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HomeMy Public PortalAbout03-15-2004 Village Meeting VILLAGE OF PLAINFIELD BOARD OF TRUSTEES MEETING MINUTES MARCH 15, 2004 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, RSWALWELL, S.THOMSON, P.FAY, lWALDORF, AND K.O'CONNELL. BOARD ABSENT: MAYOR ROCK. OTHERS PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; YHASTINGS, PLANNER; S.SHEETZ, PLANNER; D.BENNETT, CHIEF OF POLICE; AND, M.GIBAS, RECORDING SECRETARY. Trustee O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present, Mayor Rock was absent. Administrator Burghard led the pledge to the flag. There were approximately 40 persons in the audience. Trustee Waldorf moved to appoint Kathy O'Connell as temporary Chair for tonight's meeting. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. PRESIDENTIAL COMMENTS No Comments. TRUSTEE'S COMMENTS Trustee Thomson inquired as to whether or not speed humps would benefit Eastern. Chief Bennett stated he would investigate if Eastern meets the criteria for speed humps as well as some alternatives and report back to the Board. Trustee Thomson stated he borrowed a book from the Park District in reference to precast washroom facilities and asked if staff would research facilities for Settlers' Park. BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Waldorf. Voice Vote. All in favor, o opposed. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting, March 1, 2004; Bills Paid report for March 15, 2004; Bills Payable Report for March 15, 2004; Expenditure Report for February 2004; Revenue Report for February 2004; Cash and Investment Report for February 2004; Resolution No. 1406 for closing portions of US. Route 30 in the Village for Spring Fest, Friday, May 14 through Sunday, May 16, 2004; Resolution No. 1407 for closing portions of US. Route 30 in the Village for Harvest Fest, Friday, September 17 through Sunday, September 19, 2004; Letter of Credit Reduction for Tuttle Estates, Unit 1; and, Letter of Credit Reduction for Crossroads Business Center, Unit 1 and Unit 2. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 WISEMAN HUGHES ANNEXATION Mr. Testin stated this has been before the Board previously for the Public Hearing. The applicant is seeking to annex approximately 348 acres into the Village of Plainfield and develop a single-family, multi-family, and commercial development. Mr. John Philipchuck, attorney for Wiseman Hughes, stated that at the time at the Public Hearing they received some recommendations and had changed the plan to increase the minimum lot size from 8,500 square feet to 10,000 square feet. The density PUD guidelines and as a result the developer will meet with Duane Linden and come back with definitive plans. plan falls within the guidelines of the Comprehensive Plan. The developer will comply with the Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance authorizing execution of an Annexation Agreement for a 673-acre area located on the east side of Ridge Road, north and south of Walker Road for a residential subdivision and commercial development subject to the 3 stipulations listed in the staff report under recommendation. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, no; Waldorf, yes; O'Connell, no. 4 yes 2 no. Motion carried. #4 MCMICKEN ASSEMBLAGE ANNEXATION AGREEMENT Mr. Testin stated the applicant has brought in a fiscal impact study and a density study. The developer added in a landscaping package as requested at a previous meeting. Mr. John Philipchuck, attorney for the Macom Corporation, stated that there have been many changes to the plan since the original submittal. The lots have been designed to be compatible with the adjoining properties. This development will provide the first step in getting the Heggs/Steiner/Drauden connection. Trustee Waldorf moved to adopt Ordinance No. 2389 authorizing execution of an Annexation Agreement for a 673-acre parcel located on the south side of 135th Street, north of 143rd Street, and west of Prairie Knoll Subdivision for a 1,370 unit residential subdivision and commercial development. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, no; Waldorf, yes; O'Connell, no. 4 yes, 2 no. Motion failed. Mr. Philipchuck requested a motion for reconsideration and to be placed on a subsequent agenda to find out what are the concerns with the plan and improve it. Jim Harvey, Village Attorney, pointed out that a motion to reconsider will allow the developer another opportunity to address the Board without having to go through the whole entire process again. Administrator Burghard pointed out the staff has worked with this developer for over 2 years in trying to get the alignment for the Drauden/Heggs/Steiner road. This development ties in with Creekside and Springbank; we made them change their plans to accommodate the realigned road. Trustee O'Connell moved to reconsider the matter and place it on a Workshop agenda. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, no; Waldorf, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. #5 MAIN ANNEXATION AGREEMENT Trustee Waldorf moved to open a Public Hearing for an annexation of property located at 143rd Street west of Route 30. Seconded by Trustee Swalwell. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance authorizing the execution of an Annexation Agreement for the 136.1 acres into the Village of Plainfield. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, no; Waldorf, yes; O'Connell, no. 4 yes, 2 no. Motion carried. #6 UPDIKE ANNEXATION AGREEMENT Trustee Swalwell moved to open a Public Hearing for an annexation of property located at Plainfield Road, south of Stewart Road, and north of 143rd extension. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. Motion carried. There was some general discussion regarding the WIKADUKE in regards to the commercial aspect of the property. Trustee Thomson pointed out that the density is listed at 7. He would like to see less density. Trustee O'Connell agreed that the density is too high. Mr. Philipchuck pointed out that per the PUD Guidelines that the developer has agreed to follow, they will not be able to achieve that density. Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance authorizing the execution of an Annexation Agreement for the 142-acres into the Village of Plainfield subject to the 2 modifications listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, no; Waldorf, yes; O'Connell, no. 4 yes, 2 no. Motion carried. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance for the rezoning of up to 40-acres of the subject site as B-3 (Community Shopping District). Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, no. 5 yes, 1 no. Motion carried. Administrator Burghard suggested that if the Board is going to revisit the McMicken Assemblage at a future Committee of the Whole Workshop, that Main and Updike should also be looked at because each one is counter dependant on the other. The Board had no objection to the Administrator's suggestion. #7 GYMQUEST Mrs. Stephanie Houk Sheetz stated that the site is located on lot 10 of Crossroads Business Center. The Plan Commission expressed concern regarding the color scheme and the applicant has since revised the color scheme to more earth tone colors. Mrs. Sheetz then reviewed other Plan Commission concerns and how the applicant has addressed them. Mr. Greg Teeds, one of three owners, stated that Gymquest does recreational and competitive gymnastics for children ages 2 to 17. Many of the clients from Plainfield currently use the facility in Romeoville. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance for a Special Use for a Planned Unit Development for Lot 10 of Crossroads Business Center subject to the stipulation listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. The Board expressed some concern regarding not having enough detail on the site plan and would like to see some detail in regards to the building before approving the site plan. Administrator Burghard asked if a drawing of the building could be brought to the Board so they can see what the building would look like. Mr. James Gray, Architect, stated that he would bring in a drawing. The Board deferred the site plan approval to the next Board meeting. #8 PROPOSED 2004-2005 BUDGET Trustee Waldorf moved to open a Public Hearing for the proposed 2004-2005 Budget. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard reminded everyone of the Bolingbrook Adventist Hospital Public Hearing is on March 18 at 10:00 a.m. MANAGEMENT SERVICE'S REPORT Mr. Minick stated that tonight's discussion is on Capital Improvements. Mr. Ken Blaauw, Village Engineer, gave a presentation outlining Roadway Improvements, Traffic Signal Improvements, Safety Improvements, Curb and Sidewalk Improvements, Street lighting, Storm Drainage Improvements and Studies, and Bridge and Structures Improvements. Mr. Blaauw then reviewed the Motor Fuel Tax Program. Mr. Allen Persons reviewed the Utility Expansion. Trustee Swalwell moved to acknowledge acceptance of the Fiscal Year 2003 Audit and Management Letter. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. COMMUNITY DEVELOPMENT REPORT Ms. Valerie Hastings, Planner, gave a presentation regarding Geographic Information Systems (GIS). The staff put together a committee to review and research GIS. After extensive discussion and careful consideration, the GIS committee has selected Patrick Engineering, Inc. to provide the Village with GIS Consultant services. Trustee Swalwell moved to approve Patrick Engineering, Inc. as the Village's GIS Consultant for Phase I of GIS Implementation. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Nathaniel K. Hsieh, resident, stated he would like to operate a business out of his home. His business would consist of brokerage on the importation and distribution of tobacco, cigarettes, cigars, and firearms from foreign countries. No inventory will be stored at the home. All business conducted will be via telephone, fax, mail, and e-mail. Staff requested that he bring the matter to the Board to determine if this type of business falls within the home occupation regulations of the Zoning Ordinance. The Board indicated that as long as there would be no retail or inventory on the property that the business would have minimum or no impact on the surrounding properties and therefore would agree that this type of business would fall within the home occupation regulations of the zoning ordinance. Pursuant to prior Board direction regarding a learning center in the B-3 District, Mr. Jim Testin reviewed how this type of center is addressed by other communities. Trustee Swalwell moved to allow a learning center, with a specific definition of what a learning center is, in the B3 District. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT Trustee Fay moved to award to the low bidder, Gaffney's P.M.I., Batavia, Illinois, the Van Dyke Road and 135th Street Intersection Improvements in the amount of $137,452.40. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Swalwell moved to authorize the Mayor to execute an Agreement for Architectural services related to the construction of a new law enforcement facility with Gilfillan and Callahan. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Chief Bennett informed the Board that this is the last week to order vehicles at the State Purchase price and requested permission from the Board to order the vehicles. The Chief is seeking permission to order 5 Chevy Impalas, 1 Chevy Tahoe, and 1 Ford Crown Victoria (K-9). Trustee Swalwell moved to approve the ordering of the police vehicles. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS No Comments. Chairperson O'Connell reminded everyone of the Committee of the Whole Workshop on March 22, the Board Retreat on March 27, the next Board Meeting on AprilS, and Coffee with the Mayor on April 7. Trustee Fay moved to adjourn. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 9:54 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk