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Home My Public Portal About04-21-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: APRIL 21, 2003 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, K.O'CONNELL, S.THOMSON, M.COLLINS, RSW AL WELL, AND J.CHERRY BOARD ABSENT: S.CALABRESE. OTHERS PRESENT: S.JANIK, VILLAGE CLERK; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY bEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT, CHIEF OF POLICE; S.LARSON, ENGINEER; M.GIBAS, RECORDING SECRETARY, AND TL. BURGHARD, ADMINISTRATOR Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Calabrese was absent. Clerk Janik led the pledge to the flag. There were approximately 14 persons in the audience. PRESIDENTIAL COMMENTS Mayor Rock proclaimed the month of May, this year 2003, as Motorcycle Awareness Month in the Village of Plainfield. TRUSTEE'S COMMENTS Trustee Cherry stated that there is a lot of litter from construction sites north of VanDyke and 248th Avenue. Trustee Collins state the entrance at Chili's has not been finished yet, it is all gravel and full of bumps and suggested barricading the entrance until it is fixed. Mr. Persons stated he will take care of the barricades. BUSINESS MEETING Clerk Janik asked to amend the Agenda to remove Item #4 Chicago Bridge and Iron at the request of the applicant. Trustee Cherry moved to approve the Amended Agenda. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Collins questioned the Letter of Credit reduction for Grande Park Boulevard and Community Park. Mr. Testin responded that this is a reduction for what they have completed to date. Trustee Cherry moved to approve the Consent Agenda to include: Minutes of the Board Meeting, April 7, 2003; Bills Paid Report for April 21, 2003; Bills Payable Report for April 21, 2003; Expenditure Report for March 2003; Revenue Report for March 2003; Cash and Investment Report for March 2003; Letter of Credit reduction for Rose Plaza, 135th & Route 30; Letter of Credit reduction for Century Trace Unit 4D; Letter of Credit reduction for Century Trace Office Site; Letter of Credit reduction for Grande Park Boulevard & Community Park; Letter of Credit reduction for Grande Park Neighborhoods #1,2,3, 7, 8, and 9; Letter of Credit reduction for Liberty Grove, Units 1,2, and 5A; Approval of Ordinance No. 2219 for a Special Use Permit for a Planned Unit Development for Lot 5 of Kensington Center at the southwest for Mark Peters Jewelers; Approval of Ordinance No. 2220 to rezone the property generally located north of Lockport Street and west of Old Van Dyke Road from B-5 (Traditional Business District) to R-4 (Multiple-Family Residence Plainfield Village Board of Trustees Village Meeting Minutes April 21,2003 Page 2 of 6 District) for Lincolnshire Apartments; Letter of Credit reduction for 13542 Capista Drive; Letter of Credit reduction for Spangler Farm, Unit 2. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, I absent. Motion carried. #3 2003-2004 BUDGET Mr. Minick stated that the Budget includes work to be done on Hazelcrest Drive. Trustee Collins asked what line items were adjusted so that Hazelcrest Drive could be completed. Mr. Minick stated that they reduced funds for a project on Chicago Street. Administrator Burghard pointed out that the project would not be shelved, rather funded over two fiscal years, instead of budgeting all of the expense this year. Trustee 0' Connell asked if ,,:he increase in the water rate was due to an increase in personnel, salaries, and actual running expenses. Mr. Minick responded that it is due to actual operating expenses, the Budget reflects approximately $800,000 for Lake water acquisition. Trustee Cherry moved to adopt Ordinance No. 2221 adopting the budget for 2003-2004 fiscal year. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, I absent. Motion carried. Trustee Thomson moved to adopt Ordinance No. 2222 amending the fees for building permits. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, I absent. Motion carried. Trustee Collins moved to adopt Ordinance No. 2223 revising the registration fees for contractors and subcontractors. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to adopt Ordinance No. 2224 amending the charges for water and sewer service. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, no; Thomson, yes; Cherry, yes. 4 yes, I no, I absent. Motion carried. #4 CHICAGO BRIDG~ & IRON Removed. #5 CROSSROADS BUSINESS CENTER SPECIAL SERVICE AREA Trustee Swalwell moved to open a Public Hearing on Crossroads Business Center Special Service area. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, y~:s; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Thomson moved to adopt Ordinance No. 2218 for a Special Service Area for Crossroads Business Center. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. Plainfield Village Board of Trustees Village Meeting Minutes April 21, 2003 Page 3 of 6 MANAGEMENT SERVICES REPORT Mr. Minick stated that pursuant to earlier Board direction, an agreement has been made with Mr. Clayton Olsen to reimburse half of the remaining overrun for Chicago Street improvements. Trustee Swalwell stated he :t'elt that the Village should reimburse the entire amount. Trustee Cherry stated the Village should not be responsible for developer overrun. Trustee O'Connell indicated the Village should not be responsible for the overrun, but thought that 50% was more than fair. Trustee Collins stated he was in agreement with Trustee O'Connell and will go along with the negotiated fee. Trustee Thomson stated he thought the improvements were nice and the settlement is fair. Trustee O'Connell moved to approve the expenditure of$19,032.74 for Chicago Street Improvements. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, no; O'Connell, Yt~S; Thomson, yes; Cherry, no; Mayor Rock, no. 3 yes, 3 no, I absent. Motion failed. Trustee Swalwell moved to reconsider. Seconded by Trustee Thomson. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, no. 4 yes, I no, I absent. Motion carried. Trustee Swalwell moved to approve the expenditure of$19,032.74 for Chicago Street Improvements. Seconded by Trustee Thomson. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, no. 4 yes, 1 no, 1 absent. Motion carried. Mr. Minick informed the Board that a new Human Resources Director, Joan Zelinski, started today. ENGINEER'S REPORT No Report COMMUNITY DEVELO])MENT REPORT Trustee Swalwell moved to send a letter to the Park District allowing the amendment to the annexation agreement with Wiseman Hughes and the Champion Creek Subdivision. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard stated that the Park District is going to be swapping some property with Centex and getting some cash in lieu of parkland in the Centex subdivision. There is a net dollar gain for the Park District through this swap and change. The Park District says that they will earmark this for some future park improwment west of this neighborhood. The letter to the Park District should clarify that the Village is very concerned as to how that money gets spent and the timeframe because our Park Donation Ordinance states that when a Park District takes cash in lieu from a developer, the money must still be spent to benefit the people in that neighborhood. We have a municipal interest in seeing that the parkland expenditure of the cash in lieu fund goes to benefit these associated neighborhoods. The Board indicated they were in agreement with the clarifications Administrator Burghard suggested putting in the letter. Jim Testin stated this is a Resolution to have the Public Hearing. Plainfield Village Board of Trustees Village Meeting Minutes April 21, 2003 Page 4 i)f 6 Trustee Swalwell moved to adopt Resolution No. 1365 for DSSA for Crossings at Wolf Creek. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Mr. Testin explained to the Mayor and the Board that the staff denied this request based on two factors. One, there is an identification of signage on the north side of the building which faces another building, so it is not facing a public street. The other factor was the Village Code calls for multi-tenant buildings to have consistency in signage, which includes the design, colors, and several different facets in that nature. The staff focused on the color scheme; it was not consistent with the building. Trustee Swalwell stated he like the sign and the Village should not be in the business of dictating colors. Trustee O'Connell stated she agrees with staff, but does not see a problem with the sign on the north side, as long as tht~ business owner to the north has no objections. Trustee Cherry stated he liked the sign as did Trustee Thomson. Trustee Collins stated the signs should be consistent with the other signs on Chicago Street. Trustee Swalwell moved to approve the Special Sign Request for Front Street Cantina. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, no; Swalwell, yes; O'Connell, no; Thomson, yes; Cherry, yes. 3 yes, 2 no, I absent. Motion carried. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Mayor Rock stated that the police officers did a fine job at the Emergency Management Disaster Exercise. Chief Bennett pointed out that there is a list of newly hired employees in the Police Department attached to the March 2003 Operation Report. There were no questions on the March 2003 Operation Report. Chief Bennett stated that for consistency, the defibrillator units are the same as the ones that are used for training. Trustee Swalwell moved to approve purchase of the five (5) AED Units from Meditronic and to waive the bidding procedure. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Chief Bennett stated that due to some accidents, the Police Department is in need of two replacement vehicles. Trustee Thomson moved to approve the purchase of two (2) 2003 Chevy Impalas from Mile's Chevrolet in Decatur for the sum not to exceed $18,434.00 each. Seconded by Trustee O'Connell. Plainfield Village Board of Trustees Village Meeting Minutes April 21, 2003 Page 5 of 6 Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Chief Bennett stated that pursuant to Board direction, staff hired Baxter and Woodman to conduct an engineering study of traffic conditions and physical characteristics for the intersection of Lockport and Center Street for the necessity of a 3-way stop sign. Baxter and Woodman's study did not support installing stops signs or a traffic signal. There was some general discussion. Trustee Swalwell indicated that he felt there should be a stop sign at that intersection for the safety of the children. Trustee O'Connell stated that if there is a three- way stop sign there it would not change the traffic on Center Street. Trustee Collins stated that he understood Trustee Swalwell position, but we can't have a stop sign every 10 feet in town and suggested that some additional police enforcement in that area would be beneficial. Trustee Cherry stated a crossing guard might help. Trustee Thomson stated that this is a safety issue. Trustee Thomson moved to put a three-way stop sign at Center and Lockport Street. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, no; Swalwell, yes; O'Connell, no; Thomson, yes; Cherry, no. 2 yes, 3 no, 1 absent. Motion failed. Chief Bennett stated that the street calming device on Center Street is showing that the traffic is going slower than previously. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS on Items not on the Agenda Diane Rousonelous stated she agreed that a stop sign at Center and Lockport Street is needed. Mayor Rock reminded everyone ofthe Committee of the Whole Workshop on April 28, 2003 and the next Board meeting on May 5, 2003, the new Trustees will be sworn in. Trustee O'Connell moved to adjourn. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 8:01 p.m. /~~~ , Michelle Gibas, Recording Secretary ~