HomeMy Public PortalAbout12-06-2004 Village MeetingMinutes for Village Board
December 6, 2004
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VILLAGE OF PLAINFIELD
MEETING MINUTES
DECEMBER 6, 2004
AT: VILLAGE HALL
PRESENT: J. DEMENT, P. FAY, J. WALDORF, M. COLLINS, K. O'CONNELL. ABSENT: S.
THOMSON. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY;
T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS
DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; JONATHAN PROULX,
PLANNER; C.MINICK, MANAGEMENT SERVICES DIRECTOR; AND D. BENNETT, CHIEF
OF POLICE.
Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Thomson was
absent, and all other Trustees were present. Rev. Daniel Facemeyer of the Plainfield United
Methodist Church gave a short invocation. Clerk Janik led the pledge to the flag. There were
approximately 31 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor O'Connell read Resolution No. 1436 demonstrating support for Illinois Route 66 national
Scenic Byway. Mr. Stan Stanovich of the Heritage Corridor Convention and Visitors Bureau
accepted the Resolution and thanked the Board for their support.
TRUSTEE COMMENTS
Trustee Waldorf gave an update from the Kiwanis Club and their use of the Community Room.
P.Fay acknowledged the new sidewalk from our Village Hall connecting to downtown.
PUBLIC COMMENTS on Items not on the Agenda
No comments.
BUSINESS MEETING
Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Fay. Vote by roll call.
Dement, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent.
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Regular Meeting -
November 15; Bills Paid Report for December 6, Bills Payable Report for December 6, Letter of
Credit reductions for: Century Trace Subdivision- 119th Street Improvements, River Point
Subdivision; Partial payment to P. T. Ferro Construction Company for the U.S. Route 30 (Van Dyke
Road to EJ & E Railroad) widening and resurfacing in the amount of $133,715.22; Payment to
Gallagher Asphalt for the MFT Resurfacing Program in the amount of $353,630.52; Payment to
Mark-It Corp. for the Pavement Marking Program in the amount of $38,987.12; Payment to Triggi
Construction for the Curb and Sidewalk Program in the amount of $77,157.00; Payment to Anderson
Concrete for the 127th/Van Dyke Street Sidewalk in the amount of $64,091.40; Payment to P. T.
Ferro Construction for the Shoulder Stone Program in the amount of $17,071.48. Seconded by J.
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December 6, 2004
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Waldorf. Vote by roll call. Dement, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes.
5 yes, 0 no, 1 absent. Motion carried.
FISCAL YEAR 2004 AUDIT AND MANAGEMENT LETTER.
Director Minick told the Board that Illinois statutes require the Village to hire an independent
auditor on an annual basis to attest to the accuracy of the Village's financial statements. The
audit is the taxpayer's annual "checkup" that the financial accounting systems of the Village
are working properly. This year's audit was good, the results of financial operations were
excellent, no significant problems were noted, and suggestions for operational improvements
were minor. Ms. Colleen Thornton and the staff of the Financial Division of the
Management Services Department deserve much of the credit for these good results. Mr.
Berg of Sikich Gardner & Co. LLP of Aurora gave a short presentation and made himself
available for any questions from the Board. P. Fay moved to acknowledge receipt of the
Annual Financial Report and Management Letter of the Village of Plainfield for the Fiscal
Year Ended April 30, 2004. Seconded by J. Dement. Vote by roll call. Dement, yes; Fay,
yes; Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
2004 TAX LEVY PUBLIC HEARING.
J. Waldorf moved to open a Public Hearing on the 2004 Tax Levy. Seconded by J. Dement.
Voice Vote. 5 yes, 0 no, 1 absent. Motion carried.
J. Waldorf moved to adopt Ordinance No. 2444 for the levying and collecting of taxes for the
Village of Plainfield, Will and Kendall Counties, Illinois for the fiscal year commending the
first day of May 2004. Seconded by J. Dement. Vote by roll call. Dement, yes; Fay, yes;
Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. After the
vote, Trustee Dement suggested that before the next levy we should look into having a
Finance Committee of at least 2 Trustees.
PATRIOT SQUARE UNIT 2
Mayor O'Connell acknowledged that only two of the four trustees who voted for the Patriot
Square development in June 2003 still serve on the current board. Despite this predicament,
she then acknowledged that the current board has an obligation to approve the final plat,
which follows precedent, established by the previous board. Ralph Christiansen, developer,
Cambridge Homes spoke briefly giving the Board an update on their proposal. J. Waldorf
moved to approve the final plat for Patriot Square, Unit II, subject to the stipulations listed in
the staff report. Seconded by M. Collins. Roll call was taken. Each Trustee gave a short
comment about their vote before they actually placed it. Vote by roll call. Dement, yes; Fay,
yes; Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
512 FOX RIVER STREET ACCESSORY STRUCTURE
Jason Williams was present as applicant and told the Board he is seeking approval of a
variance to permit construction of an accessory structure and accessory office use at 512 Fox
River Street, west of the Village Green. The accessory structure will include office space and
a kitchenette on the second floor that the applicant intends to rent out for office use and will
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also include a two-car garage on the first floor. Staff and Planning Commission recommend
approval of the requested variance, and approval of the site plan. The Board had a few
concerns i.e. the possibility of the accessory second-floor office rented because it has a
kitchen and access to a bathroom.
J. Waldorf moved to adopt the findings of fact of the Zoning Board of Appeals as the findings
of fact of the Village Board. Seconded by M. Collins. Vote by roll call. Dement, yes; Fay,
yes; Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
J. Waldorf moved to direct the Village Attorney to draft the necessary ordinance approving
the requested variance, based on the findings of fact, to permit an accessory structure and
accessory second-floor office use with kitchenette, with an interior side-yard setback
reduction from five (5) feet to three (3) feet, at 512 Fox River Street. Seconded by M.
Collins. Vote by roll call. Dement, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, no;
4 yes, 1 no, 1 absent. Motion carried.
J. Waldorf moved to approve the site plan review for the proposed accessory structure at 512
Fox River Street. Seconded by M. Collins. Vote by roll call. Dement, yes; Fay, yes;
Waldorf, yes; Collins, yes; O'Connell, no; 4 yes, 1 no, 1 absent. Motion carried.
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DAYFIELD
The Petitioner is proposing to develop a multi-tenant commercial building and a video store
on the southern half of the 1 O-acre Dayfield commercial parcel with development of the
northern half to come at a later date. Attorney John Argoudelis was present to answer any
questions and give a short update on the project.
J. Waldorf moved to direct the Village Attorney to draft an ordinance approving a special use
permit for a PUD for the property located on the northwest corner of 143rd Street and U. S.
Route 30 with the stipulations listed in the staff report. Seconded by M. Collins. Vote by roll
call. Dement, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes; 5 yes, 0 no, 1
absent. Motion carried.
P. Fay moved to approve the site plan, preliminary plat and final plat for the property located
on the northwest corner of 143rd Street and U. S. Route 30 with the stipulations listed in the
staff report, and to add to that trash enclosures be combined to one and moved to the south
backing up to the pond. Seconded by J. Waldorf. Vote by roll call. Dement, yes; Fay, yes;
Waldorf, yes; Collins, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion carried.
Recess 8:20 p.m.
Returned to regular meeting 8:32 p.m.
#8 PLAINFIELD COMMONS, LOT 3
The applicant is requesting approval of a special use permit for a PUD and of a site plan in
order to develop a one-story, 4,800 sq. ft. mixed-use (office/retail) building on lot 3 of the
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December 6, 2004
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Plainfield Commons commercial subdivision, which is on the southwest corner of 135th
Street and Route 59. The lot and the entire subdivision are currently zoned B-3.
J. Waldorf moved to direct the Village Attorney to draft an ordinance approving a special use
permit for a PUD for the property known as Lot 3 of Plainfield Commons located at the
southwest corner of 135th Street and Rt. 59 with the stipulations listed in the staff report.
Seconded by J. Dement. Vote by roll call. Dement, yes; Fay, yes; Waldorf, yes; Collins, yes;
O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
J. Waldorf moved to approve the site plan for the property known as Lot 3 of Plainfield
Commons with the stipulations listed in the staff report. Seconded by M. Collins. Vote by
roll call. Dement, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
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FAIRFIELD RIDGE
The developer presented a revised land plan for the proposed mixed-use project after the
Village Board earlier this year expressed displeasure with the perceived high density the
development could create. They are now seeking approval to develop 73 courtyard homes,
approximately 40,100 square feet of retail space, a 6,000 square foot restaurant space, 26,100
square feet of office space and an additional 24,000 square feet of combined retail/office
space. Mayor O'Connell remarked that she felt the applicant has worked hard on the plan and
they have come a long way. The developer will work with the Plainfield Park District to
address concerns over park layout and design.
J. Waldorf moved to direct the Village Attorney to draft an ordinance to rezone 25 acres from
B-3 (Community Shopping Center) District, to R-3 (Moderate Density Single-Family
Attached Residence) District located near new Van Dyke Road, east of Rt. 30 and south of
Cedar Lake Village. Seconded by M. Collins. Vote by roll call. Dement, yes; Fay, yes;
Waldorf, yes; Collins, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion carried.
P. Fay moved to direct the Village Attorney to draft an ordinance to allow for a special use for
a Planned Used Development for a residential development with the stipulations listed in the
staff report. Seconded by M. Collins. Vote by roll call. Dement, yes; Fay, yes; Waldorf, yes;
Collins, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion carried.
J. Dement moved to approve the preliminary plat for 73 single-family units. Seconded by M.
Collins. Vote by roll call. Dement, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes;
5 yes, 0 no, 1 absent. Motion carried.
ADMINISTRATOR' S REPORT
Administrator Burghard and Management Services Director Chris Minick both gave an
update on the sale of the bonds.
MANAGEMENT SERVICES REPORT
No Report.
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December 6, 2004
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COMMUNITY DEVELOPMENT REPORT No Report.
ENGINEER' S REPORT
No Report.
PUBLIC WORKS REPORT No report
POLICE CHIEF'S REPORT No report
ATTORNEY' S REPORT No Report.
Mayor O'Connell reminded everyone of the Committee of the Whole Workshop on
December 13, Board Meeting on December 20 and that the Village Offices will be closed on
December 23 and 24 for Christmas Holidays and December 30 and 31 for New Years.
Trustee Waldorf moved to adjourn.
0 opposed. Motion carried.
The meeting adjourned at 9:25 p.m.
Seconded by Trustee Dement. Voice Vote. All in favor,
Susan Janik, Village Clerk