HomeMy Public PortalAbout08-16-2004 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
AUGUST 16, 2004
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, J.DEMENT, S.THOMSON, P.FAY, J.WALDORF, AND
K.O'CONNELL. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; D.WOLD,
ENGINEER; E.GALLT, TRAFFIC ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR;
J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT
SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING
SECRETARY.
Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Trustee Fay led the pledge to the flag. Pastor O'Neal, First Baptist Church, gave a short
invocation. There were approximately 50 persons in the audience.
PRESIDENTIAL COMMENT'S
Trustee Fay moved to concur with Mayor O' Connell's appointment of Geoffrey Schrock as a
Commissioner to the Plainfield Police Pension Board with a term ending April 30, 2005. Seconded
by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes;
Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
TRUSTEE' S COMMENTS
Trustee Fay complemented Public Works for the James Street Sidewalk and the owners of the
Flanders House. Trustee Collins stated that previously the Village sent a letter of no objection to
Will County for the landscaping place at 143rd Street and Route 59, he would like to see it screened
more than what it is now.
Trustee Collins moved to name the Amphitheater at Settlers' Park the Richard A. Rock Bandshell.
Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes;
Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
PUBLIC COMMENTS on Items not on the Agenda
Mr. Woodall, 717 Bartlett, stated that the light at the crosswalk at Route 59 and Lockport Street is too
short to cross the street and he would also like to see the buildings that are scheduled for demolition
to be demolished quickly so that they do not pose a safety hazard and the site properly secured.
BUSINESS MEETING
Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Fay. Vote by roll call.
Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0
no. Motion carried.
Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board meeting
held on Monday, August 2, 2004; Bills Paid Report for August 16, 2004; Bills Payable Report for
Village of Plainfield
Meeting Minutes of August 16, 2004
Page 2 of 9
August 16, 2004; Revenue Report for July 2004; Expenditure Report for July 2004; Cash and
Investment Report for July 2004; Letter of Credit reduction for Farmstone Ridge, Units 1 & 2;
Approval of Change Order #1 for the James Street Sidewalk Project in the amount of $3,983.00;
Approval of Pay Request #1 for the James Street Sidewalk Project in the amount of $41,666.05
payable to Anderson Concrete, Inc.; Ordinance No. 2413 amending the I- 1 General Industrial District
Zoning Classification to permit Limited Retail Uses as an Accessory Use; Approval to execute the
Pedestrian Crossing Easement for additional railway right of way for the purpose of roadway
widening at Route 30 (Lockport Street) with the E.J.&E. Seconded by Trustee Collins. Vote by roll
call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes.
6 yes, 0 no. Motion carried.
#3 SPRINGBANK
Mr. Paul Mitchell, attorney for the applicant, reviewed the changes made since the last meeting. Mr.
Mitchell stated that they are withdrawing their request for assisted living. They also removed the
right to increase the density, but added the sentence that the Village may consider an increase in
density. Lastly, the lots adjacent to Creekside will be comparable and the lots adjacent to Joliet will
be slightly higher or equal to Joliet's lots.
Eric Gallt reviewed the original traffic study with the Board. Mr. Tim Doran, KLOA, then reviewed
the updated traffic study. Mr. Doran pointed out that KLOA did the original traffic study. The
purpose of the addendum is two fold: to compare the revisions preformed to the Springbank site to
the original site plan and to analyze the revised site plan relative to the proposed roadway network.
Mr. Doran reviewed the existing conditions, directional distribution, trip generation, and adjacent
roadway network with the Board. Mr. Doran pointed out that the proposed Van Dyke Road is being
designed to travel under Renwick Road at a grade separated crossing. Due to that crossing, motorists
will not have direct access between Renwick Road and Van Dyke Road so they would have to utilize
Drauden Road in a backtracking manner to get to Van Dyke.
Trustee Collins questioned the trip generation number for Van Dyke Road. Mr. Doran responded that
number equals a 100% increase. He arrived at that number because the Van Dyke connection will
not exist with Renwick, which is a major east/west connection. Plus with traffic calming and control
measures in place on Van Dyke, Drauden will be a much faster route. Trustee Dement asked if a
lighted crossing was recommend for Van Dyke Road. Mr. Doran responded that typically, it takes a
person 7-10 seconds to cross the roadway and with the projected traffic counts, it is estimated that 1.5
cars will pass on the roadway every 1 minute, giving the pedestrian plenty of time to cross the street.
The Van Dyke Road is proposed to be built to accommodate the traffic. Trustee Thomson questioned
if the extension was not completed, what would the impact on the other roads be. Mr. Doran stated
that it's not a good thing, but the other roads would not be overloaded from a capacity standpoint.
Eric Gallt then reviewed the timing of the interim improvements.
Mr. Allen Persons pointed out that the annexation agreement needs to be revised to include that the
developer will pay to have the utilities oversized. Mr. Mitchell stated that they did agree to pay for
the oversizing.
Village of Plainfield
Meeting Minutes of August 16, 2004
Page 3 of 9
Trustee Dement stated that the felt the Village was not getting enough of the traffic improvement fee
because of the credits to the developer. Trustee Dement stated that the credits for Van Dyke are fair,
but felt the developer should have some contribution for the signals at Drauden Road. Trustee
Dement asked if the developer was requesting to be able to increase the density, why were the fees
calculated at the lower density. Mr. Minick replied that the annexation agreement states that any unit
in excess of 1,880 would pay full fees at today's rate. Trustee Dement stated he would like to see the
calculation of the fees based on the higher density even though the developer has agreed not to go to
the higher density.
Trustee Thomson moved to direct the Village Attorney to draft an ordinance annexing the subject
property and for the annexation agreement to be revised per the recommendation of staff and the
Village Board. Seconded by Trustee Waldorf. Vote by roll call. Collins, no; Dement, no; Trustee
Thomson, yes; Fay, no; Waldorf, yes; O'Connell, yes. 3 yes, 3 no. Motion fails.
#4 C.W. AVERY FAMILY YMCA
Mr. Testin stated that the rezoning was identified within the annexation agreement and also when
they came in for site plan review.
Trustee Fay moved to direct the Village Attorney to draft an ordinance rezoning lot 2 of the School
Subdivision (YMCA Parcel) located at the southeast corner of Route 126 and Indian Boundary Road
from R-1 to B-2. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Trustee
Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Fay questioned the status of the roadway that will align with Route 126. Eric Gallt stated that
the construction of the roadway will be begin shortly. They are still waiting IDOT approval for the
intersection improvements at Route 126 and Route 30 and Wallin Drive.
#5 LIGHT SOURCE
Mr. Testin stated that the applicant is seeking to develop a retail building that will contain a lighting
store and four small retail spaces. The subject property is located on Route 59, north of Fraser Road
and east of the Vintage Harvest subdivision. The applicant is requesting a Special Use for a PUD as
well as site plan review for the property. Staff has identified the potential for a cornice element for
the roofline.
Mr. Bob Dybert stated that Mr. Brian McKenna, owner, has instructed him to represent the owner.
Mr. McKenna has agreed to the cornice. Mr. Dybert also agreed that the applicant will put in a
sidewalk along Route 59 at the applicant's expense.
Mr. Wold, engineer, stated that the interim stormwater management system will not cause any
stormwater problems downstream.
Trustee Fay moved to direct the Village Attorney to draft an ordinance for a special use for a Planned
Unit Development for a lighting store located on the west side of Route 59, north of Fraser Road, and
east of Vintage Harvest Subdivision subject to the 2 stipulations listed in the staff report. Seconded
Village of Plainfield
Meeting Minutes of August 16, 2004
Page 4 of 9
by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes;
Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the site plan for Light Source lighting store subject to the 3
stipulations listed in the staff report and the stipulation that Light Source will be responsible for
putting in a sidewalk along Route 59. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes;
Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion
carried.
Trustee Fay moved to approve a temporary variation for storm water release rate not to exceed 1
year. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson,
yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#6 MAINSTREET PLAINFIELD, INC.
Ms. Deb Frederiksen, Executive Director of MainStreet, stated that the budget for MainStreet for the
upcoming fiscal year will not be changing dramatically. MainStreet has provided a copy of the
annual report for the 2002-2003 fiscal year and the new report will be available in November 2004.
Trustee Waldorf moved to approve the release of $15,000, which represents one half of the annual
Village funding for MainStreet Plainfield, Inc. for fiscal year 2004-2005. Seconded by Trustee
Collins. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, no; Waldorf, yes;
O'Connell, yes. 5 yes, 1 no. Motion carried.
Mayor O'Connell called a 15 minute recess, the meeting resumed at 8:55 p.m.
#7 UNITED METHODIST CHURCH AMENDED SITE PLAN
Mr. Testin stated that the applicant is requesting an Amended Site Plan for the Plainfield United
Methodist Church. The changes include shifting the garage to the north approximately 27 feet, there
would no longer be a driveway; constructing a new eight car parking lot, just west of the new
addition; and the removal of four mature trees, which will have to be replaced.
Mr. Bob Whitley, Chair for Plainfield United Methodist Church Building Committee, stated that they
have agreed to incorporate additional landscaping to provide buffering for the property at 601 N.
DesPlaines.
Trustee Fay moved to approve the site plan for the United Methodist Church site located on the north
side of Chicago Street between DesPlaines Street and Illinois Street subject to the 2 stipulations listed
in the staff report. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, abstain;
Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 5 yes, 0 no, 1 abstain. Motion
carried.
#8 PARK DISTRICT RECREATIONAL CENTER
Mr. Testin stated that this is in the Streams Subdivision, west of Route 59 and south of Fraser Road.
The landscape plan exceeds the Village's minimum requirements.
Village of Plainfield
Meeting Minutes of August 16, 2004
Page 5 of 9
Michelle Kelly, President of Park Board, reviewed the site plan with the Board. The recreation center
will function for the entire district, but on a neighborhood level. The facility will include an exercise
room, dance floor, and two multi-purpose rooms. Also included on the site are a splash pad and a
picnic shelter. The parking lot will have 22 parking spaces and 2 security lights. All activity in the
building is expected to be over by 10:00 p.m.
Trustee Waldorf moved to approve the site plan for a recreational center located in the Streams
Subdivision Unit Three, south of Fraser Road and west of Route 59 subject to the 2 stipulations listed
in the staff report. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes;
Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#9 KENSINGTON CENTER NORTH
Mr. Testin stated the subject site is located at the northwest corner of 127th Street and Route 59 in
front of the Wal-Mart. The applicant is proposing a Planned Unit Development that would include an
Applebee' s Bar & Grill, a Bank of America, and two retail buildings. Mr. Testin pointed out that as
part of the retail building, the applicant has limited the amount of office space. Mr. Testin then
reviewed the site plan with the Board.
Mr. David Shaw, attorney for the Developer, Mars-Kensington North, LLC, stated that
representatives from Bank of America, Applebee' s, Bob Evans, the developer as well as several
consultants were present in the audience. Mr. Shaw pointed out that the developer also has signed
commitments from Bob Evans and Red Robin, bringing 3 sit down restaurants to this location. Bob
Evans and Red Robin will have to come back to the Board for site plan review.
Trustee Collins questioned a landscaping element for the entryway previously discussed for this
location. Adam, Hitchcock Design Group landscape architect, gave a rendering of the landscaping to
the Board. Mr. Shaw pointed out that landscaping for the entryway will be part of the first phase.
Trustee Fay moved to direct the Village Attorney to draft an ordinance for a special use for a Planned
Unit Development for six commercial lots located at the northwest corner of 127th Street and Route
59 in front of the Wal-Mart subject to the 2 stipulations listed in the staff report. Seconded by
Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes;
Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to approve the final plat for Kensington Center North subject to the 2
stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes;
Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion
carried.
Trustee Waldorf moved to approve the site plan of a bank, Bank of America subject to the 3
stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes;
Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion
carried.
Village of Plainfield
Meeting Minutes of August 16, 2004
Page 6 of 9
Trustee Waldorf moved to approve the site plan of a restaurant, Applebee's Bar and Grill subject to
the 4 stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Collins,
yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no.
Motion carried.
Trustee Waldorf moved to approve the site plan of two multi-tenant buildings subject to the 3
stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes;
Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion
carried.
#10 BRENTWOOD POINT
Mr. Testin stated the applicant is requesting a special use for a Planned Unit Development on Lot I-7
of Plainfield Business Park located on the east side of Route 59 north of 127th Street. The applicant
has identified a multi-tenant building. The applicant is requesting to have a narrower sidewalk along
the east side of the building in order to provide some foundation plantings. The applicant is also
requesting permission to have 10 parking spaces between landscape islands and to be able to reduce
the number of required parking stalls. Additionally, the applicant is requesting a side yard setback
reduction to 5' on the north side. The applicant has worked diligently to address staff' s concerns and
meet the intent of the Village ordinances.
Trustee Fay asked if the smaller sidewalk would be a possible encumbrance for handicap access. Ms.
Susan Robaczewski, architect, stated that the handicap accessibility is toward the front of the
building. The narrower sidewalk is at the rear of the building where it is a service entrance for the
tenants. Ms. Robaczewski indicated that the applicant is agreeable to the cross access easements.
Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance for a special use permit
for a Planned Unit Development for Lot I-7 of Plainfield Business Center located south of Andrew
Road on the east side of Route 59 subject to the 2 stipulations listed in the staff report. Seconded by
Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes;
Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to approve the site plan of multi-tenant commercial building subject to the 4
stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes;
Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion
carried.
#11 603 WEST MAIN STREET
Mr. Testin stated the applicant is requesting approval of a special use permit for a Planned Unit
Development to operate a beauty shop out of the building on the site, which is neither a permitted nor
a special use in the R-4 zoning district. This was before the Board previously at a Committee of the
Whole Workshop. The Board has also previously identified not including Main Street as part of the
BTD District. This case was also presented to the Plan Commission where the motion to recommend
approval failed.
Village of Plainfield
Meeting Minutes of August 16, 2004
Page 7 of 9
Mrs. Carla Yates-Stratton and Mr. John Stratton stated that they own the property at 603 W. Main
Street and would like to open a beauty shop. There will only be two employees. Mrs. Stratton
pointed out that she would be willing to work with the Board and incorporate the Board's suggestions
into her plan.
Mrs. Jill Sima, 601 Main Street, express concern with the cars going in and out of the parking lot
being a safety hazard to the children riding there bikes. Mrs. Sima also indicated she did not want to
see a business at 603 Main Street; she wants it to stay as a residence.
Trustee Waldorf moved to allow a special use for a Planned Unit Development to allow a beauty
shop at 603 Main Street. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, no;
Trustee Thomson, no; Fay, yes; Waldorf, yes; O'Connell, no. 3 yes, 3 no. Motion fails.
ADMINISTRATOR' S REPORT
Mr. Richard Ziegfeld, President of Plainfield Rotary, stated that the Rotary is seeking a regular
meeting location. The Rotary holds meetings once a week as well as a monthly meeting. The
Village has regulations that limit the use of the Community Room by an organization to two meetings
a month. The Rotary is also requesting to be able to store some equipment at the Village Hall. Mr.
Ziegfeld pointed out that the meetings are currently held on Monday afternoons, but they would be
exploring changing to Monday mornings. If Monday mornings would be better for the Village, the
Rotary would be willing to meeting during the morning.
It was the direction of the Board allow the Rotary use the Community Room for their meetings on a
trial basis for 3-4 months and to work with the staff on the times of the meetings as well as the
storage.
Mr. Carl Bryant gave the Board an update on the First Baptist Church. Mr. Bryant stated that he had
a meeting with Fifth Third Bank, a structural engineer, and the Village Building Official. With the
security and structural issues, the structure would not be adequate for a bank. Mr. Bryant also
informed the Board that the First Baptist Church would be removing the bell and the dome from the
building this week. Mr. Bryant informed the Board that he would still contribute the amount that he
would have to pay for demolition to relocate the building.
MANAGEMENT SERVICES REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
No Report.
ENGINEER' S REPORT
No Report.
Village of Plainfield
Meeting Minutes of August 16, 2004
Page 8 of 9
PUBLIC WORKS REPORT
Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract
with Archon Construction Co., Inc. to complete the Main Street and Chicago Street Water Main
Replacement improvement at a total bid cost of $561,425.00. Seconded by Trustee Waldorf. Vote
by roll call. Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell,
yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to accept the low bid and authorize the Village President to execute a
contract with Triggi Construction to complete the 2004 Curb and Sidewalk Program at a total bid cost
of $82,932.00. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Trustee
Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to accept the low bid and authorized the Village President to execute a
contract with Anderson Concrete, Inc. to complete the 127th Street/Van Dyke Road sidewalk
improvements at a total cost of $56,302.00. Seconded by Trustee Dement. Vote by roll call.
Collins, yes; Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0
no. Motion carried.
Trustee Dement moved to accept the low bid and authorize the Village President to execute a contract
with SKC Construction, Inc. to complete the 2004 Crackfilling Program at a total bid cost of
$19,581.00. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Trustee
Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Mr. Persons informed the Board of the closure of Van Dyke Road, at the E.J.&E. Crossing from
September 14 to September 18 and the closing of 135th Street at the E.J.&E. Crossing on September
13 for maintenance.
POLICE CHIEF'S REPORT
Chief Bennett presented the July 2004 Operations Report. Chief commented that he included an
overweight enforcement report as well. Chief also noted that the Plainfield Police helped lead to an
arrest in the recent gas station shooting.
ATTORNEY' S REPORT
No Report.
EXECUTIVE SESSION
Trustee Waldorf moved to adjourn to Executive Session for the purposes of discussion of personnel
to reconvene the regular meeting on August 23rd to adopt an Ordinance for a special use for a Planned
Unit Development for six commercial lots located at the northwest corner of 127th Street and Route
59 in front of the Wal-Mart. Seconded by Trustee Thomson. Vote by roll call. Collins, yes;
Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion
carried.
Village of Plainfield
Meeting Minutes of August 16, 2004
Page 9 of 9
Mayor O'Connell reminded everyone of the COW Workshop on August 23, the Illinois Brass Bank
Concert in Settlers' Park on August 18 from 6:00 p.m. to 9:00 p.m., and the movie in Settlers' Park
on August 27 at 8:00 p.m.
The meeting adjourned at 10:20 p.m.
Michelle Gibas, Recording Secretary
Approved:
Susan Janik, Village Clerk