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HomeMy Public PortalAbout11-01-2004 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES NOVEMBER 1, 2004 AT: VILLAGE HALL PRESENT: J.WALDORF, M.COLLINS, J.DEMENT, S.THOMSON, P.FAY, AND K.O'CONNELL. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; D.WOLD, ENGINEER; E.GALLT, TRAFFIC ENGINEER; C.MINICK, MANAGEMENT SERVICES DIRECTOR; M.GARRIGAN, VILLAGE PLANNER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. Trustee Fay gave a short invocation. There were approximately 25 persons in the audience PRESIDENTIAL COMMENTS Mayor O'Connell stated that trick or treating went well this year. TRUSTEE COMMENTS Trustee Waldorf reminded everyone that the Plainfield Fire District has a referendum on the ballot. Trustee Dement stated that there is a Celebrity Champagne Luncheon, Sponsored by United Way for Cornerstone, on Wednesday, November 24 from 11:00 a.m. to 1:00 p.m. at the Harris Joliet Casino and our very own Village Attorney will be involved. Trustee Fay complimented Allen Persons and the Public Works staff for the effort on the move to the new Public Works facility. Trustee questioned if there was language in our Annexation Agreement to prohibit a failed business to prohibit another business from occupying the space. Attorney Harvey stated that we can request in an Annexation Agreement anything that is not prohibited by law as long as both parties are agreeable to the agreement. Trustee Fay also complimented the downtown directional signs. PUBLIC COMMENTS on Items not on the Agenda No comments. BUSINESS MEETING Mayor O'Connell asked to amend the Agenda to include at the end an Executive Session for the purposes of Personnel and Land Acquisition not to reconvene. Trustee Waldorf moved to approve the Amended Agenda to include an Executive Session at the end for the purposes of Personnel and Land Acquisition, not to reconvene. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of October 18, 2004; Bills Paid Report for November 1, 2004; Bills Payable Report for November 1, 2004; Letter of Credit reduction for The Reserve, Unit 2; Letter of Credit Reduction for Harvest Glen Village of Plainfield Meeting Minutes - November 1, 2004 Page 2 of 5 Landscaping Bond - Reimbursement Request; Approval of Final Pay request and Change Order from SKC Construction for Crack sealing project; Ordinance No. 2433 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located at Route 59 and north of 135th Street for a restaurant with a drive-through window operation (Dunkin Donuts/Baskin Robbins). Seconded by Trustee Thomson. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 EDWARD PLAINFIELD HOSPITAL MEDICAL CENTER Mr. Michael Garrigan stated that there have not been any modifications since the last Board meeting. Trustee Fay moved to adopt Ordinance No. 2434 authorizing the execution of an Annexation Agreement for property located at 127th Street, west of Van Dyke Road, and east of 248th Street. Seconded by Trustee Waldorf. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2435 the annexing the subject property. Seconded by Trustee Waldorf. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2436 rezoning the property located at 127th Street, west of Van Dyke Road, and east of 248th Street from A-l, Will County Agriculture to OCI, Office, Commercial, and Institutional District. Seconded by Trustee Dement. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Thomson moved to adopt Ordinance No. 2437 authorizing the issuance of a Special Use permit to permit a Planned Unit Development for property located at 127th Street, west of Van Dyke, and east of 248th. Seconded by Trustee Waldorf. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #4 ROUSONELOS Mr. Garrigan stated that previously the Board addressed concerns to modify the annexation agreement in regards to uses. The applicant has worked with staff to make the necessary modifications to the address the concerns of the Village Board. Trustee Waldorf moved to adopt Ordinance No. 2438 approving an annexation agreement for a 24- acre parcel of property located on 143rd Street. Seconded by Trustee Dement. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #5 PRAIRIE CREEK DEVELOPMENT Mr. Garrigan stated that this item was previously before the Board. This is a proposed commercial project on Route 59, north of Chicago Bridge and Iron. The applicant has submitted a Statement of Intent attached to the proposed PUD. The rezoning of the residential has been deleted and the applicant is only seeking a rezoning of the commercial component. The developer was present in the audience. Village of Plainfield Meeting Minutes - November 1, 2004 Page 3 of 5 Trustee Waldorf moved to adopt Ordinance No. 2439 rezoning property located at 1501 N. Division Street, from ORI to B-3 Community Shopping Center District. Seconded by Trustee Thomson. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Thomson moved to adopt Ordinance No. 2440 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located at 1501 North Division Street. Seconded by Trustee Waldorf. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #6 RECAPTURE AGREEMENT - PUBLIC WATER AND SEWER IMPROVEMENTS ALONG 119T}I STREET Mr. Garrigan stated that Moser Enterprises, the developer of Century Trace Subdivision, completed the water and sewer improvements that provide benefits to several adjacent properties. The proposed recapture agreement follows the Village's standard recapture agreement. The agreement covers two properties on the north side of 119th, east of 248th- Culver/Mather (80 acres) and Varley (40 acres). Trustee Dement moved to adopt Resolution No. 1435 establishing an agreement for improvements beneficial to the public completed by Moser Enterprises, the developer of Century Trace Subdivision. Seconded by Trustee Thomson. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #7 PLAINFIELD RETAIL CENTER RESUBDIVISION NO. 1 The applicant is requesting approval of a resubdivision to increase the size of an outlot at the Plainfield Market Place (Kohls). The applicant is seeking to increase Lot 1 to approximately 35,000 square feet from approximately 25,000 square feet. The proposed resubdivision complies with the requirements of the Village and does not deviate substantially from the originally approved final plat. The resubdivision would not result in negative impacts to site access, currently required parking, stormwater management, or other site design considerations. Trustee Waldorf moved to approve the final plat for the Plainfield Retail Center Resubdivision No. 1 located north of 119th Street, west of Route 59, subject to the two stipulations listed in the staff report. Seconded by Trustee Thomson. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #8 FOLLOWERS OF CHRIST LUTHERAN COUNTY SPECIAL USE Mr. Garrigan stated that his is a county case. The Village has no decision-making role in the case, but has an opportunity to submit a formal position regarding the case. Staff suggests that particular attention be paid in the review of the site design to adequate location and screening of parking, landscaping, lighting, and signage. Trustee Fay moved to approve the position of the Village in response to this case and directing the Village Administrator to prepare a letter to the County expressing the Village's position subject to the Village of Plainfield Meeting Minutes - November 1, 2004 Page 4 of 5 9 stipulations listed in the staff report. Seconded by Trustee Waldorf. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR' S REPORT Administrator Burghard stated that recently the ICC finally ruled on the Pedestrian Crossing of the E.J.&E at Lockport Street. Currently, P.T. Ferro is working on Lockport Street. Because of the increased pedestrian traffic and the nearing of the end of the construction season, Administrator Burghard asked Hutchinson Engineers to get a price from the current contractor to complete the pedestrian crossing. Trustee Dement moved to waive the bidding process and negotiate the Lockport Street Pedestrian Crossing to be completed by the current contractor, P.T. Ferro, for the amount not to exceed $50,000.00. Seconded by Trustee Waldorf. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT No report. COMMUNITY DEVELOPMENT REPORT Mr. Bill Tarver, Manager of O' Sullivan' s and Mary D' s, requested that the Board approve a color change for the Mary D's Ice Cream Parlor. The remainder of the site plan will stay the same. Trustee Dement moved to approve the color change of Mary D's Ice Cream building to blue. Seconded by Trustee Waldorf. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ENGINEER' S REPORT No report. PUBLIC WORKS REPORT Mr. Eric Gallt stated that staff requests the Board to consider the test closure of Miles Avenue from Lockport Street to Chicago Street. The purpose of the closure is two-fold. The first reason is for the purpose of increased safety by removal of an intersection in close proximity to an active railroad crossing. The second reason would be that of the Village having the option to provide a sidewalk connection from the downtown core to the recently completed Turtle Creek Forest Preserve improvements. Trustee Fay moved to approve the test street closure of Miles Avenue for a trial basis not to exceed July 1, 2005. Seconded by Trustee Dement. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Gallt stated that the transfer of ownership would be conditional upon completion and acceptance of the proposed 143rd Street improvements to be completed and funded by Will County. This transfer Village of Plainfield Meeting Minutes - November 1, 2004 Page 5 of 5 is the first step in a series of events that include a retransfer of this section of roadway to the State of Illinois with a re-designation of 143rd Street as the rerouted U.S. Route 30. Trustee Fay moved to adopt Ordinance No. 2441 approving the conditional jurisdictional transfer of 143rd Street (Gin Mill Road) from Will County to the Village of Plainfield from U.S. Route 30 to the west and IL Route 59 to the east. Seconded by Trustee Dement. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Gallt stated that this jurisdictional transfer of the required portion of the road from Wheatland Township is required by IDOT for the construction of the signal project. Trustee Waldorf moved to approve the Route 30 and 127th Street signalization project - Wheatland Township Jurisdictional Transfer. Seconded by Trustee Thomson. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Persons announced that Public Works has officially moved to the new facility at 14400 Coil Plus. POLICE CHIEF'S REPORT No report. ATTORNEY' S REPORT No report. Mayor O'Connell reminded everyone of Coffee with the Mayor on November 3, the Committee of the Whole Workshop on November 8, the EDC Workshop on November 9, and that the Village Offices will be closed on November 11 for Veteran's Day. Trustee Fay moved to adjourn to Executive Session for the purposes of Personnel and Land acquisition, not to reconvene. Seconded by Trustee Collins. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 7:52 p.m. Approved: Michelle Gibas, Recording Secretary Susan Janik, Village Clerk