HomeMy Public PortalAbout02-02-2004 Village Meeting
VILLAGE OF PLAINFIELD BOARD OF TRUSTEES
MEETING MINUTES
FEBRUARY 2, 2004
AT: VILLAGE HALL
BOARD PRESENT: P.FAY (ARRIVED AT 8:57 PM), J.WALDORF, R.SWALWELL,
K.O’CONNELL, AND S.THOMSON
ABSENT WERE: R.ROCK AND M.COLLINS
OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD,
ADMINISTRATOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; R.SARNOWSKI, BUILDING OFFICIAL; S.SHEETZ, PLANNER;
S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING
SECRETARY.
Trustee O’Connell called the meeting to order at 7:00 p.m. Roll call was taken. Trustee Fay and
Trustee Collins were absent. Clerk Janik led the pledge to the flag. There were approximately 45
persons in the audience.
Trustee Waldorf moved to appoint Kathy O’Connell as temporary chair for tonight’s meeting.
Seconded by Trustee Swalwell. Vote by roll call. Fay, absent; Waldorf, yes; Collins, absent;
Swalwell, yes; Thomson, yes; O’Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
PRESIDENTIAL COMMENTS
Mr. Carl Buck and Ms. Liz Collins, Plainfield Area Chamber of Commerce, presented the Village
Profile. Chairperson O’Connell thanked the Chamber for their involvement and support in our town.
TRUSTEE’S COMMENTS
No Comments.
BUSINESS MEETING
Trustee Waldorf asked to remove the minutes of the Board Meeting and Executive Session from the
Consent Agenda and vote on them as separate issues.
Trustee Thomson moved to approve the Amended Agenda. Seconded by Trustee Swalwell. Vote by
roll call. Fay, absent; Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes. 4
yes, 0 no, 2 absent. Motion carried.
Trustee Waldorf moved to approve the Consent Agenda to include: Bills Paid Report for February 2,
2004; Bills Payable Report for February 2, 2004; Letter of credit reductions for Grande Park
Neighborhoods #1, 7, and 9; Resolution No. 1402 establishing a policy concerning the imposition of
a School Facilities Impact Fee as a condition of annexation; Ordinance No. 2382 authorizing the
issuance of a Special Use Permit to permit a planned unit development for property located at the
north and south of Renwick Road and east of Old Indian Boundary Line Road. Seconded by Trustee
Swalwell. Vote by roll call. Fay, absent; Waldorf, yes; Collins, absent; Swalwell, yes; Thomson,
yes; O’Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
#3A VILLAGE BOARD MINUTES
Trustee Swalwell moved to approve the minutes of the Board Meeting of January 19, 2004.
Seconded by Trustee Waldorf. Vote by roll call. Fay, absent; Waldorf, yes; Collins, absent;
Swalwell, yes; Thomson, yes; O’Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
#3B EXECUTIVE SESSION MINUTES
Trustee Swalwell moved to approve the minutes of the Executive Session of January 19, 2004.
Seconded by Trustee Thomson. Vote by roll call. Fay, absent; Waldorf, no; Collins, absent;
Swalwell, yes; Thomson, yes; O’Connell, yes. 3 yes, 1 no, 2 absent. Motion carried.
#3 ARCHITECT REVIEW FOR POLICE STATION
Several representatives from Gilfillan Architects/Moyer Associates were present and gave a
presentation outlining their credentials and experience in designing Law Enforcement Facilities. Mr.
Moyer identified that he wrote a book on planning and designing police facilities. After their
presentation, they answered some questions from the Board. Trustee Swalwell asked what
percentage of their workload the Village’s project would be, stating his concern is being lost in the
shuffle. Mr. Moyer stated that the Village’s project would be about 20-25%; they only focus on a few
projects each year. Trustee Thomson thanked them for their presentation. Mr. Burghard pointed out
that the architects are requesting an upfront fee and asked how they arrived at that amount. Mr.
Moyer replied that they have a spreadsheet of fees for tasks and the upfront fee is tailored to the
individual project.
#4 WISEMAN HUGHES ANNEXATION
Trustee Waldorf moved to open a Public Hearing regarding a proposal Annexation Agreement for a
673 acre parcel located on the east side of Ridge Road, north and south of Walker Road for a
residential subdivision and commercial development. Seconded by Trustee O’Connell. Voice Vote.
All in favor, 0 opposed.
#5 SUPERIOR WALLS REQUEST
Administrator Burghard stated that Superior Walls made an application to the Village Building
Division to consider their foundation system as an equal to the foundation system that is currently
required. Mr. Ray Sarnowski, Building Official, denied their request. Subsequently, they appealed
his decision to Mr. Jim Testin, Community Development Director, he also determined that the
product did not meet the Village’s Building Code and denied their request. An appeal was then made
to the Administrator’s Office. During that process, the Administrator solicited opinions of two
independent engineering consultants. Administrator Burghard also denied their request. Superior
Walls is now appealing the Administrator’s decision to the Board.
Superior Walls then proceeded with a lengthy presentation to the Board. Mr. Dan Sneller, President
of Superior Walls of Greater Chicago, stated that 75 Building Departments in Northeast Illinois have
approved the use of Superior Walls. Mr. Sneller then outlined how the Superior Walls system works
and reviewed the codes that Superior Walls meets.
Mr. Sarnowski stated that Superior Walls meets the minimum requirements of the model Building
Codes, but the Code for the Village of Plainfield is set higher than the minimum standards and this
product does not meet our codes. Additionally, the inspection process of this product would be
nearly impossible unless an inspector was stationed at the building site. Mr. Chuck Brunner,
Engineer from Baxter and Woodman, stated he concurs with Mr. Sarnowski that the model Building
Codes are minimum requirements and municipalities may require higher standards. Mr. Brunner
reviewed some options that the Board can take.
Mr. Charles Keslin, Keslin Engineering, was present in the audience and reviewed his background.
Mr. Keslin reported that Superior Walls system is very complex and has to be designed by a
structural engineer, this is based on the applicant’s research report.
Trustee Swalwell suggested that staff follow closely and evaluate the other communities that are
using this product.
Trustee Swalwell moved to deny the appeal. Seconded by Trustee Waldorf. Vote by roll call. Fay,
absent; Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes. 4 yes, 0 no, 2
absent. Motion carried.
#6 MARIAN LAKE VILLA
Trustee Swalwell moved to open a Public Hearing regarding a proposed Amendment to the
Annexation Agreement for property located on Drauden Road, east of Springbank and north of Fond
Du Lac. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed.
Trustee Fay moved to direct the Village Attorney to draft an ordinance amending the original
annexation agreement. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins,
absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion
carried.
Trustee Waldorf moved to direct the Village Attorney to draft the appropriate ordinance rezoning the
subject parcel from R-1 to R-3 zoning. Seconded by Trustee Swalwell. Vote by roll call. Waldorf,
yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Trustee Waldorf moved to direct the Village Attorney to draft the appropriate Ordinance approving
the Special Use for PUD for the Marian Lake Village Development subject to the 2 stipulations listed
in the staff report. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, absent;
Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Waldorf moved to approve the concept plan subject to the 5 stipulations listed in the staff
report. Seconded by Trustee Swalwell. Vote by roll call. Fay, yes; Waldorf, yes; Collins, absent;
Swalwell, yes; O’Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried.
Chairperson O’Connell called a brief recess. The meeting resumed at 9:30 p.m.
#7 PRAIRIE PONDS LOT 13
Stephanie Houk Sheetz stated that Lots 12 and 13 are being sold together per an agreement that the
developer reached with the Village of Plainfield. As a result, the contract purchaser would like to
build a wider house on lot 13, understanding that there is a restriction for building on lot 12 that no
structure can be placed there. There will be a deed restriction placed on lot 12. The Plan Commission
has recommended approval.
Trustee Fay moved to direct the Village Attorney to draft an ordinance for the approval of a variance
for Lot 13, permitting the reduction of the side yard setback from 7’ to 0’ from the north property line
located on Blakely Drive between Prairie Pond Drive and Red Star Drive. Seconded by Trustee
Waldorf. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell,
yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried.
#8 MALIBU BUILDERS – OFFICE BUILDING
Stephanie Houk Sheetz stated that because it’s adjacent to several B-4 and B-3 uses, the applicant is
requesting a transitional commercial type of use with low impact. As part of the Planned Unit
Development, we are limiting the uses to be essentially those permitted in the BTD district, which are
considered low impact uses that would transition into the residences that are to the east. Neighbors
have expressed some concern regarding drainage and detention. While this site is not required to
provide detention, it is required by State law to accept flow from upstream and pass it though the
property and that is what the applicant is proposing to do. There has been some concern about water
ponding on this property. Baxter and Woodman had looked into the issue and they have not found
any proof that is happening.
Trustee Fay asked if drainage basins or parking lot drains are being planned. Mr. Steve Larson,
Baxter and Woodman, stated the parking lot is to be drained and sloped to the swale on the east side.
Trustee Thomson questioned the parking lot lighting. Mrs. Sheetz responded that the applicant is
proposing one light on the west side of the building for the entrance drive area and another light on
pole at the southeast corner of the building. There is a stipulation in the staff report that the light
could be no higher than 20 feet and must also have a shield.
Mr. Philipchuck, attorney for the applicant, stated that there is commercial zoning on three sides of
the property. It is a residential, single family looking structure that will have an office use and a very
low impact. The applicant will work with Baxter and Woodman and the staff engineers to work out
any issues.
Answering a question from Trustee Fay regarding the air conditioning unit, Mr. Lambert, Arris
Architects, stated that the air conditioning unit is the same as that of a residential unit.
Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for a Special Use for a
PUD for property located at Robert Avenue (east of Route 59) subject to the 2 stipulations listed in
the staff report. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, absent;
Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for rezoning from R-1 to
B-1 for part of Lot 18 in Plainfield Acres Unit 1. Seconded by Trustee Waldorf. Vote by roll call.
Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1
absent. Motion carried.
Trustee Swalwell moved to approve the site plan subject to the 5 stipulations listed in the staff report.
Seconded by Trustee O’Connell. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes;
Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried.
GRANDE PARK NEIGHBORHOODS 14 & 16 AND GRANDE PARK BOULEVARD
#9
AND RIDGE ROAD
Mr. Jim Testin stated this is consistent with the Concept Plan that was attached to the Annexation
Agreement.
Trustee Fay moved to approve the preliminary and final plat for neighborhoods 14 and 16 of the
th
Grande Park development located west of Stewart Road and South of 127 Street subject to the 2
stipulations listed in the staff report. Seconded by Trustee Waldorf. Waldorf, yes; Collins, absent;
Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Swalwell moved to approve the preliminary and final plat for Grande Park Boulevard and
Ridge Road subject to the 2 stipulations listed in the staff report. Seconded by Trustee. Vote by
roll call. Fay, yes; Waldorf, yes; Collins, absent; Swalwell, yes; O’Connell, yes; Thomson, yes. 5
yes, 0 no, 1 absent. Motion carried.
#10 GRANDE PARK NEIGHBORHOODS 15 & 17
Mr. Testin stated this is consistent with the Annexation Agreement.
Trustee Fay moved to approve the preliminary and final plat for neighborhoods 15 and 17 of the
thth
Grande Park development located west of Stewart Road and 135 Street, south of 127 Street subject
to the 5 stipulations listed in the staff report. Seconded by Trustee Swalwell. Waldorf, yes; Collins,
absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion
carried.
#11 FAÇADE GRANT 600 W. LOCKPORT
Stephanie Houk Sheetz reviewed with the Board an application for a Façade grant for improvements
at 600 W. Lockport Street and the EDC findings and recommendations. The project meets the intent
of the Façade Improvement Program and will promote the Downtown Design Guidelines.
Trustee Swalwell moved to approve a façade grant for an improvement project at 600 W. Lockport
(Andreasen) for the amount not to exceed $112,556.67. Seconded by Trustee Waldorf. Vote by roll
call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0
no, 1 absent. Motion carried.
ADMINISTRATOR’S REPORT
Administrator Burghard stated that Plainfield Township can accommodate a long-term court facility
at their planned offices on Lockport Street. Until that building can be constructed, the court has
requested using the Village’s Boardroom as a temporary solution. The court is proposing two
monthly court dates: The first Friday of the month starting at 1:00 p.m. and the third Wednesday of
the month starting at 1:00 p.m. Staff is seeking Board direction on proceeding with this concept.
Chief Bennett pointed out that the police department will provide some extra security on court dates.
Trustee Waldorf moved to approve the temporary local court. Seconded by Trustee Swalwell. Vote
by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes.
5 yes, 0 no, 1 absent. Motion carried.
Mr. Michael Garrigan, Village Planner, has been asked to serve on the Oswego Historical
Preservation Commission for a one year term as a volunteer. The Board indicated that they did not
foresee a problem with the appointment.
MANAGEMENT SERVICES REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
Trustee Swalwell moved to adopt Resolution No. 1404 concerning the establishment of the DuPage
River Trail Corridor. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, absent;
Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried.
ENGINEER’S REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Swalwell moved to authorize the purchase of the Case CX14 Compact Excavator from
McCann at a total quoted price of $21,200.00. Seconded by Trustee Thomson. Vote by roll call.
Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1
absent. Motion carried.
POLICE CHIEF’S REPORT
Chief Bennett thanked the Board for their patience in listening to the architects.
ATTORNEY’S REPORT
No Report.
PUBLIC COMMENTS
Mr. Jim Racich, resident, asked when public could make comments to the Village Board regarding
Springbank. Mr. Racich requested that the Board hear public comments on the Springbank
development if it is on the Village Board agenda on March 1 and that the public comments section be
moved towards the beginning of the meeting.
Administrator Burghard stated that if the item were to come before the Village Board on March 1, it
would come as an annexation agreement. An annexation agreement requires a Public Hearing to be
held by the Village Board and a Public Hearing allows the public to address it.
Mr. Heath Wright, resident, requested to see more public involvement in regards to Historic District
and suggested having a historic committee.
Chairperson O’Connell reminded everyone of Coffee with the Mayor on February 4, 2004; the
Committee of the Whole Workshop on February 9, 2004; and, that the Village Offices will be closed
on February 16.
Trustee Waldorf moved to adjourn. Seconded by Trustee Thomson. Voice Vote. All in favor, 0
opposed.
The meeting adjourned at 10:34 p.m.
Michelle Gibas, Recording Secretary
Approved:
Susan Janik, Village Clerk
VILLAGE OF PLAINFIELD BOARD OF TRUSTEES
PUBLIC HEARING
FEBRUARY 2, 2004
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, R.SWALWELL, K.O’CONNELL, AND S.THOMSON
ABSENT WERE: R.ROCK, M.COLLINS, AND P.FAY
OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD,
ADMINISTRATOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; R.SARNOWSKI, BUILDING OFFICIAL; S.SHEETZ, PLANNER;
S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING
SECRETARY.
WISEMAN HUGHES ANNEXATION
Chairperson O’Connell called the meeting to order at 7:39 p.m. Present roll call stands.
Mr. Larry Vaupel, Wiseman Hughes, stated Wiseman Hughes owns 3 parcels of land, approximately
348 acres. These parcels include the Argoudelis Farm, 160.59 acres; the Darcy farm, 72.41 acres;
and the Schroeder Farm 114.94 acres. The site is located south of Wheeler Road, west of County
Line Road, east of Ridge Road, and north and south of Walker Road. Presently, the site is not
contiguous to the Village, but the majority of the site is in the Village’s Facility Planning Area. Since
the site is located in the southwest, bordering Joliet, and to be more consistent with the marketplace
in which the property is located, the applicant is proposing a minimum of 8,500 square foot lots and a
minimum side yard set back of 7.5 feet. The only parcel the applicant is requesting a minimum of
8,500 square foot lots is on the Schroeder Parcel. The remaining two parcels will have a minimum of
10,000 square foot lots. Mr. Vaupel pointed out that they are not requesting any more density than
what is identified in the Comprehensive Plan.
Mr. Philipchuck, attorney for the applicant, was present. Mr. Philipchuck stated the applicant is not
seeking Board action tonight. They are looking for comments from the Board as well as the public.
Trustee Swalwell stated he did not see a problem with the lots or the side yard setbacks. Trustee
Waldorf indicated he was in favor of proceeding. Trustee O’Connell expressed concern with the
8,500 square foot lots. She does not want to see a multitude of them. Administrator Burghard
questioned as to whether or not the developer would agree to the newly adopted School Impact Fees
and Mr. Vaupel replied that they would comply.
There were no public comments.
Trustee Swalwell moved to close the Public Hearing and return to the regular business meeting.
Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed.
The meeting adjourned at 7:56 p.m.
Michelle Gibas, Recording Secretary
Approved:
Susan Janik, Village Clerk
VILLAGE OF PLAINFIELD BOARD OF TRUSTEES
PUBLIC HEARING
FEBRUARY 2, 2004
AT: VILLAGE HALL
BOARD PRESENT: P.FAY (ARRIVED AT 8:57), J.WALDORF, R.SWALWELL, K.O’CONNELL, AND
S.THOMSON
ABSENT WERE: R.ROCK AND M.COLLINS
OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD,
ADMINISTRATOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; R.SARNOWSKI, BUILDING OFFICIAL; S.SHEETZ, PLANNER;
S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING
SECRETARY.
MARIAN LAKE VILLA
Chairperson O’Connell called the meeting to order at 8:54 p.m. Trustee Fay arrived at 8:57 p.m.
Mr. Jim Testin stated that the applicant is seeking to amend the annexation, to rezone the subject parcel from
R-1 to R-3 zoning, approval of a special use for a Planned Unit Development, and approval of a Concept Plan.
The applicant is hoping to develop approximately 110 acres into a continuing care retirement community. The
applicant would like to develop 102 acres into a Planned Unit Development that would contain different levels
of care for the religious clergy and laity. The applicant is requesting to retain 8 acres for a future convent
facility. The subject site is located on Drauden Road, north of incorporated Fond Du Lac, and east of the
future Springbank development.
John Philipchuck, attorney for the applicant, stated that the Mantellate Sisters, Servants of Mary own the
property and have been operating their convent there for many years. The proposed plan would be a very low
impact on the adjacent surrounding uses. It would generate minimum traffic and have no impact on schools.
63% of the site remains as open space. The Marion Lake itself will remain in place. Mr. Philipchuck pointed
out that the applicant is willing to work with the Village in regards to Drauden Road.
Sister Francis, of the Mantellate Sisters, gave some history on how this proposal came about. Sister Francis
stated this has been a life long mission to help take care of the elderly and they are excited about the proposal.
Administrator Burghard pointed out the importance of having the roads align. Mr. Burghard stated he read in
the report that the applicant is requesting the freezing of fees and that the Village does not typically freeze
fees. Mr. Philipchuck responded that he didn’t recall any paragraph about freezing of fees, but would be
happy to meet with staff to discuss it.
There were no public comments.
Trustee Swalwell moved to close the Public Hearing and return to the regular business meeting. Seconded by
Trustee Waldorf. Voice Vote. All in favor, 0 opposed.
Michelle Gibas, Recording Secretary
Approved:
Susan Janik, Village Clerk