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HomeMy Public PortalAbout08-16-2004 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 16, 2004 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, J.DEMENT, S.THOMSON, P.FAY, J.WALDORF, AND K.O'CONNELL. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; D.WOLD, ENGINEER; E.GALLT, TRAFFIC ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Trustee Fay led the pledge to the flag. Pastor O'Neal, First Baptist Church, gave a short invocation. There were approximately 50 persons in the audience. PRESIDENTIAL COMMENT'S Trustee Fay moved to concur with Mayor O' Connell's appointment of Geoffrey Schrock as a Commissioner to the Plainfield Police Pension Board with a term ending April 30, 2005. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. TRUSTEE' S COMMENTS Trustee Fay complemented Public Works for the James Street Sidewalk and the owners of the Flanders House. Trustee Collins stated that previously the Village sent a letter of no objection to Will County for the landscaping place at 143rd Street and Route 59, he would like to see it screened more than what it is now. Trustee Collins moved to name the Amphitheater at Settlers' Park the Richard A. Rock Bandshell. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. PUBLIC COMMENTS on Items not on the Agenda Mr. Woodall, 717 Bartlett, stated that the light at the crosswalk at Route 59 and Lockport Street is too short to cross the street and he would also like to see the buildings that are scheduled for demolition to be demolished quickly so that they do not pose a safety hazard and the site properly secured. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board meeting held on Monday, August 2, 2004; Bills Paid Report for August 16, 2004; Bills Payable Report for Village of Plainfield Meeting Minutes of August 16, 2004 Page 2 of 9 August 16, 2004; Revenue Report for July 2004; Expenditure Report for July 2004; Cash and Investment Report for July 2004; Letter of Credit reduction for Farmstone Ridge, Units 1 & 2; Approval of Change Order #1 for the James Street Sidewalk Project in the amount of $3,983.00; Approval of Pay Request #1 for the James Street Sidewalk Project in the amount of $41,666.05 payable to Anderson Concrete, Inc.; Ordinance No. 2413 amending the I- 1 General Industrial District Zoning Classification to permit Limited Retail Uses as an Accessory Use; Approval to execute the Pedestrian Crossing Easement for additional railway right of way for the purpose of roadway widening at Route 30 (Lockport Street) with the E.J.&E. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 SPRINGBANK Mr. Paul Mitchell, attorney for the applicant, reviewed the changes made since the last meeting. Mr. Mitchell stated that they are withdrawing their request for assisted living. They also removed the right to increase the density, but added the sentence that the Village may consider an increase in density. Lastly, the lots adjacent to Creekside will be comparable and the lots adjacent to Joliet will be slightly higher or equal to Joliet's lots. Eric Gallt reviewed the original traffic study with the Board. Mr. Tim Doran, KLOA, then reviewed the updated traffic study. Mr. Doran pointed out that KLOA did the original traffic study. The purpose of the addendum is two fold: to compare the revisions preformed to the Springbank site to the original site plan and to analyze the revised site plan relative to the proposed roadway network. Mr. Doran reviewed the existing conditions, directional distribution, trip generation, and adjacent roadway network with the Board. Mr. Doran pointed out that the proposed Van Dyke Road is being designed to travel under Renwick Road at a grade separated crossing. Due to that crossing, motorists will not have direct access between Renwick Road and Van Dyke Road so they would have to utilize Drauden Road in a backtracking manner to get to Van Dyke. Trustee Collins questioned the trip generation number for Van Dyke Road. Mr. Doran responded that number equals a 100% increase. He arrived at that number because the Van Dyke connection will not exist with Renwick, which is a major east/west connection. Plus with traffic calming and control measures in place on Van Dyke, Drauden will be a much faster route. Trustee Dement asked if a lighted crossing was recommend for Van Dyke Road. Mr. Doran responded that typically, it takes a person 7-10 seconds to cross the roadway and with the projected traffic counts, it is estimated that 1.5 cars will pass on the roadway every 1 minute, giving the pedestrian plenty of time to cross the street. The Van Dyke Road is proposed to be built to accommodate the traffic. Trustee Thomson questioned if the extension was not completed, what would the impact on the other roads be. Mr. Doran stated that it's not a good thing, but the other roads would not be overloaded from a capacity standpoint. Eric Gallt then reviewed the timing of the interim improvements. Mr. Allen Persons pointed out that the annexation agreement needs to be revised to include that the developer will pay to have the utilities oversized. Mr. Mitchell stated that they did agree to pay for the oversizing. Village of Plainfield Meeting Minutes of August 16, 2004 Page 3 of 9 Trustee Dement stated that the felt the Village was not getting enough of the traffic improvement fee because of the credits to the developer. Trustee Dement stated that the credits for Van Dyke are fair, but felt the developer should have some contribution for the signals at Drauden Road. Trustee Dement asked if the developer was requesting to be able to increase the density, why were the fees calculated at the lower density. Mr. Minick replied that the annexation agreement states that any unit in excess of 1,880 would pay full fees at today's rate. Trustee Dement stated he would like to see the calculation of the fees based on the higher density even though the developer has agreed not to go to the higher density. Trustee Thomson moved to direct the Village Attorney to draft an ordinance annexing the subject property and for the annexation agreement to be revised per the recommendation of staff and the Village Board. Seconded by Trustee Waldorf. Vote by roll call. Collins, no; Dement, no; Trustee Thomson, yes; Fay, no; Waldorf, yes; O'Connell, yes. 3 yes, 3 no. Motion fails. #4 C.W. AVERY FAMILY YMCA Mr. Testin stated that the rezoning was identified within the annexation agreement and also when they came in for site plan review. Trustee Fay moved to direct the Village Attorney to draft an ordinance rezoning lot 2 of the School Subdivision (YMCA Parcel) located at the southeast corner of Route 126 and Indian Boundary Road from R-1 to B-2. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay questioned the status of the roadway that will align with Route 126. Eric Gallt stated that the construction of the roadway will be begin shortly. They are still waiting IDOT approval for the intersection improvements at Route 126 and Route 30 and Wallin Drive. #5 LIGHT SOURCE Mr. Testin stated that the applicant is seeking to develop a retail building that will contain a lighting store and four small retail spaces. The subject property is located on Route 59, north of Fraser Road and east of the Vintage Harvest subdivision. The applicant is requesting a Special Use for a PUD as well as site plan review for the property. Staff has identified the potential for a cornice element for the roofline. Mr. Bob Dybert stated that Mr. Brian McKenna, owner, has instructed him to represent the owner. Mr. McKenna has agreed to the cornice. Mr. Dybert also agreed that the applicant will put in a sidewalk along Route 59 at the applicant's expense. Mr. Wold, engineer, stated that the interim stormwater management system will not cause any stormwater problems downstream. Trustee Fay moved to direct the Village Attorney to draft an ordinance for a special use for a Planned Unit Development for a lighting store located on the west side of Route 59, north of Fraser Road, and east of Vintage Harvest Subdivision subject to the 2 stipulations listed in the staff report. Seconded Village of Plainfield Meeting Minutes of August 16, 2004 Page 4 of 9 by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the site plan for Light Source lighting store subject to the 3 stipulations listed in the staff report and the stipulation that Light Source will be responsible for putting in a sidewalk along Route 59. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve a temporary variation for storm water release rate not to exceed 1 year. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #6 MAINSTREET PLAINFIELD, INC. Ms. Deb Frederiksen, Executive Director of MainStreet, stated that the budget for MainStreet for the upcoming fiscal year will not be changing dramatically. MainStreet has provided a copy of the annual report for the 2002-2003 fiscal year and the new report will be available in November 2004. Trustee Waldorf moved to approve the release of $15,000, which represents one half of the annual Village funding for MainStreet Plainfield, Inc. for fiscal year 2004-2005. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, no; Waldorf, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. Mayor O'Connell called a 15 minute recess, the meeting resumed at 8:55 p.m. #7 UNITED METHODIST CHURCH AMENDED SITE PLAN Mr. Testin stated that the applicant is requesting an Amended Site Plan for the Plainfield United Methodist Church. The changes include shifting the garage to the north approximately 27 feet, there would no longer be a driveway; constructing a new eight car parking lot, just west of the new addition; and the removal of four mature trees, which will have to be replaced. Mr. Bob Whitley, Chair for Plainfield United Methodist Church Building Committee, stated that they have agreed to incorporate additional landscaping to provide buffering for the property at 601 N. DesPlaines. Trustee Fay moved to approve the site plan for the United Methodist Church site located on the north side of Chicago Street between DesPlaines Street and Illinois Street subject to the 2 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, abstain; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 5 yes, 0 no, 1 abstain. Motion carried. #8 PARK DISTRICT RECREATIONAL CENTER Mr. Testin stated that this is in the Streams Subdivision, west of Route 59 and south of Fraser Road. The landscape plan exceeds the Village's minimum requirements. Village of Plainfield Meeting Minutes of August 16, 2004 Page 5 of 9 Michelle Kelly, President of Park Board, reviewed the site plan with the Board. The recreation center will function for the entire district, but on a neighborhood level. The facility will include an exercise room, dance floor, and two multi-purpose rooms. Also included on the site are a splash pad and a picnic shelter. The parking lot will have 22 parking spaces and 2 security lights. All activity in the building is expected to be over by 10:00 p.m. Trustee Waldorf moved to approve the site plan for a recreational center located in the Streams Subdivision Unit Three, south of Fraser Road and west of Route 59 subject to the 2 stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #9 KENSINGTON CENTER NORTH Mr. Testin stated the subject site is located at the northwest corner of 127th Street and Route 59 in front of the Wal-Mart. The applicant is proposing a Planned Unit Development that would include an Applebee' s Bar & Grill, a Bank of America, and two retail buildings. Mr. Testin pointed out that as part of the retail building, the applicant has limited the amount of office space. Mr. Testin then reviewed the site plan with the Board. Mr. David Shaw, attorney for the Developer, Mars-Kensington North, LLC, stated that representatives from Bank of America, Applebee' s, Bob Evans, the developer as well as several consultants were present in the audience. Mr. Shaw pointed out that the developer also has signed commitments from Bob Evans and Red Robin, bringing 3 sit down restaurants to this location. Bob Evans and Red Robin will have to come back to the Board for site plan review. Trustee Collins questioned a landscaping element for the entryway previously discussed for this location. Adam, Hitchcock Design Group landscape architect, gave a rendering of the landscaping to the Board. Mr. Shaw pointed out that landscaping for the entryway will be part of the first phase. Trustee Fay moved to direct the Village Attorney to draft an ordinance for a special use for a Planned Unit Development for six commercial lots located at the northwest corner of 127th Street and Route 59 in front of the Wal-Mart subject to the 2 stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the final plat for Kensington Center North subject to the 2 stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the site plan of a bank, Bank of America subject to the 3 stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes of August 16, 2004 Page 6 of 9 Trustee Waldorf moved to approve the site plan of a restaurant, Applebee's Bar and Grill subject to the 4 stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the site plan of two multi-tenant buildings subject to the 3 stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #10 BRENTWOOD POINT Mr. Testin stated the applicant is requesting a special use for a Planned Unit Development on Lot I-7 of Plainfield Business Park located on the east side of Route 59 north of 127th Street. The applicant has identified a multi-tenant building. The applicant is requesting to have a narrower sidewalk along the east side of the building in order to provide some foundation plantings. The applicant is also requesting permission to have 10 parking spaces between landscape islands and to be able to reduce the number of required parking stalls. Additionally, the applicant is requesting a side yard setback reduction to 5' on the north side. The applicant has worked diligently to address staff' s concerns and meet the intent of the Village ordinances. Trustee Fay asked if the smaller sidewalk would be a possible encumbrance for handicap access. Ms. Susan Robaczewski, architect, stated that the handicap accessibility is toward the front of the building. The narrower sidewalk is at the rear of the building where it is a service entrance for the tenants. Ms. Robaczewski indicated that the applicant is agreeable to the cross access easements. Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance for a special use permit for a Planned Unit Development for Lot I-7 of Plainfield Business Center located south of Andrew Road on the east side of Route 59 subject to the 2 stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the site plan of multi-tenant commercial building subject to the 4 stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #11 603 WEST MAIN STREET Mr. Testin stated the applicant is requesting approval of a special use permit for a Planned Unit Development to operate a beauty shop out of the building on the site, which is neither a permitted nor a special use in the R-4 zoning district. This was before the Board previously at a Committee of the Whole Workshop. The Board has also previously identified not including Main Street as part of the BTD District. This case was also presented to the Plan Commission where the motion to recommend approval failed. Village of Plainfield Meeting Minutes of August 16, 2004 Page 7 of 9 Mrs. Carla Yates-Stratton and Mr. John Stratton stated that they own the property at 603 W. Main Street and would like to open a beauty shop. There will only be two employees. Mrs. Stratton pointed out that she would be willing to work with the Board and incorporate the Board's suggestions into her plan. Mrs. Jill Sima, 601 Main Street, express concern with the cars going in and out of the parking lot being a safety hazard to the children riding there bikes. Mrs. Sima also indicated she did not want to see a business at 603 Main Street; she wants it to stay as a residence. Trustee Waldorf moved to allow a special use for a Planned Unit Development to allow a beauty shop at 603 Main Street. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, no; Trustee Thomson, no; Fay, yes; Waldorf, yes; O'Connell, no. 3 yes, 3 no. Motion fails. ADMINISTRATOR' S REPORT Mr. Richard Ziegfeld, President of Plainfield Rotary, stated that the Rotary is seeking a regular meeting location. The Rotary holds meetings once a week as well as a monthly meeting. The Village has regulations that limit the use of the Community Room by an organization to two meetings a month. The Rotary is also requesting to be able to store some equipment at the Village Hall. Mr. Ziegfeld pointed out that the meetings are currently held on Monday afternoons, but they would be exploring changing to Monday mornings. If Monday mornings would be better for the Village, the Rotary would be willing to meeting during the morning. It was the direction of the Board allow the Rotary use the Community Room for their meetings on a trial basis for 3-4 months and to work with the staff on the times of the meetings as well as the storage. Mr. Carl Bryant gave the Board an update on the First Baptist Church. Mr. Bryant stated that he had a meeting with Fifth Third Bank, a structural engineer, and the Village Building Official. With the security and structural issues, the structure would not be adequate for a bank. Mr. Bryant also informed the Board that the First Baptist Church would be removing the bell and the dome from the building this week. Mr. Bryant informed the Board that he would still contribute the amount that he would have to pay for demolition to relocate the building. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. ENGINEER' S REPORT No Report. Village of Plainfield Meeting Minutes of August 16, 2004 Page 8 of 9 PUBLIC WORKS REPORT Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with Archon Construction Co., Inc. to complete the Main Street and Chicago Street Water Main Replacement improvement at a total bid cost of $561,425.00. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to accept the low bid and authorize the Village President to execute a contract with Triggi Construction to complete the 2004 Curb and Sidewalk Program at a total bid cost of $82,932.00. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to accept the low bid and authorized the Village President to execute a contract with Anderson Concrete, Inc. to complete the 127th Street/Van Dyke Road sidewalk improvements at a total cost of $56,302.00. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to accept the low bid and authorize the Village President to execute a contract with SKC Construction, Inc. to complete the 2004 Crackfilling Program at a total bid cost of $19,581.00. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Persons informed the Board of the closure of Van Dyke Road, at the E.J.&E. Crossing from September 14 to September 18 and the closing of 135th Street at the E.J.&E. Crossing on September 13 for maintenance. POLICE CHIEF'S REPORT Chief Bennett presented the July 2004 Operations Report. Chief commented that he included an overweight enforcement report as well. Chief also noted that the Plainfield Police helped lead to an arrest in the recent gas station shooting. ATTORNEY' S REPORT No Report. EXECUTIVE SESSION Trustee Waldorf moved to adjourn to Executive Session for the purposes of discussion of personnel to reconvene the regular meeting on August 23rd to adopt an Ordinance for a special use for a Planned Unit Development for six commercial lots located at the northwest corner of 127th Street and Route 59 in front of the Wal-Mart. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes of August 16, 2004 Page 9 of 9 Mayor O'Connell reminded everyone of the COW Workshop on August 23, the Illinois Brass Bank Concert in Settlers' Park on August 18 from 6:00 p.m. to 9:00 p.m., and the movie in Settlers' Park on August 27 at 8:00 p.m. The meeting adjourned at 10:20 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk