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Home My Public Portal About03-03-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: MARCH 3, 2003 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, K.O'CONNELL, S.THOMSON, M.COLLINS, R.SWALWELL, S.CALABRESE, AND J.CHERRY OTHERS PRESENT: SJANIK, VILLAGE CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; A.DE BONI, ADMINISTRATIVE ANAL YST; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; M.GIBAS, RECORDING SECRETARY, AND T.1. BURGHARD, ADMINISTRATOR Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Boy Scout Troop 19 (Mark .T. Sharon, Sr., Asst. Scout Master; Mark 1. Sharon, Jr., 1st Class; Harvey Kornblum, Life Scout; and Steve Kornblum, Asst. Scout Master) led the pledge to the flag. There were approximately 50 people in the audience. Pastor O'Neil of the First Baptist Church gave a short invocation. PRESIDENTIAL COMMENTS Mayor Rock thanked everyone for coming. Mayor Rock thanked everyone for all their hard work on the new Village Hall. Administrator Burghard stated there will be a Grand Opening some time in June when the Park matures and blooms. TRUSTEE'S COMMENTS Trustee Calabrese stated he was at the new Village Hall on Friday and was surprised at how much work was accomplished since then and thanked everyone for their hard work. BUSINESS MEETING Clerk Janik asked to amend the Agenda to include an Executive Session at the end for the discussion on pending litigation, not to reconvene. Trustee Calabrese moved to approve the Amended Agenda. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of Board Meeting, February 24, 2003; Bills Paid Report for March 3, 2003; Bills Payable Report for March 3, 2003; The Streams - Letter of credit reduction; Ordinance No. 2213 and No. 2214 annexing The River Point Subdivision located at the northwest comer of River Road and Fraser Road. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa1well, yes. 6 yes, 0 no. Motion carried. #3 SCHOOL DISTRICT 202 Trustee Collins moved to remove the discussion on the antenna variance for School District 202 from the table. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Trustee 0' Connell wanted to clarify that because the distance from the tower to the nearest resident is 100 feet that if the tower falls, it will not harm the resident's property. Mr. Testin stated the building is approximately 20 feet and the tower is approximately 70 feet tall. The tower is designed to collapse. Trustee Cherry asked if the installation of the antenna will interrupt TV or radio reception in that area. Mr. Testin stated that it will not interfere with those types of aspects. Trustee Thomson expressed that he would like to see the School District contact the Village before these types of varIances come up. Trustee Calabrese moved to direct the Village Attorney to draft a variance from section 9-11 (1 )(b) allowing for the installation of radio towers at Plainfield High School, Walkers Grove School, and Indian Trail School. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #4 405 W. MAIN STREET Trustee O'Connell moved to remove the discussion on the site plan for an office building at 405 W. Main Street from the table with the understanding that there would be some discussion about the Flanders House. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. The Trustees expressed willingness to work with the owners to find a workable solution. Mr. Randy Miller and Mr. Martin, owners, and their builder Ray Krause were present and Mr. Miller addressed the Board. Mr. Miller explained that the owners do not want to demolish the building, they would prefer to move it. The problem with leaving the house at its current location is the intersection and truck traffic is causing damage to the house, crumbling in the foundation as well as stress cracks in the newly re-glazed and refinished windows. They have a lot at 407 Main Street, approximately 300 feet to the west, to move the house to. The traffic impact at that location should not be as dramatic. Moving it to that location will require a side lot variance on the Miller's side. The plan is for a sharing of the driveway with his mom and dad who own the property to the immediate west. They would also consider moving the house to a different location, as long as the price of the lot is comparable to the lot on Main Street. Mr. Miller asked if the building should be left in the condition it is in now, a low impact office building, or should be returned to a residential use. The experts in this area, the Hyatts, looked at the house and said it would withstand the move. The owners are still willing to donate the house, not the land or the cost of the move, if the Village wants the house. Mr. Miller stated if the site plan was approved, they will move the house to the lot at 407 W. Main Street, put it on a sound foundation, and maintain it at their expense. Mr. Miller stated that they will file this week to go before the Plan Commission to resolve the Flanders House matter. Trustee O'Connell moved to approve the site plan for an office building at 405 W. Main Street subject to the two stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, no. 5 yes, 1 no. Motion carried. #5 PLAINFIELD FEST 2003 Trustee Calabrese moved to adopt Resolution No. 1362 temporarily closing a portion of U.S. Route 30 on Thursday, July 17,2003 through Sunday, July 20,2003. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #6 DA YFIELD FINAL PLAT Mr. Testin pointed out that the final plat shows one more lot than what was approved in the Annexation Agreement or the Preliminary Plat. The additional lot has not significantly changed the layout of the subdivision. Trustee Swalwell moved to approve the final plat for a 147 single-family unit subdivision at the northwest comer of Route 30 and 143rd Street. Motion died due to lack of a second. Trustee Collins moved to approve the final plat for a 146 single-family unit subdivision at the northwest comer of Route 30 and 14yd Street subject to the 7 stipulations listed in the staff report. Seconded by Trustee Calabrese. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #7 DUNMOOR ESTATES FINAL PLAT Mr. Jim Testin stated that this is consistent with the Annexation Agreement and the Preliminary Plat. Trustee Calabrese moved to approve the final plat for 137 single-family unit subdivision at the northeast comer of Heggs Road and 135th Street. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Trustee Calabrese moved to authorize the Mayor and the Clerk to execute a Real Estate Contract for the purchase of no more than 25 acres of vacant real estate located within the Crossroads Business Center at 143 rd Street and Coi I Plus Drive for the purpose of a Public Works/Police Campus. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Administrator Burghard thanked the staff for all of their hard work in getting the new Village Hall together. MANAGEMENT SERVICES REPORT Mr. Minick thanked Barb Kujath and Amy DeBoni for their work on the new Village Hall. ENGINEER'S REPORT Mr. Larson congratulated the Village on the new Village Hall. COMMUNITY DEVELOPMENT REPORT Trustee Calabrese moved to adopt Resolution No. 1363 the Design Guidelines for Planned Unit Developments. Seconded by Trustee Thomson. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to re-approve the final plat for Units 3, 4,5,6, and 7 of Liberty Grove. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 1 no. Motion carried. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Chief Bennett stated because the vehicles are purchased from the State Contract, the vehicles need to be purchased before the Village Budget is adopted. Trustee Thomson moved to approve the purchase of 7 police vehicles for 2003/2004 Budget based on State of Illinois pricing from Miles Chevrolet in Decatur, Illinois for the amount not to exceed $126,470.00. Seconded by Trustee Calabrese. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Chief Bennett asked everyone to drive safely in snowy weather this evening. ATTORNEY'S REPORT Mayor Rock announced that they are presently in trial with the Wal-Mart case. PUBLIC COMMENTS on Items not on the Agenda No Comments. Mayor Rock reminded everyone of Coffee with the Mayor on March 5, 2003, the Committee of the Whole Workshop on March 10,2003, and the next Village Board meeting on March 17,2003. Trustee Swalwell moved to adjourn to Executive Session for the purposes of discussion on pending litigation, not to reconvene. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:05 p.m. /.~ // . ~ / , Michelle Gibas Recording Secretary Approved: