HomeMy Public PortalAbout02-07-2005 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
FEBRUARY 7, 2005
AT: VILLAGE HALL
PRESENT: M.COLLINS, J.DEMENT, S.THOMSON, P.FAY, J.WALDORF, AND
K.O’CONNELL. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.
BURGHARD, ADMINISTRATOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR;
D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; E.GALLT, TRAFFIC
ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF
POLICE; AND M.GIBAS, RECORDING SECRETARY.
Mayor O’Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Trustee Fay led the pledge to the flag. Pastor Fred De Jong, Christ Community Church, gave
a short invocation. There were approximately 40 persons in the audience.
PRESIDENTIAL COMMENTS
Deputy Chief Eiting was presented the Flame of Hope Award for participation in the Torch Run for
Special Olympics.
Mayor O’Connell suggested organizing a Homeowner’s Association Committee made up of various
Homeowner’s Associations in the Village. The staff will approach the Associations for feedback.
TRUSTEE’S COMMENTS
Trustee Fay stated that sometimes there is no audio going out through the Cable TV and requested
that staff look into fixing the problem. Trustee Fay also requested that the next Workshop focus
strictly on the Comprehensive Plan. Trustee Collins inquired about an update to the Heritage
Meadows mold issue. Trustee Thomson requested that staff look into putting a stop sign on Village
Center street at the Village Hall.
PUBLIC COMMENTS on Items not on the Agenda
th
Ms. Judy Johnstone, resident, expressed concern regarding the traffic at 135 Street and Pilcher.
BUSINESS MEETING
Clerk Janik asked to amend the Agenda to change Item N to adjourn the meeting to Tuesday,
February 22, 2005.
Trustee Waldorf moved to approve the amended Agenda. Seconded by Trustee Dement. Vote by
roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0
no. Motion carried.
Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board meeting of
January 17, 2005; Bills Paid Report and Bills Payable Report for February 7, 2005; and Letter of
Credit Reductions for Century Trace Unit 4C and 5C. Seconded by Trustee Collins. Vote by roll
Village of Plainfield
Meeting Minutes – February 7, 2005
Page 2 of 6
call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no.
Motion carried.
#3 DEMONSTRATION PROJECT
Administrator Burghard stated that Madonna Development has purchased an 80-acre parcel known as
the King Farm. This parcel incorporates many of the challenges that the Board has been exploring in
effort to update the Comprehensive Plan. It has significant floodplain, needs to compete with
adjoining parcels, and will have park and school issues. Administrator Burghard suggested that this
site can be used to allow the Board to determine whether the changes presently under consideration
are practical and attainable in a real world development.
Mr. Dan O’Donnell was present in the audience and agreed to work closely with staff and the
Village’s design consultant. Mr. O’Donnell also acknowledged that the Board is not guaranteeing
that this development will be approved.
Trustee Dement moved to designate the King Farm and Madonna Development to apply for
annexation as a demonstration project. Seconded by Trustee Thomson. Vote by roll call. Collins,
yes; Dement, yes; Thomson, yes; Fay, no; Waldorf, no; O’Connell, yes. 4 yes, 2 no. Motion carried.
#4 I-55 INTERCHANGES
Mr. Eric Gallt, Village Traffic Engineer, gave a presentation about the alternative road alignments
associated with I-55. Mr. Gallt also reviewed a Resolution of Support for the proposed interchange at
Airport Road as proposed by the Village of Romeoville. After some general discussion, it was the
direction of the Board to amend paragraph #2 to include that the Village desires to have the
interchange at Route 126 constructed before the interchange at Lockport Street/Airport Road.
Trustee Fay moved to adopt Resolution No. 1445 for conditional support of an interchange at
Lockport Street/Airport Road. Seconded by Trustee Collins. Vote by roll call. Collins, yes;
Dement, yes; Thomson, no; Fay, yes; Waldorf, yes; O’Connell, yes. 5 yes, 1 no. Motion carried.
Mr. Robert Pottorff read a statement to the Board encouraging a bypass to divert traffic around
Plainfield and not through it. Attached to and made a part hereof is a letter from Robert Pottorff
dated February 7, 2005.
Mr. Robert Mauer, Township resident, expressed concern regarding the location of the ramp and
requested that the Village, if possible, request that the ramp does not have a negative affect on his
property.
#5 FRONTAGE ROAD RESOLUTION
Mr. Gallt stated that the purpose of the Resolution is to clearly identify the Village’s position
regarding the I-55 Frontage Road.
Trustee Fay moved to adopt Resolution No. 1446 stating the Village would take jurisdiction of the I-
55 Frontage Road from approximately U.S. Route 30 to the north to the City of Joliet border to the
south should the state provide improvements of minimum local standards to the existing roadway.
Village of Plainfield
Meeting Minutes – February 7, 2005
Page 3 of 6
Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes;
Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
#6 CHATHAM SQUARE
Trustee Waldorf moved to open a Public Hearing for an annexation agreement for 145 acres located
th
on 127 Street west of Heggs Road and continue to March 7, 2005. Seconded by Trustee Fay. Vote
by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes,
0 no. Motion carried.
Mayor O’Connell called a brief recess, the meeting resumed at 8:55 p.m.
#7 PARK DONATION ORDINANCE TEXT AMENDMENT
Ms. Michelle Kelly, President of the Plainfield Park Board, stated that several communities are
already at 10 acres per 1,000 residents.
Trustee Dement moved to adopt Ordinance No. 2457 increasing the park donation requirements from
7.5 acres per 1,000 residents to 10 acres per 1,000 residents. Seconded by Trustee Fay. Vote by roll
call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no.
Motion carried.
#8 OSWEGO FIRE PROTECTION DISTRICT STATION
Mr. Testin stated that the applicant is proposing to construct a fire station on approximately 3.38
acres of unincorporated property. The subject site is contiguous to the Village via Grande Park. The
applicant is only seeking approval of the site plan at this meeting. Consideration of the proposed
annexation is scheduled for a subsequent Board meeting. The applicant is proposing a temporary
well and septic system on the site until the utilities are extended. The primary concern is the
thth
proximity of the 127 Street access drive to the 127 & Gilmore intersection.
Mr. Scott Anderle, Healy Bender Architects, reviewed the site plan with the Board. The applicant is
proposing to construct a 9,500 square foot, one story fire station on 1.73 acres of the subject site. The
balance of the property would be used for a temporary septic system and future development. Mr.
th
Anderle pointed out that the 127 Street access drive would only be used for emergency vehicles.
Trustee Fay moved to approve the site plan for Oswego Fire Protection District Station No. 4 located
th
at the northeastern corner of 127 Street and Gilmore Road subject to the stipulation listed in the staff
report. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes;
Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
TH
#9 KING’S CROSSING/127 STREET ROADWAY RECAPTURE AGREEMENT
Mr. Testin stated that the developer of King’s Crossing committed to completing roadway
ththth
improvements to 127 Street as well as the intersection of 127 & 248. A portion of these
improvements are beyond those that would be required by the Village. The developer is requesting to
establish a recapture against benefiting parcels.
Village of Plainfield
Meeting Minutes – February 7, 2005
Page 4 of 6
Trustee Dement moved to adopt Ordinance No. 2458 regarding a recapture agreement against
th
benefiting properties for improvements completed to 119 Street between Normantown Road and
th
248 Avenue. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes;
Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
TH
#10 CENTURY TRACE/119 STREET ROAD IMPROVEMENT RECAPTURE
AGREEMENT
Mr. Testin stated that the Annexation Agreement for Century Trace commits to the Developer
th
completing roadway improvements to 119 Street. Typically, roadway improvements are done in
two phases. The first phase includes excavation, sub-base, base course, binder course, curb and
gutter, sidewalks, and storm sewer; this has been completed.
Trustee Waldorf moved to adopt Ordinance No. 2459 regarding a recapture agreement against
th
benefiting properties for improvements completed to 119 Street between Normantown Road and
th
248 Avenue. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes;
Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR’S REPORT
Administrator Burghard stated that the Metropolitan Mayors Caucus has asked the WCGL to support
a CATS – NIPC Merger Resolution creating a Land-use and Transportation Coordinating Committee.
This committee will review the two agencies as well as evaluate the feasibility of co-locating the two
agencies staff. The CATS Policy Committee and the NIPC Board of Commissioners have each
adopted this resolution.
Trustee Waldorf moved to adopt Resolution No. 1447 supporting the CATS-NIPC Merger
Resolution. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Thomson,
yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to adopt Resolution No. 1448 temporarily closing a portion of U.S. Route 30
in the Village of Plainfield for the purpose of Plainfield Fest Thursday, July 14, 2005 at 5:00 p.m.
through Sunday, July 17, 2005 at Midnight. Seconded by Trustee Dement. Vote by roll call.
Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no.
Motion carried.
MANAGEMENT SERVICES REPORT
Mr. Minick stated that the Budget Draft will be distributed to the Board on Wednesday, February 16.
COMMUNITY DEVELOPMENT REPORT
Mr. Testin stated that because of some concerns of regarding parking in the area, the Board
previously requested a sector plan. It’s coming through now because staff has received more data
from the BDI Focus Groups in addition to more discussion on the downtown area for the
Comprehensive Plan. This is a key element when we are starting to look at what the parking needs
are going to be based on the what the Comprehensive Plan identifies the uses would be.
Village of Plainfield
Meeting Minutes – February 7, 2005
Page 5 of 6
Trustee Waldorf moved to approve Teska Associates to do the Library Sector Plan for an amount not
to exceed $10,500 plus expenses. Seconded by Trustee Thomson. Vote by roll call. Collins, yes;
Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
Mr. Testin stated that pursuant to Board direction, staff contacted Pasquinelli in regards to the mold
issue at Heritage Meadows. Pasquinelli indicated that they have done some testing on the units and
they are willing to work with the Homeowner’s Association to rectify the situation. Mr. Greg
Gawron, President of the Heritage Meadow’s Homeowner’s Association, expressed some concern
with the timeliness of Pasquinelli’s remediation, but remains optimistic that they will come to an
amicable resolution. Staff will update the Board on the issue at the next Village Board meeting.
ENGINEER’S REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Fay moved to award the bid to the low bidder, “D” construction for the construction of the
Meadow Lane Extension (Bridge) over the West Norman Drain in the amount of $475,374.10.
Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes;
Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
th
Trustee Dement moved to award the bid to Len Cox & Sons Excavating, low bidder for the 127
Street Water Main & Sanitary Sewer Improvements in the amount of $418,535.00. Seconded by
Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes;
O’Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Waldorf moved to award a contract for professional engineering services to Hutchinson
Engineering, Inc. for the deign of the Getson Avenue Extension from the existing Getson Avenue to
U.S. Route 30 on a time and material basis not to exceed the sum of $50,000.00. Seconded by
Trustee Thomson. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf,
yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to authorize the Mayor to execute an agreement with Ajax Uniform Service.
Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes;
Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
POLICE CHIEF’S REPORT
Chief Bennett reported that there was a study performed of the Bartlett Street/Center School bus
loading and unloading procedure. Personnel from the Police Department and the Village’s Traffic
Engineer have witnessed several motorist violations. The Village was able to come to a solution by
the placement of two advanced warning signs. Trustee Collins pointed out that some bus drivers
extend the stop signal arm and flashing red lights when there are no children present. Chief Bennett
will contact the school district to correct the problem with the bus company.
Village of Plainfield
Meeting Minutes – February 7, 2005
Page 6 of 6
Chief Bennett stated that the Salvation Army is requesting permission to conduct solicitation in the
Village. They have 2 functions, one in June, Donut Day, and the Christmas Kettles in December.
The Board did not object to the Salvation Army’s request.
ATTORNEY’S REPORT
No Report.
Mayor O’Connell reminded everyone of the Committee of the Whole Workshop on Monday,
February 14 and the continued meeting and Budget Workshop on Tuesday, February 22.
Trustee Waldorf moved to adjourn to Tuesday, February 22, 2005. Seconded by Trustee Thomson.
Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 9:56 p.m.
Michelle Gibas, Recording Secretary
Approved:
Susan Janik, Village Clerk