HomeMy Public PortalAbout05-03-2004 Village MeetingVILLAGE OF PLAINFIELD BOARD OF TRUSTEES
MEETING MINUTES
MAY 3, 2004
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, M.COLLINS, J.DEMENT, S.THOMSON, P.FAY, AND
K.O'CONNELL. BOARD ABSENT: MAYOR ROCK. OTHERS PRESENT: S.JANIK, CLERK;
J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER;
A.PERSONS, DIRECTOR OF PUBLIC WORKS; C.MINICK, DIRECTOR OF MANAGEMENT
SERVICES; J.TESTIN, DIRECTOR OF COMMUNITY DEVELOPMENT; S.SHEETZ,
PLANNER; K.BLAAUW, VILLAGE ENGINEER; E.GALLT, TRAFFIC ENGINEER;
D.BENNETT, CHIEF OF POLICE; AND, M.GIBAS, RECORDING SECRETARY.
Mayor pro tem O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees
were present, and Mayor Rock was absent. Clerk Janik led the pledge to the flag. Father David
Medow, St Mary's Immaculate Church, gave an invocation. There were approximately 20 persons in
the audience.
PRESIDENTIAL COMMENTS
Mayor pro rem O'Connell stated that she attended a Foundation of E×cellence dinner on Friday and it
was a lot of fun.
TRUSTEE' S COMMENTS
Trustee Waldorf complimented the Plainfield Library for sponsoring a performance by Second City,
two weekends ago. It was well attended and performed at the campus of Joliet Junior College.
Trustee Fay stated he would like to see a follow up to the Board retreat scheduled. Also, Trustee Fay
requested a joint workshop of the EDC, Plan Commission, and the Board with possibly inviting the
Chamber of Commerce to assess and plan a strategy for downtown. Mayor pro tem O'Connell
requested that Administrator Burghard talk to the other committees. Administrator Burghard pointed
out that he has been in contact with the Chamber of Commerce about doing a joint survey of at least
the downtown business community to find out why businesses leave. Trustee Collins stated that this
is his 4th annual plea to get the weeds cut and suggested that code enforcement be more stringent.
Also, he would like to see curbs put on Van Dyke Road along the Eagle Chase Subdivision. Allen
Persons explained that there will be some work at the intersection done this year, and there will be an
area that will not have curbing that can be included in the program for next year.
PUBLIC COMMENTS on Items not on the Agenda
No Comments.
BUSINESS MEETING
Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Thomson. Vote by roll call.
Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no.
Motion carried.
Village of Plainfield Board of Trustees
Meeting Minutes of May 3, 2004
Page 2 of 7
Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting of
April 19, 2004; Bills Paid Report for May 3, 2004; Bills Payable Report for May 3, 2004; Ordinance
No. 2398 allowing a variance to install fencing in the Landscape Easement for Eagle Chase
Subdivision located at 13 5th Street between Van Dyke Road and Route 59; Letter of Credit Reduction
of Liberty Grove 1, 2 & School Site; and Resolution No. 1410 to conduct a Public Hearing for a
Special Service Area for Dunmoor Estates Subdivision. Seconded by Trustee Dement. Vote by roll
call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no.
Motion carried.
#3 CULVERS RESTAURANT
Mr. Testin stated that the subject site is located at the northeast corner of 135th Street and Route 59.
This is one of the outlots for the Menards Subdivision. The applicant is seeking a special use for a
drive-thru. At the last meeting, the Board expressed concern about the safety of the outdoor eating
area that would be adjacent to the drive-thru access drive. To address this concern, the applicant is
proposing to construct a four foot wrought iron fence around the portion of the of the outdoor area
adjacent to the drive-thru access drive.
Trustee Waldorf moved to adopt Ordinance No. 2399 authorizing the issuance of a Special Use
Permit to allow a drive-thru at the northeast corner of Route 59 and 135th Street subject to the 2
stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Waldorf, yes;
Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the site plan for the proposed Culver's subject to the 2 stipulations
listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins,
yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#4 COMPREHENSIVE PLAN UPDATE
Stephanie Houk Sheetz, planner, stated that since the adoption of the Comprehensive Plan in 2002,
the Village has continued to change and grow and because of that it is important to review the
Comprehensive Plan so that it remains the best statement of the community's goals and plans. This
update includes several key updates to the land use map: updated the Village boundaries, updated
land uses to be consistent with minor changes proposed in the WIKADUKE plan, added a greenway
connection traveling west from Grande Park to connect with an Oswego greenway and trail, modified
the Drauden Steiner alignment, re-routed 126, moved some regional commercial to the
143/WIKADUKE intersection, and updated the land use map to reflect the recent boundary
agreement with Joliet. Staff also proposed several text updates: strengthened the Village's Goals and
Objectives to include historic preservation, open space, and economic development; revised the
action steps to create a historic preservation ordinance, producing an open space and multi-purpose
trail plan, revised the responsible party for various action steps, and updated the land use table to
correspond with the map changes. Demographic data was also updated.
Trustee Fay stated that on page 2-5, under open space, second bullet point, he would like to see the
word planned or anticipated added before open. Trustee Fay also expressed dismay that the future
land use table on page 3-9 shows 0% agriculture. Trustee Collins pointed out that the staff memo
Village of Plainfield Board of Trustees
Meeting Minutes of May 3, 2004
Page 3 of 7
referenced the Wal-Mart site at 135th and the actual location is 127th Street. On page 1-5 under
employment some of the old data referencing large employers needs to be deleted. On page 10-7
under Transportation the widening south of Fort Beggs should read south of Lockport Street. Trustee
Waldorf stated that he liked the addition of the Goals and Objectives on page 2-2. Mayor pro tem
O'Connell questioned if the density ranges have been revised since there is a boundary agreement
with Joliet. Mrs. Sheetz responded that this update includes only minor modifications. Mayor pro
tem O'Connell stated she would like have the density ranges looked into. Trustee Dement stated that
he would like to see streetscapes and greenways along Route 59. Trustee Thomson stated he would
like to see the Comprehensive Plan updated at least on a yearly basis.
Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance approving updates to the
Comprehensive Plan. Seconded by Trustee Collins. Vote by roll call. Waldorf, yes; Collins, yes;
Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#5 WIKADUKE TRAIL LAND USE AND ACCESS MANAGEMENT PLAN
Mrs. Sheetz stated that an Illinois Tomorrow Grant was obtained to help ~und a WIKADUKE Trail
Land Use and Access Management Study. An advisory committee comprised of representatives
from Plainfield, Oswego, Minooka, Shorewood, Joliet, the Plainfield and Oswego School and Library
Districts, Kendall County, Will County and Kendall County townships of Na-Au-Say, Oswego, and
Seward was formed and started meeting in January 2003 to discuss the project aspects such as
coordination of land uses, roadway design, the access policy, and corridor implementation. Mrs.
Sheetz then reviewed some of the project highlights and major issues discussed by the Advisory
Committee.
The final stage in the planning process is that each community and agency involved adopts the Plan
with the Addendum. The Plan is referenced in the Village's April 2004 Comprehensive Plan Update,
but would remain an independent document.
Administrator Burghard pointed out that this is a significant achievement of intergovernmental
cooperation over a sustained time period for an improvement that hopefully will relieve some of the
traffic.
Trustee Dement moved to adopt Resolution No. 1411 supporting the Wikaduke Trail Land Use and
Access Management Plan. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins,
yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#6 BTD TEXT AMENDMENT
At a previous meeting, the Board inquired as to whether or not BTD zoning should be considered
along portions of Route 30. The Plan Commission agreed that the area adjacent to Route 30 between
Renwick and Spangler Farm should be supported for BTD zoning. This amendment would avoid a
narrow application of the BTD and support the recent direction that a Will County rezoning case on
Route 30 should be annexed to the Village and zoned BTD.
Village of Plainfield Board of Trustees
Meeting Minutes of May 3, 2004
Page 4 of 7
Trustee Fay moved to authorize the Village Attorney to draft an Ordinance amending the Zoning
Ordinance by adding item 9-80.11 stating "A property may only be rezoned to the Business
Transition District if it is adjacent to Route 59 and between Route 126 (Main St.) and Renwick Road
or adjacent to Route 30 between Renwick Road and Spangler Road." Seconded by Trustee Waldorf.
Vote by roll call. Waldorf, yes; Collins, no; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes.
5 yes, 1 no. Motion carried.
#7 STREAMS UNIT 3 FINAL PLAT
Mrs. Sheetz stated that the Streams Unit 3 is a request for final plat. It is located east of Hidden
River, and west of Unit 2 for the Streams, south of Fraser Road. This final plat does meet all the R1
requirements. The developer has filed a request to vacate the eastern 20' of Fritz Road. Mr. Fritz
will continue to have access through Hidden River and the Streams Unit 3. The Public Hearing for
the vacation of Fritz Road will be held in the coming months.
Trustee Fay asked who would be building the homes. Mr. Patrick Brankin, attorney for the applicant,
stated that the developer is going to be building the homes. It is the intention of the developer to see
the project through, but as with any piece of land if there is an offer on it, it would be entertained.
Trustee Dement asked if the Park District was in agreement with the developer's plan. Mr. Brankin
stated that they although they have brought the plans to the Park District and have had several fruitful
meetings, they do not have anything in writing from the Park District. Mr. Dethmer, Lakelands
Homes, reviewed with the Mayor and the Board the proposed park plan. Mr. Dethmer pointed out
that the park plan is not definite, it is still evolving. Mayor pro tem O'Connell stated that she would
like to see land given to the park district instead of cash. Land is always going to be there; a swing
set, water park, or a building is not always going to be there or will need to be maintained or
replaced.
Trustee Fay moved to continue the item until such time as the issues with the Park District are
addressed. Seconded by Trustee Dement. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes;
Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Mr. Brankin stated that if the developer was looking to make some amenities for the Park, but if the
Board has issues with the plan, the developer will gladly drop the plan and meet the land and cash
requirements of the Village Ordinance. The Board unanimously agreed that they preferred to see
green space.
#8 CANTERBURY WOODS FINAL PLAT
Mrs. Sheetz stated that there remains one unresolved issue regarding the 20' landscape buffer on the
subdivisions perimeter with the church. At this time, there is no final agreement with the Park
District in reference to the bike path easement.
Mr. Philipchuck, attorney for Pulte Homes, stated that the final plat is in substantial conformance
with the preliminary plat. The only outstanding issue is the buffer along church site. Mr.
Philipchuck stated that a 20' easement on homeowner property is too much. The annexation
Village of Plainfield Board of Trustees
Meeting Minutes of May 3, 2004
Page 5 of 7
agreement specifically addresses the issue. Exhibit E of the Annexation Agreement shows 20'
easement on the church site and 10' on the rear of the homeowner lots.
Administrator Burghard stated that the original developer built custom and semi-custom homes and
wanted assurance that there would not be an issue with Pulte Homes in regards to anti-monotony.
Mr. Tim Pomaville and Mr. Brad Kath, Pulte Homes reviewed with the Board a plan to address key
lots and through lots. Mr. Rich Olson reviewed the landscape plan.
Mayor pro tem O'Connell asked if plans with the park district have been finalized. Mr. Philipchuck
stated that there is not an issue of what is done, but whether or not an easement needs to be required.
Trustee Fay he wanted to see documentation in hand from the park district and school district before
approving any plan.
Trustee Fay moved to continue the item until the Board has documentation from the School District,
Park District, and address stipulations in the staff report. Seconded by Trustee Waldorf. Vote by roll
call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no.
Motion carried.
#9 WOLF CREEK INDUSTRIAL PARK FINAL PLAT - LOT CONSOLIDATION
Mr. Testin stated that the applicant is seeking to consolidate three lots into one. This is the
Divincen's Home Furnishings property. The building and its required parking occupy the three lots
and the owner would like to consolidate the three lots to receive one tax bill.
Trustee Fay moved to approve the final plat for a plat of consolidation for Wolf Creek Industrial
Park. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes;
Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR' S REPORT
Administrator Burghard reviewed briefly a lengthy memo distributed to the Board in reference to
growth management. Administrator Burghard stated he would put the item on a future Workshop
Agenda for further discussion.
MANAGEMENT SERVICE'S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
Trustee Dement moved to authorize the purchase of one (1) Ford F-150 Pickup Truck from Rod
Baker Ford for the Building Division for the amount not to exceed $12,332. Seconded by Trustee
Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes;
O'Connell, yes. 6 yes, 0 no. Motion carried.
ENGINEER' S REPORT
No Report.
Village of Plainfield Board of Trustees
Meeting Minutes of May 3, 2004
Page 6 of 7
PUBLIC WORKS REPORT
Trustee Waldorf moved to authorize the property acquisition for the 127th Street and Route 30
Signalization Project .37 acres at no more than $33,000 per acre. Seconded by Trustee Collins. Vote
by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes,
0 no. Motion carried.
Trustee Fay left the meeting.
Trustee Collins moved to approve an Agreement for Professional Services between the Village and
Hutchinson Engineering for the design work related to the reconstruction of 119th Street from 248th
Avenue. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes;
Thomson, yes; Fay, absent; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay returned.
Trustee Fay moved to approve Resolution No. 1412 authorizing execution of an agreement with SBC
to facilitate the relocation of overhead phone utility lines and equipment to underground
improvements along Illinois Street from Lockport to Chicago Street. Seconded by Trustee Dement.
Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes.
6 yes, 0 no. Motion carried.
Trustee Waldorf moved to waive the bidding and approve the Village's participation in the
reconstruction of 119th Street from 248th Avenue to Normantown Road for the amount not to exceed
$187,722.00. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Dement,
yes; Thomson, yes; Fay, no; O'Connell, yes. 5 yes, 1 no. Motion carried.
Trustee Dement moved to add Patrick Engineering to the list of prequalified engineering firms
working for the Village of Plainfield. Seconded by Trustee Waldorf. Vote by roll call. Waldorf,
yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to authorize the purchase of six (6) Nu-metrics traffic counters with
accessories from Tapco, Inc. at a total quoted cost of $7,690.00. Seconded by Trustee Dement. Vote
by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes,
0 no. Motion carried.
Trustee Waldorf moved to authorize the purchase of three (3) Ford F-150 Pickup Trucks form Rod
Baker Ford for the amount not to exceed the sum of $12,332.00 each. Seconded by Trustee Collins.
Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes.
6 yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
Trustee Fay moved to adopt Ordinance No. 2400 amending Chapter 6, Article VI, Section 6-222
regarding curfew. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes;
Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield Board of Trustees
Meeting Minutes of May 3, 2004
Page 7 of 7
There were no questions on the March 2004 Operations Report.
Chief Bennett stated that the Police, Fire, Sheriff, and Coroner's offices are doing Operation Prom
Night, a recreation of an accident, and Fort Beggs will be closed on Wednesday, May 5th from 8:00
a.m. to 10:00 a.m.
ATTORNEY' S REPORT
Jim Harvey, Village Attorney, reviewed the State Officials and Employee's Ethics Act/Model Ethics
Ordinance and presented two sample ordinances for the Board's review.
Mr. Harvey pointed out that the difference between the two Ordinances is a Ethics officer and Ethics
Commission.
Trustee Fay moved to have the Village Attorney draft an Ordinance with the Village Attorney as the
ethics advisor. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, no; Dement,
no; Thomson, no; Fay, yes; O'Connell, no. 2 yes, 4 no. Motion Fails.
Trustee Collins moved to direct the Village Attorney to draft an Ordinance using the IML model as a
base Ethics Ordinance and have Mr. Minick remain the Ethics Advisor. Seconded by Trustee
O'Connell. Vote by roll call. Waldorf, yes; Collins, yes; Dement, no; Thomson, yes; Fay, no;
O'Connell, yes. 4 yes, 2 no. Motion carried.
Mayor pro tem reminded everyone of Coffee with the Mayor on May 5, the Committee of the Whole
Workshop on May 10, and the next Board meeting on May 17.
Trustee Collins moved to adjourn to Executive Session for the purposes of the sale of real estate and
land acquisition, not to reconvene. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes;
Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
The meeting adjourned at 9:50 p.m.
Approved:
Michelle Gibas, Recording Secretary
Susan Janik, Village Clerk