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HomeMy Public PortalAbout03-07-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 7, 2005 AT: VILLAGE HALL PRESENT: lDEMENT, S.THOMSON, P.FAY, lWALDORF, M.COLLINS, AND K.O'CONNELL. ALSO PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; lPROULX, PLANNER; S.SHEETZ, PLANNER; K.GRECO, POLICE SERGEANT; M.GIBAS, RECORDING SECRETARY. Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. Father David Meadow, St. Mary Immaculate Church, gave a short invocation. There were approximately 60 persons in the audience. PRESIDENTIAL COMMENTS Mr. Michael Mays of the IL APA presented an Award to the WIKADUKE Advisory Committee for the WIKADUKE Trail Study. Mayor O'Connell called a brief recess and invited everyone to join for some refreshments. The meeting resumed at 7:25 p.m. TRUSTEE'S COMMENTS Trustee Waldorf commented on health care and malpractice. Trustee Fay commended the United Methodist Church for their new building. PUBLIC COMMENTS on Items not on the Agenda No comments. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Continued Board Meeting and the Committee of the Whole Workshop on February 22,2005; Bills Paid Report and Bills Payable Report for March 7; Revenue, Expenditure, and Cash & Investment Reports for January 2005; Letter of Credit Reduction for Heritage Oaks; Resolution No. 1452 approving recapture for Village incurred expenses for improvements to 143rd Street Roadway between Route 30 and Meadow Lane. Seconded by Trustee Thomson. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - March 7,2005 Page 2 of 11 #3 ECONOMIC DEVELOPMENT PARTNERSHIP CORPORATION Ms. Lynn Dubajic, Executive Director of the Yorkville Economic Development Corporation, reviewed the Y orkville Economic Development Corporation with the Board. The Yorkville Economic Development Corporation was created in 1999 and is a public/private partnership whose goals are to attract new businesses and retain existing businesses for the greater good of Y orkville. There are several levels of membership and each member contributes a sum annually to the Economic Development Partnership Corporation. Each member makes a commitment of no less than three years. Ms. Dubajic pointed out that the Executive Director of the Economic Development Partnership Corporation does not work for Y orkville, but does maintain a close working relationship with Y orkville. Trustee Waldorf indicated support for setting up something like this for the Village of Plainfield. Trustee Thomson stated he too was interested in something like this for the Village. Trustee Dement stated that this sounds positive and would like to hear some more information perhaps at a Workshop. Mayor 0' Connell asked if the Economic Development Commission was in favor of something like this. Ms. Carol Strader, EDC Commissioner, stated that the Village's Economic Development Commission is in favor of creating an Economic Development Corporation. Administrator Burghard stated that staff will schedule this item for a Committee of the Whole Workshop meeting and proceed from there. #4 MAINSTREET PLAINFIELD, INC. Administrator Burghard stated that MainStreet is requesting an increase in budget funds for this fiscal year from $30,000 to $40,000. Mr. Burghard pointed out that he has set aside the funds in the upcoming budget and requested that MainStreet work with and resolve the issues with the Downtown Partnership and use the additional funds for advertising. Mr. Art Curtis, Executive Director for MainStreet, reviewed some changes that have occurred in the Organization with the Board. Mrs. Peg Megrant, Magnolia Coffee Shop owner, objected to a recent increase in the tent rental fee for Spring Fest that MainStreet recently proposed. Administrator Burghard pointed out that he had sent a letter to MainStreet with some provisions regarding the request for an increase in budget funds, provided that the Board agrees to the additional funding. Mr. Burghard stated that MainStreet should provide the Village a written agreement to the provisions as outlined in the letter including that the additional funds be earmarked for advertising the whole of Plainfield's downtown and that one of the Downtown Partnerships directors is added to the MainStreet Board. The Board agreed that MainStreet was going in the right direction. Village of Plainfield Meeting Minutes - March 7,2005 Page 3 of 11 Trustee Waldorf moved to adopt Resolution No. 1453 for the temporarily closing of a portion of US. Route 30 for Spring Fest. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to adopt Resolution No. 1454 for the temporary closing of a portion of US. Route 30 for Harvest Fest. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #5 15TH ELEMENTARY SCHOOL Mr. Jonathan Proulx, Planner, stated that the Plainfield Community Consolidated School District 202 is proposing to construct a new elementary school on the site of its existing District Office Building and Bonnie McBeth Learning Center northwest of Howard Avenue and Renwick Road. Mr. Proulx pointed out that staff has identified two key points for consideration: a proposed extension of Getson and the land-use compatibility and buffering of the properties west of the subject site from the proposed school use. Mr. Scott Anderle, Healy Bender Architects, reviewed the site plan with the Board. They have worked with the Village's traffic committee and redesigned the building to align with Getson. There is enough stacking room for 100 vehicles and 13 buses. Mr. Anderle pointed out that the applicant is agreeing to additional landscaping to buffer the properties to the west. Trustee Thomson indicated he would like to see some fencing along the berm. Mr. Eric Gallt reviewed the anticipated traffic flow and the Getson extension as well as proposed future road improvements with the Board. There was lengthy discussion regarding the traffic flow and the extension of Getson. Mr. Jim Stasell, Ms. Marianne Murphy, and Mr. Bob Russell objected to the extension of Getson. Statements from Mr. Jim Stasell and Ms. Marianne Murphy are attached to these minutes. Mayor O'Connell stated she wasn't comfortable with the traffic pattern and the traffic flow. Trustee Dement stated he would like to see the Getson extension removed from the site plan and brought back to the Board as a separate issue. Mayor O'Connell stated she would like to the original site plan without the extension of Getson. Trustee Collins suggested approving the site plan for the school so that the bidding process can proceed, but have the road improvements and traffic flow come back to the Board. Trustee Dement moved to approve the Site Plan Review for the" 15th Elementary School" northwest of Renwick Road and Howard Avenue to cut off Getson at the entrance to the parking lot. Seconded by Trustee Waldorf. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mayor O'Connell called at 15 minute break, the meeting resumed at 9:30 p.m. Village of Plainfield Meeting Minutes - March 7,2005 Page 4 of 11 #6 MEIJER DEVELOPMENT Mr. Proulx stated that the applicant is seeking to develop a 200,000 square foot Meijer store; a convenience store/gas station/car wash; and 10 outlots for future development, located at the southeast corner of Route 59 and 135th Street. Staff identified three points for consideration: the Pharmacy drive-through pick up window; temporary seasonal sales as part of the PUD; and Route 59 access. Mr. Proulx pointed out that the temporary seasonal sales has a provision for the Board to suspend the use if the performance standards are not met. Ms. Lynn Richardson, Meijer, reviewed the changes to the site plan that incorporates the Board's previous suggestions and comments. Administrator Burghard stated that Meijer has worked with the Plainfield Commons stakeholders to reach an agreement for compatible access points. Trustee Fay moved to approve the Special Use for a Planned Unit Development at the southeast corner of Illinois Route 59 and 135th Street subject to the 2 stipulations listed in the staff report and to instruct the Village Attorney to draft and Ordinance for a Special Use for a Planned Unit Development. Seconded by Trustee Waldorf. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the site plan review of the proposed retail store of approximately 200,000 square feet and the proposed convenience store/service station at the southeast corner of Illinois Route 59 and 135th Street subject to the 2 stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Final Plat for the proposed Meijer Plainfield Subdivision subject to the 2 stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #7 WHITE ASH FARM Trustee Waldorf moved to open a Public Hearing for an annexation agreement for 10 acres located between White Ash Farm, Unit 1 and Canterbury Woods, along Normantown Road. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to prepare Ordinances for the Annexation Agreement and annexation of the property. Seconded by Trustee Waldorf. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Preliminary Plat. Seconded by Trustee Waldorf. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - March 7,2005 Page 5 of 11 #8 CHATHAM SQUARE Trustee Waldorf moved to continue the Public Hearing for an annexation agreement for 145 acres located on 12ih Street west ofHeggs Road until March 21,2005. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, o no. Motion carried. #9 608 W. LOCKPORT STREET Trustee Waldorf moved to open a Public Hearing regarding the vacation of a portion of an alley behind 608 W. Lockport Street. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an Ordinance vacating a portion of an alley as described on the plat of vacation. Seconded by Trustee Waldorf. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #10 LIQUOR LICENSE CREATING A CLASS "M" LICENSE TO PERMIT A BAR AND GRILL Trustee Fay moved to adopt Ordinance No. 2460 creating a Class "M" license to permit a bar and grill at Guther's located at 24001 W. Lockport Street at the Town Square strip mall across from the Village Hall. Seconded by Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #11 CRYSTAL LAKE SUBDIVISION Stephanie Houk Sheetz stated that the applicant is requesting preliminary and final plat approval for Crystal Lakes Subdivision located on the east side of Route 59, just south of Park view Meadows and west of Arbor Place. The subdivision proposes 39 residential lots and commercial. The commercial will undergo site plan review before they develop. The subdivision was redesigned, following the Plan Commission meeting, due to stormwater runoff and high water table concerns. The redesign resulted in a larger detention pond which necessitated shortening the Fairfield Drive cul-de-sac and eliminating two lots. The developers then redesigned the park property and proposed three lots on a portion of the park site, making the park site. 3 5 acres rather than 1.7 acres. The Park District agreed to the redesign of the park site. John Argoudelis, attorney for the applicant, reviewed the site plan. Mayor O'Connell pointed out that she did not like the lot 39 and requested that it be removed from the site plan. Mr. Cameron Bettin, Superintendent of Planning for the Plainfield Park District, stated that the Park District would be agreeable to taking the land for lot 39. Trustee Fay moved to approve the modified Preliminary for a 32 acre area located south of Park view Meadows, west of Arbor Place, and along the east side of Route 59. It includes platting 38 single- family lots and two commercial lots along Route 59 subject to the working out an agreement with the Park District. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - March 7,2005 Page 6 of 11 Trustee Fay moved to approve the final plat for Crystal Lake Subdivision. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #12 W ALGREENS Mr. John Argoudelis, attorney for the applicant, reviewed a proposed concept for the corner of Route 59 and Route 126. Mr. Argoudelis stated that Walgreens is interested in constructing a building on that site. The building not be the typical Walgreens building and was designed specifically for the Village of Plainfield, but based off the one built in Northfield. The building includes a clock tower and an entrance feature. After some general discussion, Mr. Argoudelis requested a poll of the Board to see if they are going in the right direction, to move forward, and to work with staff. Trustee Collins, Trustee Waldorf, Trustee Thomson, and Trustee Dement indicated that the applicant is going in the right direction. Mayor O'Connell commented that she likes the entry feature. She would prefer more landscaping for the Arnold Street residents and less asphalt in the parking area. Trustee Fay had no comment. #13 OSWEGO FIRE STATION #4 ANNEXATION AGREEMENT Trustee Waldorf moved to open a Public Hearing for the Oswego Fire Station #4 Annexation Agreement. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to approve to direct the Village Attorney to draft an Ordinance for the annexation agreement and annexation of a 3.38 acre site at the northeast corner of 12ih Street and Gilmore Road. Seconded by Trustee Waldorf. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #14 2005 SPECIAL CENSUS COST ESTIMATE Mr. Testin stated that the estimated cost of the special census is $324,462. When the Village's population reaches 25,000, the Village would be qualified to receive approximately $110 per person from the State of Illinois. Trustee Waldorf moved to authorizing the Mayor to execute a Memorandum of Understanding with the Census Bureau for a 2005 Special Census. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Mr. Thomas Ruane stated that to help pay for the cost incurred by the Village, the revenue received from the floats will be turned over to the Village. Village of Plainfield Meeting Minutes - March 7,2005 Page 7 of 11 Trustee Waldorf moved to approve the street closures for the 4th annual St. Patrick's Day Parade. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Administrator Burghard stated that the Personnel Policy will be brought to the Board at the March 21 Board meeting. MANAGEMENT SERVICES REPORT Mr. Allen Persons reviewed the Public Works Operations (Water, Streets, and Wastewater) proposed budget. It was the consensus of the Board to proceed with the bid for a street sweeper. COMMUNITY DEVELOPMENT REPORT Mr. Testin gave an update on the Heritage Meadow Subdivision. The Homeowners Association received a letter from the developer stating that the developer will be some of the work themselves and there is a meeting scheduled for tomorrow. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT Trustee Waldorf moved to reject all bids received on February 24th for the Illinois Street Infrastructure Improvements with the intent to re-bid this project. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Mr. Derek Wold, Baxter and Woodman, reviewed four options for the 12ih Street Pumping Station and ground storage take. It was the consensus of the Board to pursue option #3 Mr. Alan Persons gave an update on Nature's Crossing. The soils test has been completed and Mr. O'Berg received a copy. There are two possible ways to investigate. Mr. O'Berg was present in the audience and indicated that staff is proceeding in the right direction. POLICE CHIEF'S REPORT As requested by the Board, Sergeant Kevin Greco gave an update on the enforcement efforts on Meadow Lane. Mr. Eric Gallt will give a presentation to the Board on March 21, the residents have been invited to attend this meeting as well. There were no questions on the January 2005 Operations Report. Trustee Waldorf moved to approve the purchase of a MPH Speed monitoring Matrix Trailer in the amount of$17,270.00. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - March 7,2005 Page 8 of 11 Trustee Fay moved to approve the lease-purchase of squads as outlined in the staff report. Seconded by Trustee Thomson. Vote by roll call. Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. Sergeant Greco pointed out that the Police Department received a $1,000 grant from the Wal-Mart Foundation grant program. The funds will be used to sponsor community events and/or purchase crime prevention equipment. ATTORNEY'S REPORT Attorney Harvey briefly reviewed the Campaign Finance and Disclosure Law. Mayor O'Connell reminded everyone of the COW Workshop on March 14 and the next Village Board meeting on March 21. Trustee Waldorf moved to adjourn. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 11 :35 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes - March 7,2005 Page 9 of 11 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 7, 2005 AT: VILLAGE HALL PRESENT: lDEMENT, S.THOMSON, P.FAY, lWALDORF, M.COLLINS, AND KO'CONNELL. ALSO PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; lPROULX, PLANNER; S.SHEETZ, PLANNER; KGRECO, POLICE SERGEANT; M.GIBAS, RECORDING SECRETARY. WHITE ASH FARM, UNIT 3 Mayor O'Connell called the meeting to order at 9:55 p.m. Present roll call stands. Stephanie Houk Sheetz, Planner, stated that the applicant is requesting annexation and preliminary plat approval for approximately 10 acres between White Ash Farms, Unit 1 and Canterbury Woods. The developer is proposing 20 single family residences on the site. Ms. Patty Bernhard, attorney for Fry Properties, was present in the audience. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee W aldorN oice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:56 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes - March 7,2005 Page 10 of 11 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 7, 2005 AT: VILLAGE HALL PRESENT: lDEMENT, S.THOMSON, P.FAY, lWALDORF, M.COLLINS, AND KO'CONNELL. ALSO PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; lPROULX, PLANNER; S.SHEETZ, PLANNER; KGRECO, POLICE SERGEANT; M.GIBAS, RECORDING SECRETARY. 608 W. LOCKPORT STREET ALLEY VACATION Mayor O'Connell called the meeting to order at 9:57 p.m. Present roll call stands. Stephanie Houk Sheetz stated that the Village received a request to vacation a portion of a Village- owned alley behind 608 W. Lockport. The area in question would be added to the property already owned by Mr. Tobin. The alley does not appear to provide a public benefit. An easement on the property will remain to facilitate the maintenance of utilities present in the alley. Trustee Dement stated he would like have an appraisal done for the property. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:59 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes - March 7,2005 Page 11 of 11 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 7, 2005 AT: VILLAGE HALL PRESENT: lDEMENT, S.THOMSON, P.FAY, lWALDORF, M.COLLINS, AND KO'CONNELL. ALSO PRESENT: S.JANIK, CLERK; lHARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; lPROULX, PLANNER; S.SHEETZ, PLANNER; KGRECO, POLICE SERGEANT; M.GIBAS, RECORDING SECRETARY. OSWEGO FIRE DEPARTMENT ANNEXATION AGREEMENT Mayor O'Connell called the meeting to order at 10:55 p.m. Present roll call stands. Mr. Testin stated that the applicant is proposing to construct their fourth fire station on approximately 3.38 acres of unincorporated property located at the northeast corner of 12ih Street and Gilmore Road. The site plan was approved by the Village Board on February 7,2005. There were no public comments. Trustee Dement moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 10:56 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk