HomeMy Public PortalAbout05-17-2004 Village Meeting
VILLAGE OF PLAINFIELD BOARD OF TRUSTEES
MEETING MINUTES
MAY 17, 2004
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, lDEMENT, S.THOMSON, P.FAY, lWALDORF, AND
K.O'CONNELL. BOARD ABSENT: MAYOR ROCK. OTHERS PRE T: S.JANIK, CLERK;
lHARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; N, ENGINEER;
APERSONS, DIRECTOR OF PUBLIC WORKS; lTESTIN, DI R OF COMMUNITY
DEVELOPMENT; D.BENNETT, CHIEF OF POLICE.
TRUSTEE COMM
Trustee Waldorf als a 11. Trustee Fay commented about holding
an intergovernmental meet! possibly in June with a topic on the impacts
of growth on unity. ation Foundation and the Aux Sable Creek
Water Sh bout on residential area that would respect the natural topography
of the if w in seriously looking at that. Trustee Collins requested
a st t. 12 secondly, where are we at on the signage for Rt. 59 and
Rt. 126 t . Ad istrator Burghard replied that in terms of the pedestrian
bridge we n ht-of-way questions answered between IDOT and the EJ & E. We
have a hearing hin the next month. In terms of the actual location of the bridge,
the engineers have tIe farther south, which will require us to acquire some additional
property for that. In the improvements at Rt. 59 and Rt. 126, the Board approved the design
and the construction d ents have been completed, and we are going out to bid. Trustee Dement
told the Board that he et with Mayor Rock about a week ago, he is out of the hospital, but he is in
rehab. He looked well, very talkative, but the rehab is very tough.
ainStreet. Community
weep for the clean-up is being
rtment for more details.
Mayor pro tern O'Connell called the meeting to order at 7:
were present, and Mayor Rock was absent. Clerk Janik
O'Neal of the First Baptist Church gave an invocatio
PRESIDENTIAL COMMENTS
Mayor pro tern O'Connell proclaimed May 28 and 29, 200
pay tribute to those who have made the ul' ate sacrifice in th
memorial Poppy on these days.
Mayor pro tern also announced that Spring Fe
Development Director Testin next announced t
held June 5th from 9:00 to ease contact
PUBLIC COMMENTS on Items not on the Agenda
Peggy O'Connor - owner of Big Sky Balloons and Search Lights located in Plainfield for the past 25
years, requested that the sign ordinances be reviewed and maybe revamped or revised. She stated
that her balloons can only go up for grand openings for a short period of time. Sometimes businesses
Village Board Minutes
May 17, 2004
2
would like to use more often, and would like the Village to review and see if she could put up her
balloons more often. Community Development Director Testin stated that the Plan Commission is
now going through the process of reviewing the sign ordinance and they will notify Mrs. O'Connor of
the hearing.
Jay Darnell representing Plainfield Plaza, both the business owners and the property owner came to
inquire about the possibility of closing the Ft. Beggs entrance, the first e e to the Plainfield
Plaza. We are concerned and question why we should be imposed th eo ardship. Also, a
request that with the Rt. 59 expansion, that everyone from the Plaz e informed about what
IDOT has proposed, along with the Board's ideas with their feed inistrator Burghard
suggested the staff conduct an open house some afternoon and e can show what the
State is planning and solicit some input.
John Bornemann, Village Resident and owner of Ad
Sign Ordinance be revisited, and when the review
inutes of the Board Retreat and
oard Meeting and Executive
ort for y 17, 2004; Bills Payable Report for
diture Report for April 2004; Cash and
opting an Amendment to the
ics Ordinance; Resolution No. 1413 granting
ay, July 15 through Sunday July 18,2004.
s, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes;
e
BUSINESS MEETING
Trustee Waldorf moved to approve the
Collins, yes; Dement, yes; Thomson, yes;
Motion carried.
Closed Session held on Sat
Session held on Monda):
May 17, 2004; Reve
Investment Report
Comprehensive Plan; Ordi
street closure 004 PI
Seconded
O'Con
e Bo Retreat. The Board agreed that a Wednesday evening
. Larry Frang from IML will be contacted to see his schedule.
#3 BTD TE
Community Develop
the Board, outlining th
ENT
ector Testin stated that this is the Ordinance that is coming back before
as that the Board feels are appropriate for the BDT District.
Trustee Fay moved to adopt Ordinance No. 2403 amending the Zoning Ordinance by the addition of
Item 9-80.11 stating, "A property may only be rezoned t the Business Transition District if it is
adjacent to Route 59 and between Route 126 (Main Street) and Renwick Road or adjacent to Route
30 between Renwick Road and Spangler Road."
Village Board Minutes
May 17, 2004
3
Trustee Dement questioned our definition of adjacent more specifically. Attorney Harvey stated that
adjacent means substantially contiguous. Seconded by Trustee Thomson. Vote by roll call. Collins,
no; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 5 yes, 1 no. Motion carried.
#4 ROUSONELOUS ANNEXATION AGREEMENT
Trustee Thomson moved to open a Public Hearing and continue the Public Hearing on the annexation
to June 7, 2004 for a parcel located at the northwest corner of Steiner Ro d 143rd Street.
Seconded by M. Collins. Collins, yes; Dement, yes; Thomson, yes; F aldorf, yes;
O'Connell, yes. 6 yes, 0 no. Motion carried.
over potential
#5 OSWEGO BOUNDARY AGREEMENT
Administrator Burghard asked that the Board defer action
cooperative planning and boundary agreement with Os
document. The proposed agreement takes into acco
Aurora, and Naperville as well as current and prop
Park. The proposed agreement also addresses roadway r
changes, extensions, and objections; School Facility Impact
Uses. The proposal calls for a 20 year ter
#6 S
The Vi he May 3rd meeting. At that time, the Board requested
a let e developer's park plan. Developer Lakeland Homes and
the Plain trict nearing a final agreement for Unit 3, which will require four
additional 10 Trustee O'Connell wanted to see more open space, more land
versus the cash rry Culp, Superintendent for the Park District said that the developer
is willing to donat 50,000 in cash, including the developer contribution. Plans call for
a centrally located pa Streams Unit 1, 2 and 3, including a playground with gazebo, a small
recreation center, danc m, two early childhood program rooms and an interactive water feature
near the recreation cen r. This park project hinges on all three phases of this development and
without the approval of Unit 3; we will not only lose the possibility of providing the residents with
this unique and exciting opportunity, but also the developer's additional $118,000 in contribution.
Administrator Burghard reminded the Board that the developer already meets all the requirements
from the zoning ordinance to lot size.
Village Board Minutes
May 17, 2004
4
The Board continued a lengthy discussion on the desire for more green space. Both Trustee Collins
and Waldorf felt uncomfortable in dictating "what is right" to the Park District.
Trustee Fay had concerns regarding what safeguards the Village puts in place against developers
coming before us and getting something approved, and then doing a lateral sale of the developer.
What stipulations do we have in place that would help us secure constancy with the quality of home,
the content, the style, etc.?
J. Waldorf moved to
Streams Unit 3 Fina I
Thomson, yes; Fay, yes;
't #3 Subdivision subject
e by roll call. Trustee
3 yes, 3 no. Motion
J. Waldorf moved to approve the final plat for the Streams of Plainfi
to the six stipulations listed in the staff report. Seconded by M.
Collins, yes; Dement, yes; Thomson, no; Fay, no; Waldorf, yes'
fails.
J. Dement asked if there is a compromise position th
donation that the Park District and developer have
the four (4) lots. The attorney representing the develope
client, again this has been over seven months of negotiation
as well.
the
K. O'Connell moved to reconsider the Strea
some more information from the Park District
worked out. Seconded by J. Dement. Vote by
Fay, no; Waldorf, yes; O'C es. 5 yes, 1
at and give us time to get
shop scheduled May 24,2004 and discuss the
y roll call. Collins, yes; Dement, yes;
yes, 0 no. Motion carried.
#7 C
Comm
fro
with the a
of concern t
reduce those.
clarification about
AL PLA
ed that Canterbury Woods Final Plat was also extended
ed in 2003, and was the plan identified and is consistent
d pre inary plat that was attached. Some of the aspects that were
number of stipulations. Staff has worked with the developer to
s was the Church located at the northwest corner of248th and 127th
John Phillipchuck was ent on behalf ofPulte Homes and addressed the Board. Since the last
meeting there were tw questions, one was the Park District's position, and a letter dated May 10th
from the Park District was given updating the park plan and indicating their approval of the proposed
park location and the trail system. Additionally, there was a question about the easement with the
church parcel for the buffering and that agreement has been signed by both parties indicating that the
easement area will be properly set forth and landscaped per plan and common maintenance of that
screening, berm and landscape feature.
Village Board Minutes
May 17, 2004
5
Trustee Waldorf moved to approve the final plat for Canterbury Woods Subdivision located near the
northwest corner of 12ih Street and 248th Avenue and south of Heritage Oaks subject to the four
stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Collins, yes;
Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#8 SHADOW WOOD SUBDIVISION FINAL PLAT
Community Development Director Testin stated that this is consistent wi
Agreement and Preliminary Plat. This was a project that our design co
the developer. The Park District also worked with the developer 0
Administrator Burghard stated that the developer has been very
Village about providing some relief sewer for Spangler Farm to
pipeline in the plans, however, I will urge the Spangler Fa
decline before the pipeline is placed in.
8:20p.m. 10 minute break
Annexation
t orked closely with
wick Regional Park.
. n working with the
uld like to include the
ke a decision or
Trustee Waldorf moved to approve the final plat fì
Beggs Drive between James Street and Route 59 for 80 a
and 12.55 acres of commercial subject to the four stipulatio
Trustee Dement. Vote by roll call. Colli es; Dement, yes;
yes; O'Connell, yes. 6 yes, 0 no. Motion c
#9 TARTAN CLUB
Trustee Waldorf moved
two parcels totaling a
north of Lockport S et
call. Collins, yes; Dement,
Motion carrie
rding a p oposed Annexation Agreement for
tween Van Dyke and Wood Farm Roads and
. ion. Seconded by J. Dement. Vote by roll
; Waldorf, yes; O'Connell, yes. 6 yes, 0 no.
#10
Tru
Vote by r
6 yes, 0 no.
for discussion on June 7th. Seconded by J. Dement.
es; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes.
#11 608 FOX T ET SITE PLAN
Mr. Testin stated tha sly the Board approved a site plan and a Special Use an outdoor eating
area for Mary D's Ice m Parlor. Pursuant to the Village Ordinance, if after one year the
construction has stopp , the Special Use is void. The applicant is seeking an extension of the
Special Use for one year. Mr. Bill Tarver, Manager ofO'Sullivans stated that they would like to
proceed with their work and promised the Board that initiation of work and completion will occur
approximately one month within the issuance of the new permits pending the approval of the Board.
Village Board Minutes
May 17, 2004
6
Trustee Thomson moved to extend the site plan for 608 Fox River Street for an additional one year.
Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes;
Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Trustee Fay moved to approve the grant to the Art League in the amount of $5,000. Seconded by
Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomso . Fay, yes; Waldorf,
yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
wet woodland plantings for the
roll call. Collins, yes;
, 0 no. Motion carried.
MANAGEMENT SERVICES REPORT
No report
COMMUNITY DEVELOPMENT REPORT
Trustee Fay moved to re-approve the final plat for W
Trustee Collins. Vote by roll call. Collins, yes; D
yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve a Change
amount not to exceed $802.05. Seconded
Dement, yes; Thomson, yes; Fay, yes; Wald
ENGINEER'S RE
No Report.
PUBLIC
Truste
Pro
Fay, yes;
on o. 1414 for the 2004 MFT Street Maintenance
te by roll call. Collins, yes; Dement, yes; Thomson, yes;
yes, 0 no. Motion carried.
ATTORNEY'
Attorney Harvey est the court applies in analyzing whether government endorses
religion is whether tlì would convey the message of government endorsement to a
"reasonable observer." e Divine Servant is a life size, deeply religious statue that undoubtedly
complements the missi n of Three Rivers Church. It would be extremely difficult for a court to
interpret this life sized, deeply religious statue as not advancing the message of Christianity. The
Board declined an offer of the loan of a life-sized, bronze statue for temporary display at Settlers'
Park.
Village Board Minutes
May 17, 2004
7
Rev. Clement Walchshauser of Three Rivers Church argued against Attorney Harvey's legal
interpretation, saying the fact the board considered his request could be viewed as a sign they
advanced the message of Christianity.
Mayor pro tern O'Connell reminded everyone of the Committee of the Whole Workshop on May 24
and that the Village Offices will be closed on May 31.
The meeting adjourned at 9:35 p.m.
Trustee Waldorf moved to adjourn to Executive Session for the sale of
reconvene. Seconded by Trustee Dement. Vote by roll call. Colli
yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motio
Village Board Minutes
May 17, 2004
8
VILLAGE OF PLAINFIELD BOARD OF TRUSTEES
MEETING MINUTES
MAY 17, 2004
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, lDEMENT, S.THOMSON, P.FAY, lWALDORF, AND
K.O'CONNELL. BOARD ABSENT: MAYOR ROCK. OTHERS PRE T: S.JANIK, CLERK;
lHARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; N, ENGINEER;
APERSONS, DIRECTOR OF PUBLIC WORKS; lTESTIN, DI R OF COMMUNITY
DEVELOPMENT; D.BENNETT, CHIEF OF POLICE.
PUBLIC HEARING FOR THE TARTAN CLUB AND
d the two pa14 Is totaling 30
rt Street for a 224-unit
of McNaughton Builders for
lop the 30 acres. The
courtyard homes on
n Dyke Road. Changes are
There were no public comments made at the hearing.
Trustee Waldorf moved
Collins, yes; Dement
Motion carried.
JANIK, VILLAGE CLERK
Minutes of the Continued Meeting of May 17, 2004 of the President and Board of Trustees
Held Monday, May 24, 2004
Deputy Clerk Gibas called the meeting to order at 7:00 p.m. Roll call was taken, present were:
Trustee Collins, Trustee Dement, Trustee Thomson, Trustee Fay, and Trustee Waldorf. Mayor pro
tern O'Connell and Mayor Rock were absent. Also present were: T.L. Burghard, Administrator; Jim
Harvey, Attorney; Michael Garrigan, Village Planner; Allen Person, Public Works Director; Don
Bennett, Chief of Police; and Michelle Gibas, Deputy Clerk. There were approximately 25 persons
in the audience.
Trustee Thomson moved to nominate Trustee Collins to be Chairperson of tonight's meeting.
Seconded by Trustee Fay. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes;
Waldorf, yes. 5 yes, 0 no, 1 absent. Motion carried.
#1 STREAMS UNIT 3 FINAL PLAT
The Village Board considered this request previously and continued the item to get more information
about park planning before making a decision. Michelle Kelly, President of the Plainfield Park
District Board, reviewed their planning for the parkland and improvements at the Streams. Ms. Kelly
explained that with the tax cap legislation, the tax rate decreases, and the income from taxes is used
towards maintaining the existing parks. New parks need to be paid for by the developer. Ms. Kelly
explained that in exchange for 4 lots ( 1.1 acre), the park district received $78,419 dollars for that 1.1
acre. In addition, the Park District received $118,000. One of the goals of the Park District is to
create indoor recreation. Without that money, this facility could not be built. If the park district had
taken only land from all the units of the Streams, the land would only be 8.59 acres. The park district
is taking 4.03 acres, but because the park district has been planning they have under lease the CornEd
right of way and because that becomes part of the site, the park now becomes over 10 acres. More
land than if they would have taken only land.
Trustee Dement asked if the baseball diamond of the park would be lighted. Ms. Kelly responded
that it would not be lighted. This particular baseball diamond is not a programmed diamond; it is for
neighborhood people to come and play at the park.
Mr. John Glenn, 24209 Applecreek Lane, stated that he has walked through the Streams and went to
each individual home with the 3-page copy of the park district's plan and explained it to the residents
as the park district explained to him and the residents were unanimously for the park district's
negotiation.
Mr. Brian Taylor, 24233 Millcreek Lane, agreed that the park will be a great asset to the community,
however, he expressed some concern regarding privacy for the residents. Ms. Kelly responded that
there is a backstop at the ball park. And the intensity of use for the building itself is low. There will
also be some landscape buffering.
Trustee Thomson questioned lighting for the parking lot. Ms. Kelly responded that there will only be
security lighting for the parking lot.
Trustee Waldorf moved to approve the final plat for property located south of Fraser, east of Hidden
River, and west of Streams Unit 2 subj ect to the 6 stipulations listed in the staff report. Seconded by
Trustee Thomson. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf,
yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Dement stated he would like to see a consultant hired to help provide the Village with a plan
for Route 59 improvements.
Trustee Dement moved to direct the Village Administrator to research hiring an engineering
consultant for Route 59 improvements and bring the information back to the Board. Seconded by
Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf,
yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Dement moved to adjourn the meeting. Seconded by Trustee Waldorf. Voice Vote. All in
favor, 0 opposed. Motion carried.
The meeting adjourned at 7:25 p.m.
Michelle Gibas, Deputy Clerk