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HomeMy Public PortalAbout03-21-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 21,2005 AT: VILLAGE HALL PRESENT: S.THOMSON, P.FAY, lWALDORF, M.COLLINS, lDEMENT, AND K.O'CONNELL. ALSO PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, RECORDING SECRETARY. Mayor O'Connell called the meeting to order at 7:30 p.m. Roll call was taken, all Trustees were present. Cub Scout Pack 13, Den 10 gave a Presentation of Colors and led the pledge to the flag. Reverend Nancy Pfaltzgraft, Plainfield Congregation United Church of Plainfield, gave a short invocation. There were approximately 50 persons in the audience. PRESIDENTIAL COMMENTS Mayor O'Connell pointed out that there was a traffic meeting earlier this evening at the Public Works facility and any questions for IDOT should be submitted to Tom Cross. TRUSTEE'S COMMENTS Trustee Thomson stated he received a complaint about the audio and video broadcast of the Board meetings. Trustee Collins asked for a progress report on the mold issue. Trustee Dement commented on the great success of the Fire Department's pancake breakfast and the parade. PUBLIC COMMENTS on Items not on the Agenda Mr. Dick Splant, Art League, gave a brief update of the Art Leagues activities. The Art League is now located at 519 W. Lockport Street. The Art League will have an Open House on April 2 and a Grand Opening in May. Mr. John Bates, Dillman Street resident, commented on campaign signs that are not in compliance with the Village's ordinance. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board meeting of March 7; Bills Paid Report and Bills Payable Report for March 21,2005; Revenue, Expenditure, and Cash & Investment Reports for February 2005; Letter of Credit Reductions for: Farmstone Ridge, Unit 1 & 2, Eagle Chase Units 1 & 2, Arbor Creek, Units 1 & 2; Approval of the zoning map; Adoption of Ordinance No. 2461 for a Special Use for a PUD at the southeast corner of and Route 59 Village of Plainfield Meeting Minutes - March 21,2005 Page 2 of8 and 135th Street for the Meijer Development; Adoption of Ordinance No. 2462 to increase Class "F" Liquor Licenses for the new Applebee's located at 12624 South Route 59. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #3 ECONOMIC DEVELOPMENT CORPORATION Mr. Joe Judd, Regional President for First Midwest Bank and Chairman of the EDC, addressed the Board regarding the implementation of an Economic Development Partnership Corporation. Mr. Judd stated he would like the opportunity to take on the role of establishing an Economic Development Partnership Corporation as outlined in a memo from Stephanie Houk Sheetz. Trustee Dement moved to approve initiating an Economic Development Partnership Corporation and that it will be led by Joe Judd. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #4 WHITE ASH FARM, UNIT 3 Mr. Jim Testin stated that this is an extension of the White Ash Farm Subdivision to the south. These are the Ordinances consistent previous Board direction. Trustee Waldorf moved to adopt Ordinance No. 2463 authorizing an Annexation Agreement for 10 acres located between White Ash Farm, Unit 1 and Canterbury Woods, along Normantown Road. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to adopt Ordinance No. 2464 annexing the property. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #5 CHATHAM SQUARE Trustee Waldorf moved to open a Public Hearing for an annexation agreement for 145 acres located on 12ih Street west ofHeggs Road. Seconded by Trustee Thomson. Voice Vote. All in favor, 0 opposed. Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance authorizing the execution of an Annexation Agreement and annexation of the property. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, o no. Motion carried. #6 OSWEGO FIRE STATION #4 ANNEXATION AGREEMENT Trustee Collins moved to adopt Ordinance No. 2465 authorizing the annexation agreement of a 3.38 acre site at the northeast corner of 12ih Street and Gilmore Road. Seconded by Trustee Thomson. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - March 21,2005 Page 3 of8 Trustee Waldorf moved to adopt Ordinance No. 2466 annexing the property. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #7 PLAINFIELD SOUTH WISEMAN HUGHES Mr. Testin stated that the applicant is seeking some direction for the Board. It has been approximately a year since the public hearing was held and the Board had given the direction to the Village Attorney to draft the ordinances. Ms. Patti Bernhard, attorney for the applicant, stated that concerns expressed by the Board previously have been addressed in this revised concept plan. Mr. Mike Schoppe, Schoppe Land Design, stated that the lots along the open space corridor have been removed. Additionally, the school/park site has been increased from 28 to 40 acres and the single family has been reduced to accommodate the increased school/park donation. The concept plan reflects 1,241 units and an overall density of 3 .13. They have also lined up the access road to the active adult community. Mr. Larry Vaupel, Wiseman Hughes, pointed out that they have created this concept plan because when the project was originally brought before the Board, the Board asked to see how that concept would layout. This project will be before the Board several more times. They have to come back for Preliminary PUD, Final PUD and subdivision plat and they have to abide by the Design Guidelines. Trustee Fay stated that the revised concept plan is a great improvement over the previous plan and that he likes the road alignment with the Active Adult community. Trustee Thomson questioned the agreement with the Park District for the land swap. Mr. Vaupel pointed out the agreement will be finalized pending approval from the Village Board. Also, the Park District will need to come before the Board to annex the property. Mayor O'Connell expressed some concern regarding approving a blanket number of units. Mr. Vaupel stated that the annexation agreement identifies only a density of 3.13 and they will still need to come back for site plan review. Mayor O'Connell also expressed some concern regarding the balance of multi-family. Mr. Vaupel pointed out that the multi-family is along the Wikaduke behind commercial and that is an appropriate location for it. #8 EDWARD HOSPITAL FINAL PLAT OF SUBDIVISION Trustee Fay moved to approve the final plat for Edward Hospital for sixty acres of land located at the northwest corner of 12ih Street and Van Dyke Road. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - March 21,2005 Page 4 of8 #9 2005-2006 FISCAL YEAR BUDGET Trustee Waldorf moved to open a Public Hearing on the 2005-2006 Fiscal Year Budget. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Mr. Allen Persons reviewed the proposed Capital Projects and Improvements for the Water and Sewer system as well as the general Capital Improvements Fund. Mr. Chris Minick reviewed the special purpose funds. Staff will begin compiling the final version of the budget and bring it back to the Board for formal adoption at the April 4 Board Meeting. ADMINISTRATOR'S REPORT Ms. Joan Zelinski, Human Resources Director, reviewed with the Board some of the changes made to the Personnel Policy Manual. Trustee Waldorf moved to adopt the 2005 Personnel Policy manual. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to reapprove the Plainfield Retail Center Resubdivision NO.1 subsequent to expiration of the 90-day recording window following the initial Village Board approval on November 1,2004. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Jim Kuehnle, Clover's Garden, described the greenhouse and tent. Mayor O'Connell expressed some concern regarding having a outdoor sales area at that location. Trustee Fay moved to allow Clover's Garden Center to establish and operate a temporary outdoor garden supply store in the Plainfield Marketplace parking lot from April 1, 2005 through July 15, 2005. Seconded by Trustee Waldorf. Vote by roll call. Thomson, no; Fay, yes; Waldorf, yes; Collins, yes; Dement, no; O'Connell, no. 3 yes, 3 no. Motion failed. Trustee Fay moved to allow Jewel-Osco to establish and operate a temporary outdoor garden center in the Jewel-Osco parking lot from April 3, 2005 through June 25,2005. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to approve allow a pet grooming/pet supply business to locate in the Old Gehrke Store on Roberts Street. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - March 21,2005 Page 5 of8 ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT Mr. Eric Gallt reviewed three options related to the Meadow Lane traffic calming request: A no left turn sign, a median diverter, and a wait and see approach. Mr. Joe Marocco, Meadow Lane resident, stated that he would like to see a no left turn sign posted at the corner of Meadow and Indian Boundary. Mr. Tony Buongiorno, Meadow Lane resident, also stated he is in favor of the no left turn sign. Mr. Mike Cross, Meadow Lane resident, stated he was in favor of the no left turn sign. Chief Bennett stated he was opposed to the no left turn sign because it just reroutes traffic to another street. Traffic signs are for safety, not for rerouting traffic. The traffic problems on Meadow Lane should be resolved with the rerouting ofIndian Boundary. There was some further general discussion regarding the no left turn option. Chief Bennett pointed out that the school buses should be permitted to turn left. Trustee Dement moved to place a sign on the corner of Indian Boundary and Meadow lane prohibiting left turn movements from 6am-9am, Monday through Friday, except for school buses. Seconded by Trustee Fay. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to waive the bidding and authorize the wholesale purchase of 22 street light poles and related equipment from the supplier providing the lowest proposal, Lighting Solutions of Illinois, Inc. at a total cost of$27,508.00. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to authorize the Village President to execute a contract for the installation of the 135th Street lighting, with the low bidder Emund & Nelson Company in the amount of$57,868.00. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to authorize the Village President to execute a contract for Biosolids Hauling and Disposal with the low bidder Continental Farms at the unit prices totaling $49,639.00. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to authorize the Village President to execute a contract with Patrick Engineering, Inc. for professional services to facilitate the 2005 Annual Maintenance Program. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - March 21,2005 Page 6 of8 POLICE CHIEF'S REPORT There were no questions on the February 2005 Operations Report. Trustee Waldorf moved to approve the purchase of the laptop computers and related interface equipment as outlined in the staff report for the amount not to exceed $62,958.00 from CDS Office Technologies, Naperville, Illinois. Seconded by Trustee Dement. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to approve the purchase of thirteen ICOP digital video camera systems and related accessories at a total cost of $70,069.00 from ICOP Digital, Inc. Overland Park, Kansas. Seconded by Trustee Waldorf. Vote by roll call. Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No Report. Mayor O'Connell reminded everyone of the Committee of the Whole Workshop on March 28, the next Board meeting on April 4, and the Consolidated Election on AprilS. Trustee Waldorf moved to adjourn. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 10:34 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes - March 21,2005 Page 7 of8 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 21,2005 AT: VILLAGE HALL PRESENT: S.THOMSON, P.FAY, lWALDORF, M.COLLINS, lDEMENT, AND K.O'CONNELL. ALSO PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, RECORDING SECRETARY. CHATHAM SQUARE Mayor O'Connell called the meeting to order at 7:50 p.m. Present roll call stands. Jim Testin stated that the applicant is seeking to annex 145 acres on 12ih Street west ofHeggs Road and north of the Grande Park development to develop a 322 unit residential development. Ms. Patti Bernhard, Attorney for the applicant, stated that the applicant is proposing 234 single family units and 120 townhome units with a minimum lot size of 11,000 square feet. The gross density is 2.22 units per acre. Ms. Bernhard pointed out that the School District and Oswegoland Park District have submitted letters stating no objection. The farmstead will be taken over by the Park District. Trustee Fay stated that there was some concern stated previously regarding the farmstead. Administrator Burghard suggested including a stipulation that the park district will need to bring the farmstead back to the Board for site plan approval. Mr. Paul Williams, Williams Design, admitted into testimony the Chatham Square Planned Residential Community document dated March 21,2005. This document was previously submitted and reviewed by the Village Board. There were no public comments. Trustee Waldorf moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 8:01 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes - March 21,2005 Page 8 of8 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 21,2005 AT: VILLAGE HALL PRESENT: S.THOMSON, P.FAY, lWALDORF, M.COLLINS, lDEMENT, AND KO'CONNELL. ALSO PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, RECORDING SECRETARY. 2005-2006 FISCAL YEAR BUDGET Mayor O'Connell called the meeting to order at 8:24 p.m. Present roll call stands. Mr. Minick pointed out that that the notice of Public Hearing has been posted according to state statute. There were no public comments. Trustee Waldorf moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 8:25 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk