HomeMy Public PortalAbout10-04-2004 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
OCTOBER 4, 2004
AT: VILLAGE HALL
PRESENT: S.THOMSON, P.FAY, lWALDORF, M.COLLINS, lDEMENT, AND
K.O'CONNELL. OTHERS PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY;
T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS
DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; M.EITING, DEPUTY CHIEF OF POLICE; AND M.GIBAS,
RECORDING SECRETARY.
Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Webloes, Pack 82, Den 5 of Plainfield led the pledge to the flag. Reverend Nichole Johnson
of the Abundant Life Lutheran Church gave an invocation. There were approximately 65 persons in
the audience.
PRESIDENTIAL COMMENTS
Mayor O'Connell congratulated the Chamber on a successful Oktoberfest.
TRUSTEE'S COMMENTS
Trustee Waldorf stated he attended the ground breaking ceremony for Cedar Lake Village and it will
be a wonderful addition to the community. Also, he took part in the Route 66 celebration and
received a letter from Lt. Governor Quinn. Additionally, he spoke at the Edward Medical Center
Public Hearing. Trustee Fay stated that Habitat Plainfield is sponsoring an Environmental
Expo/Demonstration at the Village Hall on Saturday, October 16, from 9:00 a.m. to 11 :00 a.m.
Trustee Dement stated that he would like to consider having budget funds set aside for a riverwalk.
PUBLIC COMMENTS on Items not on the Agenda
Mr. Ron Switzenberg, resident, stated we need to put roads through. A young boy that did not state
his name showed the Board a rope that he used to measure a tree that would be in the proposed
roadway. Kris Ruffner, resident, stated that the garbage trucks are leaving oil spills. Additionally,
she stated that Steiner-Heggs would be adequate and the Van Dyke extension is not necessary. David
Kizoric, Commercial Street resident, stated that Commercial Street is being used as a thoroughfare to
avoid the Route 59 and Route 30 traffic. During the school season, it is becoming extremely
dangerous. The high school kids that are driving are out of control. Deputy ChiefEiting stated that
the police department is aware of the situation and is looking at avenues to try and address the
situation.
BUSINESS MEETING
Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Thomson. Voice Vote. All in
favor, 0 opposed. Motion carried.
Village of Plainfield
Meeting Minutes - 10/4/04
Page 2 of8
Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board meeting
and Executive Session of September 20, 2004; Bills Paid Report for October 4, 2004; Bills Payable
Report for October 4,2004; Letter of Credit reductions for Parkview Meadows, Prairie Ponds
Subdivision, Heritage Meadows - Unit 3 & 4, and Hidden River Subdivision; Resolution No. 1434
regarding the road and drainage improvements being constructed on River Road in Leewood
Subdivision. Ordinance No. 2419 rezoning the property located at 143rd Street, east of Van Dyke
Road from OR! to B-3 Community Shopping Center District (Public Works Facility); Ordinance No.
2420 issuance of a Special Use Permit to allow an indoor batting cage facility at 143rd Street, east of
Van Dyke Road (Public Works Facility); Ordinance No. 2421 authorizing the issuance of a Special
Use Permit for a PUD for property located on the west side of Route 59, 1f4 mile south of Renwick
known as Lion's Plaza Retail Center; Ordinance No. 2422 amending the Village's Building code
regarding demolition permits; Ordinance No. 2423 rezoning property located at Plainfield Road,
south of Stewart, and north of 143rd Street extension from R-l, Single Family to B-3 Community
Shopping Center for the Updike Farm property. Seconded by Trustee Dement. Vote by roll call.
Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no.
Motion carried.
#3 SPRINGBANK
Trustee Collins moved to remove the item from the table. Seconded by Trustee Waldorf. Vote by
roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0
no. Motion carried.
Mr. Testin stated that at the previous meeting, the Board had identified two modifications to the
annexation agreement, striking the sentence referring to a $297,000 credit for cash in lieu to the park
district and more specific language regarding the opening of Van Dyke Road extension. Those
modifications have been completed.
Trustee Fay expressed some concern with the land acquisition for Van Dyke, the number and size of
credits for roads, the issues of Renwick Road Bridge, and not limiting the number of permits allowed
to the developer per year.
Trustee Dement moved to adopt Ordinance No. 2424 authorizing execution of an Annexation
Agreement for 945 acres located south of Renwick Road, east and west of Drauden Road, north of
Caton Farm, and east and west of County Line Road for a residential and commercial development.
Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, no; Waldorf, yes; Collins, yes;
Dement, yes; O'Connell, yes. 5 yes, 1 no. Motion carried.
Trustee Thomson moved to adopt Ordinance No. 2425 annexing the subject property. Seconded by
Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement,
yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Dement moved to adopt Ordinance No. 2426 for a special use for a Planned Unit
Development. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, no; Waldorf,
yes; Collins, yes; Dement, yes; O'Connell, yes. 5 yes, 1 no. Motion carried.
Village of Plainfield
Meeting Minutes - 10/4/04
Page 3 of8
#4 EDWARD PUBLIC HEARING
Trustee Waldorf moved to continue the Public Hearing for the Annexation Agreement to October 18,
2004. Seconded by Trustee Thomson. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes;
Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#5 PLAINFIELD LAW ENFORCEMENT FACILITY ELEVATION
Pat Callahan and Fred Moyer, Gilfillan/Callahan/Moyer Associates, presented three site plans for the
Police Campus. Option 1 has flat roof and in the baseline budget. Option 2 has a full metal roof and
gives greater character/presence and adds approximately $216,000 to the cost. Option 3 has a flat
roof with metal screen mansard, this option adds approximately $59,000 to the cost. After some
general discussion, it was the consensus of the Boardthat Option NO.1 was going in the right
direction.
Mayor O'Connell stated she would like to move Item L (Police Chiefs Report) up in the Agenda
POLICE CHIEF'S REPORT
Chief Bennett stated that he would like to have an emergency phone placed at Settlers' Park. With
the vandalism that has been occurring, Chief Bennett suggested adding a surveillance camera with the
phone. The camera is strictly surveillance, there is no audio. It was the consensus of the Board to
pursue the surveillance camera/phone option.
#6 VINTAGE HARVEST COMMERCIAL, LOT 2 (MICHAEL GUINTA)
Mr. Testin stated that the applicant is proposing 2 buildings, approximately 47,000 square feet. They
have identified both surface and underground parking. The present zoning allows this use and this
type of building.
Trustee Dement pointed out that the Village is in the process of streetscaping design on Route 59 and
asked if streetscaping was discussed with the applicant. Mr. Burghard pointed out to the developer
that the Village wants to have some interesting treatments along Route 59 so that does not look like
your typical expressway. That might include a raised planter box or some interesting treatment at
the sidewalk and crosswalk. Mr. Guinta stated that he would comply with the Village direction
regarding the streetscaping and whatever he can add, he will. Trustee Collins indicated he would like
to see more trees included in the landscaping.
Trustee Waldorf moved to approve the site plan for Vintage Harvest Commercial, Lot 2 located on
the west side of Route 59, 1f4 mile south of Renwick subject to the 4 stipulations in the staff report and
the additional stipulation that the developer will comply with Village direction regarding the
streetscaping. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf,
yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#7 15015 ROUTE 59 (BESSETTE)
Mr. Testin stated that the applicant is seeking to rezone 15015 S. Route 59 (formerly known as 715 S.
Division) from its current R-l zoning to BTD. The Plan Commission unanimously recommended
Village of Plainfield
Meeting Minutes - 10/4/04
Page 4 of8
approval. Mr. Testin pointed out that upon commercial use of the property, the Village Ordinance
requires a site plan review and also requires adequate buffering from adjacent residential properties.
Trustee Fay moved to direct the Village Attorney to draft an ordinance to rezone 15015 S. Route 59
from R-l to BTD. Seconded by Trustee Waldorf.
Trustee Dement asked if the applicant would consider streetscaping. Administrator Burghard
clarified that streetscaping could be putting a park bench on the Bessette side of the right-of-way,
perhaps even a trash container, or that streetlight in front of the building may be modified, or perhaps
an easement may be required, or putting a meandering sidewalk in that area. Mr. Mark Bessette,
representing his father, stated that at the present time, there are no plans for commercial and that the
building will stay residential, but he would absolutely agree to helpthe Village with streetscaping.
Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes.
6 yes, 0 no. Motion carried.
#8 509-511 W. LOCKPORT (COLDWELL BANKER)
Mr. Testin stated that the EDC recently reviewed and made a recommendation to fund a façade
improvement project at 509-511 W. Lockport. The project includes removal of the metal façade,
masonry repair, reconstruction of cornice, bulkhead restoration, replacing windows, and re-painting
the façade. The total cost of the project $152,700.00. Because the building is not normally used for
retail nor as it indicated as an option in the near future, the EDC recommended a funding package
approach where 90% would be a grant reimbursement and 10% would be a retail sales tax rebate.
Trustee Waldorf moved to approve the façade improvement project at 509-511 W. Lockport Street in
the amount of$31,860 ($30,532.50 in façade improvements and $1,327.50 in architect fees).
Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes;
Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the sales tax rebate in the amount of$3,540.00 subject to adopting an
agreement. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes;
Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#9 518-520 W. LOCKPORT (MCKEOWN)
Mr. Testin stated the EDC recently reviewed and made a recommendation to fund a façade
improvement project at 518-520 W. Lockport, formally known as Sound Investment. The project
includes removal of metal and wood paneling that cover the existing masonry, masonry repair,
removal and replacement of bulkhead, windows and doors, repainting in period colors, restoration of
the historic lintel and cornice, and installing matching awnings. The total cost of the project is
$148,114.00. The EDC recommended a funding package approach where 90% would be a grant
reimbursement and 10% would be a retail sales tax rebate.
Trustee Dement moved to approve the façade improvement projects at 518 W. Lockport and 520 W.
Lockport in the aggregate amount of$30,600.00 for façade improvements and $1,252.50 in
Village of Plainfield
Meeting Minutes - 10/4/04
Page 5 of8
architectural fees, for a total grant reimbursement of $31,312.50 subject to the 2 stipulations listed in
the staff report. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf,
yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Mayor O'Connell called a 10 minute recess. The meeting resumed at 8:25 p.m.
#10 ROUSONELOS
Mr. Testin stated that the applicant is seeking to enter into a pre-annexation agreement with the
Village. The subject site is located on 143rd Street, west of Route 30, and northwest of Steiner Road.
Currently, the site is being used as a vegetable processing plant. The applicant has agreed to dedicate
the necessary right-of-way for the 143rd Street extension as well as the necessary dedication for the
Steiner-Heggs connection. The applicant is seeking a B-3 (Community Shopping Center District)
zoning. Provisions have been incorporated into the proposed pre-annexation agreement that would
allow the applicant to continue the processing plant business. Trustee Dement indicated some
concerns with the language in the annexation agreement that identifies future commerciallindustrial
uses for the property. Mayor O'Connell also expressed some concern with the possible future uses.
After some further general discussion, Mr. Bruce Goldsmith, attorney for the applicant, agreed to
revised language to exclude outside storage and to better define processing to exclude livestock and
outdoor processing. Staff will work with the applicant on language.
Trustee Fay moved to direct the Village Attorney to draft an ordinance approving an annexation
agreement for a 24 acre parcel of property located on 143rd Street. Seconded by Trustee Waldorf.
Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, no.
5 yes, 1 no. Motion carried.
#11 PRAIRIE CREEK DEVELOPMENT
Mr. John Cherry, Marybrook subdivision, stated he lives across the road from this development and
although he is not objecting to the development, he has concerns regarding notification to the public.
Mr. Testin stated that there was a Public Hearing before the Plan Commission in February and also
May. Mr. Paul Mitchell, attorney for the applicant, presented certified mail receipts proving that the
adjoining property owners were notified.
Mr. Jim Testin stated that the applicant is seeking to develop 103 acres of vacant property into a
commercial and multi-family project. 29 acres is proposed for retail/commercial and 65 acres for up
to 150 multi-family units. The subject site is located on Route 59, just north of the Chicago Bridge &
Iron, and west of the DuPage River. The applicant is seeking to rezone the property from OR! to B-3
(Community Shopping Center District) and R-4 (Multi-Family Residence District). The applicant is
also seeking a Special Use for a Planned Unit Development and approval of the concept plan. There
is a commercial aspect and a residential aspect. The applicant has identified a full access point with
future signalization on Joseph Street and Route 59 and a full access point on Pheasant Chase as well
as cross access into the future Meij er' s site.
Mr. Paul Mitchell, attorney for the applicant, reviewed the commercial plan with Board. The
residential development is not yet at the concept stage.
Village of Plainfield
Meeting Minutes - 10/4/04
Page 6 of8
Administrator Burghard questioned who was going to pay for the signalization. Mr. Mitchell agreed
that the developer will pay for the signalization at no cost to the village. Administrator suggested that
since the developer is not ready with the residential aspect that it should be discussed at a later date.
Trustee Dement and Mayor O'Connell expressed concern about rezoning the property to residential
without having specifics. The applicant has agreed to not to address the residential zoning at this
evening's meeting and to leave the property proposed as residential zoned at its present OR! zoning.
Trustee Dement asked whether or not the developer would participate in the Route 59 streetscaping.
Mr. Mitchell stated that the developer would be willing to provide streetscaping as directed by the
Village.
Trustee Dement moved to direct the Village Attorney to draft an Ordinance rezoning approximately
30 acres of the subject site to B-3 zoning. Seconded by Trustee Collins. Vote by roll call. Thomson,
yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance approving a Special Use
for a PUD for a 103 acre parcel on Route 59, north of CB&I which will include a Phase I B3
Commercial zoning for property west of the bridge and the remainder property zoned OR!. Seconded
by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement,
yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#12 WALKERS SQUARE
Mr. Testin stated the applicant is requesting site plan approval for two (2) 3-story office buildings on
the western portion of Lot 4 of the Rose Subdivision. The applicant is not requesting any variations
or changes allowed by the code. This case was presented to the Plan Commission on September 7,
2004. The Plan Commission identified concern regarding the width of the sidewalk as well as the
landscaping and amount of canopy trees. Mr. Gene Steinmarch, applicant, agreed to meet the
landscaping requirements. Mr. Steinmarch addressed the concern of the sidewalks from the Plan
Commission. Mr. Steinnmarch stated he would be willing to put 8' sidewalks on the front and rear of
the building, but there is simply not enough room for 8' sidewalks on the sides of the buildings. It
would only leave enough area for tiny bushes. Mr. Steinmarch suggested 4' sidewalks along the
sides of the building.
Trustee Waldorf moved to approve a site plan for Walker's Square, Lot 4 of the Rose Subdivision
subj ect to the stipulations listed in the staff report as well as two additional stipulations that the
applicant will meet the landscaping requirements and to put 8' sidewalks on the front and rear of the
building with 4' sidewalks on the sides. Seconded by Trustee Thomson. Vote by roll call. Thomson,
yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
#13 SIGN REGULATIONS
Mr. Testin stated that to improve clarity of the sign ordinance, modifications were brought before and
recommended by the Plan Commission. There are five primary modifications in regards to balloons,
icon signs, mobile/portable signs, sidewalk signs, and off-premises signs.
Village of Plainfield
Meeting Minutes - 10/4/04
Page 7 of8
Trustee Waldorf moved to direct the Village Attorney to draft an ordinance amending Article XXI of
the Zoning Ordinance (Sign Regulations). Seconded by Trustee Dement. Vote by roll call.
Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no.
Motion carried.
ADMINISTRA TOR'S REPORT
Administrator Burghard stated that the Plainfield Township Road Commissioner has expressed
serious concerns that heavy traffic with the construction of Creekside and Springbank will create
maintenance problems. The Township is looking to transfer certain roads to the Village. It was the
direction of the Board to move forward and have documents prepared for the jurisdictional transfers
of certain Township roads.
MANAGEMENT SERVICES REPORT
Mr. Chris Minick stated he recently attended the annual conference in Moline; it was very
informational. Additionally, the Auditor's have completed the fieldwork.
COMMUNITY DEVELOPMENT REPORT
No Report.
ENGINEER'S REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Fay moved to vote on Items 1 through 7 listed under the Public Works Report by Omnibus
vote. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes;
Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to approve Items 1 through 7 to include:
1. Seeking a motion to authorize the Village President to execute a contract
with P. T. Ferro Construction to complete the U. S. Route 30 & 127th
Street Intersection Improvements at a cost of$I,078,582.94 as soon as the
necessary property acquisition documents have been received.
2. Seeking a motion to accept the bid, provided by K-Five Construction, and
authorize the Village President to execute the required contract to
complete the 2004 Pavement Patching at a cost of$156,434.25.
3. Seeking a motion to accept the bid, provided by P. T. Ferro Construction,
and authorize the Village President to execute the required contract to
complete the Essington Road Rehabilitation Project at a base cost of
$91,465.50 and to include the installation of an additional one inch of
asphalt at an estimated cost of$10,920.00.
4. Seeking a motion to accept the bid, provided by Mark-It Corporation, and
authorize the Village President to execute a contract to complete the 2004
Pavement Striping Program at a cost of$41,806.54.
Village of Plainfield
Meeting Minutes - 10/4/04
Page 8 of8
5. Seeking a motion to waive the bidding and extend the current contract
with Baish Construction to allow for emergency snow removal as per the
Schedule of Prices provided for the Winter Season 2004-2005.
6. Seeking a motion to authorize the purchase of a Ford F-450 Truck from
Rod Baker Ford at a total bid price of$29,813.52 and purchase of Truck
Equipment & Accessories from Auto Truck Group at a total bid price of
$15,665.00.
7. Seeking a motion to authorize the purchase of the Cushman Truckster
from the supplier providing the lowest proposal, Burris Equipment, at the
total cost of$16,737.00.
Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes;
Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
A TTORNEY'S REPORT
No Report.
Mayor O'Connell reminded everyone of the Committee of the Whole Workshop on
October 11,2004 and the next Board meeting on October 18,2004.
Trustee Dement moved to adjourn. Seconded by Trustee Waldorf. Voice vote. All in
favor, 0 opposed.
The meeting adjourned at 9:55 p.m.
Michelle Gibas, Recording Secretary
Approved:
Susan Janik, Village Clerk