HomeMy Public PortalAbout04-19-2004 Village Meeting
VILLAGE OF PLAINFIELD BOARD OF TRUSTEES
MEETING MINUTES
APRIL 19,2004
AT: VILLAGE HALL
BOARD PRESENT: lW ALDORF, M.COLLINS, lDEMENT, AND K.O'CONNELL. BOARD
ABSENT: P.F A Y, S.THOMSON, AND MAYOR ROCK. OTHERS PRESENT: M.GIBAS,
DEPUTY CLERK; lHARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR;
L.HAUSSMANN, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK,
MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT
DIRECTOR; AND DON BENNETT, CHIEF OF POLICE.
Mayor pro tern O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Fay,
Trustee Thomson, and Mayor Rock were absent. Administrator Burghard led the pledge to the flag.
Reverend Ron Voss, Followers of Christ Lutheran Church, gave an invocation. There were
approximately 85 persons in the audience.
PRESIDENTIAL COMMENTS
Trustee Waldorf moved to confirm the appointment of Greg R. Chapman for the Fire and Police
Commission for the remainder ofMr. Fitzgerald's term, which expires on April 30, 2005. Seconded
by Trustee Collins. Vote by roll call. Fay, absent; Waldorf, yes; Collins, yes; Dement, yes;
Thomson, absent; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
Mayor pro tern O'Connell proclaimed June 12,2004 as a day to celebrate the 40th Anniversary of the
Knights of Columbus, Good Shepherd Council #5573 and to recognize the many services which the
Council members provide throughout the Plainfield community.
TRUSTEE'S COMMENTS
Trustee Collins requested that the staff post a sign requiring that cell phones and pagers are turned off
before entering the Village Hall Board Room. Trustee Dement requested information on how the
Lewis Airport expansion will affect the Village.
PUBLIC COMMENTS on Items not on the Agenda
No Comments.
BUSINESS MEETING
Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call.
Fay, absent; Waldorf, yes; Collins, yes; Dement, yes; Thomson, absent; O'Connell, yes. 4 yes, 0 no,
2 absent. Motion carried.
Trustee Collins moved to approve the Consent Agenda to include: Minutes of the Board Meeting and
Executive Session of AprilS, 2004; Bills Paid Report for April 19, 2004; Bills Payable Report for
April 19, 2004; Revenue Reports for March 2004; Expenditure Report for March 2004; Cash and
Investments for March 2004; Resolution No. 1409 appointing the Southwest Agency for Risk
Village of Plainfield Board of Trustees
Meeting Minutes - April 19, 2004
Page 2 of7
Management and Southwest Agency for Health Management designate and alternate representatives;
and to send a letter of no objection to Will County for a temporary landscape wholesale supply and
outdoor storage business at 1500 N. Route 59 for Mainstreet Landscape Supply. Seconded by
Trustee Waldorf. Vote by roll call. Fay, absent; Waldorf, yes; Collins, yes; Dement, yes; Thomson,
absent; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
#3 SPANGLER FARM DRAINAGE ISSUE
Administrator Burghard stated this issue has gone on for a number of years. Some of the residents of
Spangler Farm are complaining about the detention pond. The residents are expressed concern that
after heavy rains, the water does not drain in a timely manner resulting in standing water that smells,
looks unsightly, and attracts insects. However, from an engineering prospective, the retention basin
is operating as designed. The developer of the property to the north (Shadow Wood) has agreed to
grant an easement and assist in the construction of a relief pipe that is earmarked to provide some
additional drainage to Spangler Farm. The construction of that pipe costs approximately $20,000.
Additionally, re-grading of the Spangler Farm detention area was looked at. The cost of the re-
grading is approximately $175,000.
Mr. Conrad, Spangler Farm resident, that there are 12 homes that abut the pond and the owners are
willing to contribute up to $1,000 per home towards the project. Because Renwick Road also
contributes to the detention pond, Mr. Conrad proposed that the Village also contribute towards the
cost of the relief pipe. If the relief pipe does not solve the problem, then re-grading could be
discussed later. Administrator Burghard stated that because Renwick Road drains into the pond and
based upon that public benefit, he could justify a contribution of up to 25% from the Village.
Trustee Waldorf indicated that he would like to see some sort of compromise reached. Trustee
Dement question if the homeowner's association could also provide some funding. Trustee
O'Connell stated she would agree to 25% Village funding and would like to see the Homeowner's
association contribute 25%. Trustee Collins stated that if Renwick Road drains into the detention
pond, then he would agree that the Village should contribute funds, even possibly more than the 25%
suggested. Mr. Conrad said that he would approach the Spangler Farm's Homeowners Association.
After some further general discussion, it was the direction of the Board to for the staff to pursue the
issue with Mr. Conrad and Shadow Wood and try to find a solution.
#4 THREE RIVERS CHURCH STATUE LOAN
Reverend Clem Walchshauser of Three Rivers Church stated that a bronze statue, "The Devine
Servant" has been donated to the church. Since the new church building will not be built for several
years, Reverend Clem suggested loaning the statue for the Village to display and that the
transportation, installation, and insurance of the statue will be paid for by Three Rivers Church.
It was the direction of the Board to have the Village Attorney research the matter and prepare and
distribute a legal opinion to the Board for discussion at the next Village Board meeting.
Village of Plainfield Board of Trustees
Meeting Minutes - April 19, 2004
Page 3 of7
Mr. Jim Fishkin, resident, stated that he appreciated that the Board referred the matter to the attorney
for his advice. He feels that the gesture is nice, but feels that if the Village endorsed the church, some
people may have an issue with that.
#5 SPRINGBANK PUBLIC HEARING
Trustee Dement moved to open a Public Hearing for an annexation of approximately 945 acres
located west and east of Drauden Road, south of Renwick, and east and west of County Line Road.
Seconded by Trustee Waldorf. Vote by roll call. Fay, absent; Waldorf, yes; Collins, yes; Dement,
yes; Thomson, absent; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
The Trustees agreed to hold comments until after the Public Hearing was completed.
#6 CULVERS RESTAURANT
Mr. Testin stated that the applicant requesting is approval of a site plan for the construction of a
Culver's Restaurant on a 1. 71 acre site. The applicant is also seeking approval of a special use permit
for a drive-thru window. The property is located at the northeast corner of Route 59 and 135th Street
on Lot 10 of the Menards subdivision.
Mayor pro tern O'Connell stated she was concerned with the safety of the outdoor seating, and asked
what measures have been taken for a family eating outside. Mr. Brian Farrell, owner/operator, stated
although he did not know the exact dimensions of the patio outside, that they have provided some
trees near where cars would be making a turn. Part of the concept includes a stacking area, the cars
would be stationed to pick up their drive up orders. Mayor pro tern O'Connell asked staff to look
into the safety of the outside seating. Trustee Dement requested also looking into fencing the outdoor
area.
Administrator Burghard suggested postponing the site plan approval until the petitioner is able to
provide an adequate response to the questions that the Board raised.
Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance to allow a special use for
a restaurant drive-thru on Lot 10 of Me nards Subdivision located at the northwest corner of Route 59
and 135th Street. Seconded by Trustee Dement. Vote by roll call. Fay, absent; Waldorf, yes; Collins,
yes; Dement, yes; Thomson, absent; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
#7 EAGLE CHASE SUBDIVISION VARIANCE
Mr. Testin stated the applicant is seeking a variance in order to permit fencing in the landscaped
easement because there are a number of lots that are close to both Van Dyke Road and to 135th Street.
The residents on these lots feel that their safety, security, and privacy are jeopardized because of the
lots' proximity to these roads.
Trustee Dement commented that if the fencing did not restrict the overland flow of flood water then
he would not have a problem with the fencing. Mayor pro tern O'Connell confirmed that there would
still be landscaping in the easement.
Village of Plainfield Board of Trustees
Meeting Minutes - April 19, 2004
Page 4 of7
Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance for a variance to allow a
fence in the landscape easement for Eagle Chase subdivision along Van Dyke Road and 135th Street
subject to the 8 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call.
Fay, absent; Waldorf, yes; Collins, yes; Dement, yes; Thomson, absent; O'Connell, yes. 4 yes, 0 no,
2 absent. Motion carried.
#8 GRANDE PARK NEIGHBORHOOD 13
Mr. Testin stated that the applicant is seeking to develop a single-family neighborhood with 124
single-family homes. The subject site is located on 12ih Street and west of Stewart Road. This is
consistent with the annexation agreement as well as the concept plans. Mr. Steven Rhodes, attorney
for the applicant, confirmed that the applicant will submit a revised final plat with street name
changes requested by staff.
Trustee Waldorf moved to approve the Final Plat for Neighborhood 13 located south of 12ih Street,
west of Stewart Road, and north of 13 5th Street subj ect to the 4 stipulations listed in the staff report.
Seconded by Trustee Collins. Vote by roll call. Fay, absent; Waldorf, yes; Collins, yes; Dement,
yes; Thomson, absent; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Burghard requested some policy direction from the Board on the negotiations with the
Oswego Boundary Agreement. Is the Board willing to give up the two northern corners on 119th and
the Wikaduke to Oswego? Is the Board willing to sell sewer capacity outside our corporate limits at
the same rate established for residents?
Trustee Dement questioned if there would be a legal issue in terms of the sewer rates. Mr. Harvey
stated that in terms of the boundary agreement, the Village has the authority to deal with those types
of issues. The Village does have an Ordinance, however, that requires double the rates for outside
water and sewer. Mayor pro tern O'Connell stated she felt that the Village should not vary from the
Ordinance for double the rates of water and sewer. Trustee Collins stated that giving up the two
north corners to Oswego would be a very good gesture; it's a small trade off for double the sewer
rates. Administrator Burghard stated in previous discussions with Oswego they used the term, areas
of self-determination. That would allow the property owners in that area determine which side they
would like to belong. Administrator Burghard suggested giving Oswego an option of having the two
northern corners on 119th and the Wikaduke, if however they don't have development there within 7
years then Plainfield would like to see that area converted to a self-determination area. Trustee
Waldorf stated our responsibility is to create a high middle ground, negotiate, and get an agreement.
The Board agreed with Administrator Burghard' s suggestion.
Administrator Burghard reported that he will be attending the Edward Hospital hearing before the
Illinois Health Facilities Planning Board on Wednesday.
MANAGEMENT SERVICES REPORT
No Report.
Village of Plainfield Board of Trustees
Meeting Minutes - April 19, 2004
Page 5 of7
COMMUNITY DEVELOPMENT REPORT
Mr. Testin announced that Village Planner, Michael Garrigan, is the proud father of twin girls.
Elizabeth and Beatrice were born on April 13.
ENGINEER'S REPORT
No Report.
PUBLIC WORKS REPORT
Mr. Persons stated that there is a small section of roadway on Fraser Road in between Harmony
Drive and River Road that does not adjoin any of the currently developing subdivisions. River and
Fraser Roads are scheduled to be reconstructed this season. There is a gap that bounds the Lewood
Subdivision that is outside of the responsibility of the developers. Staff anticipated that the gap
would be reconstructed and funded by the Village through the traffic impact fees. Krugoff is the
developer of the Hidden River subdivision and it makes the most sense to have them reconstruct this
roadway section as they are reconstructing the rest of Fraser Road. The cost per foot is consistent
with what the Village has paid for other jobs.
Trustee Waldorf moved to waive the bidding for the Fraser Road Reconstruction - Harmony Drive to
River Road and award the work to the Krugoff Corporation for the amount not to exceed
$160,255.15. Seconded by Trustee Dement. Vote by roll call. Fay, absent; Waldorf, yes; Collins,
yes; Dement, yes; Thomson, absent; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
Mr. Persons reported that the operation of the Lake Water pipeline is on schedule. The process of
switching to Lake Water will start tomorrow.
POLICE CHIEF'S REPORT
There were no questions on the Annual Police Operations Report for 2003.
ATTORNEY'S REPORT
No Report.
Mayor pro tern O'Connell reminded everyone of the Committee of the Whole Workshop and Special
Meeting on April 26, the next Board Meeting on May 3, and Coffee with the Mayor on May 5.
Trustee Collins moved to adjourn. Seconded by Trustee Dement. Voice Vote. All in favor, 0
opposed. Motion carried.
The meeting adjourned atl0:32 p.m.
Michelle Gibas, Deputy Clerk
Village of Plainfield Board of Trustees
Meeting Minutes - April 19, 2004
Page 6 of7
VILLAGE OF PLAINFIELD BOARD OF TRUSTEES
PUBLIC HEARING
APRIL 19,2004
AT: VILLAGE HALL
BOARD PRESENT: lW ALDORF, M.COLLINS, lDEMENT, AND K.O'CONNELL. BOARD
ABSENT: P.F A Y, S.THOMSON, AND MAYOR ROCK. OTHERS PRESENT: M.GIBAS,
DEPUTY CLERK; lHARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR;
L.HAUSSMANN, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK,
MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT
DIRECTOR; AND DON BENNETT, CHIEF OF POLICE.
SPRINGBANK
Mayor pro tern O'Connell called the meeting to order at 7:48 p.m. Present roll call stands.
Paul Mitchell, representative for MAP, gave a presentation outlining a proposed 945 acre
development. 400 acres are currently in the Village. The subject site is south of Renwick Road and
north of Walker Road. The eastern boundary is the DuPage River and the western boundary is Indian
Boundary and an area west of County Line Road. The subject site would contain approximately 229
acres of open space. The applicant is proposing 1,599 single-family homes and 313 townhome units.
Additionally, the applicant is proposing 15 acres of commercial. Mr. Mitchell pointed out that the
average lot size is 11,822 square feet. Mr. Mitchell stated that a Fiscal Impact Study was done by
Strategy Planning Associates stating that the proposed development will have a positive effect on the
long term fiscal posture of both the Village and School District 202 and should not have any negative
impact to the property tax burden of the current residents.
Mayor pro tern opened the floor to public comments.
Mr. Vincent Fazio, 24634 Kingston Street, stated he opposed the extension of Van Dyke Road. Mr.
Fazio also expressed concern regarding destruction of the woods, how the Village acquired the land
from the park district, and that Van Dyke Road is a serpentine road that does not promote site
distance.
Mr. Jim Racich, 24738 Fairbanks, expressed concern regarding the extension of Van Dyke Road.
Mr. Racich stated that he is fighting to save Plainfield's heritage. Plainfield has Mather Woods, the
only virginal forest in the area, and Settlers' Park and extending Van Dyke Road does not serve the
needs of the people.
Mr. Jim Fishkin, 15228 Lincolnway Circle, stated he did not want to see the Mather Woods touched.
The extension of Van Dyke Road would only promote additional traffic through the Wallin Woods
neighborhood.
Mr. Dave Tucci, 15426 Dan Patch Road, stated that the extension of Van Dyke Road is not logical; it
would only increase the traffic and with all the kids and parents visiting the park, it would be
dangerous. Additionally, Mr. Tucci felt that adding such a huge development will only worsen the
traffic situation; develop the roads before the people.
Village of Plainfield Board of Trustees
Meeting Minutes - April 19, 2004
Page 7 of7
Ms. Mariah Bernack, 24717 Lincolnway, stated that she opposed the extension of Van Dyke Road
through Mather Woods.
Mrs. Diane Rousonelous, 24737 Fairbanks, stated she was not against the Springbank proposal. Mrs.
Rousonelous stated she was never lied to about the road extension and did not have an issue with it
until Settlers' Park was put there. Extending Van Dyke would create a lot of additional traffic that
would be dangerous to the users of the park.
Mr. John Bizzoni, 15940 S. Indian Boundary Road, asked who would be responsible for maintaining
the snow removal and garbage on Indian Boundary, south of Renwick. Administrator Burghard
responded that if you currently abut a public way and the Village annexes that public way, you will
receive full services from the Village of Plainfield. Mr. Bizzoni expressed concern with the School
District not having experienced teachers and education suffering.
Mayor pro tern O'Connell called a recess at 8:50 p.m., the meeting resumed at 9:05 p.m.
Since there were still numerous people that wanted to speak, Mayor pro tern O'Connell suggested
allowing a few more speakers and then to continue the meeting until to April 26.
Mr. Bill Holaday, 15314 Hamlin Street, stated that in the event that Van Dyke Road is extended, his
family would be forced to move. Mr. Holiday also asked if the development hinged on the extension
of the road. Mr. Holiday stated he feels that the developer is operating under a false assumption that
extending Van Dyke Road will help to sell the homes.
Ms. Kris Ruffner, 24721 Kingston Street, stated that because of the traffic and the safety of the
children using the park, she opposes the Van Dyke Road extension. Traffic will use Van Dyke Road
as a cut through. Ms. Ruffner also stated that the Springbank development would have a huge impact
on the school system.
Ms. Janet Corcoran, 24665 Jolee Ct., stated that Springbank should be required to provide a traffic
study done by an outside firm. Extending Van Dyke Road to Drauden would make Van Dyke Road a
major collector making it dangerous for the residents and the users of the park.
Mr. Ken Sloan, 24656 Jolee Ct., stated that he is concerned that there is only 15 feet from the street to
the sidewalk and with the serpentine road and adding additional cars, it would become dangerous for
children using the park as well as waiting for the school bus.
Mr. Anthony Lee, 24651 Kingston, stated he was not against Springbank, but is against the extension
of Van Dyke Road. A traffic study should be done and taken into account the impact of Springbank
as well as Creekside.
Trustee Waldorf moved to continue the Public Hearing at a Special Meeting on April 26, 2004.
Seconded by Trustee Collins. Vote by roll call. Fay, absent; Waldorf, yes; Collins, yes; Dement yes;
Thomson, absent; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carried.
The meeting adjourned at 9:40 p.m.
Michelle Gibas, Deputy Clerk