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Home My Public Portal About06-16-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JUNE 16,2003 AT: VILLAGE HALL BOARD PRESENT: RROCK, P.F A Y, RSW AL WELL, M.COLLINS, K.O'CONNELL, AND J.WALDORF BOARD ABSENT: TRUSTEE THOMSON OTHERS PRESENT: SJANIK, CLERK; J.HARVEY, ATTORNEY, T.L. BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE, AND M.GIBAS, RECORDING SECRETARY. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Thomson was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 40 people in the audience. PRE SID ENTIAL COMMENTS Mayor Rock thanked Representative Cross for a delightful morning and the privilege of hearing Representative Cross and President Bush speak. Administrator Burghard informed everyone that the Petitioners in the Wal-Mart case did not file an appeal, therefore Wal-Mart can move ahead and begin construction. TRUSTEE'S COMMENTS Trustee Swalwell asked what plan will Wal-Mart be proceeding to work with. Administrator Burhgard replied that they have to use the plan that was approved by the Mayor and the Board of Trustees and the judge. Trustee Collins questioned if the signals on Route 59 and Fort Beggs are on demand. Chief Bennett responded that on Route 59 and Fort Beggs is. The rest ofthem are timed. Trustee Collins asked if the signals could be timed to be more in sync. BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Waldorf. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting, June 2,2003; Bills Paid Report for June 16,2003 including the amended changes to Warrant Number 061603; Bills Payable Report for June 16,2003; Revenue Report for May 2003; Expenditure Report for May 2003; Cash and Investment Report for May 2003; Ordinance No. 2232 authorizing the sale of Personal Property (Cars, Pick-up trucks and tractors which are no longer useful to the Village); Ordinance No. 2233 authorizing the issuance of a Special Use Permit to allow a pre-school in a portion of the Peace Lutheran Church at 415 W. Main Street; Approval of Payout Request Number 1 for the Van Dyke Road Street Lighting Project to Tri-Tech Electric, Inc. in the amount of$87,090.75; Letter of Credit reduction for Kensington Club Unit 1 and Unit 2; Letter of Credit reduction for Water's Edge Subdivision; Ordinance No. 2234 amending Chapter 4, Section 4-31 regarding Alcoho,lic Liquor by the addition of an Annual permit for sampling in connection with sales promotions. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. #3 CARL BRYANT SUBDIVISION SITE PLAN Mr. Testin stated the applicants have identified, due to some IDOT constraints, additional detention was required that impacted some of the buffer. The applicant identified an additional 82 plantings. The Planning staff feels that this is an improvement over the previous plan. Ms. Patricia Hall, a Bartlett resident, stated she and her husband are relatively satisfied with the site plans but still have some concerns regarding lighting. Mr. Bryant stated LaSalle Bank will turn off 3 of the 5 rows of lights. There will be lighting at the A TM machine. The lights can be recessed into the canopy. Steve Larson, engineer, stated they will be going to the site this week to verify if the lighting meets Village Code. Trustee Collins pointed out that he wants to make sure that every neighbor's issues were met. Mr. Bill Conrad, a Bartlett Resident, stated that he worked out an agreement with Carl Bryant and he is satisfied. Mr. Richard Krahn, a Bartlett Street resident, stated no one contacted him about his concerns. Mr. Carl Bryant stated he went to Mr. Krahn's home, he was unavailable, so Mr. Bryant left a copy of the amended site plan. Administrator Burghard questioned the need for a guardrail near the detention basin as requested by the engineers. Mr. Bryant replied he felt the guardrail was unnecessary because there is a gradual slope and it is not a safety issue. Mr. Dan Feltes stated he provided the engineering plans and did the design of the retaining wall, plantings and a guardrail can't both be installed at that location. The plantings should provide screening and safety. Trustee Swalwell indicated he prefened plantings instead of a guardrail. Trustee Swalwell moved to approve an amended site plan for the commercial site, which includes LaSalle Bank, located at the southeast corner of Route 126 and Route 59 subject to the three stipulations listed in the staff report with the additional stipulation to iron out a lighting plan. Seconded by Trustee Fay. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, no; Swalwell, yes; O'Connell, yes. 4 yes, 1 no, I absent. Motion Carried. #4 'NATIONAL CITY BANK Mr. Jim Testin stated at the last meeting there was some concern over enclosing the paper shredder bins. The applicant has now screened that consistent with the building. They have also identified and turned in their photometric and lighting plan. Mr. James Nolte, GPD, was present to answer any questions. Trustee Fay asked how many local residents are typically employed. Ms. Ann Lezares, a National City Bank representative, stated this branch will have 6-8 employees. Some employees will be transferred from other branches. Trustee Waldorf moved to direct the Village Attorney to draft an ordinance for a special use permit to amend Rose Subdivision Planned Unit Development for a financial institution with a drive-thru banking facility. Seconded by Trustee Swalwell. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, no; Swalwell, yes; O'Connell, yes. 4 yes, 1 no, I absent. Motion Carried. Trustee Swalwell moved to approve the site plan for a 4,000 square foot bank on Lot 2 of Rose Subdivision located at the southwest corner of 135th Street and Route 30 subject to the three stipulations listed in the staff report. Seconded by Trustee Fay. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, no; Swalwell, yes; O'Connell, yes. 4 yes, 1 no, 1 absent. Motion Carried. #5 ROSE SUBDIVISION FINAL PLAT Trustee Collins moved to remove Rose Subdivision Final Plat from the table. Seconded by Trustee Swalwell. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, I absent. Motion Carried. Trustee Fay questioned the tenants or business that would be attracted to that area. Mr. Testin responded that this is a B-3 district, which is a fairly broad commercial district. You may have restaurants and different types of retail uses. A use that is not permitted must come back to the Board for approval. If a use comes in on one of these lots, it will come before the Board, the use will be permitted, the discussion will be on the design of the building. Trustee Swalwell moved to approve the final plat of subdivision of Lot 2 in Rose Subdivision, a commercial subdivision located at the southwest corner of 135th Street and Route 30 subject to the two stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, y~:s; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. #6 'PATRIOT SQUAID:: Trustee Swalwell moved to adopt Ordinance No. 2235 rezoning the property located at the southeast corner of Route 30 and Presidential, west of New Van Dyke from I, General Industrial District, to R- 3 Moderate Density Single-family attached residence district. Seconded by Trustee Waldorf. Vote by roll call. Thomson, absent; Fay, abstain; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, no. 4 yes, 1 no, 1 absent. Motion Carried. Trustee Swalwell moved to adopt Ordinance No. 2236 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located on the southeast corner of Route 30 and Presidential, west of New Van Dyke. Seconded by Trustee Waldorf. Vote by roll call. Thomson, absent; Fay, abstain; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, no. 4 yes, 1 no, 1 absent. Motion Carried. #7 WHITE ASH FARM ANNEXATION AGREEMENT Trustee Swalwell moved to continue to July 7, 2003, the ordinance authorizing execution of an Annexation Agreement and annexation of a 35.5 acre parcel located on the east side of Norman town Road and south of 119th Street. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. CROSSROADS BUSINESS CENTER LOT 1 RESUBDIVISION FINAL PLAT APPROVAL Trustee Swalwell moved to approve the final plat for resubdivision of Lot 1 for the industrial property located generally at the southwest corner of Van Dyke Road and 143rd Street subject to the three stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Thomson, #8 absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, I absent. Motion Carried. #9 DIAGEO GLOBAL SUPPLY SITE PLAN REVIEW Trustee Swalwell questioned the time frame. Mr. Testin stated the applicant would like to start tomorrow. They are meeting the landscape requirement. Trustee Fay moved to approve the site plan for Diageo Global Supply located at the northwest corner of 143rd Street and Van Dyke Road subject to the four stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, I absent. Motion Carried. #10 FOUR SEASONS PARK SITE PLAN REVIEW FOR PLAINFIELD JUNIOR CATS FOOTBALL Mr. Wayne Ford, President of Plainfield Junior Cats, stated that they are working with Will County to meet the regulations of the Health Department. Trustee Swalwell moved to amend the site plan for the Plainfield Junior Cats at the Four Season's Park include a concession stand south of the new football field subject to the area site plan. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, y~:s. 5 yes, 0 no, 1 absent. Motion Carried. #11 PLAINFIELD MARKET PLACE SHOPPING CENTER Mr. Testin stated this is consistent with the Preliminary Plat. Trustee Waldorf moved to approve the final plat for the resubdivision of Lot 6 for the commercial property located at the northwest corner of I 19th Street and Route 59 subject to the two stipulations listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, y~:s; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, I absent. Motion Carried. #12 PLAINFIELD MARKET PLACE, LOT 3 SITE PLAN Mr. Testin stated this is in-line retail space and is consistent with Kohl's. Trustee Swalwell moved to approve the site plan for 24,600 square foot in-line commercial space adjacent to Kohl's at the northwest corner of 119th Street and Route 59 subject to the three stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. #13 THE STREAMS OF PLAINFIELD Trustee Swalwell moved to adopt Resolution No. 1368 authorizing the execution of a Sanitary Sewer Easement Agreement between the Village and Commonwealth Edison and Lakeland Homes. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. ADMINISTRATOR'S REPORT Mr. Burghard stated Plainfidd was asked to participate because we are now into Kendall County. Although we will eventually have lake water, being a partner in Kendall County it is important for us to see that the remainder communities, counties, and townships make some rational assessment of the allocation of their resources. Trustee Waldorf commented that he likes to see intergovernmental agreements; it is a good way to make decisions without having to do everything ourselves. Trustee Waldorf moved to adopt Resolution No. 1369 agreement to partner with Kendall County on a Phase I U.S. Geological Survey groundwater study project. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Swalwell moved to fe-approve the Final Plat for Dayfield Subdivision. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, no; Waldorf, yes; Collins, yes; Swalwell, yes; O'ConÌlell, yes. 4 yes, 1 no, 1 absent. Motion Carried. Trustee Fay moved to approve the temporary use permit at 1156 W. Renwick Road to allow for a replacement trailer for a 24-hour caregiver for five years or removed earlier if the structure is no longer utilized for a care giv~:r. Seconded by Trustee Waldorf. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Waldorf moved to vote by omibus vote. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Swalwell moved to adopt Resolution No. 1370, 1371, 1372, and 1373 proposing the establishment of a Special Service Areas. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. / ENGINEER'S REPORT Trustee Swalwell moved to award a contract to Gaffney's Protective Maintenance, Inc. the low bidder, in the amount of $13,308.30 for the completion of the Route 59 and Renwick Road Signal modifications. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. PUBLIC WORKS REPORT Trustee Swalwell moved to award a contract to P.T. Ferro Construction Company, the low bidder, in the amount of $406,043.49 for the completion of the 2003 MFT Street Maintenance Program. Seconded by Trustee Waldorf Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Swalwell moved to authorize the purchase of one Sterling L8500 Chassis from Freeway Ford/Sterling Truck Sales at a total bid price of $54,898 and required truck equipment and accessories from Auto Truck Group at a total bid price of $54,500.00. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Persons gave an update on the Radium Compliance issue. In the near future there will need to be a meeting to negotiate a new compliance date. POLICE CHIEF'S REPORT Chief Bennett presented the May 2003 Operations Report. Trustee Collins commented that this was the best month for traffic arrests, other than radar. ATTORNEY'S REPORT Trustee Swalwell moved to release Executive Session Minutes. Seconded by Trustee Collins. Vote by roll call. Thomson, absent; Fay, no; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 4 yes, I no, 1 absent. Motion Carried. Attorney Jim Harvey stated that SB 1486, should it be passed, would require a verbatim of closes session minutes. PUBLIC COMMENTS Diane Rousonelous, resident, thanked Mayor Rock, Trustee Waldorf, Trustee O'Connell, and Trustee Fay for giving her the opportunity to discuss her concerns with the proposed Van Dyke Extension. Mrs. Rousonelous urged the Board to seek another alternative. Mr. Dave Touchee, a Dan Patch resident, agreed with Mrs. Rousonelous and also suggested some additional traffic control measures on Van Dyke. Mr. Charles Manis, Lockport Street resident, complained about Motorcycle night that was held on Saturday night. Mayor Rock reminded everyone of the Committee of the Whole Workshop on June 23, 2003; Coffee with the Mayor on July 2,2003; The next Board meeting on July 7, 2003; and Evening with the Mayor on July 9, 2003. Trustee Waldorf moved to a<.i:joum. Seconded by Trustee Swalwell. Voice Vote. All in favor, no one opposed. The meeting adjourned at 8:26 p.m. i/~ Approved: