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Home My Public Portal About07-21-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MIl\rUTES DATE: JULY 21,2003 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, P.FA Y, R.SWALWELL, M.COLLINS, KO'CONNELL, S.THOMSON, AND J.WALDORF. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; D.WOLD, ENGINEER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken. All Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 30 persons in the audience. PRE SID ENTIAL COMMENTS Trustee Fay moved to approve Mayor Rock's appointments to the Zoning Ad Hoc Advisory Committee. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. TRUSTEE'S COMMENTS Trustee Fay thanked the Street Department for all their hard work with the Plainfield Fest. Trustee Collins thanked the Police Department and Public Works for ajob well done. Trustee Collins requested a review ofihe Mayor's compensation to be placed on a future Agenda. BUSINESS MEETING Trustee Collins moved to approve the Agenda. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of Board Meeting of July 7, 2003; Bills Paid Report for July 21,2003; Bills Payable Report for July 21,2003; Revenue Report for June 30, 2003; Expenditure Report for June 30,2003; Cash & Investment List as of June 30,2003; Resolution No. 13ï6 establishing State of Illinois mandated wage rates for Workers in any Public Works project; Resolution No. 1377 to conduct a Public Hearing on August 18,2003 for a Special Service Area for Kings Crossing subdivision. Seconded by Trustee Collins. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. #3 PRAIRIE PONDS SPECIAL SERVICE AREA Trustee Collins moved to open a Public Hearing for the establishment of a Special Service Area on Prairie Ponds Subdivision. Sc~conded by Trustee Thomson. Voice Vote. All in favor, no one opposed. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2245 authorizing a Special Service Area for Prairie Ponds Subdivision. Seconded by Trustee Collins. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. #4 BUSINESS TRANSITION DISTRICT (BTD) DISCUSSION A thirty-minute discussion ensued regarding the Business Transition District. Mr. Jim Testin reviewed the history of the Business Transition District with the Mayor and the Board. The purpose of the BTD is to provide for conversion of existing residential structures to low intensity professional and commercial use on properties located along arterial streets and/or within a business district while still maintaining the existing, often historic, character of the neighborhood. Since 1998, there have been thirteen parcels that have been rezoned from R-l to BTD. The Board indicated they didn't want a blanket ordinance and boundaries for the BTD should be defined. The Board expressed the need for an historic district. It was the direction of the Board to bring to a future Workshop a revised BTD ordinance with options and choices on defining where the BTD zoning may be applicable, and to look at different options to preserve the historic character, and address a historic district. #5 CONGREGATIO~AL UNITED CHURCH TEMPORARY PERMIT Trustee Thomson moved to allow the use of trailers for classrooms on a temporary basis for a church located on Route 59 and Fraser Road. Seconded by Trustee Waldorf. Mr. Jim Testin stated the applicant is requesting the use of two trailers for classrooms on a temporary basis until the church can raise enough money to construct an addition to the building. The trailers will be hooked up to electricity only. No plumbing will be used in either trailer. The temporary trailers could be in use for 24 months. Mr. Tony Shannon, a Trustel~ with the Church, stated the Church is still in a feasibility stage and had not yet purchased the trailers. They wanted to see if the Village Board would approve the concept first. The trailers would not be an eyesore. They would be landscaped and painted to match the rest of the building. The Board expressed concern regarding the type of trailers requested by the applicant. The trailers that have been identified by the applicant are a construction trailer with no windows, and singlewide mobile home. The temporary trailers that have been previously approved by the Board have been similar to the classrooms. The Board was concerned with the safety of the children. The Board expressed that they felt the applicant should be directed to the Fire Department to talk about emergency access, emergency services, and address any concerns that the Fire Department may have regarding these trailers and come back to the Board. Trustee Fay moved to amend the motion to meet with the Fire Department and necessary staff and bring back to the Board for final consideration for a temporary permit for classrooms on a temporary basis for a church located on Route 59 and Fraser Road. Seconded by Trustee Swalwell. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard stated that a combined meeting with the Park District has been scheduled for August 27,2003 at 7:00 p.m. to discuss the Springbank Development. MANAGEMENT SERVICES REPORT Mr. Minick reminded everyone who has not purchased a vehicle sticker that after July 31, 2003, the sticker fee will double in price. Mr. Minick announced the birth of his son, Joseph Christopher, born on July 12,2003, Sibs 2 oz, 22 inches long. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT Trustee Thomson moved to approve the purchase of three (3) Ford E152 Cargo Vans from Rod Baker Ford in the amount of $17,091.00 each. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. COMMUNITY DEVELOPMENT REPORT Mr. Steve Konters, Hitchcock Design, reviewed the bid for the Settlers' Park Trail Extension. Administrator Burghard suggested including Alternate 2 and Alternate 3 as well. Trustee Waldorf moved to award the Settlers' Park Trail Extension to Abbey Paving Company, the low bidder for the base bid of$259,637.00, Alternate 2, in the amount of$13,405.00, and Alternate 3 in the amount of $26,445.00. Seconded by Trustee Collins. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT There were no questions on the June 2003 Operations Report. I Chief Bennett stated the regulation only pertains to a group wanting to have a meeting or parade on public property or property owned by the Village of Plainfield. The purpose of the Ordinance is not to restrict the activity, but more of a reporting mechanism. Trustee Collins moved to adopt Ordinance No. 2246 regulating parades and open air meetings. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Thomson moved to authorize the Mayor to sign the Police Officer Agreement for Brian 1. Wagner and the Village of Plainfield. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. Chief Bennett presented a list outlining the placement of Vehicle Sticker Awareness Signs and when they will be at the designated locations. The Village of Plainfield will be participating in a State of Illinois aggressive program to buckle up. Chief Bennett informed the Mayor and the Board that the application for 2003 Bulletproof Vest Partnership Grant Program has been approved in the amount of$5,144.45. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS Heath Wright, Bartlett Street resident, encouraged continued movement on a historic district. Mr. Thomas Mooney addressed the Board regarding preserving some of the areas. Mayor Rock reminded everyone of the Committee of the Whole Workshop on July 28, 2003; the next Board meeting on August 4,2003; Coffee with the Mayor on August 6, 2003; and Evening with the Mayor on August 13,2003. Trustee Waldorf moved to adjourn to Executive Session for the purpose of discussion of pending litigation. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8: 10 p.m. ~~ Michelle Gibas, Recording Secretary Approved: