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HomeMy Public PortalAbout09-20-2004 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES SEPTEMBER 20, 2004 AT: VILLAGE HALL BOARD PRESENT: lDEMENT, S.THOMSON, P.FAY, lWALDORF, M.COLLINS, AND K.O'CONNELL. OTHERS PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; S.SHEETZ, PLANNER; lPROULX, PLANNER; M.EITING, DEPUTY POLICE CHIEF; AND M.GIBAS, RECORDING SECRETARY. Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Administrator Burghard led the pledge to the flag. Pastor Rick Mullan, Friendship Baptist Church, gave a short invocation. There were approximately 64 persons in the audience. PRESIDENTIAL COMMENTS Mayor O'Connell thanked Amy De Boni for a job well done with the Movie in Settlers' Park. Mayor O'Connell also thanked MainStreet for another great Harvest Fest. Mayor O'Connell and the Board of Trustees congratulated Mr. T. l Countryman for passing the Arborist Certification Examination. TRUSTEE COMMENTS Trustee Waldorf stated he attended the Illinois Municipal League Conference this past week. He spoke with several attorneys and asked their opinion about the absence of a seventh Trustee and whether or not it would be worthwhile to add another Trustee. Mr. Burghard explained that Illinois statute states, essentially, that if a mayor passes and a Trustee moves to the Acting Mayor position, the Trustee retains their seat and therefore the is technically not a vacancy in a Trustee position or the Mayor position. Mr. Burghard stated that perhaps letters should be sent to our State Representatives or the Illinois Municipal League to correct the defect in the law so that if another community experiences what we did that there is a way to move on to have a full board. Trustee Waldorf stated that he sent three memos pertaining to Development and the Board Agendas, he would like to set up a Workshop to discuss the fact that the Board spends the vast majority of time on subdivisions and not enough time on the Comprehensive Plan. Trustee Waldorf also pointed out that at the IML Conference they recognized the accomplishments of Richard Rock in their official ceremony. Trustee Thomson stated he would like to have the sidewalk/bike path on Lockport Street continued to go over the Railroad tracks. Trustee Collins stated the subjects brought up by Trustee Waldorf could be discussed a Board Retreat, and he would like to see one rescheduled. Trustee Fay stated he too would support the rescheduling of a Retreat. Trustee Dement also indicated support for a retreat. Clerk Janik will see ifMr. Larry Frang of the IML will be available to attend the retreat on Tuesday, 9/28. Trustee Dement stated he was at the IML Conference and it was very informational. Village of Plainfield Meeting Minutes of 9/20/04 Page 2 of8 PUBLIC COMMENTS on Items not on the Agenda Mrs. Diane Rousonelous, resident, stated her objection to the extension of Van Dyke Road. Mr. Mike Scanlon, Walkers Grove resident, stated that the residents on Meadow Lane have purchased signs "Keep Kids Alive, Drive 25" and placed them in the parkway. Because of an ordinance the Village has, the signs needed to be removed. Mr. Scanlon requested permission to have the signs placed in the parkway. Administrator Burghard stated he would look into the matter and contact Mr. Scanlon. Mr. Sam Slocam expressed concern about the grading at the Creekside development as well as the traffic on Indian Boundary and Renwick. Mrs. Chris Ruffner, resident, stated that the schools are already overcrowded and asked where the new kids in the new subdivision are going to go. Also, what is the Village going to do to protect the kids in the park if Van Dyke Road is extended. Mr. Jeff Thorn, 12909 Waterford Ct., expressed concern over the water bill and requested that the sewer charge be waived for watering of new sod. Ms. Diana Stewart, Wallin Woods, asked why Van Dyke extension is so important. Administrator Burghard explained that the extension of Van Dyke Road has been on the Village's Transportation Plan since 1995. This extension, as well as the Drauden Steiner Heggs extension has always been part of the plan. The policy has continued over a number of years, been supported by several different Boards, and substantial sums of money have been advanced and invested to continue the extension. All of the homesites in Wallin Woods that adjoin Van Dyke Road were not permitted to have a driveway that accesses Van Dyke Road. Mr. Robert Schinderle, New Kirk Drive resident, stated that they he agrees with the extension of Van Dyke Road and that it has been planned for years. North/south transportation is a must for this community. He has heard people stating they would like to have fewer cars where they live, he lives on the west side of Route 59, and would like to see fewer cars on Route 59. If you agree never to drive on Route 59, he will agree never to drive on Van Dyke Road. Mr. Dave Tucci, Wallin Woods, north/south transportation should not be going thru a residential subdivision. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session held on Monday, August 16, 2004 and the Continued Meeting held on August 23, 2004; Bills Paid Report for September 20, 2004; Bills Payable Report for September 20, 2004; Revenue Report for August 2004; Expenditure Report for August 2004; Cash and Investment Report for August 2004; Ordinance No. 2415 for a special use for a Planned Unit Development for Light Source located on the west side of Route 59, north of Fraser Road, and east of Vintage Harvest Subdivision; Letter of Credit Reduction for Reserve Unit 1, Bronk Estates Units 1 and 2, Water's Edge, Crossings at Wolf Creek Units 1 and 2, Spangler Farm Unit II and Lot 15, and Nature's Crossing; Ordinance No. 2416 for a special use for a Planned Unit Development for Lot 1-7 of Plainfield Business Center located north ofIndustrial Drive on the east side of Route 59; Ordinance No. 2417 rezoning the property of Lot 2 School Subdivision south of Route 126 and east ofIndian Boundary Road from R-l, single family residential to B-2, General Business District for the YMCA. Ordinance No. 2418 annexing property for the Updike Farm located south of Stewart and North of 143rd Street Extension; Resolution No. 1428 to conduct a Public Hearing for a Special Service Area Village of Plainfield Meeting Minutes of 9/20/04 Page 3 of8 No. 29 for Canterbury Woods; Resolution No. 1429 to conduct a Public Hearing for a Special Service Area No. 30 for Creekside Crossing. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 SPRINGBANK Mr. Testin reviewed the changes that have been made to the annexation agreement that was previously submitted to the Board. Mr. Gregg Bott and Ms. Michelle Kelly, of the Plainfield Township Park District, stated that the Park District is objecting to Paragraph 10 on Page 4 of the Annexation Agreement. The Park District is objecting to crediting the $297,600.00 for the Mather Woods easements as park donation. Administrator Burghard reviewed the history of the Mather Woods easement with the Board. Mr. Paul Mitchell, attorney for the applicant, stated that this is of recent news to the developer. This paragraph has been in the draft annexation agreement for over a year. The developer is donating 175 acres ofland and only getting a park donation credit for about 38 acres. Of the 175 acres, 94 acres is high and dry. Trustee Collins stated that he would like to see the issue resolved with the Park District. Additionally, he would like to have language put in the Agreement that the Van Dyke Road extension will not be open until the Renwick Road Bridge is completed. Trustee Collins moved to table the item until the matter is resolved with the Park District. Seconded by Trustee Waldorf. Trustee Fay that he has some serious questions about the Mather Wood donation/credit before it can be brought back to the Board. Trustee Fay agreed to submit his issues and questions in writing. Vote by roll call. Dement, yes; Thomson, yes; Fay, no; Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. Mr. Paul Mitchell stated that the developer is agreeable to striking the $297,600 credit from the Annexation Agreement. Ms. Michelle Kelly, President of the Park District, stated that striking the credit would be agreeable to the Park District. Mr. Clayton Olsen, Parkview Development, stated that he does not have an objection to adding language in the Annexation Agreement that Van Dyke Road extension will not be open until the Renwick Road Bridge is completed. Mr. Olsen asked if the Board would remove the item from the table. Trustee Collins stated he would like to see a clean annexation agreement first. #4 RIVER ROAD IMPROVEMENT PLANS Administrator Burghard stated that residents of Lee wood Subdivision have submitted a signed petition regarding the road and drainage improvements being constructed on Renwick Road. The neighbors are requesting the that Village either replace the curb when the road is reconstructed or guarantee in writing that if the curb is ever installed on River Road, these property owners will not be required to pay for the curbing. Mr. Brad Whipple, River Road resident, stated that having Village of Plainfield Meeting Minutes of 9/20/04 Page 4 of8 something in writing so the owners will not have to pay to have the curb reconstructed is acceptable to him. The Board directed staff to prepare a Resolution that if and when the curbs are replaced there will be no cost to the adjoining residents for formal adoption at the next Board meeting. #5 EDWARDS PUBLIC HEARING Trustee Thomson moved to continue the Public Hearing to October 4,2004. Seconded by Trustee Waldorf. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Administrator Burghard announced that a Public Hearing for the Edward Hospital Medical Office Building proposal is scheduled by the State for September 29, at the Village Hall, at 10:00 a.m. Mayor O'Connell called a 20 minute recess. The meeting resumed at 8:35 p.m. #6 CREEKSIDE CROSSING, UNIT 1-4 PRELIMINARY AND FINAL PLATS Mrs. Stephanie Houk Sheetz, Planner, stated that these units encompass 141 acres and are located north of Renwick Road, east of Old Indian Boundary Road, and on either side of realigned Drauden Road. This includes a total of 272 units out of the total of 615. The Plan Commission unanimously recommended approval. Mrs. Sheetz stated that while the duet villas are not required to undergo Site Plan review, staff is encouraging the minimum masonry requirement to be 50%. The Creekside Covenants call for 30% masonry. Trustee Fay stated he concurs with staffs recommendation of the 50% masonry requirement. Trustee Thomson stated he too would agree with the 50% masonry requirement. Trustee Dement also indicated support for an increase in the masonry requirement. Mr. Rick Burton, Lennar Chicago, agreed to increase the masonry requirement to 50% on the duplexes. Additionally, Mr. Burton pointed out that he has an agreement with the Park District. Trustee Waldorf moved to approve the preliminary and final plats for property generally located north of Renwick Road and east of Old Indian Boundary Road subject to the stipulations listed in the staff report and the stipulation that the duet villas will have a 50% masonry requirement. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #7 PUBLIC WORKS FACILITY Mr. Testin stated that the Village previously entered into a sales contract for the sale of the public works facility at 835 W. 143rd Street. Under the terms of the contract, the Village is obligated to provide the purchaser with a commercial zoning. The purchaser would also like to have an indoor batting cage facility and that requires a special use permit. Village of Plainfield Meeting Minutes of 9/20/04 Page 5 of8 Trustee Thomson asked for the hours of operation for the batting cages. Mr. Eich, applicant, responded that at the busy time of the year, it would run from 9:00 a.m. until 10:00 p.m. Trustee Fay indicated concern regarding the ingress/egress onto 143rd Street. Mr. Mike Martin, attorney for the applicant, stated that the applicant would be willing to reduce the access to two points, instead of the three points that is currently there. Trustee Fay moved to direct the Village Attorney to draft an Ordinance rezoning the Village's Public Works facility at 835 W. 143rd Street to B-3 Zoning. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an Ordinance for a Special Use permit to allow for an indoor batting cage facility at 835 W. 143rd Street subject to the 3 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #8 BUILDING CODE AMENDMENT FOR DEMOLITION PERMITS At the last Committee of the Whole Workshop, the Board identified some modifications to the Village's Building Code for demolitions. The changes include prohibiting the removal of any item attached to the structure whether inside or outside prior to the permit and the site being secured; Once demolition has begun, which is defined by the removal of any item attached to the structure, the owner has 30 days to raze the structure and clear the debris; Foundations must be filled and the area must be sodded within 30 days of demolition unless construction has begun on the new structure; Requiring a pre-construction meeting with the Building Department prior to the acceptance of the demolition application; A disclaimer stating the issuance of the demolition permit in no way obligates or influences any other action or process required to develop the site; and an increase in permit fees for residential, primary structure, to $250 and for commercial and industrial to $300. Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance amending the Village's Building Code regarding the timing, landscaping, security, and fees for demolition permits. Seconded by Trustee Collins. Mr. Kurt Stalzer, 706 N. DesPlaines, stated that, in his opinion, sodding is excessive especially if it' s a large commercial spot. The fee increase is too high. A timeline should be added for when the Board is notified of the demolition. Mayor O'Connell suggested notifying the Board in writing, and the permit can not be issued sooner than 7 days or at least until the time period has expired past the Village Board meeting. The attorney will draft the appropriate language. Trustee Waldorf amended his motion to include the attorney modifying the language to include addition of a timeline for Board notification. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Trustee Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes of 9/20/04 Page 6 of8 #9 LION'S PLAZA RETAIL CENTER Mrs. Stephanie Houk Sheetz, Planner, stated this site plan and special use were considered at the Plan Commission on May 20, 2003. This has been delayed due to engineering challenges in the Vintage Harvest Commercial development. The engineering for Vintage Harvest Commercial is nearing completion and therefore Lot 3 can be forwarded to the Village Board. Mrs. Sheetz pointed out that the staff report mentions a variance on the release rate for the storm water. This allows Lot 3 to develop even if the rest of the commercial development doesn't proceed as timely as they would like. This is a special use for a PUD to allow flexibility on the required 20' landscape setback along the southern property line, a reduction in the parking setback from 20' to 10' along Route 59 and a reduction of required parking spaces from 75 to 66. The applicant needs to record a cross access easement on all drive aisles (particularly on the shared drive between Lots 3 and 4), add a sidewalk along Route 59, include a sidewalk connection between Lot 3 and the Route 59 sidewalk, and consider a different awning color and match colors between awnings used on Lot 2 and 3. The applicant has proposed a draft agreement for the shared access drive. Trustee Dement stated he would like to see the sidewalk line up with what is being proposed for the Route 59 improvements. Mr. Ed Welch, attorney for the applicant, stated that the applicant place put funds in escrow with the Village so that the sidewalk could be consistent with the project from Route 126 to Renwick. Trustee Fay moved to direct the Village Attorney to draft an Ordinance for a special use for a Planned Unit Development for a retail center (Lion's Plaza on Lot 3 of Vintage Harvest Commercial on the west side of Route 59, 1f4 mile south of Renwick) subject to the stipulation listed in the staff report and the stipulation that the applicant will deposits funds in escrow with the Village for the sidewalk. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the site plan for Lion's Plaza subject to the 5 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the variation of storm water release rate. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #10 PLAINFIELD SMALL BUSINESS PARK, BUILDING 9 Mr. Jonathon Proulx, Planner, stated that the applicant is requesting site plan approval for building 9 in the Plainfield Small Business Park. The subject site is located on the east side of Route 30, south of 13 5th Street. The building will be used for a mix of retail and office space. The applicant has requested flexibility in how much is retail and how much is office space based on market conditions. The site plan shows 254 parking spaces instead of the required 256 parking spaces. Staff feels that the proposed parking will be sufficient. There are 810 required plantings, the applicant is proposing Village of Plainfield Meeting Minutes of 9/20/04 Page 7 of8 more than 4,800 plantings, including 89 trees, 189 shrubs, and approximately 4,500 ground coverings, however, the number of tree plantings is short of the required number of trees. Trustee Collins moved to approve the site plan for Building 9 in the Plainfield Small Business Park, southeast of 135th Street on U.S. Route 30, proposed for 58,000 square feet of retail and commercial development on approximately 5.5 acres of the 30-acre site subject to the 3 stipulations listed the staff report. Seconded by Trustee Waldorf. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRA TOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin introduced Mr. Jonathan Proulx. Mr. Proulx is a new Planner for the Village. Trustee Waldorf moved to adopt Resolution No. 1430 authorizing reimbursement for improvements to the Village's Sanitary Sewer System beneficial to the public. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, o no. Motion carried. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT Trustee Waldorf moved to vote on items 1-10 under the Public Works Report by omnibus vote. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved approve 1-10 under the Public Works Report to include: - Accepting the low bid and authorize the Village President to execute a contract with P. T. Ferro Construction Co., Inc. to complete the Lockport Street/ Village Center Drive Access Improvements in the amount of $172,287.16. - Accepting the low bid and authorize the Village President to execute a contract with P. T. Ferro Construction Col, Inc. to complete the 2004 Shoulder Stone Program in the amount of $14,497.25. - Rejecting all bids for the 2004 Pavement Striping Program received on September 9, 2004. - Approving an Agreement with Texor Petroleum Company to supply fuel for a period of one year beginning on or about October 15, 2004. - Authorizing the Village President to execute the necessary agreements to acquire a portion of the Saddle property for the installation of the 12ih Street and Route 30 Signalization project. - Authorizing the Village President to execute the necessary agreements to acquire a portion of the Culver property for the installation of the 12ih Street and Route 30 Signalization project. Village of Plainfield Meeting Minutes of 9/20/04 Page 8 of8 - Authorizing the Village President to execute the Easement Agreement with E.J. &E. Railway Company for the installation of the 12ih Street & Route 30 Signalization project. - Adopting Resolution No. 1431 authorizing the Village President to execute and the Clerk to attest to the Easement Agreement with Commonwealth Edison Company for the property acquisition at 12ih Street and Route 30 for signalization. - Adopting Resolution No. 1432 authorizing the Village President to execute and the Clerk to attest to the Easement Agreement with Commonwealth Edison Company for construction of the Springhole Force Main and Water Main Project. - Waiving the bidding and authorize Meadow Equipment to complete the necessary work to properly abandon Well #4 at a total cost of$26,760.00. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT There were no questions on the August 2004 Operations Report. Trustee Dement moved to adopt Resolution No. 1433 adopting the National Incident Management System. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. A TTORNEY'S REPORT No Report Mayor O'Connell reminded everyone of the Committee of the Whole Workshop on the Comprehensive Plan in Community Room A on September 2ih at 7:00 p.m. and the next Village Board meeting on October 4,2004. Trustee Dement moved to adjourn to Executive Session for the purposes of property acquisition and personnel not to reconvene. Seconded by Trustee Waldorf. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 9:35 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk