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HomeMy Public PortalAbout06-21-2004 Village MeetingVILLAGE OF PLAINFIELD BOARD OF TRUSTEES MEETING MINUTES JUNE 21, 2004 AT: VILLAGE HALL BOARD PRESENT: S.THOMSON, P.FAY, J.WALDORF, M.COLLINS, J.DEMENT, AND K.O'CONNELL. BOARD ABSENT: MAYOR ROCK. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M. GARRIGAN, VILLAGE PLANNER; C.MINICK, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. Mayor pro tem O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present and Mayor Rock was absent. Clerk Janik led the pledge to the flag. Pastor Fran Leeman, Cornerstone Community Church, gave an invocation. There were approximately 60 persons in the audience. PRESIDENTIAL COMMENTS Mayor pro tem O'Connell presented a certificate of appreciation to Paul Mower, Jack Duszynski, and Richard Blaha for all of their efforts with the Plainfield Community Television. TRUSTEE' S COMMENTS Trustee Fay commended the Plainfield Area Chamber of Commerce for a wonderful dinner last week. Trustee Fay also commended Lisa DePatie and the Cancer Society for hosting a very successful Relay for Life. Trustee Dement updated the public about a building at 13 W. Ottawa Street that he questioned previously. The remains of the burned building will be removed and the home will be rebuilt. PUBLIC COMMENTS on Items not on the Agenda Mr. John Philipchuck, attorney for James McNaughton Builders, stated that at the Board's June 7th meeting, they had four items on the Agenda that did not get approved and requested the Board to consider scheduling a Workshop meeting to review the proposed projects. Trustee Dement stated he would not have a problem looking at the commercial aspect of the proposed projects, but he is not too interested in looking at the rest of it. Trustee Fay suggested waiting until after the discussion of growth management and the Intergovernmental meeting. Trustees Collins, Waldorf, Thomson, and Dement indicated support for scheduling a Workshop meeting after the Board's Retreat. Mr. Frank Sotosanto, Winding Creek Subdivision, stated that the property adjacent to them has been sold and the farmhouse has been demolished. Administrator Burghard stated that currently that property is under Will County jurisdiction and several months ago, the property owner appeared before the Board with a concept plan to develop the land as commercial and was seeking rezoning. The owner has not made application to the Village. If and when he does, it's the Village's obligation to notify the adjoining property owners. The management and land use will eventually be a Plainfield issue. Ms. Deb Fredricksen and Ms. Sandi Smith of MainStreet Plainfield, Inc. updated the Board on the progress of MainStreet and highlighted some of their events. Ms. Smith also informed the Board that MainStreet Plainfield, Inc. has elected some new Board members. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Thomson moved to have Item I removed from the Consent Agenda and place it as 3A on the Agenda. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, no; Dement, yes; O'Connell, yes. 5 yes, lno. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session of June 7, 2004; Bills Paid Report for June 21, 2004; Bills Payable Report for June 21, 2004; Expenditure Report for May 2004; Revenue Report for May 2004. Cash and Investment Report for May 2004; Ordinance No. 2404 amending the Zoning Code regulating outside storage facilities; Ordinance No. 2405 amending the Liquor Code to add a Class "L" Wine Boutique License at a cost of $1,000.00; Ordinance No. 2406 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located on Lot 3, Renwick Place, east of Route 59, and south of Renwick Road (Advance Auto Parts); Forward a letter of no objection to Will County regarding the applicant's request for a Special Use to board horses at 25435 Route 30 (County Case); Approval of Change Order No. 3 (Final) as it relates to the "Wastewater Treatment Facilities Improvements - 2000" project providing a net decrease in the contract cost of $25,567.96; and, Resolution No. 1416 Dormant Special Service Area 25 for Shadow Wood Subdivision located south of Fort Beggs Drive between James Street and Route 59. Seconded by Trustee Fay. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3A ANNEXING PROPERTY FOR CREEKSIDE SUBDIVISION Trustee Thomson stated he wanted to make sure that this was not property in addition to what was already before the Board. Attorney Harvey stated that the Board previously approved, but the petition was just afforded to the Village this past week and without the petition, the Village could not annex the property. Trustee Waldorf moved to approve Ordinance No. 2407 annexing property located north and south of Renwick Road and east of Old Indian Boundary Line Road for Creekside Subdivision. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 400 W. LOCKPORT STREET (BAPTIST CHURCH) Administrator Burghard stated that has raised a question regarding the language of the Ordinance with respect to demolition permits. Staff is seeking clarification of what the Board's intent was with respect to paragraph III. Do the words "identified" and "designated" have the same meaning. The applicant has submitted an affidavit that the First Baptist Church has not been designated by a unit of local government has a historic structure. However, the subject site has been identified in the Reconnaissance Survey Report that was prepared by the Urbana Group in 1994. Additionally, the church was identified in the Design Manual for the Lockport Street Corridor. Mr. Carl Buck, attorney for the applicant, stated that the applicant has met the requirements under the Village Ordinance. Administrator Burghard stated that the applicant feels they have the legal right to demolish the structure. Because of the concern the community has expressed with these kinds of structures, Administrator Burghard suggested issuing the demolition permit with the stipulation that the applicant will not act on it for 30 days, giving the Village some time seek professional assistance to examine some different uses for the property. The Village will be responsible for all the costs associated with researching an alternate option. Administrator Burghard added that he feels that issuing the permit with the stipulation of not acting on it for 30 days gives the applicant "good faith" that the Village will do the research and not waste the 30 days. Mr. Carl Buck as well as Mr. Carl Bryant agreed to the stipulation. Ms. Margaret Dennison, Vista Lane resident, state that the building is just a facility for the church. The church is the people not the building. Mayor pro tem O'Connell commented that the building itself is a historic landmark for Plainfield and she is not convinced that all avenues have been investigated. After some further general discussion it was the direction of the Board to have staff hire some consultants to pursue other options for the subject site and to issue the demolition permit with a 30 day stipulation that the applicant will not demolish the building. #4 DUNMOOR ESTATES SPECIAL SERVICE AREA NO. 24 PUBLIC HEARING Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area No. 24 for Dunmoor Estates Subdivision located at the northeast corner of Heggs Road and 13 5th Street. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to adopt Ordinance No. 2408 authorizing a Special Service Area No. 24 for the Dunmoor Estates Subdivision. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #5 OSWEGO BOUNDARY AGREEMENT Mr. Chris Minick reviewed with the Board the proposed Boundary Agreement with the Village of Oswego. The proposed Agreement incorporates the existing Boundary Agreements with Joliet, Aurora, and Naperville as well as the Village's Sanitary Sewer Facilities Planning Area. The term of the agreement is for 20 years. The boundary line generally follows Schlapp Road north from Walker to Johnson Road. The line then moves easterly to align with the Village's proposed FPA line to Collins Road. The line then follows the proposed Collins 119th Street alignment to Route 30 and then follows Route 30 northwest to 111th Street. Mr. Minick pointed out that Oswego approved the Boundary Agreement at their June 14th Meeting. Additionally, the key to this agreement is an understanding that a portion of the Oswego territory will be within the Village's sanitary sewer FPA. This will require the Village of Plainfield to provide sanitary sewer service to the Village of Oswego's residents and/or commercial buildings within the area of the northwest corner, north of 119th Street/Collins re-alignment and west of Route 30. This concept will be the subject of a separate intergovernmental agreement. Allen Persons pointed out that the Village of Plainfield will bill the Village of Oswego at a rate of double of what the Village of Plainfield residents pay and the Village of Oswego will be responsible for collecting from its residents. Staff will bring a draft of the intergovernmental agreement to the Board by the end of the summer. Trustee Waldorf moved to authorize the Mayor to execute the Boundary Agreement between the Villages of Oswego and Plainfield. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #6 HISTORIC PRESERVATION ORDINANCE Administrator Burghard stated that the staff is distributing the revised Preservation Ordinance based upon feedback from prior meetings. The Ordinance will be scheduled for the June 28th Workshop for detailed discussion. Administrator Burghard pointed out that the draft ordinance is posted on the Village's website and copies will be made available for anyone who would like a copy. ADMINISTRATOR' S REPORT Administrator Burghard stated that there appears to be a consensus on the Board that the Comprehensive Plan does not adequately reflect the Board's vision of the community. In order to give the Board time to review and change the Comprehensive Plan and Zoning Ordinance to reflect this Board's vision, Administrator Burghard suggested that the Board direct the staff to temporarily suspend issuing or accepting annexation petitions or agreements for developments predominately residential in nature and that annexations for industrial, commercial, and public or quasi-public agencies be permitted to apply. Annexation petitions or agreements that have already been applied for should continue through the process. Mr. Harvey pointed out that the Board does not have an obligation to annex anybody. Trustee Fay moved to direct the staff to temporarily suspend issuing or accepting annexation petitions or agreements for residential developments with the exception of Industrial, Commercial, and public or quasi-public agencies in nature for six months. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Administrator Burghard stated he will prepare a proposal and statement of objectives and participants for feedback. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT There were no questions on the Annual Plan Commission Report. ENGINEER' S REPORT No Report. PUBLIC WORKS REPORT Mr. Persons gave a presentation outlining the Springhole Creek Lift station project. The project will satisfy one of the Village's goals in completing the first phase of the Southwest water and sewer extension. Trustee Dement moved to authorize the Village President to execute an Intergovernmental Agreement with the Plainfield Park District for the transfer of approximately 2.51 acres of property to the Village. Seconded by Trustee Thomson. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to award a contract to the low bidder, D. Construction of Coal City, Illinois, for the construction of the Springhole Pumping Station Improvements in the amount not to exceed the sum of $1,071,000.00. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Persons pointed out that the apparent low bidder had made a significant error in their bid and since the second low bidder is higher than the engineer's pre-bid opinion of probable cost, the engineer recommends that the Village reject all bids and re-bid the project. Trustee Fay moved to reject all bids for the "Springhole Creek Force Main and Water Main" project received on June 9, 2004. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Persons informed the Board that Eric Gallt sent our Requests for Qualifications in reference to the Illinois Route 59 Streetscape Improvements and received two proposals. The proposals will be distributed to the Board before the Workshop on June 28. The Board indicated that they would like to have representatives from the companies that submitted the proposals at the Workshop to answer any questions that they might have. POLICE CHIEF'S REPORT Chief Bennett pointed out that he applied for a received a grant for the radio equipment. The Village will be reimbursed the funds from the Illinois Emergency Management Agency grant award. Trustee Dement moved to approve the purchase of radio equipment for the amount not to exceed $224,243.00 from Motorola via the State of Illinois Contract. Seconded by Trustee Thomson. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Chief Bennett presented the May 2004 Operations Report. Trustee Collins questioned whether or not the police department was getting good utilization of the overweight vehicle scale. Chief Bennett stated that the police are utilizing the scales and they were in this month for re-certification and that's why the numbers seem low on his report. Trustee Collins also brought up the traffic issues at the schools, i.e. Howard Street and Frederick Street. Chief Bennett stated he will contact the School District. ATTORNEY' S REPORT No Report. Mayor pro tem O'Connell reminded everyone of the Intergovernmental Meeting on June 24, the Committee of the Whole Workshop on June 28, the next Board meeting on July 19, and the Board Retreat for June 30. Trustee Fay stated that as requested at the last Workshop, he contacted Mr. Harvey in reference to the Grants. Mr. Harvey stated that because Habitat Plainfield is not a corporation, whoever sponsors them on the grant would be responsible for the money. Trustee Waldorf indicated that he did not want the Village staff to do the research for the grants. Trustee Collins agreed that he too did not want to see staff time utilized for researching the grants, but to have staff assist would be ok. Administrator Burghard stated that he would put together a memo with some estimates of what may or may not be required and place the item on a subsequent agenda. Trustee Waldorf moved to adjourn. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 9:05 Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk