HomeMy Public PortalAbout02-22-2005 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES OF THE CONTINUED MEETING OF FEBRUARY 7, 2005
HELD ON TUESDAY, FEBRUARY 22, 2005
AT: VILLAGE HALL
PRESENT: M.COLLINS, J.DEMENT, S.THOMSON, J.WALDORF, AND K.O’CONNELL.
P.FAY WAS ABSENT. ALSO PRESENT: M.GIBAS, DEPUTY CLERK; J.HARVEY,
ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; R.JESSEN, PUBLIC WORKS PROJECT
MANAGER; D.WOLD, ENGINEER; C.MINICK, MANAGEMENT SERVICES DIRECTOR;
J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.DE BONI, ADMINISTRATIVE
ANALYST; AND D.BENNETT, CHIEF OF POLICE.
Mayor O’Connell called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Fay was
absent, all other Trustees were present. Mayor O’Connell led the pledge to the flag. There were
approximately 25 persons in the audience.
BUSINESS MEETING
Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call.
Collins, yes; Dement, yes; Thomson, yes; Fay, absent; Waldorf, yes; O’Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
Trustee Dement moved to approve the minutes of the meeting of February 7, 2005. Seconded by
Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, absent; Waldorf,
yes; O’Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
#2 LAKEWOOD NURSING CENTER
Mr. Testin stated that the applicant is requesting site plan approval for additions and renovations to an
existing nursing home at 1112 N. Eastern Avenue. The applicant is proposing three additions to the
existing building: a 10,460 square foot residential addition to the west elevation, a 1,451 square foot
kitchen addition to the east elevation, and a 1,621 square foot dining area addition. The construction
materials, color, and architectural features of the building additions will match the existing structure,
which consists of red face brick and an asphalt shingle roof. Mr. Scott Parker, Legat Architects, was
present in the audience.
Trustee Waldorf moved to approve the site plan for Lakewood Nursing Center at 1112 N. Eastern
subject to the three stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by
roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, absent; Waldorf, yes; O’Connell, yes. 5 yes,
0 no, 1 absent. Motion carried.
#3 LAW ENFORCEMENT FACILITY
Administrator Burghard stated that 13 bids for the new law enforcement facility were opened on
February 11 and came in very attractive. Mr. Burghard pointed out that the bidding process required
each bidder to submit unit prices so future changes could easily be tied to bid documents. Because of
the attractive prices, Mr. Burghard requested that the architect prepare some additional completion
alternates for the Board’s consideration.
Mr. Pat Callahan, Gilfillan and Callahan Architects, stated that the estimated budget for the project as
$12 million. The bids that came in are well within budget. Mr. Callahan stated that he recommends
the Board approve Alternate #2. A.J. Maggio is the low bidder and in combination with Alternate
No. 2 and the contingency of $500,000, the bid amount is $9,379,000. Mr. Callahan pointed out that
there are some unfinished spaces in police facility and suggested that the Board consider having the
architect engage A.J. Maggio with some sketches to identify the final build out of the unfinished
spaces and secure firm prices.
Trustee Waldorf moved to award the base construction to A.J. Maggio, the low bidder, in the amount
of $8,879,000 plus the creation of a $500,000 contingency with the final contract to be brought before
the Board after the staff and Architect develop final costs for finishing the alternate spaces. Seconded
by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, absent;
Waldorf, yes; O’Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
#4 PROPERTY ACQUISITION
Trustee Waldorf moved to adopt Resolution No. 1449 for property acquisition for the Extension of
Van Dyke Road to make public improvements. Seconded by Trustee Dement. Vote by roll call.
Collins, yes; Dement, yes; Thomson, yes; Fay, absent; Waldorf, yes; O’Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
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Trustee Thomson moved to adopt Resolution No. 1450 for the property acquisition on 135 and
Route 30 to make public improvements. Seconded by Trustee Dement. Vote by roll call. Collins,
yes; Dement, yes; Thomson, yes; Fay, absent; Waldorf, yes; O’Connell, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Trustee Waldorf moved to adopt Resolution No. 1451 the Construction Schedule/Plans of operation
on the above projects. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Dement, yes;
Thomson, yes; Fay, absent; Waldorf, yes; O’Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Dement stated that he had received some complaints from his neighbors regarding the
blasting. Trustee Dement then spoke with a state representative regarding the blasting who stated
that the state would monitor the situation, but also explained that the blast could have been seen as
heavy due to the air. Trustee Dement also thanked Ray and Ina Brixey for speaking at the Provena
Public Hearing. Trustee Collins stated he would like the staff to prepare a memo updating the Board
of the traffic on Meadow; the update was in January.
Mayor O’Connell opened the floor to public comments. Mr. Mark O’Berg, 13236 Red Star,
expressed concern regarding the retention pond in his neighborhood. Mr. O’Berg has been working
with staff on the issue. Derek Wold, Engineer, stated that they are waiting for a soils report that is
expected to be completed shortly. The Board requested that the staff work with the resident and the
developer to correct the problem and to bring an update back to the Board.
Trustee Collins moved to adjourn. Seconded by Trustee Dement. Vote by roll call. Collins, yes;
Dement, yes; Thomson, yes; Fay, absent; Waldorf, yes; O’Connell, yes. 5 yes, 0 no, 1 absent.
Motion carried.
The meeting adjourned at 7:32 p.m.
Michelle Gibas, Deputy Clerk