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HomeMy Public PortalAbout03-17-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MThUTES DATE: MARCH 17,2003 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, K.O'CONNELL, S.THOMSON, M.COLLINS, R.SW AL WELL, S.CALABRESE, AND J.CHERRY. OTHERS PRESENT: SJANIK, VILLAGE CLERK; J.HARVEY, ATTORNEY; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; M.GIBAS, RECORDING SECRETARY, AND T.L. BURGHARD, ADMINISTRATOR. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mr. Matthew R. Liles, Eagle Scott, led the pledge to the flag. There were approximately 30 persons in the audience. PRESIDENTIAL COMMENTS Mayor Rock thanked Mr. Matthew Liles for leading the pledge tonight and Clerk Janik presented him with a Certificate of Recogmtion honoring his achievement of Eagle Scout. Clerk Janik presented a Certificate of Recognition to Trustee Collins for being the first to spill water on the new boardroom table. TRUSTEE'S COMMENTS Trustee O'Connell commented that the new railings on the Lockport Street Bridge look nice. Trustee Thomson stated he received a letter regarding a complaint against the Plainfield Limo Service and wanted to verify that staff is following up. BUSINESS MEETING Trustee Calabrese moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of Board meeting, March 3,2003; Bills Paid Report for March 17,2003; Bills Payable Report for March 17,2003; Revenue Report for February 2003; Expenditure Report for February 2003; Cash and Investment Report for February 2003; Approval of Village Hall Payout Request Number 10 to V-3 Construction in the amount of $485,226.59; Letter of Credit reduction for Prairie Ponds Subdivision; Letter of Credit reduction for Grande Park Neighborhoods #1, 2, 3, and 7 and Grande Park Boulevard and Community Park East; Approval of Work Change Directive Number 1 for the Lockport Street Trunk Sewer Project authorizing Issert Construction to auger and install a sewer casting under VanDyke Road in lieu of an open cut trench and allow for the compaction of soils west of VanDyke Road. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa1well, yes; O'Connell, yes. 6 yes,.O no. Motion carried. Plainfield Village Board of Trustees Village Meeting Minutes March 17, 2003 Page 2 of 8 #3 SCHOOL DISTRICT 202 Trustee Swalwell moved to adopt Ordinance No. 2215 approving a variance from Section 9-11 (l)(b) for Plainfield School District 202 allowing for the installation of radio towers. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #4 ROLLING ACRES SUBDIVISION Trustee Cherry questioned as to how the sewers and curbs and other Village improvements would be taken care of if this subdivision is eventually annexed to the Village. Administrator Burghard advised Trustee Cherry that the Village Board would have to struggle with that at the point of annexation but suggested that in a letter to the county the Village Board would request a deed restriction in the subdivision's covenants and restrictions that the residents will not object to a special service area or a special assessment district if they choose to have full Village improvements, so the Board at that point can share some of the costs. Administrator Burghard pointed out that the county only takes the Village's comments under advisement that they can do as they see fit. Trustee Swalwell questioned why it is not being annexed now. Mr. Testin responded that the property is not contiguous. The item died due to lack of a motion. #5 REICHERT REZONING Mr. Testin stated that this is çounty case. This is a compliance issue with the county. They are changing their zoning from A-1 to R-2; the A-1 actually requires 10 acres and this parcel is approximately 1.9 acres. To come into compliance to put a shed on the property, they have to do a rezoning to a residential district. Trustee Collins moved to send Will County Land Use Department a letter of no objection for the rezoning ofPIN# 06-03-11-200-007 from A-1 (Agriculture District) to R-2 (Single-Family Residence District) for a 1.93 acre parcel located west of I-55, south of 143rd Street. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no.\1otion carried. #6 SADDLE INVESTMENTS Mr. Testin stated the Village sent a Resolution in 1999 objecting to any rezoning to this property. The applicant is requesting to change the use to allow for billboards. Trustee Calabrese moved to send a letter of objection to a rezoning from A-I (Agriculture District) to 1-1 (Limited Industrial District) and a special use for three (3) billboard signs for 5.6 acres located on the east side of Route 30 between 12th Street and 135th Street. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #7 WENDY'S RESTAURANT Mr. Testin stated there are two components of this issue. The first is for the special use to allow for a restaurant drive-thru and the other is the site plan approval process, which is necessary for any Plainfield Village Board of Trustees Village Meeting Minutes March 17,2003 Page 3 of 8 commercial development. This is one of the outlots along the Menards' site at the northeast corner of Route 59 and 135th Street. Staff has worked with them on several elements; they have increased the tree caliper size from 1 Y2 to approximately 3 Y2 inches, they reduced the height of the poles, they have reduced the lighting element, and they have even identified the connection to the site from a sidewalk along Route 59. Trustee Calabrese questioned the lighting. Mr. Dan Rodgers, Wendy's International, stated the lighting in Board's packet is not the correct lighting and explained the correct lighting that is consistent with the Village Code. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance for a special use permit for a restaurant with a drive.-thru located on Lot 7 of Menard's Commercial Site subject to the 2 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, no; Swalwell, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. Trustee O'Connell questiom:d the coordination of building materials and colors. Mr. Don Rodgers informed everyone that the brick that is to be used at the Wendy's is the same brick that Menards is USIng. Trustee Swa1well moved to approve the site plan for a Wendy's Restaurant subject to the 5 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, no; Swalwell, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. #8 CHICAGO BRIDGE & IRON Clerk Janik stated that the applicant has requested a continuance to the next Board meeting on April 7, 2003. Trustee Swalwell moved to continue the item to April 7, 2003. Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #9 PATRIOT SQUARE Mr. Testin stated there are several elements to this particular case. It is in regard to the site plan for the townhome units, the rezoning, the Special Use Permit for a PUD, and the Preliminary Plat. Staff and the Village's consultant have worked with the developer and have made modifications since they were at the Concept Committee. They have added a single family component, staff worked with them to increase some of the :andscaping as well as some of the size of the landscaping, improved the architecture of the homes, increased the park size and the boulevard sizes, more traditional lighting will be used, and the development proposes brick crosswalks. Certain elements that need discussion are the density at 4.72, this is consistent with the Comprehensive Plan that identifies a density between 3.1 and 7; and the lot sizes. The minimum lot size is 6000 square feet and lot widths of 50 foot and 7 foot side yard set backs. There are certain elements within the area to take a look at, that is the commercial industrial to the north, the Mayslake development to the south, the east is undeveloped, but has a potential for a Metra site as well as some light industrial. Plainfield Village Board of Trustees Village Meeting Minutes March 17,2003 Page 4 of 8 Mayor Rock pointed out that this was denied once before. Mr. Testin stated the density is higher than the last time and the architecture has been improved. Mayor Rock stated he would not vote yes for this development. Trustee O'Connell asked if the density number included all the detention and retention. Mr. Testin responded that it did. Trustee O'Connell clarified with the developer that minus the detention and retention the density would be slightly over 6. Trustee O'Connell also stated she would like to see some varying of the single family lots, also the ratio of multi-family to single-family is still high. There should be a variety. Trustee O'Connell stated she doesn't support this development, but she does support the pod of multi-family mainly on the east side. It is an appropriate location for multi- family. Trustee O'Connell stated she would like to see single-family, some small lots, but varied size. Trustee O'Connell complimented the developer on some of the architectural renderings, stating they were very nice. Trustee Thomson stated he would like to see the area remain zoned as Light Industrial and Business Park; we can put housing anywhere. Trustee Swalwell stated he agreed with Trustee Thomson. Trustee Swalwell commented that he liked the design and the layout, but it is in an area that the Village needs to keep industrial business. Trustee Cherry agreed stating he would not like to lose that much industrial property. It is a nice design, he liked the way the townhouses were laid out, but the Village needs to keep the industrial zoned property. Trustee Collins stated he would like to see less townhouses, more variety using the duplexes, more square footage, and also would like to see more industrial in that area. Trustee Calabrese stated he agreed with Trustee Collins. Trustee Calabrese stated he knows the concept is to bring more density into the downtown so the downtown businesses would flourish with more people in the area. Trustee Calabrese stated he did not like 318 townhomes with only 27 single family units. The lot sizes are also too small. Answering Trustee Calabrest::'s question as to what is industrial already, Mr. Burghard stated that everything north of Presidential Street all the way to Old Van Dyke and New VanDyke is zoned Industrial and the Police/Pub:~ic Works Campus will be there. The Mayor and staff met with an Industrial user last week that is looking to build a 150,000 square foot building together with a $50,000 planned addition up on the northern parcel. Administrator Burghard stated that Trustee Calabrese brings out one of the concepts that was explored with the expansion of the downtown across the river that in order to sustain it, the Economic Development Committee looked at this as did the Plan Commission, there will need to be some mass or increase density of people to support it. Mr. Ralph Kristensen, of Cambridge Homes, stated he felt the Village's Comprehensive Plan does call for residential in this area and explained to the Mayor and the Board that the property is a critically unique and important location for the future of the downtown location. Mr. Kristensen stated the Village must have Industrial, but not at this location. The proposed development would have a low-impact to the schools. Mr. Kristensen explained that their proposed development has Plainfield Village Board of Trustees Village Meeting Minutes March 17,2003 Page 5 of 8 superior architecture, you will not see garage doors in this community. It includes landscaped corridors, masonry, masonry walks, and 16-acres of detention along VanDyke. Mr. Kristensen introduced a consultant who did a detailed study on the impact of this development on the school district. Lance, Stategy Planning Associates, stated this development will generate approximately 718 new residents and 78 will become school children. It will bring approximately a $515,000 surplus to the school distric::. Trustee O'Connell and Trustee Cherry expressed that they did not agree that this development would only bring 78 school children. Trustee O'Connell stated she would like to see more single family. She would accept the lot sizes, but not a whole row of them. It should have a variety of sizes. Trustee Swalwell stated this is a rezoning case and the Board needs to base the rezoning on finding a fact, which is a legal requirement. Is it a better, higher use to remain industrial or is it a better, higher use as residential? Mr. Jim Testin stated the Comprehensive Plan does not identify this as a heavy industrial, as it is zoned right now, but rather a mixed use type of development. There are several criteria to base the rezoning element on: The trmd of development within the area, the requested zoning is more suitable with the uses, it will not alter the essential character, and it will not be a detriment to adjacent properties. One of the elements that staff took a look at is the industrial types of uses based on planning. They are based on a transportation oriented type of system. They are geared toward the amount of residential in the area or those types of elements. The critical element within this area is looking at the transportation system and how that really functions for heavy industrial uses. Most of those uses will typically look at more of a truck oriented type. This parcel was a rather large 160- acre parcel as a whole, there has been some rezoning at the corner to make some commercial, there is an area still industrial, and a southern area identified and being proposed as a more of a residential use in the hopes that really tl:.e market wasn't there for industrial, but it may help to solidify the downtown as it expands in that direction. Trustee Thomson stated he was still against losing the industrial property. Trustee O'Connell stated she was in favor of residential, but feels this development is too monotonous. Trustee Calabrese stated he was for it, but it needed some more changes. Trustee Swalwell stated he had the wrong corner in mind originally and is against losing industrial property, but this is a higher, better use. Trustee Cherry stated he is against it. Trustee Collins stated he would like to see the amount of units lessened and disagreed with the school impact figures. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance rezoning 73 acres generally located east of Route 30, south of 143rd Street, and west of Van Dyke from I (Industrial) to R-3 Planned Unit Development based on finding a fact that it is a higher, better use in that area. Seconded by Trustee Collins. Vote by roll call. Thomson, no; Cherry, no; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, no; Mayor Rock, no. 3 yes, 4 no. Motion failed. ADMINISTRATOR'S REPORT Administrator Burghard reviewed with the Mayor and the Board a draft outline of the Village's Economic Incentive Policy, highlighting 3 main points: 1) No longer giving incentives to big box commercial. 2) Focusing on the traditional historic downtown. 3) Contain the TIF expenditures so Plainfield Village Board of Trustees Village Meeting Minutes March 17, 2003 Page 6 of 8 that we see some return. Trustee Calabrese stated he would like to incorporate other businesses outside the traditional downtown. Trustee Thomson state he would like to see incentives given to encourage light industrial. The Board unanimously agreed not to require first floor retail, but to encourage it. Administrator Burghard stated staff will modify the Policy and bring it back in Resolution form. MANAGEMENT SERVICES REPORT Mr. Allen Persons reviewed with the Mayor and the Board the Public Works Departmental Budgets. The budgets are for the Street Division, Water Division, and the Sewer Division. Mr. Minick suggested discussing the Capital Projects and Water Expansion accounts at the Workshop meeting on March 24 to allow for sufficient time to discuss these projects within the context of the May 1 deadline. Mr. Minick discussed with the Mayor and the Board the need for a Custodian. Trustee Calabrese moved to approve the proposal from Perfect Cleaning Services to perform custodial duties at the Village Hall for a price not to exceed $4,067 per month. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin explained that the Village has the opportunity to acquire a 10' easement for a bike path if the Village agrees to maintain and assume liability for that trail. Trustee Swalwell moved to pursue looking into a liability aspect for Bike Trail easements along New Van Dyke Road. Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to adopt Resolution No. 1364 proposing the establishment of a Special Service Area for Crossroads Business Center. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to approve a temporary permit for trailers on Chicago Bridge & Iron property located at 1501 N. Division. Seconded by Trustee Thomson. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to negotiate a contract with Teska Associates, Inc. to complete an update to the zoning ordinance. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, no; O'Connell, yes. 5 yes, 1 no. Motion carried. Plainfield Village Board of Trustees Village Meeting Minutes March 17,2003 Page 7 of 8 PUBLIC WORKS REPORT Trustee Cherry moved to negotiate a contract with DMJMH+N for the design of the proposed Public Works Facility and campus and bring back to the Board for final adoption Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Swalwell moved to adopt Ordinance No. 2216 amending the Code of Ordinances entitled Four-Way Stops by the addition of Illinois Street at Chicago Street and DesPlaines Street at Chicago Street. Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Chief Bennett presented the February 2003 Operations Report. Trustee Collins questioned if burglary is becoming a problem with new construction and if there have been changes to solve the issue. Chief Bennett responded that changes have been made not only within the Plainfield Police Department but with the Will County Sheriff's Department as well. Trustee Thomson asked if speed humps can be put on Eastem and Lockport Street. Chief Bennett stated that the traffic volume on Lockport Street exceeds what is recommended for speed humps. Administrator Burghard stated the Fire Chief requested the Village to look at the design of speed humps because they were having some problems with some ambulances. Trustee Swalwell requested the Village look into a 3-way stop sign at Center and Lockport. Chief Bennett questioned if permits should be required for parades so plans are given to the Police Department ahead of time. ATTORNEY'S REPORT Attorney Jim Harvey informed the Mayor and the Board that the judge's decision in the Wal-Mart litigation is due next Monday. PUBLIC COMMENTS on Items not on the Agenda Mr. James Racich informed everyone that the Chamber of Commerce is hosting a Meeting the Candidates night to be held in the Community Room at the New Village Hall on March 19,2003 at 7:00 p.m. Diane Rousonelous thanked the Mayor for letting the Developers of Patriot Square a chance to speak. #4 ROLLING ACRES CONTINUED Trustee Swa1well moved to s'~nd a letter of objection stating reasons of objection for a 28 single- family unit final plat in unincorporated Will County located at the northeast corner of Heggs Road and 119th Street. Seconded by Trustee Thomson. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, no. 5 yes, 1 no. Motion carried Mayor Rock reminded everyone of the Committee of the Whole meeting on March 24, Coffee with the Mayor on April 2, and the next Board meeting on April 7. Plainfield Village Board of Trustees Village Meeting Minutes March 17,2003 Page 8 of 8 Trustee Calabrese moved to adjourn to Executive Session for the purpose of personnel, not to reconvene. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:55 p.m. ~/2~ L < dkd Michelle Gibas, Reéording Secretary Approved: ~'