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Home My Public Portal About01-17-2005 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES JANUARY 17, 2005 AT: VILLAGE HALL PRESENT: J.WALDORF, M.COLLINS, J.DEMENT, S.THOMSON, P.FAY, AND K.O'CONNELL. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, MANAGEMENT SERVICES DIRECTOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; E.GALLT, TRAFFIC ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Trustee Fay led the pledge to the flag. Reverend Otis Weaver gave a short invocation. There were approximately 30 persons in the audience. PRESIDENTIAL COMMENTS Trustee Waldorf, on behalf of the Rotary Club, stated that the trial for using the Village Hall Community Room for weekly meetings has gone well. Trustee Dement moved to change the Plainfield Rotary Club's status from a trial basis for weekly meetings in the Village Hall Community Room to ongoing. Seconded by Trustee Collins. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mayor O'Connell announced that today at noon there was a press conference in support of Edward Plainfield Hospital. Mayor O'Connell encouraged residents to support the hospital and pointed out a website www.plainfieldhospitalnow, com. TRUSTEE' S COMMENTS Trustee Waldorf commented on the Transportation Open House that was held on 1/13. Trustee Dement stated he would like to have a meeting with Bolingbrook regarding the 1-55 Interchange before meeting with the County. PUBLIC COMMENTS No Comments. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Regular Meeting of January 3, 2005; Bills Paid Report and Bills Payable Report for January 17, 2005; Revenue, Expenditure, and Cash and Investment Report for December 2004; Ordinance No. 2451 rezoning the property located at 15300 S. Route 59 from R-l, Single Family Residential, to BTD, Business Village of Plainfield Meeting Minutes - January 17, 2005 Page 2 of 4 Transition District; Ordinance No. 2452 allowing a setback variance at 15300 S. Route 59 (the northeast corner of Newkirk and Route 59); Ordinance No. 2453 allowing a variance for a ten (10) foot landscape buffer at 15300 S. Route 59 (the northeast corner of Newkirk and Route 59); Ordinance No. 2454 vacating a portion of Corydalis Street in Heritage Meadows Neighborhoods 3&4; Partial payout request to P.T. Ferro Construction Company in the amount of $39,918.05 for Lockport Street Multi-Use Path; Payout Request to K-Five Construction in the amount of $153,909.26 for Bit. Pavement Patching; Ordinance No. 2455 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for property located at the southwest corner of 135th Street and Route 59 - Plainfield Commons, Lot 3; Letter of Credit release for Century Trace, Unit 1. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 STEWART RIDGE ANNEXATION Mr. Testin pointed out that Mr. Kuhn, the property owner to the north, submitted a letter with some concerns of the impact of the road alignment at the last Board meeting and another one today at 4:00 p.m. Based on staff analysis, the alignment that the developer has identified is consistent with the most recent WIKADUKE study as well as the Village's Comprehensive Plan. There were no comments made at the Public Hearing. Ms. Patti Bernhard, attorney for the applicant, reviewed the Preliminary Plat with the Board. The applicant is proposing a 49 acre parcel with 96 lots. The average lot size is 13,274 square feet. The density is approximately 1.95 dwelling units per acre. There are over 7 acres of open space in the proposal. Architectural design provisions have been included in the Annexation Agreement. Mayor O'Connell expressed some concern with the cash in lieu of land donation to the Park District. Mr. Greg Bott, Park District, stated that under the Village donation ordinance, this development would generate 2.7 acres of parkland. The Park District's minimum acceptance is about 3.5 acres, they prefer 5 acres for a neighborhood park. Additionally, they don't want to have a neighborhood park within lA mile of any residence. The Park District intends to use the cash to help with the improvements to the equestrian center that they are also working with Fry Properties on in the White Ash subdivision. Trustee Dement stated that he would like to see land donated because once the land is gone, it is gone. Trustee Fay stated he would like to have a meeting with the Park District to discuss the cash in lieu process versus the donation of land to determine some middle ground. Mr. Testin 1) 2) 3) pointed out that there are three stipulations in reference to the Preliminary Plat: Compliance with the Village Engineer Compliance with the requirements of the Plainfield Fire Protection District The applicant add crosswalks that are constructed out of bricks or pavers at the entrances Mr. Alan Fry agreed to the three stipulations for the Preliminary Plat. Trustee Waldorf moved to adopt Ordinance No. 2456 authorizing the execution of an Annexation Agreement for a 49 acre parcel located at Heggs Road north of 127th Street and south of 119th Street. Seconded by Trustee Dement. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - January 17, 2005 Page 3 of 4 Trustee Fay moved to approve the preliminary plat subject to the 3 stipulations. Seconded by Trustee Dement. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #4 SERVICE STAR COST SHARING AGREEMENT Mr. Chris Minick stated that the Agreement has been reviewed by the Village Attorney and there have been no changes made. Mr. Greg Gawron, President of the Heritage Meadows Homeowners Association, addressed the Board regarding mold in some of the townhome units and requested that the Board not grant any new developments to Pasquinelli. Mr. Minick informed Mr. Gawron that the builder of his subdivision was not part of this agreement. The Board directed the staff to investigate the matter and give the Board an update at the next Board meeting. Trustee Fay moved to authorize the Mayor to execute the Service Star Cost Sharing Agreement for replacing the culvert on 119th Street just west of Route. 59. Seconded by Trustee Thomson. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR' S REPORT Mr. Chris Minick pointed out that the deadline to get information to the Board is the Wednesday before the meeting. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin stated that Wavetech Power Sports is leasing space at 833 W. 143rd Street, the old Public Works Building. Wavetech would sell motorcycles, personal watercrafts, ATV's, snowmobiles, service parts, and accessories as well as some repairs/service work. Mr. Ron Kopeck, Wavetech, stated that the equipment would be stored inside the building. There was some general discussion on whether to allow this type of business in the B-3, Community Shopping District. Trustee Fay stated that given the unique circumstances of the business, he would support it. Trustee Fay moved to permit the sale of motorcycles, personal watercrafts, ATV' s, snowmobiles, service parts, and accessories to the B-3 Community Shopping Center District. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Dement, no; Thomson, yes; Fay, yes; O'Connell, no. 4 yes, 2 no. Motion carried. ENGINEER' S REPORT No Report. PUBLIC WORKS REPORT Trustee Fay moved to authorize the Village President to execute a contract with P.T. Ferro Construction Company, the previously approved low bidder, to complete the required permanent traffic signal improvements with the requirement that the contractor will extend, and not increase, the Village of Plainfield Meeting Minutes - January 17, 2005 Page 4 of 4 bid prices, during the spring 2005 construction season. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to reject all of the bids opened on January 5, 2005 for the proposed construction of the Meadow Lane Extension (Bridge) Over the West Norman Drain. Seconded by Trustee Collins. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to authorize the purchase of one F750 Truck Chassis from Rod Baker Ford at a bid price of $44,745.00 and the purchase of the required Truck Equipment & Accessories from Sauber Manufacturing at a bid price of $76,748.00. Seconded by Trustee Fay. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; Fay, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT There were no question on the December 2004 Operations Report, Code Enforcement Complaints have been added to the report. Chief Bennett stated the Bid Documents for the new Police Facility will be available this Friday and closing on February 11. ATTORNEY' S REPORT No Report. Trustee Fay stated he has received comments about the Village Board not being at the School District rezoning meeting on Monday. The Village Board also meets on Mondays and the Board's primary duty is to the jurisdiction to which we were elected. Mayor O'Connell reminded everyone of the Committee of the Whole Workshop on January 24 and the next Board meeting on February 7th. Trustee Dement moved to adjourn. Seconded by Trustee Waldorf. Voice vote. All in favor, 0 opposed. The meeting adjourned at 8:22 p.m. Approved: Michelle Gibas, Recording Secretary Susan Janik, Village Clerk