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Home My Public Portal About08-02-2004 Village MeetingVILLAGE OF PLAINFIELD BOARD OF TRUSTEES MEETING MINUTES AUGUST 2, 2004 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, M.COLLINS, J.DEMENT, S.THOMSON, AND, P.FAY. MAYOR O'CONNELL WAS ABSENT. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.THORNTON, ACCOUNTING SERVICES SUPERVISOR; D.BENNETT, CHIEF OF POLICE; AND, M.GIBAS, RECORDING SECRETARY. Clerk Janik called the meeting to order at 7:00 p.m. Roll call was taken, Mayor O'Connell was absent. Boy Scout Steven Bouchard of Plainfield Troop 19 led the pledge to the flag. Reverend Nolan McCants of the Harvest Church of Plainfield gave a short invocation. There were approximately 40 persons in the audience. Trustee Fay moved to appoint Trustee Collins as Chairperson for the meeting. Seconded by Trustee Dement. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. PRESIDENTIAL COMMENTS No Comments. TRUSTEE' S COMMENTS Trustee Fay thanked Tom Cross for helping to secure some fast growth funding for our school district. Chairperson Collins also thanked Tom Cross for helping with the Budget. Trustee Waldorf stated he attended the last session at the First Baptist Church and the first session at Plainfield Central High School, it is obvious that the energy and faith of the congregation is exceptional. PUBLIC COMMENTS on Items not on the Agenda No Comments. BUSINESS MEETING Trustee Thomson moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Executive Session held on July 12, 2004 and the Board meeting and Executive Session held on July 19, 2004; Bills Paid Report for August 2, 2004; Bills Payable Report for August 2, 2004; Ordinance No. 2382 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located at the north and south of Renwick Road and east of Old Indian Boundary Line Road (Creekside Subdivision); Approval of a contract for engineering services for Illinois Route 59 Conceptual Plan. Village of Plainfield Meeting Minutes - 8/2/04 Page 2 of 8 Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. #3 833-835 W. 143Rr~ STREET Trustee Dement moved to adopt Resolution No. 1426 authorizing the sale of surplus public real estate. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. #4 GRANDE PARK NEIGHBORHOOD 13 SPECIAL SERVICE AREA Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area for Grande Park Subdivision, Neighborhood 13 located at the northeast corner of Heggs Road and 13 5th Street. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2410 authorizing a Special Service Area for the Grande Park Subdivision, Neighborhood 13. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. #5 GRANDE PARK NEIGHBORHOODS 14 & 16 SPECIAL SERVICE AREA Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area for Grande Park Subdivision, Neighborhoods 14 & 16 located at the northeast corner of Heggs Road and 135th Street. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2411 authorizing a Special Service Area for the Grande Park Subdivision, Neighborhoods 14 & 16. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. #6 GRANDE PARK NEIGHBORHOODS 15 & 17 SPECIAL SERVICE AREA Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area for Grande Park Subdivision, Neighborhoods 15 & 17 located at the northeast corner of Heggs Road and 135th Street. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Thomson moved to adopt Ordinance No. 2412 authorizing a Special Service Area for the Grande Park Subdivision, Neighborhoods 15 & 17. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. #7 CROSSINGS AT WOLF CREEK, UNIT 3 FINAL PLAT Mr. Testin stated that this is the third and final phase. It is consistent with the annexation agreement and preliminary plat. Village of Plainfield Meeting Minutes - 8/2/04 Page 3 of 8 Trustee Dement asked if the aerators were planned for the ponds. Mr. Kevin Stowe, Centex Homes, stated that they are online detention so that there is water constantly flowing through and there are no plans for aerators. Trustee Fay moved to approve the final plat for the Crossings at Wolf Creek, Unit 3 for 159 single- family units located north of 119th Street, west of Champion Creek and east of Century Trace subject to the two stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. Chairperson Collins stated he would like to see a resolution to the stagnant water. Steve Larson, Baxter and Woodman, stated that they are looking into ways to solve the problem, aerators alone will not solve algae. #8 I-1 GENERAL INDUSTRIAL DISTRICT TEXT AMENDMENT Mr. Testin stated that the proposed amendment is to add an accessory use to industrial operations to permit retail sales to an industrial activity. The retail sales is limited to no more than 10% of the total gross square footage of the primary industrial operation. Trustee Fay moved to direct the Village Attorney to draft an Ordinance allowing limited retail sales as accessory to an industrial operation. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. #9 HISTORIC PRESERVATION ORDINANCE, MAINTENANCE REQUIRED Mr. Testin stated that staff feels if the maintenance required section was left out of the Historic Preservation Ordinance that the minimum standards of the Building Code would provide sufficient protection of the Village's buildings in general. The Code focuses on dangerous and unsafe buildings as well as property maintenance. Also, by requiring the owner's consent for designation, financial hardships are not more of a concern. There was a consensus of the Board to leave the maintenance required section out of the Historic Preservation Ordinance. In reference to historic preservation, Mr. Lambert, Arris Architects, stated that the IHPA approached him regarding the First Baptist Church. The IHPA requested that Mr. Lambert submit a history and some pictures of the structure. Since he is working with the Village on this matter, he is asking for the permission to release his own information since he has already shared it with the Village, Mr. Bryant, the church, as well as the Village's consultants. Mr. Carl Bryant and Pastor O'Neal both addressed the Board stating that they do not agree that Mr. Lambert should release that information and that they had negotiations with the Village in good faith. Mr. Keith Cunningham, resident, stated that he has no interest either way, but felt this is an attempt to block negotiations between seller and purchaser. Village of Plainfield Meeting Minutes - 8/2/04 Page 4 of 8 Mr. Lambert pointed out that anybody could give the information; it did not have to be an architect. The IHPA has requested and received information from Mr. Lambert for other projects. It was the suggestion of the Board to continue to have negotiations in good faith. ADMINISTRATOR' S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Mike Frigo, Cedarlake, stated that they need easements from McNaughton Builders to run the sewer line to the Cedarlake property. McNaughton is still going through the Village's process and won't grant the easement until they know it won't interfere with their site plan. Trustee Collins moved to approve the extension of Cedarlake's Site plan for 180 days. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. Mr. Testin stated that the Village is looking for volunteers to sit on Focus Groups; the deadline is August 12. The Village is looking for information and feedback on the downtown area. The Village is looking for frequent downtown patrons, regular library patrons, new residents, and employees of nearby businesses. Information can be obtained from the Village's website at www.plainfield-il.org or by calling 815-609-6123. Mr. Testin asked if the Board had any interest in taking a design tour. A notification was sent to the Plan Commissioners and the Board with some target dates. ENGINEER' S REPORT No Report. PUBLIC WORKS REPORT Trustee Waldorf moved to authorize the Village President to execute the required License Agreements with the E.J. & E. Railway Company to facilitate the construction of the previously approved Springhole Creek Force Main and Water Main Improvements. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. Chairperson Collins moved to waive the bidding and authorize the purchase and installation of up to 250 trees from St. Aubin Nursery, the supplier providing the lowest quote, as per the prices listed within the proposal dated July 16, 2004. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes - 8/2/04 Page 5 of 8 Mr. Persons pointed out that upon inspection of the current conditions of the James Street Lift station, improvements are needed. The existing structure has an open cover protected by a handrail; it would be appropriate to provide a concrete cover with aluminum hatch for access. Trustee Fay moved to waive the bidding and authorize Gallagher Mechanical Corporation, the contractor providing the lowest proposal, to complete the James Street Lift station improvements at a total cost of $14,080.00. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Waldorf moved to approve an Agreement for Professional Services between the Village and Hutchison Engineering, Inc. to complete the required plats and legal descriptions to establish easements for the future relocation of utilities between Van Dyke Road and the DuPage River. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes Fay, yes; O'Connell, absent. 5 yes, 0 no, 1 absent. Motion carried. Allen Persons gave a presentation with aerial photos of the new Public Works facility. Mr. Persons reported that the project is on schedule and overall the contractor is 60% complete. POLICE CHIEF'S REPORT There were no questions on the June 2004 Operations Report. ATTORNEY' S REPORT No Report. Chairperson Collins reminded everyone of Coffee with the Mayor on August 4, the Committee of the Whole Workshop on August 9, the Special Workshop on August 11, the Illinois Brass Band Concert in Settlers' Park on August 19 at 7:00 p.m., the Transportation Open House on August 27 from 6:00 to 9:00 p.m., and Toy Story movie in Settlers' Park on August 27 at 8:00 p.m. Trustee Dement moved to adjourn. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 8:23 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes - 8/2/04 Page 6 of 8 VILLAGE OF PLAINFIELD BOARD OF TRUSTEES PUBLIC HEARING AUGUST 2, 2004 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, M.COLLiNS, J.DEMENT, S.THOMSON, AND, P.FAY. MAYOR O'CONNELL WAS ABSENT. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.THORNTON, ACCOUNTING SERVICES SUPERVISOR; D.BENNETT, CHIEF OF POLICE; AND, M.GIBAS, RECORDING SECRETARY. GRANDE PARK NEIGHBORHOOD 13 SPECIAL SERVICE AREA Chairperson Collins called the meeting to order at 7:07 p.m. Mr. Testin stated a special service gives the Village the authority to enact a special tax in the event the Homeowner's Association fails to maintain the common areas. There were no public comments. Trustee Waldorf moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:07 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes - 8/2/04 Page 7 of 8 VILLAGE OF PLAINFIELD BOARD OF TRUSTEES PUBLIC HEARING AUGUST 2, 2004 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, M.COLLiNS, J.DEMENT, S.THOMSON, AND, P.FAY. MAYOR O'CONNELL WAS ABSENT. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.THORNTON, ACCOUNTING SERVICES SUPERVISOR; D.BENNETT, CHIEF OF POLICE; AND, M.GIBAS, RECORDING SECRETARY. GRANDE PARK NEIGHBORHOOD 14 & 16 SPECIAL SERVICE AREA Chairperson Collins called the meeting to order at 7:08 p.m. Mr. Testin stated a special service gives the Village the authority to enact a special tax in the event the Homeowner's Association fails to maintain the common areas. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:08 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes - 8/2/04 Page 8 of 8 VILLAGE OF PLAINFIELD BOARD OF TRUSTEES PUBLIC HEARING AUGUST 2, 2004 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, M.COLLiNS, J.DEMENT, S.THOMSON, AND, P.FAY. MAYOR O'CONNELL WAS ABSENT. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.THORNTON, ACCOUNTING SERVICES SUPERVISOR; D.BENNETT, CHIEF OF POLICE; AND, M.GIBAS, RECORDING SECRETARY. GRANDE PARK NEIGHBORHOOD 15 & 17 SPECIAL SERVICE AREA Chairperson Collins called the meeting to order at 7:09 p.m. Mr. Testin stated a special service gives the Village the authority to enact a special tax in the event the Homeowner's Association fails to maintain the common areas. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:09 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk