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Home My Public Portal About05-19-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: MAY 19,2003 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, P.FAY, RSWALWELL, M.COLLINS, S.THOMSON, AND J.WALDOLF. BOARD ABSENT: TRUSTEE O'CONNELL OTHERS PRESENT: S.JA)J"IK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRA TOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, RECORDING SECRETARY. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, Trustee O'Connell was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 47 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock proclaimed May 18-24,2003 as Save a Life Week in the Village of Plainfield. Mayor Rock proclaimed May 23-24, 2003 as Poppy Days, Nancy York accepted the proclamation. Mayor Rock proclaimed the months of May and June 2003 as Relay for Life Months, Chris Hensley accepted the proclamation and addressed the Board and audience. Mayor Rock reappointed to 1he Police Pension: - Joseph J. Ginejko 5/19/2003 - 4/30/2005 - Jeff Dement 5/19/2003 - 4/30/2005 Trustee Waldorf moved to approve the re-appointment of Joseph J. Ginejko to the Police Pension from May 19,2003 to April 30, 2005. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to approve the re-appointment of Jeff Dement to the Police Pension from May 19, 2003 to April 30, 2005. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Mayor Rock reappointed to the Plan Commission: - John Henry 5/19/2003 - 4/30/2006 Trustee Fay moved to approve the re-appointment of John Henry to the Plan Commission from May 19, 2003 to April 30, 2006. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Mayor Rock appointed: Plan Commission: - Jim Racich 5/19/2003 - 4/30/2006 Trustee Thomson moved to approve the appointment of Jim Racich to the Plan Commission from May 19,2003 to April 30, 2006. Seconded by Trustee Fay. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. TRUSTEE'S COMMENTS Trustee Collins questioned the LaSalle Bank opening. Administrator Burghard stated that he met with representatives of LaSalle Bank and the developer, Carl Bryant. The LaSalle Bank building was approved for occupancy; it met all of its requirements. However, the developer has not met all of the requirements of the site design. There is a minor issue with the drainage and a major issue with the buffering of the residential properties to the east. As a federal banking institution, their authorization indicated the bank had to be open for business today. Mr. Burghard allowed them to open for business today, just the bank, the work on the remainder project has been stopped. The staff has been instructed not to issue permits to Mr. Bryant or to allow any more site work until our engineers sign off on the drainage issue and that by Tuesday, May 20,2003, Mr. Bryant bring written confirmation from the surrounding neighbors affected by the buffer that the revised plan is satisfactory to those residents. Mr. Bryant was also informed that the changes he is seeking would require Board action. Trustee Fay stated that there seems to be a lack of clarity in certain issues regarding the Façade Improvement Program and the TIF District. Trustee Fay suggested having a meeting with the various organizations that have an interest in the downtown. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Thomson moved to approve the Consent Agenda to include: Minutes of the Board Meeting of May 5, 2003; Bills Paid Report for May 19,2003; Bills Payable Report for May 19,2003; Revenue Report for April 2003; Expenditure Report for April 2003; Cash & Investment Report for Apri12003; Letter of Credit reduction for Century Trace, Unit two. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 FLEXI-MA T AGREEMENT Mr. Testin stated that F1exi-Mat Corporation is proposing a 150,000 square foot manufacturing headquarters facility within the Village with the potential to ~o up to 200,000 square feet. The location is at the southwest area of Van Dyke Road and 143r Street. The incentive agreement identifies a 50% abatement for the real estate taxes over 5 years. This is consistent with past incentives. There has been a cooperative effort to bring this company to the Village of Plainfield; it has gone though the School District as well as the County. Mr. Testin stated the EDC and staff recommend approval. Mr. Troy Peifer, Chief Financial Officer for Flexi-Mat and Dan Proulx, Vice President, addressed the Board. Flexi.Mat Corporation is the largest manufacturer of pet bedding. They ship to all the major retailers, pet stores, and catalog companies. They have been in business since 1948 and look forward moving to Plainfield. \ Trustee Swalwell moved to approve an incentive agreement between the Village and Flexi-Mat Corporation. Seconded by Trustee Fay. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Terry Burghard thanked Jim Testin and his staff for all of their hard work in bring this business to Plainfield. Trustee Fay questioned the truck traffic. Mr. Testin stated that this parcel sits on an extension of Coil Plus and not on 143rd Street. The trucks will be utilizing 143rd Street to Coil Plus Drive. The plan identifies the use of Van Dyke for their employees. 143rd Street appears to be the best route for trucks. Trustee Swalwell moved to approve the site plan for Crossroads Business Center Lot 1A subject to the eight stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. #4 MAGNOLIA COFFEE SHOP Trustee Waldorf moved to approve the special use permit for Magnolia Coffee Shop (530 W. Lockport) for an outdoor eating area subject to the six stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes.:; yes, 0 no, 1 absent. Motion carried. #5 BAYLES PROPERTY ANNEXATION AGREEMENT Trustee Waldorf moved to open a Public Hearing regarding a proposed annexation agreement for a 63-acre parcel located southwest of the intersection of Route 30 and Route 126, which would include a middle school, elementary school, and YMCA. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard stated that the School District is asking for the annexation fees to be waived. The school district has agreed when the northern parcel comes in for site plan approval, it is intended for commercial, that piece of property would be subject to annexation fees. Trustee Fay moved to direct the Village Attorney to draft an ordinance authorizing execution of an annexation agreement waiving the annexation fees. Seconded by Trustee Swalwe11. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. #6 CROSSINGS AT WOLF CREEK SPECIAL SERVICE AREA Trustee Thomson moved to open a Public Hearing for the establishment of a Special Service Area on the Crossings at Wolf Creek Subdivision located on the north side of 119th Street and west of Champion Creek. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, a no, 1 absent. Motion carried. Trustee Thomson moved to adopt Ordinance No. 2226 authorizing a Special Service Area for the Crossings at Wolf Creek subdivision. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. #7 SCHIDEL PROPERTY (WALKER'S POINT) ANNEXATION AGREEMENT Trustee Swalwell moved to open a Public Hearing regarding the proposed annexation agreement for a 40-acre parcel located on the north side of Walker Road and west of County Line Road for a 68 single-family unit and 51 townhome unit residential subdivision. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Waldorf moved to direct the Village Attorney to draft an ordinance authorizing execution of an Anriexation Agreement. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for a special use permit for a planned unit development. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. #8 KINGS CROSSING FINAL PLAT UNITS 1 AND 2 Trustee Swa1well moved to approve the final plats for units 1 and 2 for 117 single family units located southwest of the intersection of 12th Street and 24Sth Street subject to the six stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report MANAGEMENT SERVICES REPORT No Report ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT Mr. Neil Eash, Pasquinelli, was present to answer questions from the Board. Mr. Eash stated they will provide an accounting for the amounts spent for the park improvements to the Village the same as provided for the Oswegoland Park District. Trustee Thomson moved to authorize execution of the Grande Park Subdivision Park Agreement. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, no; Waldorf, yes; Collins, yes. 4 yes, 1 no, I absent. Motion carried. PUBLIC WORKS REPORT Mr. Persons reviewed with th(: Mayor and the Board improvement options for Route 30 and 127th Street intersection. Trustee Swalwell moved to adopt Ordinance No. 2227 for all for an "All Way Stop" at NapervillelPlainfield Road at 127th Street. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to adopt Ordinance No. 2228 amending the Speed limit at Van Dyke and 143rd Street to l19th Street and Naperville Road between 127th Street and 135th Street. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to adopt Resolution No. 1366 authorizing the execution of an Easement Agreement between the Village of Plainfield and Mary C. Stephens. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Mr. Persons informed the Mayor and the Board of the emergency repairs to Well #6. POLICE CHIEF'S REPORT There were no question on the April 2003 Operations Report. Chief Bennett reviewed with the Mayor and the Board a draft ordinance regulating parades and Open-air meetings. It was the direction of the Board to have the attorney review and modify and bring back to the Board. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS No Comments Mayor ,Rock reminded everyone that the Village offices will be closed in honor of Memorial Day on Monday, May 26, 2003, the next Board Meeting on June 2, 2003, Coffee with the Mayor on June 4, 2003, and beginning on June 11, Evening with the Mayor will be on the 2nd Wednesday of the month from 7:00 - 9:00 p.m. Trustee Collins moved to adjourn to Executive Session for the purposes of personnel, not to reconvene. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 9 :29 p.m. ,//~~ Michelle Gibas, Recording Secretary Approv : r .Å ...IL-