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HomeMy Public PortalAbout06-02-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JUNE 2, 2003 AT: VILLAGE HALL BOARD PRESENT: R ROCK, P.FAY, RSWALWELL, M.COLLINS, K.O'CONNELL, S.THOMSON, AND J.WALDORF. OTHERS PRESENT: SJANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. PRESIDENTIAL COMMENTS Representatives from Relay for Life informed the Board that they were able to raise $188,000 and presented a sign to the Mayor. TRUSTEE'S COMMENTS Trustee Thomson inquired about the blasting procedure for the Vulcan Quarry. Administrator Burghard stated that he received a proposal from an engineering firm to do some testing and would like bring the firm to a Workshop or Board Meeting for discussion. BUSINESS MEETING Trustee Thomson moved to approve the Agenda. Seconded by Trustee Waldorf. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of Board Meeting, May 19,2003; Bills Paid Report for June 2, 2003; Bills Payable Report for June 2, 2003; Ordinance No. 2229 authorizing the issuance ofa Special Use Permit to allow for an outdoor seating area at 530 W. Lockport Street (Magnolia Coffee Shop); Approval of Payout Request Number 12 for the Village Hall Project in the amount of $26,386.44 to V3 Construction Group, Ltd. Seconded by Trustee Collins. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #3 BAYLES PROPERTY ANNEXATION AGREEMENT Trustee Fay moved to adopt Ordinance No. 2230 authorizing the execution of an Annexation Agreement between the Village and the Joliet Young Men's Christian Association and Plainfield Consolidated School District 202 for property located east of Indian Boundary Road and south of Route 126. Seconded by Trustee Waldorf. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2231 annexing the property owned by Plainfield Community Consolidated School District 202 and Joliet Young Men's Christian Association. Seconded by Trustee Fay. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #4 WHITE ASH FARM Trustee Collins moved to open a Public Hearing regarding a proposed Annexation Agreement for a 35.5-acre parcel located on the east side of Norman town Road and south of I I 9th Street for a 67 single-family unit residential subdivision. Seconded by Trustee Swalwell. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance authorizing execution of an Annexation Agreement. Seconded by Trustee Waldorf. Vote by roll call. O'Connell yes; Thomson, no; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 5 yes, I no. Motion carried. Mr. Testin stated staff encourages a Planned Unit Development to get better design elements. This falls in place with the PUD Design Guidelines. The equestrian facility is designed as part of the development; it is more of a training/riding facility. If the equestrian facility becomes an aspect, during Phase II it will be removed. Trustee Fay questioned the traffic impact ifNormantown Road is a cul-de~sac. Mr. Testin responded the biggest concern has been the intersection along Route 30 within the area; it is a Y intersection that has tremendous concerns fro:11 a safety standpoint. This subdivision was designed with a connection to the east, north, and south. Chief Bennett stated that because of the close proximity to the railroad track, he agrees with the placing a cul-de-sac on Normantown Road. Trustee O'Connell moved to direct the Village Attorney to draft an Ordinance for a Special Use Permit for a Planned Unit Development subject to the 2 stipulations listed in the staff report. Seconded by Trustee Fay. Vote by roll call. O'Connell yes; Thomson, no; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 5 yes, 1 no. Motion carried. #5 PEACE LUTHERN SPECIAL USE PERMIT Mr. Testin stated the church is looking to create, in the basement, a school within the current structure. The church has agreed to comply with the requirements of the Plainfield Fire Protection District. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance for a Special Use Permit for a preschool at 415 W. Main Street subject to the 2 stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #6 NATIONAL CITY BANK Mr. Testin stated that banks are not identified within the B3 District and that is the reason for the PUD to allow for the bank as well as the bank drive through. Staff is requesting the construction of a brick enclosure around the paper bins, the applicant has proposed the installation of additional evergreen landscaping to provide screening. Even with the additional landscaping, it does not enclose the structure itself. Mayor Rock commented that there should be a brick enclosure. Trustee Connell stated she felt there should be a brick enclosure. Trustee Thomson indicated his support for the brick enclosure. Trustee Waldorf stated he would not require the stipulation of the brick enclosure. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance for a Special Use Permit to amend the Rose Subdivision Planned Unit Development for a financial institution with a drive~thru banking facility on the subject property within the Rose Commercial Subdivision. Seconded by Trustee Waldorf. Vote by roll call. O'Connell no; Thomson, yes; Fay, no; Waldorf, yes; Collins, no; Swalwell, yes; Mayor Rock, no. 3 yes, 4 no. Motion failed. Administrator Burghard questioned if the motion failed because the petitioner failed to agree to the brick enclosure of the paper shredder bins. Mayor Rock responded that was the reason. #7 ROSE SUBDIVISION FINAL PLAT Trustee Fay questioned the unidentified future users. Mr. Testin stated that the B3 District allows for a variety of uses. This development was designed, not for big box businesses, but rather smaller businesses. Mr. Testin pointed out that since the bank was denied, if the applicant didn't want to go forward and the final plat was approved, it would be void in 90 days. Additionally, this item could be continued to allow staff to meet with the applicants. The Board has had concerns of not knowing the users previously. Trustee Fay stated he would be reluctant to support something that does not have Board and Planning Commission direction and input and would like some direction from the applicant. Trustee Fay moved to table the final plat of subdivision of Lot 2 in Rose Subdivision, a commercial subdivision located at the southwest corner of 135th Street and Route 30 until such time that staff has met with the applicants. Seconded by Trustee O'Connell. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #8 LOT 6 OF MENAROS SHOPPING CENTER Mr. Testin stated the applicant is seeking a site plan review for an approximate 9,922 square foot retail building located on Lot 6. This is a multi-tenant building and no users have been identified. Trustee Fay moved to approve the site plan for Lot 6 in the Menard's Shopping Center located at the northeast corner of Route 59 and 135th Street for a 9.822 square foot commercial building subject to the 5 stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #9 W AL-MART FINAL PLAT Mr. Testin stated that this is consistent with the discussions that have taken place in the past as well as the site plan. Trustee O'Connell moved to approve preliminary plat of subdivision for a Wal-Mart and outlots at the northwest corner of 127th Street and Route 59 subject to the 2 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, no; Collins, yes; Swalwell, yes. 5 yes, 1 no. Motion carried. Trustee Collins moved to aprrove the final plat of subdivision for a commercial shopping center at the northwest corner of 12i Street and Route 59 subject to the 2 stipulations listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, no; Collins, yes; Swalwell, yes. 5 yes, 1 no. Motion carried. #10 PATRIOT SQUARE Trustee Fay stated that stemming from the last meeting and seeing as there are a number of issues that surround the development, he would motion to table this item until such a time the staff and Board have an opportunity tD discuss and consider the impact of this development in relation to the Business Transition District, Historic Preservation, Economic Development, and the overall development and direction of the only remaining portion of our downtown. Trustee Fay moved to table the item until such time that we have an opportunity to meet with those various bodies and with staff to discuss the direction of downtown and the impacts therein. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, no; Collins, no; Swalwell, no; Mayor Rock, no. 3 yes, 4 no. Motion fails. Mr. Ralph Kristensen, Cambridge Homes, stated to avoid substandard lot sizes, the single-family element has been removed. The entire development is multi-family. Cambridge Homes has increased the overall open space from 55% to 63 %, and reconfigured the ponds to include natural plantings. Mr. John Martin, land designer, reviewed the site plan changes and architecture with the Mayor and the Board. The total number of units has been reduced to 338. To avoid monotony, the units have 6 different elevations so there will not be any of the same elevations across or next to each other. Trustee Thomson commented that the Comprehensive Plan shows this property as Industrial and it should be kept that way. Trustee Waldorf questioned if the developer has met or exceeded the requirements. Mr. Testin responded that the developer did met the requirements. Trustee Swalwell stated he agreed with Trustee Thomson but even though it may be painful in the short-term, in the long-term it makes sense. Trustee Collins stated he agreed with Trustee Swalwell on the long-term and with all the work with the Plan Commission, staff, the developer, BDI, and Linden/Lenet he would support this. Trustee O'Connell stated she understands the need for people but this development is too monotonous. Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance rezoning 73-acres generally located east of Route 30, south of 143rd Street, and west of Van Dyke Road from I (Industrial) to R-3 (Moderate Density Single-Family Attached Residence District). Seconded by Trustee Collins. Vote by roll call. O'Connell no; Thomson, no; Fay, no; Waldorf, yes; Collins, yes; Swalwell, yes; Mayor Rock, yes. 4 yes, 3 no. Motion carried. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance for a Special Use Permit for a Planned Unit Development subject to the 3 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. O'Connell no; Thomson, no; Fay, no; Waldorf, yes; Collins, yes; Swalwell, yes; Mayor Rock, yes. 4 yes, 3 no. Motion carried. Trustee Waldorf moved to approve the Preliminary Plat for a Patriot Square subject to the 2 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. O'Connell no; Thomson, no; Fay, no; Waldorf, yes; Collins, yes; Swalwell, yes; Mayor Rock, yes. 4 yes, 3 no. Motion carried. Trustee Swalwell moved to approve the site plan for the proposed townhomes of Patriot Square subject to the 2 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. O'Connell no; Thomson, no; Fay, no; Waldorf, yes; Collins, yes; Swalwell, yes; Mayor Rock, yes. 4 yes, 3 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANA G EMENT SER VI CES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOI)MENT REPORT Trustee Collins moved to re-approve the Final Plat for Crossroads Business Center. Seconded by Trustee Waldorf. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Mr. Testin stated the applicant is proposing a tent for 12 days to have a sale. Trustee O'Connell moved to approve the Temporary use permit for Rod Baker Ford Tent Sale for 12 days. Seconded by Trustee Thomson. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT Trustee Collins moved to adopt Resolution No. 1367 approving 2003 MFT Street Maintenance Program. Seconded by Trustee Waldorf. Vote by roll call. O'Connell yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Bennett commented that Cruise Nights will begin tomorrow night. There will also be something similar with motorcycles on the 2nd Saturday in June. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS Mr. David Sloan, representative for National City Bank, asked the Board to reconsider its decision stating that the bank will agree to a brick enclosure around the shredded paper bins. Trustee Fay moved to reconsider the item at the next Board meeting. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, no; Swalwell, yes. 5 yes, 1 no. Motion carried. Mr. Bill Conrad, a Bartlett Street resident, stated he was upset with the LaSalle Bank project. Mr. John Hall, a Bartlett Street resident, also stated he was upset with the LaSalle Bank project. Administrator Burghard stated that all work has been stopped on the project and he will have a meeting with Mr. Bryant to discuss the problems. Mayor Rock reminded everyone of Coffee with the Mayor on Wednesday, June 4, the Committee of the Whole Workshop on June 9, 2003, and Evening with the Mayor on June 11,2003. Trustee Fay moved to adjourn. Seconded by Trustee Waldorf. Voice Vote, all in favor, no one opposed. Motion carried. The meeting adjourned at 8:30 p.m. ~dkd Michelle Gibas, Recording Secretary Approved: