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Home My Public Portal About01-06-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JANUARY 6,2003 AT: VILLAGE HALL BOARD PRESENT: RROCK, S.THOMSON, KO'CONNELL, S.CALABRESE, M.COLLINS, ICHERRY, AND R SWALWELL OTHERS PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; ADEBONI, ADMINISTRATIVE ANALYST; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; M. GIBAS, RECORDING SECRETARY. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken and all Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS Mayor Rock wished everyone a happy and healthy new year. TRUSTEE'S COMMENTS No Comments. PUBLIC COMMENTS on Items not on the Agenda Mr. Trevor Leeds, President of the Champion Creek Subdivision, asked the Board to reconsider amending the PUD for Plainfield Market Place (Kohl's) to allow for a bank with a drive thru on Lot 1 and pointed out several other residents in the audience that were in favor of a bank. Mr. William Fessler, a Bank One representative, also asked the Board to reconsider their decision for the bank. Mr. John Bell, President of the Ryan Companies, also asked Board to reconsider a bank at that location stating that they were not asking as a developer, but on behalf of the community. Attorney Jim Harvey informed the Board that a motion to reconsider needs to come ftom one of the Trustees that voted no. BUSINESS MEETING Clerk Janik asked to remove Item # 4 Kings Crossing ftom the Agenda at the request of the applicant. Trustee Cherry moved to approve the Amended Agenda. Seconded by Trustee Calabrese. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of the Board Meeting of December 16, 2002; Bills Paid Report for January 6,2003; Bills Payable Report for January 6, 2003; Approval of Letter of Credit reduction for Century Trace, Unit 1; Approval of Letter of Credit reduction for the Enclave; Approval of Letter of Credit reduction for Fraser Road; Ordinance No. 2182 rezoning the property located west of Route 59 and south of Fraser Road ftom B2 to RI. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. #3 12722 SHELLY LANE ANNEXATIONS Trustee Calabrese moved to direct the Village Attorney to draft an Ordinance annexing 12722 Shelly Lane in Sohol's Extension ofWheatland Plains. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. #4 Removed from Agenda #5 . ENCLAVE Trustee Calabrese moved to open a Public Hearing for the establishment of a Special Service Area on the Enclave Subdivision. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to adopt Ordinance No. 2183 authorizing a Special Service Area for the Enclave Subdivision. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. ADMINISTRA TOR'S REPORT Mrs. De Boni explained the roller shade system is a professional looking system and provides exterior views without the glare of sunlight on the computer screens. Roller shades require less maintenance than blinds. With the exception of the storeftont area, the proposal includes all the windows, a total of 58. Answering Trustee Thomson's question regarding the product quoted ITom a local vendor, Mrs. De Boni stated the product was similar but not an apples to apples comparison because of the construction of the roller shade. Trustee O'Connell moved to approve window coverings for the new Village Hall and direct payment to the House of Roland in the amount not to exceed $9,800.00. Seconded by Trustee Calabrese. Vote by roll call. Cherry, no; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 1 no. Motion carried. Mr. Chris Minick explained that the Village is not actually participating in the cost of the Engineering; that is between the two landowners in that area, but the Village should go on record as approving the engineer selection. The motion for the approval of the agreement is only for the engineering, it is not for the actual construction. Trustee Calabrese moved to approve an agreement with Cemcon, Ltd. For Professional Services for tl\e Connector Roadway and u.S. Route 30/126 Intersection Improvements. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O"Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT Mr. Minick explained that state distributes revenue based on the population ofa Village. We have conservatively estimated the population ofthe Village at about 16,000. Based on information ftom the Illinois Municipal League, the Village can expect to receive and estimated additional $314,416 of. revenue each year for its $154,070 investment. Trustee Calabrese moved to approve the execution of the Memorandum of Understanding with the Census Bureau to have a special census performed at an estimated cost of$I54,070.00. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Calabrese moved to adopt Resolution No. 1356 to conduct a Public Hearing for a Special Service Area for Prairie Knoll subdivision. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. Trustee Calabrese moved to adopt Resolution No. 1357 to conduct a Public Hearing for a Special Service Area for Tuttle Subdivision. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Commander Konopek explained to the Mayor and the Board the PEMA function and the necessity of these additional vehicles. Trustee O'Connell moved to approve the purchase ofa 2003 Ford Excursion ftom Rod Baker Ford of Plainfield in the amount not to exceed $28,493.88 and a 2003 Chevrolet Crew Cab Utility Truck ftom Bill Jacobs Chevrolet of Plainfield for the amount not to exceed $28,336.88. Seconded by Trustee Calabrese. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No Report Mayor Rock reminded everyone of the Committee of the Whole workshop on January 13,2003, the next Board meeting on January 20, 2003, and Coffee with the Mayor on February 5,2003. Trustee Calabrese moved to adjourn. Seconded by Trustee Thomson. Voice Vote, all in favor, 0 opposed. The meeting adjourned at 7:37 p.m. .. /}Zl/Jd/LLL6, ,tij~/' Michelle Gibas I Recording Secretary ~pr~ ... ~ ", ~ S'lÍsan Janik Village Clerk