants have identified a restaurant for lot 9. Trustee Swalwell moved to approve a final plat of re-subdivi 1 sion of Lots 8 and 9 of the Menards of Plainfield subdivision located at the northeast corner of 135th Street and Route 59 subject to the 3 stipulations listed in the staff report. Seconded by Trustee Fay. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, y~s; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. #6 TUFFY MUFFLER Mr. Garrigan stated the applicant is requesting a special use for an automobile oriented business. This is an appropriate locati:m for the requested use. Many of design elements of Menards have been incorporated. Trustee Fay questioned the entrance and exits in that area. Mr. Burghard stated that there is a limited number of full access points permitted onto Route 59 and the access point for 135th Street has been moved sufficiently west. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance permitting a special use for an automotive service subject to the 3 stipulations. Seconded by Trustee Thomson. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to approve the site plan for a Tuffy Muffler facility subject to the 5 stipulations listed in the staff report.. Seconded by Trustee Thomson. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. #7 VERHEAGHE REZONING - WILL COUNTY CASE Mr. Garrigan stated the Plan Commission felt strongly about sending a letter of objection. They are concerned that the rezoning of this property would not be compatible with the Comprehensive Plan of the Village. Staff will be attending that County meeting. Administrator Burghard pointed out that the applicants have previously tried to annex to the Village and wanted commercial zoning. At that time, BTD zoning was offered and the applicant decided to go to the County to seek commercial zoning there. Trustee Swalwell moved to send Will County a letter objecting to the rezoning of the property located at 23128 Lincoln Highway from Single-Family Residence District (R-3) to Community Shopping District (C-2). Seconded by Trustee Thomson. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard stated this was brought before the Mayor and the Board for discussion at the last Committee of the Whole Workshop. Administrator Burghard pointed out some of the important items: The Village will not provide economic incentives to any residentially developed property; there will be no incentives offered to "big box" developments, unless it occurs in a delegated corridor; and there is now going to be incentives for existing shopping centers, which have less than 50,000 square feet. Trustee Swalwell moved to adopt Resolution No. 1378 setting for Economic Incentives, which will be granted by the Village for the purposes of promoting Economic Development within the Village. Seconded by Trustee Thomson. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. After some general discussion on the Settlers' Park Policy, it was the direction of the Board to amend the policy to reduce fees for residents to half. The amphitheater rental fee for residents was reduced to $50 for a 2-5 hour event and $125 for a 5-10 hour event. Residents and non-residents will pay the same security deposit of $300 and, if the Plainfield Police Department finds it necessary, a fee of $44.50 per hour for police security. Trustee Swalwell moved to adopt Resolution No. 1379 adopting the Settlers' Park Policy and Brochure. Seconded by Trustee O'Connell. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard explained that these are new fees and suggested sending a letter of protest to the IEPA with the payment. It was the consensus of the Board to have the Mayor send the letter of protest. Trustee Waldorf moved to approve the invoices from the IEPA totaling $32,000.00 and so amend the Water Budget to reflect this additional expense. Seconded by Trustee Thomson. Vote by roll call. Collins, absent; Swalwell, ye:s; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard sadly announced that Mr. Michael Hill, Planner,has resigned his position with the Village to go to law school and today was his last day. MANAGEMENT SERVICES REPORT Mrs. Colleen Thornton, Accounting Services Supervisor, stated that the annual audit will begin on August 11, 2003. COMMUNITY DEVLEOPMENT REPORT Trustee Thomson moved to approve the Façade Improvement Grant for reimbursement of architectural consultation fees at 515 W. Lockport Street in the amount of$95.00. Seconded by Trustee Waldorf. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Waldorf moved to approve the fees for Route 126, Route 59 entranceway features in an estimated amount of $18,770.88. Seconded by Trustee Thomson. Vote by roll call. Collins, absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, no; Waldorf, yes. 4 yes, 1 no, 1 absent. Motion carried. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS No Comments. Mayor Rock reminded everyone of Coffee with the Mayor on Wednesday, August 6, 2003; the Committee of the Whole Workshop on August 11,2003; Evening with the Mayor on August 13, 2003; and the next Village Board meeting on August 18,2003. Trustee Swalwell moved ad~ourn. Seconded by Thomson. Voice Vote. All in favor, no one opposed. The meeting adjourned at 7:56 p.m. /~~ Michelle Gibas, Recording Secretary Approved: