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Home My Public Portal About10-18-2004 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 18, 2004 AT: VILLAGE HALL PRESENT: P.FAY, J.WALDORF, M.COLLINS, J.DEMENT, S.THOMSON, AND K.O'CONNELL. OTHERS PRESENT: S.JANIK, VILLAGE CLERK; J.HARVEY, VILLAGE ATTORNEY; C.MINICK, MANAGEMENT SERVICES DIRECTOR; D.WOLD, ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.KERSH, PLANNER; A.DE BONI, ADMINISTRATIVE ANALYST; D.BENNETT, CHIEF OF POLICE; AND MICHELLE GIBAS, RECORDING SECRETARY. Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Trustee Fay led the pledge to the flag. Reverend Chere Bates, Saint Edward and Christ Episcopal Church gave a short invocation. There were approximately 53 persons in the audience. PRESIDENTIAL COMMENTS Trustee Fay moved to approve the Mayor's appointments to the Park Planning Ad Hoc Committee to include Trustee Fay, Trustee Dement, and Mayor O'Connell. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to approve the Mayor's appointments to the Plainfield Historic Preservation Commission to include: Michael Lambert (Chairman) - 3 year term, expires 10/18/07; Michael Bortel (Vice-Chairman) - 3 year term, expires 10/18/07; Amy Munro - 3 year term, expires 10/18/07; Jeffrey Sorensen- 2 year term, expires 10/18/06; Sandra Smith- 2 year term, expires 10/18/06; Debra Olsen- 2 year term, expires 10/18/06; Chuck Trainor- 1 year term, expires 10/18/05; Heath Wright- 1 year term, expires 10/18/05; Dan Carlman- 1 year term, expires 10/18/05. Seconded by Trustee Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Allen Persons congratulated Jim Hedman and Patrick Miller on graduating from the Illinois Public Service Institute. This is a 3-year Management Training Program. They are part of the first class to complete this new program. Mr. Persons pointed out that several other employees are currently in the program. TRUSTEE COMMENTS Trustee Fay thanked Jim Testin and Jon Proulx for their help with the Environmental Expo this past Saturday. Trustee Waldorf stated that he attended both of the District 202 open houses, one at Plainfield Central High School and one at Plainfield South High School and brought back data regarding the growth of the District for the Board. He also attended a presentation at Joliet Central pertaining to HB750 which is proposed to change the way education is funded. Village of Plainfield Minutes - October 18, 2004 Page 2 of 9 PUBLIC COMMENTS Mr. Keith Lindvig, Heritage Oaks resident, stated that the stadium at the Plainfield North High School could use some extra landscaping to help tone it down. Dr. John Harper, Superintendent for District 202, stated that the District is aware of the situation and is working on a solution. There is not enough room to construct a berm behind the grandstands, but there are approximately 34 Austrian Pine Trees that were planned to be placed around the chillers. 17 of those trees are 14' trees and 17 are 10' trees. The District would be willing to relocate the 14 foot trees to the back of the grandstands to help with screening. Additionally, there will be a future addition that will entirely block the chillers from public view. BUSINESS MEETING Clerk Janik stated that due to lack of proper paperwork, Items #3 and #5 will be removed from the Agenda. Trustee Waldorf moved to approve the Amended Agenda. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Thomson moved to approve the Consent Agenda to include: Minutes of the Board Retreat of September 28, 2004 and the Board Meeting of October 4, 2004; Bills Paid Report for October 18, 2004; Bills Payable Report for October 18, 2004; Expenditure Report for September 2004; Revenue Report for September 2004; Cash and Investment for September 2004; Letter of Credit Reduction for Liberty Grove, Unit 5; Letter of Credit Reduction for Wallin Woods Unit 1, 2, 3, 4, & 5; Ordinance No. 2427 rezoning 15015 S. Route 59 from R-1 Single Family to BTD; Ordinance No. 2428 Amending Chapter 9, Article XXI regarding sign regulations. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 ROUSONELOS Removed from the Agenda. #4 MCMICKEN ANNEXATION Mr. Testin stated that this Annexation was before the Board previously. This parcel does have continuity with the Village. Some of the key components of this property was the Heggs-Steiner connection along with certain elements of the 143rd Street extension. Mr. Chris Minick stated that the Village has been working with this developer regarding property acquisition for the Village to do some infrastructure improvements, and asked the applicant for a timeline that the Village can finalize that property acquisition. Mr. John Philipchuck, attorney for the applicant, stated that within the last week the applicant sent to the Village an outline of discussion topics and if an agreement could not be reached that it would be submitted to arbitration that would at least get the property to the Village right away. Village of Plainfield Minutes - October 18, 2004 Page 3 of 9 Trustee Fay moved to adopt Ordinance No. 2429 annexing the property located south of 13 5th Street, north of 143rd Street, and west of Prairie Knoll subdivision. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #5 PRAIRIE CREEK DEVELOPMENT Removed from the Agenda. #6 EDWARD PLAINFIELD HOSPITAL MEDICAL CENTER Trustee Collins moved to open a Public Hearing on Edward Plainfield Annexation. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance for approval of an Annexation Agreement for property located at 127th Street and Van Dyke Road. Seconded by Trustee Thomson. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance for approval of annexation for subject property located at 127th Street and Van Dyke Road. Seconded by Trustee Thomson. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance for a Special Use for a Planned Unit Development for subject property subject to the 2 stipulations listed in the Staff Report. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the site plan for Edwards Plainfield Hospital Medical Office Building, subject to the 4 stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #7 DUNKIN DONUTS/BASKIN ROBBINS Jim Testin stated that the applicant is seeking a Special Use for a Planned Unit Development and for a restaurant drive-thru window as well as site plan approval for a Dunkin Donuts/Baskin Robbins restaurant to be located on Lot 4 of the Menards of Plainfield subdivision. The applicant has worked extensively with staff during the site plan review process. The applicant has agreed to enhanced building materials and to meet the Village Engineer's direction regarding parking alignment, entry geometry, and internal circulation land width. The applicant is seeking a total of 21 parking spaces in lieu of the required 28 parking spaces. Trustee Fay moved to approve the site plan for Dunkin Donuts/Baskin Robins, Lot 4 of the Menards of Plainfield Subdivision, located north of 135th Street, east of Route 59 subject to the stipulation Village of Plainfield Minutes - October 18, 2004 Page 4 of 9 listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance for Special Use for a Planned Unit Development and for a restaurant with a drive-thru window operation subject to the 2 stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #8 BOB EVANS Mr. Testin stated that the applicant is seeking to develop a sit down restaurant on approximately 1.18 acres at the Kensington Center North project. The subject site is located at the northwest corner of 127th Street and Route 59. The applicant worked with staff to incorporate a design that will integrate with the previously approved uses in the Kensington Center North project. The applicant has agreed to use similar color brick, a Flemish brick pattern and an earth tone red accent color. As part of the PUD the applicant is seeking relief from the required number of landscape islands and the 25% tree requirement. Staff is in support of this requested relief. Trustee Waldorf moved to approve the site Plan for the Bob Evans Farms subject to the 2 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #9 CANTERBURY WOODS SPECIAL SERVICE AREA NO. 29 Trustee Waldorf moved to open a Public Hearing for the establishment of a Special Service Area for Canterbury Woods, located south of Heritage Oaks, east of 248th and north of 127th St. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2430 authorizing a Special Service Area No. 29 for Canterbury Woods. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #10 CREEKSIDE CROSSING SPECIAL SERVICE AREA NO. 30 Trustee Waldorf moved to open a Public Hearing for the establishment of a Special Service Area for Creekside Crossing, located east of Indian Boundary and north and south of Renwick Road. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2431 authorizing a Special Service Area Mo. 30 for Creekside Crossing. Seconded by Trustee Thomson. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR' S REPORT Amy De Boni stated that each year the Village distributes a Community Guide to all residents. The 2005 Guide will be similar to the 2004 Guide. Staff requested 5 estimates and received 3 quotes. The lowest quote was from BFC Print in Batavia. The 2004 Community Guide was printed by Enterprise Printing in Plainfield. Village of Plainfield Minutes - October 18, 2004 Page 5 of 9 Trustee Thomson suggested that even though the quote was higher, he would rather use a local company to print the Community Guide. Trustee Thomson moved to approve Enterprise Printing as the printer of the 2005 Community Guide for the total quoted price of $9,923.00. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. ENGINEER' S REPORT No Report. PUBLIC WORKS REPORT Trustee Dement moved to authorize the Village President to execute an agreement for professional services with Crawford, Murphy & Tilly, Inc. to complete the design of the proposed Meadow Lane Bridge. Seconded by Trustee Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Persons stated that the Traffic Safety Committee reviewed a request from Mr. Steve Gurke of 403 James Street to see if anything can be done to prevent vehicles from running into his landscaping wall. The Traffic Committee recommends the installation of five (5) bollards. Staff is seeking policy direction on the proposed installation of protective/decorative bollards. Trustee Collins stated he felt the Village would be opening a can of worms if we started putting bollards up. Trustee Dement stated that he felt the Village is not be liable for private property. Trustee Thomson stated that he agrees with Trustee Collins. Trustee Waldorf asked Chief Bennett if he would recommend the bollards. Chief Bennett responded that there is potential for two (2) bollards, one on either side of the sidewalk. Attorney Harvey pointed out that the Village has a lot of leeway in regards to public improvements and putting up the bollards would not create a liability issue. Trustee Waldorf moved to install two (2) bollards at 403 James Street. The motion died due to lack of a second. POLICE CHIEF'S REPORT Trustee Waldorf moved to adopt Ordinance 2432 regarding Noise Control in the Village of Plainfield. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. There were no questions on the September 2004 Operations Report. Village of Plainfield Minutes - October 18, 2004 Page 6 of 9 ATTORNEY' S REPORT No Report Mayor O'Connell reminded everyone of the Meeting at the School Administration Center on October 21, 2004 at 7:00 p.m; the Committee of the Whole Workshop on October 25. Clerk Janik reminded everyone that you can In-Person Absentee Vote at the Village Hall Monday - Friday from 8:30 a.m. to 4:30 p.m. until October 29, 2004. Trustee Waldorf moved to adjourn. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 8:00 p.m. Approved: Michelle Gibas, Recording Secretary Susan Janik, Village Clerk Village of Plainfield Minutes - October 18, 2004 Page 7 of 9 VILLAGE OF PLAINFIELD PUBLIC HEARING OCTOBER 18, 2004 AT: VILLAGE HALL PRESENT: P.FAY, J.WALDORF, M.COLL1NS, J.DEMENT, S.THOMSON, AND K.O'CONNELL. OTHERS PRESENT: S.JANIK, VILLAGE CLERK; J.HARVEY, VILLAGE ATTORNEY; C.M1NICK, MANAGEMENT SERVICES DIRECTOR; D.WOLD, ENGINEER; J.TEST1N, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.KERSH, PLANNER; A.DE BONI, ADMINISTRATIVE ANALYST; D.BENNETT; AND MICHELLE GIBAS, RECORDING SECRETARY. EDWARD PLAINFIELD HOSPITAL MEDICAL BUILDING Mayor O'Connell called the meeting to order at 7:19 p.m. Present roll call stands. Henry Stilwell, attorney for the applicant, and several Representatives of Edward Hospital gave an update and presentation to the Board regarding the progress of the Edward Plainfield Medical Building. The presentation included a concept site plan. Phase lA includes the retention pond, Phase lB includes the Medical Office Building and parking, and Phase lC includes the Outpatient Center. Pending state approval, the Edwards Representatives would like to start Phase lA in the spring. There were no Public Comments. Trustee Fay moved to close the Public Hearing and return to the normal business meeting. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 7:31 p.m. Approved: Michelle Gibas, Recording Secretary Susan Janik, Village Clerk Village of Plainfield Minutes - October 18, 2004 Page 8 of 9 VILLAGE OF PLAINFIELD PUBLIC HEARING OCTOBER 18, 2004 AT: VILLAGE HALL PRESENT: P.FAY, J.WALDORF, M.COLL1NS, J.DEMENT, S.THOMSON, AND K.O'CONNELL. OTHERS PRESENT: S.JANIK, VILLAGE CLERK; J.HARVEY, VILLAGE ATTORNEY; C.M1NICK, MANAGEMENT SERVICES DIRECTOR; D.WOLD, ENGINEER; J.TEST1N, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.KERSH, PLANNER; A.DE BONI, ADMINISTRATIVE ANALYST; D.BENNETT; AND MICHELLE GIBAS, RECORDING SECRETARY. CANTERBURY WOODS SPECIAL SERVICE AREA NO. 29 Mayor O'Connell called the meeting to order at 7:40 p.m. Present roll call stands. Mr. Jim Testin stated that a Special Service Area gives the Village the authority to enact a special tax in the event the Homeowner's Association fails to keep up the maintenance of the common areas. There were no public comments. Trustee Waldorf moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:41 p.m. Approved: Michelle Gibas, Recording Secretary Susan Janik, Village Clerk Village of Plainfield Minutes - October 18, 2004 Page 9 of 9 VILLAGE OF PLAINFIELD PUBLIC HEARING OCTOBER 18, 2004 AT: VILLAGE HALL PRESENT: P.FAY, J.WALDORF, M.COLL1NS, J.DEMENT, S.THOMSON, AND K.O'CONNELL. OTHERS PRESENT: S.JANIK, VILLAGE CLERK; J.HARVEY, VILLAGE ATTORNEY; C.M1NICK, MANAGEMENT SERVICES DIRECTOR; D.WOLD, ENGINEER; J.TEST1N, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.KERSH, PLANNER; A.DE BONI, ADMINISTRATIVE ANALYST; D.BENNETT; AND MICHELLE GIBAS, RECORDING SECRETARY. CREEKSIDE CROSSING SPECIAL SERVICE AREA NO. 30 Mayor O'Connell called the meeting to order at 7:41 p.m. Present roll call stands. Mr. Jim Testin stated that a Special Service Area gives the Village the authority to enact a special tax in the event the Homeowner's Association fails to keep up the maintenance of the common areas. There were no public comments. Trustee Waldorf moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:42 p.m. Approved: Michelle Gibas, Recording Secretary Susan Janik, Village Clerk