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Home My Public Portal About11-15-2004 Village MinutesVILLAGE OF PLAINFIELD MEETING M1NUTES NOVEMBER 15, 2004 AT: VILLAGE HALL PRESENT: M. COLLINS, J.DEMENT, S.THOMSON, P.FAY, J.WALDORF, AND K.O'CONNELL. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; E.GALLT, TRAFFIC ENGINEER, A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; STEPHANIE HOUK SHEETZ, PLANNER; AND M.ALTENHOFF, POLICE COMMANDER. Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Father Sunny, St. Mary's Immaculate Church, gave a short invocation. Trustee Fay led the pledge to the flag. There were approximately 42 persons in the audience. PRESIDENTIAL COMMENTS No comments. TRUSTEE COMMENTS Trustee Waldorf stated that there was an amazing crowd at the Louis Joliet Mall for the celebration of the trees. Trustee Dement stated that the meeting with the Park District on Friday was very informative. PUBLIC COMMENTS on Items not on the Agenda No comments. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Regular and Executive Session, November 1, 2004; Bills Paid Report for November 15; Bills Payable Report for November 15; Expenditure Report for October 2004; Revenue Report for October 2004; Cash and Investments for October 2004; Letter of Credit Reduction for King's Crossing Unit 1; Letter of Credit Reduction for King's Crossing Unit 2 and 127th Street Van Dyke Road Interceptor; Letter of Credit Reduction for Vintage Harvest/Fraser Road; and Acknowledgement of the estimated 2004 Property Tax Levy for the Village of Plainfield in the amount of $3,518,550. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 FREEDOM PARK Mrs. Stephanie Sheets, Planner, stated that a committee was organized for the purposes of exploring opportunities for a tribute park for Plainfield residents. This park, "Freedom Park" would also serve as a central location for various memorials located throughout the Village. The first step would be to design a final park plan that blends with Settlers' Park and adds other needed facilities. Because Hitchcock Design Group designed Settlers' Park, the Freedom Park Committee wishes to use their services to create a tribute appropriately blending with Settler's Park. Hitchcock Design will also develop a construction cost estimate. Once the cost estimate is established, a fund raising committee will find monies for the project. Mr. Steve Konters, Hitchcock Design, gave a presentation to the Board outlining other projects completed by Hitchcock Design. Sergeant Kevin Greco stated that the purpose of the Freedom Park project is to give veterans, police, and fire fighters a place of dignity and honor to go and hold their ceremonies. Trustee Thomson moved to approve a contract for design services with Hitchcock Design Group not to exceed the $20,700.00. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #4 CROSSROADS BUSINESS CENTER, LOT 2 RESUBDIVISION Mr. Jim Testin stated that the applicant is requesting a resubdivision of Lot 2 to create three lots, 15, 16, and 17. The Plan Commission voted unanimously to support the request excluding the stipulation to apply a blanket cross-access easement among the lots. The Commission agreed that a reciprocal cross access easement is not practical on industrial lots where security issues may arise as well as maintenance issues since some businesses may have large/heavy trucks where others may not. However, staff suggests including this stipulation. Mr. Ron March, Manger of 160 Plainfield, LLC, stated that he has a signed contract with Combined Land Development for Lot 16. Mr. March stated he is in agreement with the Plan Commission regarding the cross-access easement. After some general discussion, Administrator Burghard asked if it would be agreeable to approve the resubdivision with the stipulation that cross-access easements will be considered at site plan approval. Trustee Fay moved to approve the final plat resubdividing Lot 2 of Crossroads Business Center into three lots, located south of 143rd Street, west of Van Dyke Road, subject to the 2 stipulations listed in the staff report with the additional consideration that cross-access easements will be considered at time of site plan approval. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #5 SERIES 2004 BOND ISSUE The Series 2004 Bond Issue will refund up to $10,000,000 of bonds from Bond Series 1999B and Bond Series 2000. Savings from the refunding are estimated to approximate $360,000 over the next 14 years. Trustee Waldorf moved to approve Ordinance No.2442 authorizing the issuance of not to exceed $5,800,000 General Obligation Refunding Bonds, Series 2004 A, and not to exceed $4,200,000 General Obligation Refunding Bonds, Series 2004 B of the Village of Plainfield, Illinois. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #6 MOE JOE'S REQUEST FOR CLASS "F" LIQUOR LICENSE TO BE LOCATED AT 510 LOCKPORT STREET Mr. Stuart Littell stated that Moe Joe's restaurant will be located at the old Potter's Place. The restaurant will feature a Cajun and Caribbean Cuisine. Mr. Littell pointed out that his family owns the Front Street Cantina so he has experience in running a restaurant that serves alcohol. Trustee Fay moved to adopt Ordinance No. 2443 amending the Liquor Code to increase the Class "F" Liquor Licenses in the Village of Plainfield to ten (10) allowing Moe Joe's a Class "F" License. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #7 PATRIOT SQUARE UNIT 2 Mr. Testin stated that the final plat includes the extension of an internal street to the project boundary as a stub street. The stub street right of way is dedicated on the final plat. The Plan Commission and staff find that the final plat does meet Village requirements and is consistent with the preliminary plat. Trustee Waldorf moved to approve the final plat for Patriot Square Unit 2 located southeast of Van Dyke and southwest of Wood Farm Road subject to the 2 stipulations listed in the staff report. The motion died due to lack of a second. ADMINISTRATOR' S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Bruce Helsel, Michigan tree farmer, stated he's sold trees in various areas of Naperville and Joliet for the past 18 years. Trustee Fay moved to approve a temporary use for the outdoor sale of Christmas trees at Plainfield Business Center from November 20, 2004 through December 22, 2004. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Jim Testin stated that recently a group of Wheatland Highland residents submitted a petition to the Wheatland Township Road District requesting vacation of a 30-foot segment of Highland Drive to effectively eliminate this street connection. Wheatland Township Highway Commissioner has approved this request. Staff attended a public hearing held on October 15. Staff believes the street connection is desirable for several reasons: it provides a second point of access to both the existing Wheatland Highlands residents and the new Crossing at Wolf Creek neighborhood; a connected street system promotes pedestrian activity; more efficient transportation for mail, school bus routing, etc; and if links between jurisdictions are opposed and removed on a widespread basis, the regional transportation system would suffer greatly. Trustee Dement moved to direct a letter to the Will County Highway Department opposing the vacation of Highland Drive and to include the letter from the Fire District and Chief Bennett. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ENGINEER' S REPORT No Report. PUBLIC WORKS REPORT Mr. Allen Persons stated that to provide the necessary improvement for the delivery of Lake Michigan water, a two-phase construction schedule was anticipated. The first phase was completed last spring. The second phase involves the installation of one (1) five million gallon ground water storage tank and one (1) pressure boosting station. The best location for this required improvement is south of 127th Street and west of the DuPage River. The Macon Corporation has agreed to sell a 4.8 acre section of property to the Village. Trustee Waldorf moved to authorize the Village President to execute an agreement for the purchase of approximately 4.8 acres of property, located south of 127th Street and west of the DuPage River, from the Macom Corporation in an amount not to exceed $528,000. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT There were no questions on the October 2004 Operations Report. Commander Altenhoff thanked everyone that helped to support the PEMA fund raiser. ATTORNEY' S REPORT No Report. Mayor O'Connell reminded everyone of the Committee of the Whole Workshop on November 22, the Village Offices will be closed on November 25 and 26 for Thanksgiving, and the next Village Board meeting is December 6. Ms. Juanita Peterson, resident, thanked the Village Board for the time that they invest and for broadcasting the meetings on cable. Ms. Peterson encouraged the use of cable to get information to the residents. Trustee Waldorf moved to adjourn. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:15 p.m. Michelle Gibas, Deputy Clerk Susan Janik, Village Clerk