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Home My Public Portal About02-03-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: FEBRUARY 3,2003 AT: VILLAGE HALL BOARD PRESENT: RROCK, S.THOMSON, KO'CONNELL, S.CALABRESE, M.COLLINS, AND RSWALWELL BOARD ABSENT: ICHERRY OTHERS PRESENT: S.JANIK, CLERK; 1.HAR VEY, ATTORNEY; 1. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; S.HOUK SHEETZ, PLANNER; C.MINICK, MANAGEMENT SERVICES DIRECTOR; DON BENNETT, CHIEF OF POLICE; APERSONS, PUBLIC WORKS DIRECTOR; S.LARSON, ENGINEER; M.GffiAS, RECORDING SECRETARY; T.L. BURGHARD, ADMINISTRATOR Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 30 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock stated he read in the newspaper where Joliet is planning a new sewage plant and asked Mr. Testin for an update. Mr. Jim Testin stated Joliet has proposed to put a treatment facility down by the Aux Sable Creek. The service area is approximately 18 square miles and would service approximately 77,000 people. The area that is identified is south of our boundary agreement, but our boundary agreement only runs for a couple more years. There are concerns to planning staff as to what this may mean in the future in terms of the school district, growth, traffic, and storm water management. Administrator Burghard pointed out that the boundary agreement presently existing with the City of Joliet states that we will not formally object to their extensions of the FPA, perhaps the appropriate way to address these planning issues is a letter ftom Mayor Rock to Mayor Schultz of Joliet. The Board expressed no objection to sending a letter to Mayor Schultz. TRUSTEE'S COMMENTS Trustee Collins commented on the progress of the new Village Hall. BUSINESS MEETING Clerk Janik asked to remove item h ftom the Consent Agenda. Trustee Calabrese moved to approve the Amended Agenda. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of the Board meeting of January 20, 2003; Bills Paid Report for February 3, 2003; Bills Payable Report for February 3, 2003; Ordinance No. 2188 amending the building code with respect to ftaming and wood shelving; Letter of Credit reduction for Heritage Oaks Subdivision; Letter of Credit reduction for Arbor Creek, Unit 3; Resolution No. 1360 adopting Capital Development Impact Fees for Oswego School District 308; Payout Request and final invoice to Gallagher Asphalt in the amount of$197,498.95 for u.s. Route 30 and Lily Cache Intersection Improvement. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. #3 ELECTRIC PARK Mr. Testin stated staff has reviewed the plan and they are using similar types of benches, poles, and lighting as Settlers' Park. Mr. Bill McAdam, Plainfield Park District, stated this plan has been submitted to the Citizen's Group and all their concerns have been addressed. Because this is a passive use park, there should be ample parking. Administrator Burghard pointed out that there will be some improvements to Vista Lane. Trustee Calabrese moved to approve the proposed concept plan for Electric Park adjacent to Vista Lane. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. #4 403 LOCKPORT STREET Mrs. Stephanie Houk Sheetz reviewed with the Mayor and the Board the request for façade improvement funds at 403 W. Lockport Street pointing out some issues in the request such as permit fees and interior work. The EDC recommended including the permit costs, but not the interior costs. Trustee O'Connell stated that it is not policy to approve interior work or permit costs. Trustee Swalwell stated he would like to see approval for the interior work and the permit costs. Trustee Collins agreed with Trustee O'Connell. Michael Lambert, representative for the owner, was present and explained some of the work involved. Trustee Collins moved to approve funding for a façade improvement project at 403 W. Lockport Street for the amount of $1 0,062.50 plus a 50% match on architect fees, up to a maximum of $672.00. Seconded by Trustee Calabrese. Vote by roll call. Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no; Cherry, absent; Calabrese, yes; 3 yes, 2 no, 1 absent. Motion carried. #5 SHADOW WOOD SUBDIVISION Trustee Calabrese moved to adopt Ordinance No. 2189 authorizing execution of an Annexation Agreement for the property located south of Ft. Beggs Drive and west of Route 59. Seconded by Trustee Collins. Vote by roJ.l call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. Trustee Calabrese moved to adopt Ordinance No. 2190 annexing the subject property located south of Ft. Beggs Drive and west of Route 59. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. Trustee Calabrese moved to adopt Ordinance No. 2191 rezoning 12.55 acres to B-3, Community Shopping Center District. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. #6 SHELLY LANE ANNEXA nONS Trustee Calabrese moved to adopt Ordinance No. 2192 through Ordinance No. 2208 by Omnibus Vote. Seconded by Truste€~ O'Connell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. Trustee Calabrese moved to adopt Ordinance No. 2192 through Ordinance No. 2208 annexing the following lots/addresses: Lot 1 - 12709 Shelly Lane; Lot 2 - 12723 Shelly Lane; Lot 5 - 12753 Shelly Lane; Lot 6 - 12763 Shelly Lane; Lot 7 - 12807 Shelly Lane; Lot 11 - 12847 Shelly Lane; Lot 16 - 12931 Shelly Lane; Lot 18 - 12945 Shelly Lane; Lot 20 - 12953 Shelly Lane; Lot 21 - 12957 Shelly Lane; Lot 22 - 12961 Shelly Lane; Lot 23 - 12960 Shelly Lane; Lot 25 - 12940 Shelly Lane; Lot 29 - 12900 Shelly Lane; Lot 30 - 12856 Shelly Lane; Lot 36 - 12752 Shelly Lane; Lot 38 - 12732 Shelly Lane. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. #7 18 WEST OTTA\\'A STREET Mr. Testin stated the applicants have a lot that is 19,950 square feet. Staff has taken a look at lots within the area itself and they range ITom 7,000 to 9,000 square feet. The applicant is proposing to split the lot and come in with two lots 9,975 square feet per lot, which is a little larger than what is typically seen throughout that area. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for a variance in lot size for 2 lots. Seconded by Trustee Calabrese. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. #8 HOMESTAR BANK Mr. Testin explained that bank's proposed location is in the southwest area, not at the intersection. The applicant has proposed a bank with a drive-thru. Homestar Bank already exists in the community and would be expanding. Trustee Collins moved to approve the site plan for a bank on Lot 3 of the Crossroads Business Center located at the southeast comer of 143rd Street and Route 30 subject to the 4 stipulations listed in the staff report. Seconded by Trustee Calabrese. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. #9 PRAIRIE KNOLL SUBDIVISION Trustee Calabrese moved to open a Public Hearing for the establishment of a Special Service Area on the Prairie Knoll Subdivision south of 135th Street and west of Route 30. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to adopt Ordinance No. 2209 authorizing a Special Service Area for the Prairie Knoll Subdivision. Seconded by Trustee Calabrese. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. #10 TUTTLE FARM Trustee Calabrese moved to open a Public Hearing for the establishment of a Special Service Area on the Tuttle Subdivision, south of 127th Street and west of Route 30. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to adopt Ordinance No. 2210 authorizing a Special Service Area for the Tuttle Subdivision. Seconded by Trustee Calabrese. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRA TOR'S ro:PORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin stated this is one of those elements that staff typically encourages. Mr. Gary Colby, Menard's representative, stated you will not have to enter the store to visit the greenhouse area. Trustee Calabrese moved to amend the Menard's site plan to allow for a greenhouse area on the south side of Me nards at the northeast comer of 135th Street and Route 59. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. Mr. Jim Testin stated that a bulk candy, nut, gift and card shop is more consistent with the general character of the B-3 District uses. Trustee Swalwell moved to allow bulk candy, nut, gift and card shop in the B-3 Highway Business District. Seconded by Trustee Calabrese. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, yes; 5 yes, 0 no, 1 absent. Motion carried. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS on Items not on the Agenda Michael Lambert invited the Mayor and the Board to the Preservation Workshop at the Village Hall Board Room on Saturday, February 15,2003 at 9:30 a.m. Mayor Rock reminded everyone ofCoff"ee with the Mayor on February 5, 2003, the Committee of the Whole Workshop on February 10,2003; the Village Offices will be closed on February 17,2003 in honor of President's Day, and the next Village Board meeting on February 24,2003. Clerk Janik reminded everyone that the Village Offices will be closed on Friday, February 28,2003 and will reopen at the New Village Hall on March 3, 2003. Trustee Calabrese moved to adjourn. Seconded by Trustee O'Connell. Voice Vote. All in favor, zero opposed. ) /L~~ Michelle Gibas, Recording Secretary Approved: