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HomeMy Public PortalAboutBay Parcel Planning -- 2022-09-27 MinutesTown of Brewster 2198 Main Street v/ Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax:(508) 896-8089 MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING DATE: September 27, 2022 TIME: 4:00 PM PLACE: Hybrid Participation — Zoom/2198 Main Street, Brewster, MA PARTICIPANTS: Town Administrator Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee, Selectperson Ned Chatelain, Karl Fryzel, Katie Jacobus, Caroline McCarley, Clare O'Connor -Rice, Patricia Hughes, Peter Johnson, John Phillips; Liaisons/Representatives, Bill Meehan, Kathleen Walker, Sharon Tennstedt, Maggie Spade -Aguilar, Gary Christen; Cultural Council Advisor, Becky Kiszka Absent: Thomas Wingard Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement: Amanda Bebrin called the meeting to order at 4:00pm and read the meeting participation and recording statements. Ms. Bebrin announced all members of the committee who were present, a quorum was declared. There were no public announcements or comments. Public Announcements and Comments None Review Pond Property Planning Committee Video &Discuss Options for Bay Property Ms. Bebrin noted that the Pond Committee has put a lot of time and energy into developing their video. The Pond Committee is fortunate in that one of their committee members has experience in video production. The public has had access to the beach, so a video is not as urgent for the Bay Committee at present — people are more familiar with the Bay parcel than the Pond parcel. This will be discussed at a future meeting; producing a video will involve quite a lot of work. Peter Lombardi noted that getting feedback on the process from the Pond Committee might be helpful. Presentation on Local Comprehensive Plan —Amanda Bebrin Ms. Bebrin presented on Brewster's Vision Plan. Ms. Bebrin began by outlining the history of the vision planning process, before summarizing the "building blocks" of the Vision Plan — community character, water resources, open space, housing, coastal management, local economy, governance, and community infrastructure. Ms. Bebrin then examined excerpts from various Town of Brewster plans, such as the Vision Plan, the Open Space and Recreation Plan, the Brewster Coastal Resources Management Plan, and the Mass Heritage Landscape Inventory, looking at how these documents overlap with the work of the Bay Property Planning Committee, Ms. Bebrin elaborated on the process for how the draft Local Comprehensive Plan was arrived at. A public survey was conducted with the participation of 2,300 residents, and it was also reviewed by Town departments and local organizations. It is currently in the public review phase, and will be presented to BPPC 09.27.2022 www.brewster-ma.gov Page 1 of 4 DoclD:df12d020a7f552c1bc6321130901267b9599fa93 2 3 0 VO aEws Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Town Meeting for approval in November 2022. It will then go before the Cape Cod Commission for certification. Committee members discussed the next steps for the Local Comprehensive Plan. Mr. Lombardi added that the draft of the plan would be kept front and center on the website to ensure maximum visibility. Ms. Bebrin noted that many of the survey responses pertained to the Sea Camps, though the survey was not tailored to the property. Update on Consulting Services Mr. Lombardi noted that a meeting had taken place with representatives from Reed Hilderbrand. Reed Hilderbrand is working on an updated cost proposal that the Town will hopefully receive in the next week or two. Reed Hilderbrand is aware the Town is seeking a reduced cost without compromising the scope. A follow-up meeting will occur before Reed Hilderbrand provides the Town with their updated cost proposal. In the meantime, the Town is seeking an alternative proposal from another firm, and that firm is interested in setting up a meeting to discuss the framework of a plan. By the time of the next meeting, Mr. Lombardi expects to have an update. Mr. Lombardi added that the Select Board has approved a grant application for $50,000 from a private firm to help cover costs, and the grant will be submitted before September 30t11. Additionally, the warrant article for November Town Meeting must be finalized — the Town needs an idea of the supplemental funding request. Peter Johnson commented that committee members receive a lot of questions about the use of the property, but that it will take some time in order for the planning process to be carried out correctly. Clare O'Connor - Rice agreed and added that it will be important to assure residents that the committee will be reaching out to them to get their input. Karl Fryzel agreed and noted that having interim activities will help people see that the property is not being left idle. Discuss Upcoming Interim Uses &Potential Policy Ms. Bebrin noted that the Select Board is working on a facilities use policy that will be specific to Drummer Boy Park, as well as a broader policy for other properties, and there will likely be one created that will be specific to the Sea Camps. Mr. Lombardi added that the Select Board does have a policy that mostly pertains to Drummer Boy, but it needs updating, and it makes sense to create a formal policy for the Sea Camps too. Ms. Bebrin introduced Becky Kiszka, who has been working on the DIY craft event with Mike Gradone. Ms. Kiszka noted that a DIY event would be happening on December 4th, during "Brewster for the Holidays". 3 or 4 arts events are planned to take place in the Arts Center. Ms. Kiszka and Ms. O'Connor -Rice outlined some of the events that were planned to take place, such as DIY jewelry, and a number of projects with Green Road Refill that are targeted to younger age groups. Ms. O'Connor -Rice confirmed that reservations for these events would be necessary, through the Recreation Department. BPPC 09.27.2022 www.brewster-ma.gov Page 2 of 4 DoclD:df12d020a7f552c1bc6321130901267b9599fa93 ,AP. . Town Meeting for approval in November 2022. It will then go before the Cape Cod Commission for certification. Committee members discussed the next steps for the Local Comprehensive Plan. Mr. Lombardi added that the draft of the plan would be kept front and center on the website to ensure maximum visibility. Ms. Bebrin noted that many of the survey responses pertained to the Sea Camps, though the survey was not tailored to the property. Update on Consulting Services Mr. Lombardi noted that a meeting had taken place with representatives from Reed Hilderbrand. Reed Hilderbrand is working on an updated cost proposal that the Town will hopefully receive in the next week or two. Reed Hilderbrand is aware the Town is seeking a reduced cost without compromising the scope. A follow-up meeting will occur before Reed Hilderbrand provides the Town with their updated cost proposal. In the meantime, the Town is seeking an alternative proposal from another firm, and that firm is interested in setting up a meeting to discuss the framework of a plan. By the time of the next meeting, Mr. Lombardi expects to have an update. Mr. Lombardi added that the Select Board has approved a grant application for $50,000 from a private firm to help cover costs, and the grant will be submitted before September 30t11. Additionally, the warrant article for November Town Meeting must be finalized — the Town needs an idea of the supplemental funding request. Peter Johnson commented that committee members receive a lot of questions about the use of the property, but that it will take some time in order for the planning process to be carried out correctly. Clare O'Connor - Rice agreed and added that it will be important to assure residents that the committee will be reaching out to them to get their input. Karl Fryzel agreed and noted that having interim activities will help people see that the property is not being left idle. Discuss Upcoming Interim Uses &Potential Policy Ms. Bebrin noted that the Select Board is working on a facilities use policy that will be specific to Drummer Boy Park, as well as a broader policy for other properties, and there will likely be one created that will be specific to the Sea Camps. Mr. Lombardi added that the Select Board does have a policy that mostly pertains to Drummer Boy, but it needs updating, and it makes sense to create a formal policy for the Sea Camps too. Ms. Bebrin introduced Becky Kiszka, who has been working on the DIY craft event with Mike Gradone. Ms. Kiszka noted that a DIY event would be happening on December 4th, during "Brewster for the Holidays". 3 or 4 arts events are planned to take place in the Arts Center. Ms. Kiszka and Ms. O'Connor -Rice outlined some of the events that were planned to take place, such as DIY jewelry, and a number of projects with Green Road Refill that are targeted to younger age groups. Ms. O'Connor -Rice confirmed that reservations for these events would be necessary, through the Recreation Department. BPPC 09.27.2022 www.brewster-ma.gov Page 2 of 4 DoclD:df12d020a7f552c1bc6321130901267b9599fa93 a FB RPB H'ep . 'Town of, Brewster 2198 Main Street a Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax; (508) 8961118089 Ms. Bebrin noted that the committee had gone back to the Brewster Amateur Radio Club to ask them to provide some more details about their field day, and the information they provided in response to this is included in the packet. Mr. Fryzel asked Mr. Lombardi if it was realistic to coordinate this event in conjunction with the possibility that the beach will likely be open at the same time. Mr. Lombardi responded that the pool will likely also be open around the same time, and he would like the committee to hold off on approving this request until he has spoken with Town staff to review the logistics. Ms. Bebrin introduced new requests for property use that had been received. Mr. Lombardi noted that he had received a request to house actors at the property. The organizers of the Cape Cod Shakespeare Festival have asked that some or all of their 16 actors can be provided with housing from July 9th through August 6th in the summer of 2023. They have offered to provide a number of performances at the property as part of any potential arrangement. Mr. Lombardi explained to them that the committee was predisposed to prioritizing housing for seasonal Town staff and lifeguards. Selectperson Chaffee noted the difficulty in trying to manage these requests without an evaluation criteria and a fair policy in place. Mr. Fryzel suggested that requests such as this should be added to a "wish list" for the time being, as the main priority is getting the pool open, and any decisions on the available housing structures should be made with this goal in mind. Pat Hughes stated her agreement with Selectperson Chaffee that an interim policy for these uses should be put in place. Selectperson Chatelain also stated his agreement with Selectperson Chaffee's comments. Katie Jacobus suggested that the Shakespeare performances could take place without providing housing for actors. Mr. Johnson suggested that caution should be maintained when considering requests such as this — 2023 is not far away and the calendar fills up quickly. Mr. Lombardi responded that the Town might be willing to host a production of Shakespeare even if the group's housing request could not be fulfilled. Mr. Lombardi stated that there is a capacity issue with these requests as well as a cost issue — it is important to keep this in mind when considering interim uses. Mr. Fryzel noted that it is important for the one-off events that have been held to date or will be held not to be considered recurrent. Mr. Lombardi stated that an article to cover the cost of interim uses will be brought to Town Meeting — the exact number of this is not known yet. Caroline McCarley asked Mr. Lombardi to clarify the estimated cost of the parking lot for the pool and its capacity. Mr. Lombardi responded that it would have 50 spaces and would cost roughly $250,000. Mr. Fryzel raised his concern that a lot of impervious surfaces were being proposed on the surface of the property, and asked if there was another option. Mr. Lombardi noted that the upkeep and maintenance costs of other surfaces was sometimes higher, particularly in a sandy environment — the committee could potentially invite the DPW Director, Griffin Ryder, to discuss viable parking options. Mr. Lombardi noted he had discussed potentially holding the Brewster in Bloom craft fair on the front lawn in 2023 with the Chamber of Commerce, but that they have already planned for it to take place in the usual location of Drummer Boy Park. However, the Chamber expressed an interest in using the Bay property in 2024. BPPC 09.27.2022 www.brewster-ma.gov Page 3 of 4 Doc ID; df12d020a7f552c1bc6321130901267b9599fa93 Town of Brewster:, 2198 Main Street Brewster, MA 026314898 Phone: (508) 896-3701 Fax: (508) 896-8089 Vote on Meeting Minutes: September 130 2022 Mr. Fryzel moved to approve the meeting minutes from September 13, 2022, Ms. Jacobus second. A roll call vote was taken. Selectperson Chaffee — yes, Selectperson Chatelain — yes, Pat Hughes — yes, Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, John Phillips — yes, Clare O'Connor -Rice — yes, Amanda Bebrin — yes, Peter Johnson —yes, John Phillips —yes. Discuss Future Meeting Agenda Items Ms. Bebrin noted that Griffin Ryder could attend one of the upcoming meetings to discuss the parking situation. Mr. Fryzel suggested that a policy on interim uses should be put together. Mr. Lombardi responded that the Select Board is reviewing Town policy updates on November 7th, and he is not sure that this will be ready to discuss by the next group meeting. Mr. Lombardi suggested that an update should be provided on all the Sea Camps -related Town Meeting articles, and that he also will report on his upcoming meeting with the Y. Mr. Lombardi will also provide an update on the consultants. Next Meetings: October 18, 2022 Matters Not Reasonably Anticipated by the Chair: None Adjournment Mr. Fryzel moved to adjourn at 5.23pm. Ms. Jacobus second. A roll call vote was taken. Selectperson Chaffee — yes, Selectperson Chatelain — yes, Pat Hughes — yes, Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, John Phillips — yes, Clare O'Connor -Rice — yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes. Respectfully submitted by Conor Kenny, Project Manager Approved; 10/19/2022 Signed: Date Accompanying Documents in Packet: Agenda, Brewster Local Comprehensive Plan, Brewster Town Plans Excerpts, Email Exchange re: Brewster in Bloom and Sea Camps, BARC Email Exchange re: Use of Bay Property, Email re: Shakespeare Festival, BPPC 9.13.22 Minutes BPPC 09.27.2022 www.brewster-ma.gov Page 4 of 4 Doc ID: df12d020a7f552c1bc6321130901267b9599fa93 HELLOSIGN TITLE FILE NAME DOCUMENT ID AUDIT TRAIL DATE FORMAT STATUS Document History SENT VIEWED SIGNED G COMPLETED AU its I rail: BPPC Minutes 9. 13,21. (please sign) BPPC 9.27.22.doc df12d020a7f552c1bc6321130901267b9599fa93 M M / DID / YYYY Signed 10 / 19 / 2022 Sent for signature to Karl Fryzel (kpfryzel@gmail.com) from 13:02:29 UTC ckenny@brewster-ma.gov IP: 131.109.131.20 10 / 19 / 2022 Viewed by Karl Fryzel (kpfryzel@gmail.com) 13:10:47 UTC IP: 73.47.3.8 0/19/2022 Signed by Karl Fryzel (kpfryzel@gmail.com) 13:11:33 UTC IP: 73.47.3.8 10/19/2022 13:11:33 UTC Powered by ®HELLOSIGN The document has been completed.