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HomeMy Public PortalAbout02-02-2004 Village Meeting VILLAGE OF PLAINFIELD BOARD OF TRUSTEES MEETING MINUTES FEBRUARY 2, 2004 AT: VILLAGE HALL BOARD PRESENT: P.FAY (ARRIVED AT 8:57 PM), J.WALDORF, R.SWALWELL, K.O’CONNELL, AND S.THOMSON ABSENT WERE: R.ROCK AND M.COLLINS OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; R.SARNOWSKI, BUILDING OFFICIAL; S.SHEETZ, PLANNER; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. Trustee O’Connell called the meeting to order at 7:00 p.m. Roll call was taken. Trustee Fay and Trustee Collins were absent. Clerk Janik led the pledge to the flag. There were approximately 45 persons in the audience. Trustee Waldorf moved to appoint Kathy O’Connell as temporary chair for tonight’s meeting. Seconded by Trustee Swalwell. Vote by roll call. Fay, absent; Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes. 4 yes, 0 no, 2 absent. Motion carried. PRESIDENTIAL COMMENTS Mr. Carl Buck and Ms. Liz Collins, Plainfield Area Chamber of Commerce, presented the Village Profile. Chairperson O’Connell thanked the Chamber for their involvement and support in our town. TRUSTEE’S COMMENTS No Comments. BUSINESS MEETING Trustee Waldorf asked to remove the minutes of the Board Meeting and Executive Session from the Consent Agenda and vote on them as separate issues. Trustee Thomson moved to approve the Amended Agenda. Seconded by Trustee Swalwell. Vote by roll call. Fay, absent; Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes. 4 yes, 0 no, 2 absent. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Bills Paid Report for February 2, 2004; Bills Payable Report for February 2, 2004; Letter of credit reductions for Grande Park Neighborhoods #1, 7, and 9; Resolution No. 1402 establishing a policy concerning the imposition of a School Facilities Impact Fee as a condition of annexation; Ordinance No. 2382 authorizing the issuance of a Special Use Permit to permit a planned unit development for property located at the north and south of Renwick Road and east of Old Indian Boundary Line Road. Seconded by Trustee Swalwell. Vote by roll call. Fay, absent; Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes. 4 yes, 0 no, 2 absent. Motion carried. #3A VILLAGE BOARD MINUTES Trustee Swalwell moved to approve the minutes of the Board Meeting of January 19, 2004. Seconded by Trustee Waldorf. Vote by roll call. Fay, absent; Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes. 4 yes, 0 no, 2 absent. Motion carried. #3B EXECUTIVE SESSION MINUTES Trustee Swalwell moved to approve the minutes of the Executive Session of January 19, 2004. Seconded by Trustee Thomson. Vote by roll call. Fay, absent; Waldorf, no; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes. 3 yes, 1 no, 2 absent. Motion carried. #3 ARCHITECT REVIEW FOR POLICE STATION Several representatives from Gilfillan Architects/Moyer Associates were present and gave a presentation outlining their credentials and experience in designing Law Enforcement Facilities. Mr. Moyer identified that he wrote a book on planning and designing police facilities. After their presentation, they answered some questions from the Board. Trustee Swalwell asked what percentage of their workload the Village’s project would be, stating his concern is being lost in the shuffle. Mr. Moyer stated that the Village’s project would be about 20-25%; they only focus on a few projects each year. Trustee Thomson thanked them for their presentation. Mr. Burghard pointed out that the architects are requesting an upfront fee and asked how they arrived at that amount. Mr. Moyer replied that they have a spreadsheet of fees for tasks and the upfront fee is tailored to the individual project. #4 WISEMAN HUGHES ANNEXATION Trustee Waldorf moved to open a Public Hearing regarding a proposal Annexation Agreement for a 673 acre parcel located on the east side of Ridge Road, north and south of Walker Road for a residential subdivision and commercial development. Seconded by Trustee O’Connell. Voice Vote. All in favor, 0 opposed. #5 SUPERIOR WALLS REQUEST Administrator Burghard stated that Superior Walls made an application to the Village Building Division to consider their foundation system as an equal to the foundation system that is currently required. Mr. Ray Sarnowski, Building Official, denied their request. Subsequently, they appealed his decision to Mr. Jim Testin, Community Development Director, he also determined that the product did not meet the Village’s Building Code and denied their request. An appeal was then made to the Administrator’s Office. During that process, the Administrator solicited opinions of two independent engineering consultants. Administrator Burghard also denied their request. Superior Walls is now appealing the Administrator’s decision to the Board. Superior Walls then proceeded with a lengthy presentation to the Board. Mr. Dan Sneller, President of Superior Walls of Greater Chicago, stated that 75 Building Departments in Northeast Illinois have approved the use of Superior Walls. Mr. Sneller then outlined how the Superior Walls system works and reviewed the codes that Superior Walls meets. Mr. Sarnowski stated that Superior Walls meets the minimum requirements of the model Building Codes, but the Code for the Village of Plainfield is set higher than the minimum standards and this product does not meet our codes. Additionally, the inspection process of this product would be nearly impossible unless an inspector was stationed at the building site. Mr. Chuck Brunner, Engineer from Baxter and Woodman, stated he concurs with Mr. Sarnowski that the model Building Codes are minimum requirements and municipalities may require higher standards. Mr. Brunner reviewed some options that the Board can take. Mr. Charles Keslin, Keslin Engineering, was present in the audience and reviewed his background. Mr. Keslin reported that Superior Walls system is very complex and has to be designed by a structural engineer, this is based on the applicant’s research report. Trustee Swalwell suggested that staff follow closely and evaluate the other communities that are using this product. Trustee Swalwell moved to deny the appeal. Seconded by Trustee Waldorf. Vote by roll call. Fay, absent; Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes. 4 yes, 0 no, 2 absent. Motion carried. #6 MARIAN LAKE VILLA Trustee Swalwell moved to open a Public Hearing regarding a proposed Amendment to the Annexation Agreement for property located on Drauden Road, east of Springbank and north of Fond Du Lac. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. Trustee Fay moved to direct the Village Attorney to draft an ordinance amending the original annexation agreement. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Waldorf moved to direct the Village Attorney to draft the appropriate ordinance rezoning the subject parcel from R-1 to R-3 zoning. Seconded by Trustee Swalwell. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Waldorf moved to direct the Village Attorney to draft the appropriate Ordinance approving the Special Use for PUD for the Marian Lake Village Development subject to the 2 stipulations listed in the staff report. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Waldorf moved to approve the concept plan subject to the 5 stipulations listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Fay, yes; Waldorf, yes; Collins, absent; Swalwell, yes; O’Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. Chairperson O’Connell called a brief recess. The meeting resumed at 9:30 p.m. #7 PRAIRIE PONDS LOT 13 Stephanie Houk Sheetz stated that Lots 12 and 13 are being sold together per an agreement that the developer reached with the Village of Plainfield. As a result, the contract purchaser would like to build a wider house on lot 13, understanding that there is a restriction for building on lot 12 that no structure can be placed there. There will be a deed restriction placed on lot 12. The Plan Commission has recommended approval. Trustee Fay moved to direct the Village Attorney to draft an ordinance for the approval of a variance for Lot 13, permitting the reduction of the side yard setback from 7’ to 0’ from the north property line located on Blakely Drive between Prairie Pond Drive and Red Star Drive. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. #8 MALIBU BUILDERS – OFFICE BUILDING Stephanie Houk Sheetz stated that because it’s adjacent to several B-4 and B-3 uses, the applicant is requesting a transitional commercial type of use with low impact. As part of the Planned Unit Development, we are limiting the uses to be essentially those permitted in the BTD district, which are considered low impact uses that would transition into the residences that are to the east. Neighbors have expressed some concern regarding drainage and detention. While this site is not required to provide detention, it is required by State law to accept flow from upstream and pass it though the property and that is what the applicant is proposing to do. There has been some concern about water ponding on this property. Baxter and Woodman had looked into the issue and they have not found any proof that is happening. Trustee Fay asked if drainage basins or parking lot drains are being planned. Mr. Steve Larson, Baxter and Woodman, stated the parking lot is to be drained and sloped to the swale on the east side. Trustee Thomson questioned the parking lot lighting. Mrs. Sheetz responded that the applicant is proposing one light on the west side of the building for the entrance drive area and another light on pole at the southeast corner of the building. There is a stipulation in the staff report that the light could be no higher than 20 feet and must also have a shield. Mr. Philipchuck, attorney for the applicant, stated that there is commercial zoning on three sides of the property. It is a residential, single family looking structure that will have an office use and a very low impact. The applicant will work with Baxter and Woodman and the staff engineers to work out any issues. Answering a question from Trustee Fay regarding the air conditioning unit, Mr. Lambert, Arris Architects, stated that the air conditioning unit is the same as that of a residential unit. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for a Special Use for a PUD for property located at Robert Avenue (east of Route 59) subject to the 2 stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for rezoning from R-1 to B-1 for part of Lot 18 in Plainfield Acres Unit 1. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to approve the site plan subject to the 5 stipulations listed in the staff report. Seconded by Trustee O’Connell. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. GRANDE PARK NEIGHBORHOODS 14 & 16 AND GRANDE PARK BOULEVARD #9 AND RIDGE ROAD Mr. Jim Testin stated this is consistent with the Concept Plan that was attached to the Annexation Agreement. Trustee Fay moved to approve the preliminary and final plat for neighborhoods 14 and 16 of the th Grande Park development located west of Stewart Road and South of 127 Street subject to the 2 stipulations listed in the staff report. Seconded by Trustee Waldorf. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Swalwell moved to approve the preliminary and final plat for Grande Park Boulevard and Ridge Road subject to the 2 stipulations listed in the staff report. Seconded by Trustee. Vote by roll call. Fay, yes; Waldorf, yes; Collins, absent; Swalwell, yes; O’Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. #10 GRANDE PARK NEIGHBORHOODS 15 & 17 Mr. Testin stated this is consistent with the Annexation Agreement. Trustee Fay moved to approve the preliminary and final plat for neighborhoods 15 and 17 of the thth Grande Park development located west of Stewart Road and 135 Street, south of 127 Street subject to the 5 stipulations listed in the staff report. Seconded by Trustee Swalwell. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. #11 FAÇADE GRANT 600 W. LOCKPORT Stephanie Houk Sheetz reviewed with the Board an application for a Façade grant for improvements at 600 W. Lockport Street and the EDC findings and recommendations. The project meets the intent of the Façade Improvement Program and will promote the Downtown Design Guidelines. Trustee Swalwell moved to approve a façade grant for an improvement project at 600 W. Lockport (Andreasen) for the amount not to exceed $112,556.67. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR’S REPORT Administrator Burghard stated that Plainfield Township can accommodate a long-term court facility at their planned offices on Lockport Street. Until that building can be constructed, the court has requested using the Village’s Boardroom as a temporary solution. The court is proposing two monthly court dates: The first Friday of the month starting at 1:00 p.m. and the third Wednesday of the month starting at 1:00 p.m. Staff is seeking Board direction on proceeding with this concept. Chief Bennett pointed out that the police department will provide some extra security on court dates. Trustee Waldorf moved to approve the temporary local court. Seconded by Trustee Swalwell. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Mr. Michael Garrigan, Village Planner, has been asked to serve on the Oswego Historical Preservation Commission for a one year term as a volunteer. The Board indicated that they did not foresee a problem with the appointment. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Swalwell moved to adopt Resolution No. 1404 concerning the establishment of the DuPage River Trail Corridor. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. ENGINEER’S REPORT No Report. PUBLIC WORKS REPORT Trustee Swalwell moved to authorize the purchase of the Case CX14 Compact Excavator from McCann at a total quoted price of $21,200.00. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, absent; Swalwell, yes; Thomson, yes; O’Connell, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF’S REPORT Chief Bennett thanked the Board for their patience in listening to the architects. ATTORNEY’S REPORT No Report. PUBLIC COMMENTS Mr. Jim Racich, resident, asked when public could make comments to the Village Board regarding Springbank. Mr. Racich requested that the Board hear public comments on the Springbank development if it is on the Village Board agenda on March 1 and that the public comments section be moved towards the beginning of the meeting. Administrator Burghard stated that if the item were to come before the Village Board on March 1, it would come as an annexation agreement. An annexation agreement requires a Public Hearing to be held by the Village Board and a Public Hearing allows the public to address it. Mr. Heath Wright, resident, requested to see more public involvement in regards to Historic District and suggested having a historic committee. Chairperson O’Connell reminded everyone of Coffee with the Mayor on February 4, 2004; the Committee of the Whole Workshop on February 9, 2004; and, that the Village Offices will be closed on February 16. Trustee Waldorf moved to adjourn. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 10:34 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk VILLAGE OF PLAINFIELD BOARD OF TRUSTEES PUBLIC HEARING FEBRUARY 2, 2004 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, R.SWALWELL, K.O’CONNELL, AND S.THOMSON ABSENT WERE: R.ROCK, M.COLLINS, AND P.FAY OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; R.SARNOWSKI, BUILDING OFFICIAL; S.SHEETZ, PLANNER; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. WISEMAN HUGHES ANNEXATION Chairperson O’Connell called the meeting to order at 7:39 p.m. Present roll call stands. Mr. Larry Vaupel, Wiseman Hughes, stated Wiseman Hughes owns 3 parcels of land, approximately 348 acres. These parcels include the Argoudelis Farm, 160.59 acres; the Darcy farm, 72.41 acres; and the Schroeder Farm 114.94 acres. The site is located south of Wheeler Road, west of County Line Road, east of Ridge Road, and north and south of Walker Road. Presently, the site is not contiguous to the Village, but the majority of the site is in the Village’s Facility Planning Area. Since the site is located in the southwest, bordering Joliet, and to be more consistent with the marketplace in which the property is located, the applicant is proposing a minimum of 8,500 square foot lots and a minimum side yard set back of 7.5 feet. The only parcel the applicant is requesting a minimum of 8,500 square foot lots is on the Schroeder Parcel. The remaining two parcels will have a minimum of 10,000 square foot lots. Mr. Vaupel pointed out that they are not requesting any more density than what is identified in the Comprehensive Plan. Mr. Philipchuck, attorney for the applicant, was present. Mr. Philipchuck stated the applicant is not seeking Board action tonight. They are looking for comments from the Board as well as the public. Trustee Swalwell stated he did not see a problem with the lots or the side yard setbacks. Trustee Waldorf indicated he was in favor of proceeding. Trustee O’Connell expressed concern with the 8,500 square foot lots. She does not want to see a multitude of them. Administrator Burghard questioned as to whether or not the developer would agree to the newly adopted School Impact Fees and Mr. Vaupel replied that they would comply. There were no public comments. Trustee Swalwell moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 7:56 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk VILLAGE OF PLAINFIELD BOARD OF TRUSTEES PUBLIC HEARING FEBRUARY 2, 2004 AT: VILLAGE HALL BOARD PRESENT: P.FAY (ARRIVED AT 8:57), J.WALDORF, R.SWALWELL, K.O’CONNELL, AND S.THOMSON ABSENT WERE: R.ROCK AND M.COLLINS OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; R.SARNOWSKI, BUILDING OFFICIAL; S.SHEETZ, PLANNER; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. MARIAN LAKE VILLA Chairperson O’Connell called the meeting to order at 8:54 p.m. Trustee Fay arrived at 8:57 p.m. Mr. Jim Testin stated that the applicant is seeking to amend the annexation, to rezone the subject parcel from R-1 to R-3 zoning, approval of a special use for a Planned Unit Development, and approval of a Concept Plan. The applicant is hoping to develop approximately 110 acres into a continuing care retirement community. The applicant would like to develop 102 acres into a Planned Unit Development that would contain different levels of care for the religious clergy and laity. The applicant is requesting to retain 8 acres for a future convent facility. The subject site is located on Drauden Road, north of incorporated Fond Du Lac, and east of the future Springbank development. John Philipchuck, attorney for the applicant, stated that the Mantellate Sisters, Servants of Mary own the property and have been operating their convent there for many years. The proposed plan would be a very low impact on the adjacent surrounding uses. It would generate minimum traffic and have no impact on schools. 63% of the site remains as open space. The Marion Lake itself will remain in place. Mr. Philipchuck pointed out that the applicant is willing to work with the Village in regards to Drauden Road. Sister Francis, of the Mantellate Sisters, gave some history on how this proposal came about. Sister Francis stated this has been a life long mission to help take care of the elderly and they are excited about the proposal. Administrator Burghard pointed out the importance of having the roads align. Mr. Burghard stated he read in the report that the applicant is requesting the freezing of fees and that the Village does not typically freeze fees. Mr. Philipchuck responded that he didn’t recall any paragraph about freezing of fees, but would be happy to meet with staff to discuss it. There were no public comments. Trustee Swalwell moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk