HomeMy Public PortalAbout07-07-2003 Village Meeting
PLAINFIELD VILLGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: JULY 7, 2003
AT: VILLAGE HALL
BOARD PRESENT: KROCK, P.F A Y, R.SW AL WELL, M.COLLINS, K.O'CONNELL,
S.THOMSON, AND J.W ALDORF
OTHERS PRESENT: SJANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD,
ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR;
M.GARRIGAN, VILLAGE PLANNER; C.MINICK, MANAGEMENT SERVICES DIRECTOR;
D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY.
Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken. All Trustees were present.
Clerk Janik led the pledge to the flag. There were approximately 40 persons in the audience.
PRESIDENTIAL COMMENTS
Detective Chris Allen presented a Certificate of Appreciation to Phillip Witunski for his concern and
dedication to the safety of our community.
Trustee Swalwell moved to adopt Ordinance 2237 regulating liquor special use permits for
restrictions: Outdoor sales must stop at 1 :00 a.m. on Friday/Saturday and 10:00 p.m. on Sunday.
Seconded by Trustee Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes;
O'Connell, no; Thomson, yes. 5 yes, I no. Motion carried.
Clerk Janik presented a Proclamation to Trustee Thomson honoring his retirement.
TRUSTEE'S COMMENTS
Trustee Swalwell asked for a 90-day moratorium on any Business Transition District zoning.
Attorney Jim Harvey advised that the item needs to be on the Agenda before action is taken place.
Trustee Swalwell asked for the item to be placed on the next Board agenda for discussion.
BUSINESS MEETING
Trustee Fay moved to approve the Agenda. Seconded by Trustee Thomson. Vote by roll call. Fay,
yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion
carried.
Trustee Collins moved to approve the Consent Agenda to include: Minutes of the June 16,2003
Board Meeting; Bills Paid Report for July 7, 2003; and Bills Payable Report for July 7, 2003.
Seconded by Trustee Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes;
O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried.
#3 VULCAN BLASTNG
Administrator Burghard reviewed some history with the Board. Dr. Charles Dowding, Professor of
Civil Engineering at Northwestern University, gave a presentation regarding blasting procedures and
answered some questions from the Board. Hamilton White, Vulcan, was present in the audience and
explained the state options and informed the Mayor and the Board of Vulcan's internal policy of
having the shocks below.5 and that the average shockwave from a Vulcan blast is .15 inches per
second, which is well below the state standard.
Plainfield Village Board of Trustees
Meeting Minutes - July 7, 2003
Page 2 of 9
#4 NA TIONAL CITY BANK
Trustee Swalwell moved to adopt Ordinance No. 2238 for a special use permit to amend the Rose
Subdivision Planned Unit Development for a financial institution with a drive-thru facility at the
southwest corner of 135th Street and Route 30. Seconded by Trustee Waldorf. Vote by roll call. Fay,
yes; Waldorf, yes; Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, I no. Motion
carried.
#5 SCHINDEL PROPERTY (WALKER'S POINT) ANNEXATION AGREEMENT
Clerk Janik stated this item has been removed at the request of the applicant.
#6 WHITE ASH FARMS
Trustee Fay moved to adopt Ordinance No. 2239 authorizing the execution of an Annexation
Agreement between the Village and First Midwest Bank and Fry Properties. Seconded by Trustee
Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes;
Thomson, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to adopt Ordinance No. 2240 annexing the property owned by First Midwest
Bank and Fry Properties, 1m:. located at Normantown Road south of 1 1 9th Street. Seconded by
Trustee Collins. Vote by roB call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell,
yes; Thomson, yes. 6 yes, 0 no. Motion carried.
Trustee Collins moved to adopt Ordinance No. 2241 authorizing the issuance of a Special Use Permit
to permit a Planned Unit Development for property located at Normantown Road south of 119th
Street. Seconded by Trustee Swalwell. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes;
Swalwell, yes; O'Connell, yes; Thomson, no. 5 yes, 1 no. Motion carried.
#7 MARY D'S
Mr. Eamon Concannon, the applicant, requested the Board to consider the opening of an ice cream
parlor as it presently exists with the exception of moving the handicapped ramp to the parking lot,
installing some fencing, and some additional landscaping.
Trustee Swalwell moved to approve amended site plan for 608 Fox River Street. The motion died
due to a lack of a second.
#8 CEDARLAKE VILLAGE (MA YSLAKE)
Trustee Collins expressed concern regarding the wall air conditioning units. Mr. Michael Frigo, Vice
President, explained that seniors tend not to like air conditioning and prefer to maintain their own
temperature control. In the event a wall unit breaks down, it can be fixed and/or replaced in a short
time period versus having a central air unit breakdown.
Trustee Fay moved to approve the site plan for Phase 1 of an independent living facility located on
the east side of Route 30, west side of Van Dyke Road, and south of Patriot Square, subject to the
four stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes;
Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion
carried.
Plainfield Village Board of Trustees
Meeting Minutes - July 7, :2003
Page 3 of9
#9 LOTS 113 AND 114 OF HERITAGE MEADOWS
Mr. Garrigan explained tha~ the applicant is seeking approval of resubdivision of two existing lots in
the Estates of Heritage Meadows in order to allow them to move a common lot line between the two
properties four feet to the south to allow the contractor to build a three-car garage.
Trustee Swalwell moved to approve the final plat of resubdivision of lots 113 and 114 of the Estates
of Heritage Meadows located on the east side of Lily Lane subject to the two stipulations listed in the
staff report. Seconded by Trustee Thomson. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes;
Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried.
#10 18 W. OTTAWA STREET
Trustee Swalwell moved to approve the final plat of subdivision for 18 W. Ottawa Street subject to
the three stipulations listed in the staff report. Seconded by Trustee Fay. Vote by roll call. Fay, yes;
Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion
carried.
#11 GRANDE PARK UNITS 1 & 2 SPECIAL SERVICE AREA
Trustee Thomson moved to open a Public Hearing for the establishment of a Special Service Area on
Units 1 and 2 of Grande Park Subdivision. Seconded by Trustee Swalwell. Voice Vote. All in
favor, no one opposed. Motion carried.
Trustee Swalwell moved to adopt Ordinance 2242 authorizing a Special Service Area for Units 1 and
2 of Grande Park Subdivision. Seconded by Trustee. Vote by roll call. Fay, yes; Waldorf, yes;
Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried.
#12 GRANDE P ARK U~ITS 3 & 7 SPECIAL SERVICE AREA
Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area on Units
3 and 7 of Grande Park Subdivision. Seconded by Trustee Swalwell. Voice Vote. All in favor, no
one opposed. Motion carried.
Trustee Swalwell moved to adopt Ordinance 2243 authorizing a Special Service Area for Units 3
and 7 of Grande Park Subdivision. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes;
Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion
carried.
#13 GRANDE PARK UNITS 8 & 9 SPECIAL SERVICE AREA
Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area on Units
8 and 9 of Grande Park Subd:,vision. Seconded by Trustee Swalwell. Voice Vote. All in favor, no
one opposed. Motion carried.
Trustee Swalwell moved to adopt Ordinance 2244 authorizing a Special Service Area for Units 8
and 9 of Grande Park Subdivision. Seconded by Trustee Collins. Vote by roll call. Fay, yes;
Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion
carried.
Plainfield Village Board of Trustees
Meeting Minutes - July 7,2003
Page 4 of 9
ADMINISTRA TOR'S RKPORT
Administrator Burghard stated that Commonwealth Edison will not accept a license agreement
regarding the electrical service for the Moose. Commonwealth Edison is requesting an easement
agreement.
Trustee Waldorf moved to approve the Easement agreement between the Village of Plainfield and
Commonwealth Edison for the property located at 616 Main Street. Seconded by Trustee Collins.
Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes.
6 yes, 0 no. Motion carried
MANAGEMENT SERVICES REPORT
Trustee Thomson moved to ratify the purchase of a 2003 Chevrolet S-l 0 pick-up truck from Bill
Jacobs Chevrolet of Plainfield for the amount of$11,347.33. Seconded by Trustee Waldorf. Vote by
roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes,
0 no. Motion carried.
COMMUNITY DEVELOPMENT REPORT
Mr. Steve Konters, Hitchcock Design, was present and reviewed with the Mayor and the Board a
Trail extension project in Settlers' Park and the bids to perform the work. Trustee Swalwell
requested to see the unit prices broken down in the bid. The item was deferred until those prices
could be brought to the Board.
Trustee Swalwell stated he would like to see the amount of the architect fees before approving a
reimbursement for them in regards to the façade grant improvement.
Trustee Swalwell moved to approve the façade grant improvement project at 515 W. Lockport Street
in the maximum amount of$I,440 or 50% of the improvement, whichever is less. Seconded by
Trustee Thomson. Vote by roll call. Fay, no; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell,
yes; Thomson, yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to waive the bidding and authorize the purchase of a Fl50 4x2 Regular Cab
from Rod Baker Ford for the amount not to exceed $15,955.00. Seconded by Trustee Thomson.
Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes.
6 yes, 0 no. Motion carried.
Administrator Burghard pointed out that the Plan Commission is a volunteer commission. The Board
directed Mr. Burghard to send a letter thanking the Commission for all of their hard work.
Trustee Fay moved to approve to accept the Annual Plan Commission Report. Seconded by Trustee
Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes;
Thomson, yes. 6 yes, 0 no. Motion carried.
ENGINEER'S REPORT
No Report.
Plainfield Village Board of Trustees
Meeting Minutes - July 7, 2003
Page 5 of 9
PUBLIC WORKS REPORT
Mr. Persons gave a short summary and update on the water usage. The maximum usage in one day
was 5.4 million gallons. The Village's well do not have the capacity to provide that much water and
had to use its emergency connection with the City ofNaperville several times.
Trustee Thomson moved to adopt Resolution No. 1374 prohibiting the installation of all new lawns,
sod and/or seed from July 18,2003 to September 5, 2003. Seconded by Trustee Waldorf. Vote by
roll call. Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes,
0 no. Motion carried.
Trustee Fay moved to waive the bidding procedure and purchase approximately 150 trees from St.
Aubin Nursery as part of the SO/50 tree program. Seconded by Trustee Swalwell. Vote by roll call.
Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no.
Motion carried.
POLICE CHIEF'S REPORT
Chief Bennett reviewed the LEAD Audit with the Mayor and the Board. The audit process ensures
the quality and accuracy of the records entered into LEADSINClc. The Village was in perfect
compliance with the State.
Chief Bennett introduced Ms. Ann Wasman from Representative Tom Cross's office who informed
everyone that the Governor will be at Eagle Point Elementary School on Wednesday, July 9, 2003 at
1 :00 p.m. to sign an Education Bill.
ATTORNEY'S REPORT
No Report
PUBLIC COMMENTS
Mr. Steve Ludovice, an Ashburry Farms resident, suggested modifying the fence requirements for
temporary pools.
Mrs. Diane Rousonelous, resident, made a comment regarding the Settlers' Park Trail extension.
Mr. Fred Krueger, a future resident of Shenandoah, requested that the intersection of 127th and
Naperville/Plainfield Road include a traffic signal. Allen Persons informed him that they are
currently work on redesigning that intersection.
Ms. Nancy Kolb-Puglisi, resident, questioned the School Board decision regarding bussing and asked
for the Village make walking safe for the children. Chief Bennett proposed a safe walking route,
with crossing guards, and stated there will be another meeting with the School District.
Mayor Rock reminded everyone of Evening with the Mayor on July 9, 2003, the Committee of the
Whole meeting on July 14,2003, and the next Board meeting on July 21,2003.
Trustee Waldorf moved to adjourn. Seconded by Trustee Thomson. Voice Vote. All in favor, no
one opposed.
Plainfield Village Board of Trustees
Meeting Minutes - July 7, 2003
Page 6 of 9
The meeting adjourned at 9: 16 p.m.
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Michelle Gibas, Recording Secretary
Approved:
'Susan Janik, Villa
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