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Home My Public Portal About01-20-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JANUARY 20,2003 A 1: VILLAGE HALL BOARD PRESENT: RROCK, S.THOMSON, KO'CONNELL, S.CALABRESE, M.COLLINS, J.CHERRY, AND RSWALWELL OTHERS PRESENT: SJANIK, CLERK; lHARVEY, ATTORNEY; ITESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; S.LARSON, ENGINEER; APERSON, PUBLIC WORKS DIRECTOR; CMDR MIKE AL TENHOFF; M. GffiAS, RECORDING SECRETARY; AND, T.L. BURGHARD, ADMINISTRATOR Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Administrator Burghard led the pledge to the flag. There were approximately 25 people in the audience. PRESIDENTIAL COMMENTS Doug Kissel presented to the Mayor an.award from American Public Works Association acknowledging recognition of one of our largest public works projects and its support of the environment. Mayor Rock then presented this award to Allen Persons, Director of Public Works and thanked him for all of his hard work and dedication to the project. TRUSTEE'S COMMENTS No Comments. PUBLIC COMMENTS on Items not on the Agenda Mr. Brian Buss, an Illinois Street Resident, had concerns with regard to the Public Comments section of the Board meeting. BUSINESS MEETING Trustee Calabrese moved to approve the agenda. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of Board meeting of January 6,2003; Bills Paid Report for January 20,2003; Bills Payable Report for January 20,2003; Expenditure Report for December 2002; Revenue Report for December 2002; Cash and Investment Report for December 2002; Ordinance No. 2184 annexing property owned by Duane and Joan Meyers located at 12722 Shelly Lane; Approval of Payout Request Number 8 for the Village Hall Project in the amount of$379,033.99 to V3 Construction Group, Ltd. Seconded by Trustee Collins. Vote by roll call. Calabrese" yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. #3 KINGS CROSSING Mr. Jim Testin stated this particular plan was worked on by our consultant and pointed out some of the key elements. It meets the requirements of the Design Guidelines as well as aspects of density and lot sizes with the Comprehensive Plan. Trustee Swalwell commented on the benefit of having the design consultant. Trustee Calabrese moved to adopt Ordinance No. 2185 authorizing the execution of an Annexation Agreement for the southwest comer of248th and 127th Street. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to adopt Ordinance No. 2186 annexing the Madonna Development property. Seconded by Trustee Thomson. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to adopt Ordinance No. 2187 special use permit for a planned unit development. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to approve the Preliminary Plat for a proposed 117 single-family residential unit development on approximately 57 acres located at the southwest corner of 248th and 127th Street. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. #4 SHADOW WOOD SUBDIVISION Mr. Tom Whitt, Cemcon Engineer, reviewed with the Mayor and the Board the improvements to River Road and revisions to the commercial site. Trustee Calabrese asked to have more detail on the plans the next time it comes before the Board. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance authorizing execution of an annexation agreement for the property located south ofFt. Beggs Drive and west of Route 59. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance rezoning approximately 12.55 acres to B-3, Community Shopping Center District. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. #5 SHELLY LANE ANNEXA nONS Trustee Calabrese moved to direct the Village Attorney to draft Ordinances annexing the following lots/addresses: Lot 1 - 12709 Shelly Lane; Lot 2 - 12723 Shelly Lane; Lot 5 - 12753 Shelly Lane; Lot 6 - 12763 Shelly Lane; Lot 7 - 12807 Shelly Lane; Lot 11 - 12847 Shelly Lane; Lot 16 - 12931 Shell Lane; Lot 18 - 12945 Shelly Lane; Lot 20 - 12953 Shelly Lane; Lot 21 - 12957 Shelly Lane; Lot 22 - 12961 Shelly Lane; Lot 23 - 12960 Shelly Lane; Lot 25 - 12940 Shelly Lane; Lot 29- 12900 Shelly Lane; Lot 30 -' 12856 Shelly Lane; Lot 36 - 12752 Shelly Lane; Lot 38 - 12732 Shelly Lane. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. #6 GRANDE PARK :S-EIGHBORHOODS 8 & 9 Mr. Jim Testin stated this is consistent with the Annexation Agreement. Trustee Calabrese moved to approve the Preliminary Plat and Final Plat for units 8 & 9 for Grande Park Subdivision subject to the stipulations listed in the staff report. Seconded by Trustee O'Connell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson no; Cherry, yes. 5 yes, 1 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard stated at the last Committee of the Whole Workshop meeting, we discussed the Space Planning assessment for the Public Works Facility and Police Facility. Trustee Calabrese moved to acknowledge the completion of the Space Needs Analysis for the Public WorksIPolice Campus. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. Administrator Burghard explained the concept of a study that the Oswego School District had showing the relationship between assessed value and a school districts debt if it builds a building for that new growth. Mr. Joel Murphy, Assistant Superintendent for Planning Technology and Operation for the Oswego School District, was present in the audience. Trustee Calabrese moved to direct the Village Attorney to draft a document implementing the Oswego School District 308 Capital Development Impact Fees. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT Mr. Dan Berg, of Sikich, Gardner of Aurora, reviewed with the Mayor and the Board the Audit and management letter. The Board accepted the 2002 Audit and Management Letter. Trustee Calabrese moved to accept the 2002 Audit and Management Letter. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. Trustee Swalwell moved to approve Resolution No. 1358 implementing a Section 457 Plan administered through the Illinois Public Pension Fund Association (IPPFA). Seconded by Trustee Calabrese. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Calabrese moved to adopt Resolution No. 1359 to conduct a Public Hearing for a Special Service Area for Dayfield Subdivision. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT Mr. Dan Bierman and Mark and reviewed the Mayor and the Board the benefits of the equipment. When all water meters are converted, the entire Village will be able to be read in 2 hours, instead of the 4 weeks it currently takes. Trustee Calabrese moved to authorize the purchase of one Invensys Model 3500 Vehicle Transceiver Unit (Vehicle Based Water Meter Reading Equipment) with software/equipment upgrade from US. Filter Inc. in the amount of $28,600. Seconded by Trustee O'Connell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT There were no questions on the Operations Report for December 2002. ATTORNEY'S REPORT No Report. Mayor Rock reminded everyone of the Committee of the Whole Workshop on January 27,2003, the next Board meeting on February 3,2003, and Coffee with the Mayor on February 5,2003. Trustee Calabrese moved to adjourn. Seconded by Trustee Cherry. Voice Vote, all in favor, zero opposed. The meeting adjourned 8:09p.m . ~ /£L~ Michelle Gibas Recording Secretary Approved: ~~~ . Susan Janik Village Clerk