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HomeMy Public PortalAbout04-07-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: APRIL 7, 2003 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, K.O'CONNELL; S.THOMSON, M.COLLINS, R.SW AL WELL, AND J.CHERRY BOARD ABSENT: TRUSTEE CALABRESE OTHERS PRESENT: S.JANIK, VILLAGE CLERK; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; D.WOLD, ENGINEER; D.BENNETT, CHIEF OF POLICE; A.DEBONI, ADMNISTRATIVE ANALYST; AND M.GIBAS, RECORDING SECRETARY. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 35 persons in the audience. PRESIDENTIAL COMMENTS No Comments. TRUSTEE'S COMMENTS No Comments. BUSINESS MEETING Trustee Cherry moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried, Trustee Cherry moved to approve the Consent Agenda to include: Minutes of the Board Meeting, March 17,2003; Bills Paid Report for April 7, 2003; Bills Payable Report for April 7, 2003; Approval ofDMJM Agreement; Letter of Credit reduction for Wallin Woods - Commercial; Letter of Credit reduction for the Crossings at Wolfs Creek Units 1&2 Case #1008-110702.FP; Approval of Payout Request Number21 for the Wastewater Treatment Facilities Improvements Project to J.J. Henderson in the amount of$261,826.74 with payment to be released after required waivers are received and claims relinquished. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. PUBLIC HEARING ON THE PROPOSED BUDGET FOR THE 2003-2004 FISCAL YEAR Trustee Cherry moved to open a Public Hearing for the proposed 2003-2004 Fiscal Year Budget. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 #4 WENDY'S REST AeRANT Trustee Cherry moved to adopt Ordinance No. 2217 for a special use permit for a restaurant drive- thru located on Lot 7 of MenaId's Commercial site for a Wendy's Restaurant. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes. 4 yès, 1 no, 1 absent. Motion carried. Plainfield Village Board of Trustees Village Meeting Minutes April 7, 2003 Page 2 of 9 #5 ROLLING ACRES Mr. Jim Testin stated this appears to be consistent with both the County's Subdivision Code as well as the Village's. Mr. Testin informed the Mayor and the Board that since this is now within 1 Y2 miles of the Village's borders, the Mayor will need to sign the final plat. Attorney Jim Harvey stated that because the proposed subdivision is within I 'l2 miles of the Village border and it does meet the Village's Municipal Ordinance, the Final Plat should be signed. The letter of objection doesn't have any consequence. Mr. Testin stated that it would be fairly hard to send a letter of objection for the Mayor to sign off on the plat. However, staff will proceed as directed by the Board. Trustee Swalwell moved to reconsider sending a letter of objection to Will County. Seconded by Trustee Collins. Vote by roll call. Cherry, no; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 4 yes, 1 no, 1 absent. Motion carried. Ed Welch, attorney for the applicant, was present and reviewed the Final Plat with the Board. Mr. Welch stated that copies of their payments to the Library, Park, and School District are in the Board packets. Trustee Swalwell moved to send to Will County a Letter of no objection for a 28 single-family unit final plat in unincorporated Will County located at the northeast corner of Heggs Road and 119th Street. Seconded by Trustee Collins. Vote by roll call. Cherry, no; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no. 3 yes, 2 no, 1 absent. Motion carried. #6 MAIN STREET PLAINFIELD, INc. Chief Bennett stated the request for street closures for Spring Fest and Harvest fest has changed from the normal time of7:00 p.m. to 5:00 p.m. Chief Bennett stated because that time is during rush hour, it would not be in the best interest of the Village and its residents. Lynn Reichert and Pat Mckeown were present from MainStreet. Ms. Reichert stated the reason behind the time change is due to the carnival workers not having enough time to set up. Sometimes the set up lasts until 2:00 a.m. Trustee Collins stated he agrees with the Chief on whatever he sees fit for the closure. Trustee O'Connell asked if 6:00 would be ok. Chief Bennett responded that the police officers need to physically get out of their vehicles onto Route 59 and place the barriers; it is difficult and dangerous for them. Mr. Persons stated that from past experience because the road is closed earlier, it doesn't necessarily mean that the carnival workers will amend their schedules to start earlier. The 7:00 p.m. road closing has worked in the past. Mr. Persons stated he is not aware of any resident complaints regarding the late set up. Plainfield Village Board of Trustees V illage Meeting Minutes April 7, 2003 Page 3 of 9 Trustee Swalwell suggested closing the road at 5:00 p.m. and if it doesn't work this year, go back to the 7:00 p.m. closing next year. Trustee Cherry stated he was in agreement with the Chief, the road should be closed at 7:00 p.m. Trustee Thomson stated he would go along with 6:00 p.m. stating that it was a compromise. It was the direction of the Board to close the road at 6:00 p.m. Mr. Minick stated this would be the second installment of the Village's budgeted contribution for the 2002-2003 fiscal year. Trustee Swalwell moved to approve an Invoice dated February 5, 2003 for the amount not to exceed $15,000.00. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. #7 CHICAGO BRIDGE AND IRON Clerk Janik stated the applicant requested to remove the item and bring it to the Board on the April 21 st Agenda. #8 PATRIOT SQUARE Trustee O'Connell stated she would like to make a motion to reconsider the matter, but that does not mean that she supports the site plan as presented previously, but it would be a considerate act of the Board to allow the developer to either come to a Concept meeting or to a Committee of the Whole Workshop to discuss a reside:ntial project, density to be discussed as well as use. Trustee O'Connell moved to reconsider. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no. 4 yes, 1 no, 1 absent. Motion carried. Trustee Swalwell moved to rl~fer the matter to the next available Workshop. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. #9 KENSINGTON CENTER, LOT 3 (P ANERA BREAD) Mr. Testin stated this is the northern most outlot within Kensington Center. The applicants have proposed a 3-tenant building with a Panera Bread, the other tenants have not been identified. There are two discussion points, foundation plantings and awning color. The building itself is consistent with the Barnes and Noble and the color scheme within that. David Shaw, attorney for the applicant, stated that they will work with staff in regards to the foundation plantings. The coj:or of the awning is identification colors of Panera Bread. The developers spoke with Panera Bread about possibly muting the colors of the awning, they have done this in other locations and Mr Shaw does not foresee a problem. Trustee Cherry stated he thought more subtle colors would look better. Trustee Collins stated he would not have any problems with letting them keep their identification colors, it is an outlot and that Plainfield Village Board of Trustees Village Meeting Minutes April 7, 2003 Page 4 of 9 particular business is identifiable by its awning colors then they should keep those colors. Trustee Swalwell stated he was in agreement with Trustee Collins. Trustee Swalwell moved to approve the site plan for Lot 3 in Kensington Center, southwest corner of Route 59 and 127th Street, for a multi-tenant building including Panera Bread subject to the 6 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. #10 KENSINGTON CENTER, LOT 5 (MARK PETERS JEWELERS) Mr. Testin stated this is the southern most outlot along Route 59. The applicants have applied for a special use permit for a planned unit development. They are looking for 3 elements. The first one for the Planned Unit Development is a reduction in the side yard set back from 15 feet to 10 feet. Secondly, the'applicant has identified 30 parking spaces instead of the required 33, staff thinks that this is a reasonable request. The last one is a drive isle width of 24 feet instead of 26 feet. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance for a special use permit for a Planned Unit Development for Lot 5 of Kensington Center at the southwest subject to the 2 stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to approve the site plan for Lot 5 in Kensington Center for a jewelry store subject to the 5 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. #11 LINCOLNSHIRE APARTMENTS Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance to rezone the property generally located north of Lockport Street and west of Old Van Dyke Road from B-5 (Traditional Business District) to R-4 (Multiple-family Residence District). Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee O'Connell questioned the parking. Mr. Bill Habinger, owner/developer, stated the present buildings have garages that are part of the buildings with a berm in front of each garage that provides parking, the sidewalks is beyond that so it doesn't interfere with the parking. The new development does not have parking in front of the garages. Trustee Swalwell moved to approve the site plan for two apartment buildings subject to the 6 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. Plainfield Village Board of Trustees Village Meeting Minutes April 7, 2003 Page 5 of 9 #12 CROSSROADS BUSINESS CENTER Trustee Cherry moved to open a Public Hearing on Crossroads Business Center Special Service Area. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to .adopt Ordinance No. 2218 for a Special Service Area for Crossroads Business Center. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRA TOR'S RE:PORT After some general discussion, it was the consensus of the Board to bring back the Economic Incentives Policy after the Ewnomic Development Commission has had a chance to review and comment on it. Mr. Minick stated the agreement would allow a full access point to the commercial parcel at the southwest corner from 119th Street approximately 150' east of where Olympic Drive is currently located. That would move the access road for the commercial area outside of the flood plain and allow the commercial parcel to develop at the southwest corner. The agreement also has a provision that within 15 years of the date of the agreement if the state requires 119th Street to be improved to the SRA status that the Village would cause the improvements to be made within the public right-of- way. Any work to be done on the site with regard to relocation of the access drive would then be the responsibility of the developer or owner of that property. Trustee Cherry moved to approve the Access Agreement with Pasquinelli. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, no; Thomson, no. 3 yes, 2 no, 1 absent. Motion carried. Mrs. De Boni reviewed the changes to the Community Room Policy as discussed at the Workshop. Mrs. De Boni pointed out the Insurance Broker's recommendations for insurance limits. There was some general discussion regarding the insurance. Trustee Thomson indicated he would like to see the minimum insurance requirements. Trustee Collins moved to adopt the Community Room Policy with the Insurance recommendations made by the Broker with a review in 6 months. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no. 3yes, 2 no, 1 absent. Motion carried. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Thomson moved to re-approve the Final Plat for River Point Estates Subdivision. Seconded by Trustee Swalwell. Vote by roll call. Cherry, no; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 4 yes, 1 no, 1 absent. Motion carried. Plainfield Village Board of Trustees Village Meeting Minutes April 7, 2003 Page 6 of 9 PUBLIC WORKS REPORT Mr. Persons stated at the last Workshop, the Board had requested a cost estimate to provide concrete street curb installation within areas of the Marybrook Subdivision. Mr. Persons presented an estimate for Hazelcrest Drive, which is in the most need for this type of improvement and asked for direction on incorporating this into this year's budget. Trustee 0' Connell asked if the residents on Hazelcrest are in favor of curb and gutter. Mr. Persons responded that based on the aspect that the Marybrook Subdivision originally had an asphalt curbing, that has deteriorated over the years and the subdivision now has a mix of some curbing and some areas that are not curbed, the individual residents were not asked. There was some discussion on how the additional expenses would be incorporated into the already balanced budget. Trustee Swalwell suggested having Mr. Minick show the Board how this can be incorporated into this year's budget. Mr. Minick stated he can put pen to paper and come back with something at the Workshop on Aprill4th. This would enable us to still meet the timeline for the Budget. Mr. Minick also pointed out there is an option to amend the Budget throughout the year if a solution is determined after the Budget's adoption. Trustee Collins stated he would not like to see the balanced budget changed. The street should be added to the list of priorities should there be any unused funds. Trustee O'Connell stated it should go priority and Thomson stated it needs to be done, however we can get it done. Mr. Persons stated staff will work with the amount that is on the line item in the budget and Mr. Minick will review it and report back as well. POLICE CHIEF'S REPORT Chief Bennett reviewed the Annual Report with the Board. Chief Bennett stated that Renwick and Route 59 became the number 1 accident location this year. They are attempting to get authorization from the county and state put in a turn signal for Renwick Road. Accidents throughout the Village were up about 18% over last year. Overall, the police calls for service have increased 40% from 2001. The crime rate, however, has almost stayed the same. Trustee Swalwell moved to adopt Ordinance No. 2219 amending skateboard and roller-wheel restrictions. Seconded by Tmstee Collins. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'ConneH, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. Chief Bennett informed the Board that a request has been made to Wheatland Township to transfer the tornado sirens over to the Village of Plainfield. When the siren system was installed, the agreement stated that once 50% of the siren area is within the corporate limits of the Village, they would turn the sirens over to the Village. Chief Bennett stated that a Illinois State Training Board Quarterly publication features an article written by Commander John Konopek. ' Plainfield Village Board of Trustees Village Meeting Minutes April 7, 2003 Page 7 of 9 ATTORNEY'S REPORT No Report. PUBLIC COMMENTS on Items not on the Agenda No Comments. Mayor Rock reminded everyone of the Committee of the Whole meeting on April 14, 2003 and the next Board meeting on April 21, 2003. Trustee Cherry moved to adjourn. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 8:36 p.m. ~xÌM Michelle Gibas, Recording Secretary Approved: