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Home My Public Portal About01-19-2004 Village Meeting VILLAGE OF PLAINFIELD BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JANUARY 19, 2004 AT: VILLAGE HALL BOARD PRESENT: S.THOMSON, P.FAY, lWALDORF, M.COLLINS, RSWALWELL, K.O'CONNELL. BOARD ABSENT: RROCK OTHERS PRESENT: S.JANIK, VILLAGE CLERK; lHARVEY, ATTORNEY; T.L.BURHARD, ADMINISTRATOR; APERSONS, PUBLIC WORKS DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE, S.LARSON, ENGINEER; RSARNOWSKI, BUILDING OFFICIAL; AND M.GIBAS, RECORDING SECRETARY. Clerk Janik called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 40 persons in the audience. Trustee Thomson moved to appoint Trustee Kathy O'Connell as temporary Chair for this evening's meeting. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. PRESIDENTIAL COMMENTS Chairperson O'Connell welcomed everyone to the meeting. TRUSTEE'S COMMENTS Trustee Fay questioned whether or not School Impact Fees should be in place prior to the annexation or pre-annexation of developments. Administrator Burghard stated that when the first annexation comes before the Board this evening, he will introduce the policy question to implement the impact fees. Trustee Fay moved to amend the Agenda to include at the end an Executive Session for the purposes of Personnel, not to reconvene. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, no; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. Trustee Thomson asked for an update on the pipes in the Village Hall. Administrator Burghard stated that a couple of weeks ago a pipe attached to one of the sprinklers froze at the entryway to the Village Hall. Subsequently, inspectors inspected the site and found pieces of insulation that were not installed according to specifications at the far south end of the building. The contractor indicated that the insulation was blown down by wind coming in under the canopy. The architects disagree and are going to do an air infiltration study on the area. Trustee Waldorf acknowledged the outstanding efforts of Ann Wasman, Tim McCann, and Brian McDaniel for their planning of the Will County/Kendall County Elected Officials Workshop on January 10. Village of Plainfield Board of Trustees Meeting Minutes January 19, 2004 Page 2 of9 BUSINESS MEETING Trustee Fay moved to approve Consent Agenda to include: Minutes of the Board Meeting of January 5,2004; Bills Paid Report for January 19, 2004; Bills Payable Report for January 19, 2004; Expenditure Report for December 2003; Revenue Report for December 2003; Letter of Credit Reduction for Grande Park Neighborhood #2; Letter of Credit Reduction for Grand Park Boulevard/Community Park East; Letter of Credit Reduction for Grande Park Neighborhood #7; Letter of Credit Reduction for The Streams; Letter of Credit Reduction for Bronk Estates, Unit 2; Resolution No. 1395 abating the 2003 Tax Levies for the General Obligation Refunding Bonds, Series 1999B; Resolution No. 1396 abating the 2003 Tax Levies for the General Obligation Bonds, Series 2000; Resolution No. 1397 abating the 2003 Tax Levies for the General Obligation Bonds, Series 2003A; Resolution No. 1398 abating the 2003 Tax Levies for the General Obligation Bonds, Series 2003B; and, Resolution No. 1399 to conduct a Public Hearing for a Special Service Area for the Streams that would allow for maintenance of areas assigned to the Homeowner's Association. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 CREEKSIDE Trustee Waldorf moved to adopt Ordinance No. 2381 authorizing execution of an Annexation Agreement for a 278 acre, 614 unit residential development located north and south of Renwick Road and east of Old Indian Boundary Road including the recently adopted School Impact Fees. Seconded by Trustee Swalwell. Administrator Burghard stated that through a Press Conference last week, a School Impact Fee structure was formalized. This represents a commitment from communities such as Romeoville, Oswego, Shorewood, Joliet, Minooka, Channahon, and counties like Kendall and Will. It establishes a fee that would be common among all communities so that one community is not priced differently on impact fees than an adjoining community. The fees are scheduled to increase in six-month increments. The policy question for the Board is when to apply these fees. It is the recommendation of staff to apply these fees to Creekside and to amend the annexation agreement. If Creekside was not charged the School Impact fees, there may be an imbalance in the market. Mr. John Philipchuck, attorney for the applicant, reviewed the changes made to the plan. 4 lots around the center circle in Neighborhood C and 2 lots along the southern boundary have been removed, bringing the total number to 614. Additionally, Mr. Philipchuck requested that the Board have staff research when other communities are implementing the School Impact fees to see whether or not it is fair to require Creekside to pay them. Administrator Burghard informed Mr. Philipchuck the chart that was put together enacts the School Impact fees as of January 1, 2004. The Builders Association was informed of this target date back in November. Trustee Swalwell requested to have the School Impact Fees brought to the Board in the form of a Resolution for formal adoption. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Board of Trustees Meeting Minutes January 19, 2004 Page 3 of9 Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for a Special Use Permit for a Planned Unit Development subject to the 3 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Concept Plan subj ect to the 6 stipulations listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #4 PROPERTY ACQUISITION PUBLIC HEARING Trustee Swalwell moved to open a Public Hearing regarding the Village's intention to acquire real estate. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Swalwell moved to approve Resolution No. 1400 for Property Acquisition Policy. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, no; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. #5 MCCARTHY'S CHOP HOUSE Trustee Swalwell moved to approve the site plan for a 7,160 square foot restaurant on the west side of Route 59 and north of Lockport Street (previously Reel 'Em Inn) subject to the 4 stipulations listed in the staff report. Seconded by Trustee Thomson. Trustee Fay questioned as to whether or not there is adequate parking and stated that the Library has expressed some concern. Mr. Gary Mueller, attorney for the applicant, stated that the Library has indicated the same concerns to him. The applicant has worked with the some of the surrounding businesses to help create some additional parking in the rear of the building and to reconfigure that area to allow for better delivery access. They have no intention on stealing spaces from the Library and would like to assist the neighboring businesses and Village to help solve the downtown parking situation. Mr. Mueller then reviewed the business plans of the restaurant. The applicant hopes to be open for business by Thanksgiving next year. Mr. Hal Carlson, architect, described the building as a 2 story, Italianate residential style architecture with a façade of red brick, a low pitched hipped roof, overhanging eaves with decorative wood brackets and a decorative cornice trim, and tall arched double-hung windows. The building will fit well into the historical nature of the downtown and look like it was designed at the turn of the century. Ms. Julie Milavec, Library District, addressed the Board. The Library has an agreement with the Village to purchase the parking lot on Division Street in 2010. The Library has intentions to expand its facility onto that property. Trustee Thomson expressed some concern over the parking and wanted to make sure that the owner is aware of the eventual loss of that parking lot. Village of Plainfield Board of Trustees Meeting Minutes January 19, 2004 Page 4 of9 Trustee Collins stated the Village has six years to resolve the parking dilemma. If the restaurant turns to out to be nice, people will park blocks away to go to the restaurant. Chairperson O'Connell stated that hopefully between the Village, the Library, and any of the business owners the parking can be resolved. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #6 MCMICKEN ASSEMBLAGE ANNEXATION AGREEMENT Trustee Waldorf moved to open a Public Hearin~ regarding a proposed Annexation Agreement for a 673 acre parcel located on the south side of 1351 Street, north of 143rd Street, and west of Prairie Knoll Subdivision for a 1370 unit residential subdivision and commercial development. Seconded by Trustee Swalwell. Voice Vote. All in favor, 0 opposed. Motion carried. #7 PLAINFIELD SCHOOL DISTRICT 202 (BAYLES FARM) Trustee Waldorf moved to approve the preliminary plat for 61 acres at the southeast corner of Route 126 and Indian Boundary Road into three lots which will include a YMCA, subject to the 2 stipulations listed in the staff report. Seconded by Trustee Swalwell. Mr. Testin stated this is the platting of a preliminary and final plat. They are creating the lots necessary to have the YMCA on lot 2. This is necessary for them to close on the property and move forward. They will have to come to the Board with a site plan review. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Swalwell moved to approve the final plat for a three lot subdivision subject to the 4 stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #8 WISEMAN-HUGHES ANNEXATION Trustee Collins moved to open a Public Hearing regarding a proposed Annexation Agreement for a 673 acre parcel located on the east side of Ridge Road, north and south of Walker Road for a residential subdivision and commercial development and continue to February 2, 2004. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #9 SUPERIOR WALLS REQUEST The applicant was not prepared to make a presentation to the Board. Village of Plainfield Board of Trustees Meeting Minutes January 19, 2004 Page 5 of9 Trustee Swalwell moved to continue this item to the next available Board meeting. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard repeated his earlier statement regarding School Impact Fees. Administrator Burghard stated that these fees are a start, however, Springfield will need to find a revenue source for education. A resolution adopting these fees will be brought to the Board on February 2. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Waldorf moved to adopt Resolution 1401 approving financial participation in the local planning effort for the Phase I Metra Star Line. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Testin informed the Board that there has been an extension to make comments regarding the proposed Edward Plainfield Hospital to April 1, 2004. Letters of support can be sent to: Mr. Jeffrey S. Mark, Executive Secretary, Illinois Health Facilities Planning Board, 525 W. Jefferson, 2nd Floor, Springfield, IL 62761 or go to www.edward.org. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT There were no questions on the December 2003 Operations Report. Chief Bennett expressed the need to upgrade the Police Department's server. The equipment is within budget and would be transferred to the new facility. Trustee Thomson moved to approve the upgrade the Police Department Server for the amount of $7,821.04 and $2,755.00 for set up. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No Report. Village of Plainfield Board of Trustees Meeting Minutes January 19, 2004 Page 6 of9 PUBLIC COMMENTS Mr. Vince Fazio, Plainfield resident, stated some concern regarding his opinion that the Village Board is not in full control of the Village. Clerk Janik reminded everyone of the Committee of the Whole Workshop on January 26, the next Board Meeting on February 2, and Coffee with the Mayor on February 4. Trustee Collins moved to adjourn to Executive Session for the purposes of probable litigation, not to reconvene and for the discussion of personnel not to reconvene. Seconded by Trustee Swalwell. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:30 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Board of Trustees Meeting Minutes January 19, 2004 Page 7 of9 VILLAGE OF PLAINFIELD BOARD OF TRUSTEES PUBLIC HEARING DATE: JANUARY 19, 2004 AT: VILLAGE HALL BOARD PRESENT: S.THOMSON, P.FAY, lWALDORF, M.COLLINS, RSWALWELL, K.O'CONNELL. BOARD ABSENT: RROCK OTHERS PRESENT: S.JANIK, VILLAGE CLERK; lHARVEY, ATTORNEY; T.L.BURHARD, ADMINISTRATOR; APERSONS, PUBLIC WORKS DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE, S.LARSON, ENGINEER; RSARNOWSKI, BUILDING OFFICIAL; AND M.GIBAS, RECORDING SECRETARY. PROPERTY ACQUISITION PUBLIC HEARING Chairperson O'Connell called the meeting to order at 7:27 p.m. Present roll call stands. Administrator Burghard stated the Village is trying to acquire two (2) parcels of land, each is approximately.5 acres for the primary purpose of extending the Village's water and sewer lines in compliance with the IEP A regulations about radium compliance. One is in the south central section in the community and the other is in the vicinity of 135th Street and Route 30. The law requires compensation to the owners of the properties based upon fair market appraisals. Mr. Jim Racich, Plainfield resident, inquired as to specifically where the property in the south central section of the community is located. Administrator Burghard referred to the legal description of the property and stated that it is commonly referred to as the Sharp parcel, a piece of vacant land that is essentially unbuildable. There were no other public comments. Trustee Swalwell moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:29 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Board of Trustees Meeting Minutes January 19, 2004 Page 8 of9 VILLAGE OF PLAINFIELD BOARD OF TRUSTEES PUBLIC HEARING DATE: JANUARY 19, 2004 AT: VILLAGE HALL BOARD PRESENT: S.THOMSON, P.FAY, lWALDORF, M.COLLINS, RSWALWELL, KO'CONNELL. BOARD ABSENT: RROCK OTHERS PRESENT: S.JANIK, VILLAGE CLERK; lHARVEY, ATTORNEY; T.L.BURHARD, ADMINISTRATOR; APERSONS, PUBLIC WORKS DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE, S.LARSON, ENGINEER; RSARNOWSKI, BUILDING OFFICIAL; AND M.GIBAS, RECORDING SECRETARY. MCMICKEN ASSEMBLAGE ANNEXATION AGREEMENT Chairperson O'Connell called the meeting to order at 7:57 p.m. Present roll call stands. Mr. Testin stated the applicant is seeking to develop 673 acres into a 1370 unit single family and townhome development. The proposed site would also include an 11.40 acre commercial site, and a potential 15 acre church and a combined library and park district facility. The subject site is located both north and south of 135th Street, down to 143rd Street on both sides, along Steiner Road. One of the key components is the Heggs/Steiner connection. Mr. Philipchuck, attorney for the applicant, was present. Mr. Lehman, the developer, was not present. Mr. Philipchuck stated they were looking for public comments and then to continue to finalize some of the provisions of the annexation agreement with staff. Ms. Victoria Eggerstedt, Vice-President of School District 202, asked if there was a school site planned for this development. The number children who will likely move into that subdivision would more than fill a school. Mr. Philipchuck replied that there are two sites designated for school use. Approximately 52 acres for an elementary school and a park and approximately 25 acres for a middle school. Mr. Jim Racich, Plainfield resident, inquired as to whether or not the Drauden/Heggs/Steiner connection will be made. Mr. Burghard stated that he has exchanged a letter of understanding with the developer about the acquisition of additional property to extend that roadway. The commitment from the developer is to construct that link by the end of 2006, provided the process moves along on a timely basis. There were no other public comments. Village of Plainfield Board of Trustees Meeting Minutes January 19, 2004 Page 9 of9 Trustee Swalwell moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:06 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk