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HomeMy Public PortalAbout04-05-2004 Village Meeting VILLAGE OF PLAINFIELD BOARD OF TRUSTEES MEETING MINUTES APRIL 5, 2004 AT: VILLAGE HALL BOARD PRESENT: RSWALWELL, S.THOMSON, P.FAY, lWALDORF, M.COLLINS, AND K.O'CONNELL. BOARD ABSENT: MAYOR ROCK. OTHERS PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; S.SHEETZ, PLANNER; lKERSH, PLANNER; D.BENNETT, CHIEF OF POLICE; AND, M.GIBAS, RECORDING SECRETARY. Trustee O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present, Mayor Rock was absent. Administrator Burghard led the pledge to the flag and Reverend Timothy D. Casey, Plainfield United Methodist Church, gave an invocation. There were approximately 60 persons in the audience. PRESIDENTIAL COMMENTS Trustee Thomson moved to appoint Kathy O'Connell as Mayor pro tern at the suggestion of Mayor Rock. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Chief Bennett presented a commendation to Officer Jacknick for aiding in apprehension of an offender in an armed robbery. TRUSTEE'S COMMENTS Trustee Collins stated he read an article over the weekend that a municipality put up a sign on a development immediately when commercial was going to take place and he would like to see the same policy instituted for Plainfield. Trustee Swalwell submitted his resignation effective April 12, 2004 and thanked the Village for the opportunity to serve for the last 3 years. PUBLIC COMMENTS on Items not on the Agenda No Comments. BUSINESS MEETING Mayor pro tern O'Connell requested to amend the agenda to include discussion on land acquisition and official appointments to the Executive Session. Mayor pro tern O'Connell moved to approve the Amended Agenda. Seconded by Trustee Fay. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting of March 15, 2004; Bills Paid Report for AprilS, 2004; Bills Payable Report for AprilS, 2004; Ordinance No. 2389 rezoning the property for part of Lot 18 in Plainfield Acres Unit 1 located at Roberts Avenue east of Route 59 from R-l Single Family Residential to B-1 Neighborhood Convenience Center District; Ordinance No. 2390 authorizing the issuance of a Special Use Permit to permit a PUD for Malibu Builders - Office Building located on Robert Avenue east of Route 59; Letter of Credit Reduction for The Enclave, Unit 1; Ordinance No. 2391 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located at the northeast corner of Van Dyke Road and Presidential Avenue/Wood Farm Way (Gymquest); Site Plan Approval of an approximately 15,500 square foot gymnastics facility located at the northwest corner of Van Dyke Road and Wood Farm Way (Gymquest); Resolution No. 1408 regarding Village recapture for water improvements on Van Dyke and 12ih Street. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 HISTORIC PRESERVATION ORDINANCE Trustee Thomson moved to direct the Village Attorney to draft an Ordinance creating a Historic Preservation Ordinance for the Village of Plainfield. Seconded by Trustee Swalwell. Mr. John Kersh, planner, reviewed with the Board a draft of a Historic Preservation Policy. Ms. Catherine O'Connor, Illinois Historic Preservation Agency, was present and reviewed with the Board aspects of the Certified Local Government Program and what steps the Village would need to take to qualify. The Board questioned several items in the proposed ordinance and suggested several changes. Mayor pro tern O'Connell opened the floor to the public for comments. Mrs. Dorothy Carey, 14927 S. Route 59, expressed concerns as to how a historic designation would affect her property. Mrs. Carey will meet with staff to discuss her concerns. Mr. Tom Carey, Dorothy Carey's son, expressed concerns regarding having owner consent for a designation as well as how a historic designation would affect property values. Mr. Tom Joseph, Three Rivers Association of Realtors, expressed concern regarding having owner consent and giving owners the opportunity to opt out. Trustee Swalwell indicated that under the Historic District Nomination section he would like see wording changed to 51 % of the owners of record that do not support the area of designation have to come forward so that the burden of proof on the non-supporters. Trustee Swalwell also felt that the Historic Preservation Policy issue should be talked about further and staff should research the effect of such a policy on property values. Trustee Fay stated he would like to see this issue come back to the Board at a Workshop to talk more in depth and to further educate the public. Mayor pro tern O'Connell stated that she would like to see greater flexibility in reference to Commission appointees and that the Mayor should choose the Commission's chairman with the advice and consent of the Board. Additionally, Mayor pro tern O'Connell stated she would like language that states the owner's consent is sought but not required. Trustee Thomson stated agreed with Mayor pro tern O'Connell. Trustee Collins pointed out that certain sections of the draft have the word shall, he would like the word shall changed to may. Trustee Waldorf stated he felt the rights belong to the owner and would like to have the Village Attorney's input on the draft of the ordinance. Trustee Thomson and Trustee Swalwell withdrew the motion. Administrator Burghard stated that the staff will rewrite the draft ordinance with help from the Village Attorney and incorporate the suggestions of the Board. Trustee Fay moved to have staff and the Village Attorney rewrite the draft bring the item back to the Board at a future Committee of the Whole Workshop. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mayor pro tern O'Connell called a ten minute recess. The meeting resumed at 8:45 p.m. #4 MCMICKEN ASSEMBLAGE ANNEXATION AGREEMENT Mr. Jim Testin reviewed the changes that have occurred since the last meeting. The credit for the traffic fees is now at 75%. The number of units for the McMicken parcel has been reduced from 1,370 to 1,340. The phasing of the homes in comparison with the road completion has also been identified. The minimum lot size has also been increased from 12,500 to 13,000 square feet. Additionally, the developer agreed to improve 143rd Street between the Main and Updike parcels so that there would be no gap in an improved roadway, provided that the Village can acquire the necessary rights of way. Mr. John Philipchuck, attorney for the applicant, stated they have not presented the petitions to annex the property and asked that items b, c, and d are not considered tonight. Trustee Waldorf moved to adopt Ordinance No. 2392 authorizing execution of an Annexation Agreement for a 673-acre parcel located on the south side of 135th Street, north of 143rd Street, and west of Prairie Knoll Subdivision for a 1,340 unit residential subdivision and commercial development. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, no; Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. #5 MAIN ANNEXATION AGREEMENT Mr. Philipchuck, attorney for the applicant, stated that number and the size of the lots have been clarified. East of Heggs/Steiner the lots would be at a minimum of 12,000 square feet; west of the Heggs/Steiner, the developer indicated that no more than 50% of the lots can be less than 11,000 square feet and the average lot size would be 11,500 square feet. Trustee Swalwell moved to adopt Ordinance No. 2393 authorizing the execution of an Annexation Agreement for the 136.1 acres into the Village of Plainfield. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, no; Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. #6 UPDYKE ANNEXATION AGREEMENT Mr. Jim Testin reported that the density has been reduced to 5.5 dwelling units per acre. The discussion focused primarily on the commercial. There were two options presented to the Board in reference to the commercial; the developer option and the staff option. The Board consensus was to strike the developer option and to use the staff option with the word shall in the third paragraph, first sentence changed to may and to add after the first sentence, a second line stating irrespective the developer agrees not to go below 5 acres. Trustee Swalwell moved to adopt Ordinance No. 2394 authorizing the execution of an Annexation Agreement for the 142 acres into the Village of Plainfield. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, no; Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. #7 SPRINGBANK Trustee Swalwell moved to open a Public Hearing for an annexation of approximately 945 acres located west and east of Drauden Road, south of Renwick Road, and east and west of County Line Road and continue until April 19, 2004. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #8 HABITAT INTERGOVERNMENTAL AGREEMENT Trustee Fay gave a presentation regarding Habitat Plainfield. The group consists of the Library, Park District, School District, Township, and the Village. The focus of the group is to look at the environmental habitat in Plainfield. Each agency is contributing but the exact dollar amount may vary. An environmental class was created for summer school that incorporates both classroom and field work. Trustee Fay indicated that they expect approximately 25 students to participate in that class this year. Chris Minick, Management Service Director, clarified that the Village will not release a $10,000 check to Habitat Plainfield, rather the bills would go through the normal internal control system as with any expenditure of the Village, and the funds would be dispersed in accordance with the direction of the Board. Trustee Waldorf moved to approve to set aside $10,000 in the Budget. Seconded by Trustee O'Connell with the stipulation that the process will be reviewed in one year. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #9 2004 - 2005 BUDGET Mr. Minick stated that the Budget draft and its highlights have been discussed with the Board in a series of hearings at public meetings. The Budget is balanced. Trustee Collins moved to adopt Ordinance No. 2395 adopting the budget for the 2004-2005 fiscal year. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Collins moved to adopt Ordinance No. 2396 amending the charges for water service. Seconded by Waldorf. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard stated that in conjunction with the development of commercial along Route 30 between Van Dyke and the EJ&E, we are proposing the addition of turning lane. This agreement allows for the design, securing IDOT permits, and contract documents to bid the project. Trustee Swalwell moved to approve an Agreement for Professional Services with Hutchinson Engineering for design improvements to Route 30 from New Van Dyke to the EJ&E crossing in the amount not to exceed $50,000. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT Mr. Minick stated as part of the budget process this year, staff prepared an analysis of the costs of outsourcing utility billing preparation services compared to the costs of performing this function in- house. Staff has been satisfied with Third Millennium's service in the past. Trustee Swalwell moved to approve a three-year contract extension with Third Millennium Associated for utility billing printing and mailing services. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. COMMUNITY DEVELOPMENT REPORT Trustee Swalwell moved to re-approve the final plat for Unit/Phase II in Kings Crossing subdivision. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mrs. Stephanie Houk Sheetz reported that the applicant is requesting façade improvement funds at 603 W. Lockport Street, commonly referred to as the Village Liquor Store. The EDC supports the façade enhancement project. Staff calculates that it will take no more than 12 years for this property to return the investment. Trustee Fay moved to approve a façade grant for an improvement project at 603 W. Lockport (Brannen Building) for $49,491.00. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Ms. Kathy Cervenka, applicant, stated that she that she has taken several massage classes and she would be the only massage therapist practicing out of the office. Additionally, she would like to offer retail for example hot and cold packs, braces, gels, oils and lotions. Trustee Fay moved to approve message therapy business at 600 W. Lockport. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT Mr. Allen Persons reported that the lake water pipeline and metering station have been completed and Lake Michigan water can be expected on April 20. POLICE CHIEF'S REPORT Chief Bennett reported that this Ordinance just identifies which streets have stop signs. Trustee Swalwell moved to adopt Ordinance No. 2397 naming Stop Streets in the Village. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. There were no questions on the February 2004 Operations Report. ATTORNEY'S REPORT No Report. Mayor pro tern O'Connell reminded everyone of Coffee with the Mayor pro tern on April 7, the Committee of the Whole Workshop on April 12, and the next Board meeting on April 19. Trustee Waldorf moved to adjourn to Executive Session for the purpose of discussion on collective bargaining, land acquisition, and official appointments not to reconvene. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 10:09 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk