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Home My Public Portal About04-04-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES APRIL 4, 2005 AT: VILLAGE HALL PRESENT: P.FAY, J.WALDORF, M.COLLINS, J.DEMENT, S.THOMSON, AND K.O’CONNELL. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. Mayor O’Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Den 3 and Den 8 of Cub Scouts Pack 13 led the pledge to the flag. Pastor Andrew O’Neal, First Baptist Church, gave a short invocation. There were approximately 48 persons in the audience. PRESIDENTIAL COMMENTS Mayor O’Connell proclaimed April 29, 2005 as Arbor Day. TRUSTEE’S COMMENTS Trustee Fay thanked the Street Department for quick clean up after the hailstorm. Trustee Dement thanked the Board for allowing him the opportunity to serve and encouraged everyone to vote on April 5. PUBLIC COMMENTS on Items not on the Agenda No comments. BUSINESS MEETING Trustee Dement moved to approve the Agenda. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting of March 21, 2005; Bills Paid Report and Bills Payable Report for April 4, 2005; Letter of Credit for Patriot Square Subdivision; Letter of Credit Reduction for Kensington Club Units 1, 2, and 3; th Resolution No. 1455 to establish a benefit area for the Lake Michigan/127 Street 20” water main improvement; Approval of the purchase of property identified as parcel #0005 and #0007 from Red Fox Farms in the total amount of $106,000 to contain the future new Drauden Roadway extension and public improvements; Resolution No. 1456 to conduct a public hearing for a Special Service Area No. 31 for Crystal Lake Estates located generally east of Illinois Route 59, south of Feeney Drive and north of the Commonwealth Edison right-of-way. Seconded by Trustee Thomson. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – April 4, 2005 Page 2 of 5 #3 POLICE FACILITY BIDS Chief Bennett stated that based upon the favorable bids for the police facility, the architects priced out finishing the unfinished areas of the police facility. Chief Bennett reviewed the projected costs of finishing the unfinished areas. Administrator Burghard stated that the Board had originally authorized a $12 million budget for this project. If items 2-5, as outlined in the staff report, are completed, the project will still be some $870,000 below the original budget. It was the consensus of the Board to proceed with working with the contractor to draw up the final contract and bring it back to the Board. #4 2005-2006 FISCAL YEAR BUDGET Chris Minick stated that the proposed budget and its highlights have been discussed in a series of hearings at public meetings of the Board. The required Public Hearing was held on March 21, 2005. All the legal requirements to adopt the Budget have been met. The budget balanced. Trustee Waldorf moved to adopt Ordinance No. 2467 approving the 2005-2006 Fiscal Year Budget. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. #5 CHATHAM SQUARE Jim Testin stated that this was before the Board previously. The agreement identifies that the Park will need to come back before the Board for review and approval. Trustee Fay moved to adopt Ordinance No. 2468 authorizing the execution of an Annexation th Agreement for 145 acres located on 127 Street west of Heggs Road. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2469 annexing the property. Seconded by Trustee Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. #6 PLAINFIELD SOUTH WISEMAN HUGHES Mr. Larry Vaupel reviewed the changes to the Annexation Agreement since they were before the Board. Mr. Vaupel also reviewed the land/cash donation and agreement with the Park District. The site will also have an Elementary and Middle School campus. Trustee Fay moved to adopt Ordinance No. 2470 authorizing the execution of an Annexation Agreement for the property. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. #7 719 CENTER STREET Jim Testin stated that the applicant is seeking a variance to permit a three-family dwelling in the single-family (R-1) District. Mr. Ron Broida, attorney for the applicant Dan Rock, stated that when Village of Plainfield Meeting Minutes – April 4, 2005 Page 3 of 5 Mr. Rock bought the building it was represented as a three unit building by the previous owner as well as the real estate agent. Mr. Ray Kelly, adjoining property owner, stated that he objected to the property being used as a three unit building. Mr. Kelly pointed out that the Village’s Zoning ordinance addresses an R-1 Overlay District in the general downtown vicinity where the duplex units must be registered yearly and this unit was registered as a two unit dwelling and missed the deadline to reregister. Trustee Thomson moved to deny a variance to allow a three-unit dwelling in the R-1 Low Density Single Family Zoning District in the overlay district. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. #8 WALGREENS Mr. John Argoudelis, Attorney for the applicant, stated that the applicant has responded to concerns of staff and the Board. There is now a meandering sidewalk and twice the number of required plantings. Mr. Argoudelis reviewed the architectural changes that have been made. The applicant has also agreed to grant a cross access easement and the location will be agreed upon at a later date. This Walgreens will represent the most expensive Walgreens ever built. Mr. Argoudelis pointed out that the corner will have an entry sign for the Village that will be built and maintained by the applicant. Mayor O’Connell stated that she does not like the wall signs on all 4 sides and she would like to see columns added to the south side of the building to make it more uniform. She does like the landscaping. Trustee Collins stated that he wants to see a stipulation on the statement of intent restricting the hours of deliveries. Trustee Fay moved to direct the Village Attorney to draft an Ordinance rezoning the property from R-1 (Low Density Single-Family Residence District) and B-1 (Neighborhood Convenience Center District) to B-3 (Community Shopping Center District) for 1.46 acres located at the southwest corner of Route 126 and Route 59. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance for a special use for a Planned Unit Development subject to the 2 stipulations listed in the staff report. Seconded by Trustee Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to approve the site plan for a Walgreen’s subject to the 3 stipulations listed in the staff report. Seconded by Trustee Fay. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. #9 STARBUCKS Jim Testin stated that the applicant is seeking a variance to allow signage that exceeds the maximum areas on the east elevation by approximately 4 square feet. Village of Plainfield Meeting Minutes – April 4, 2005 Page 4 of 5 Trustee Fay moved to direct the Village Attorney to draft an Ordinance for a variance to allow for the installation of signage that exceeds the maximum allowable area on the Starbucks Coffee Shop to be located in a unit on Lot 5 of the Plainfield/Wal-Mart First Resubdivision at the northwest corner of th 127 Street and Route 59. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. #10 TUFFY’S AUTO SERVICE CENTER Jim Testin stated that the applicant is seeking a variance to allow additional wall signage on the western elevation of the building. Mr. Sam Hejja, owner, stated that the corporate officers as well as customers are having a difficult time finding the service center. Trustee Waldorf moved to direct the Village Attorney to prepare an Ordinance for a variance to allow additional wall signage on the west elevation of the building for Tuffy’s Auto Service Center at th 23846 W. 135 Street. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR’S REPORT nd Administrator Burghard stated that MainStreet has requested the 2 half of their appropriation in this fiscal year’s budget. The Board had no objection to the release of the funds. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. ENGINEER’S REPORT No Report. PUBLIC WORKS REPORT Trustee Waldorf moved to authorize the Village President to execute a contract with Construction by Camco, the contractor providing the lowest bid, to complete the Illinois Street Infrastructure Improvements at a cost of $163,922.81. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to authorize the Village President to execute a contract with Len Cox and Sons, thth the contractor providing the lowest bid to complete the 248 Avenue and 119 Street Storm Sewer Improvements at a cost of $22,517.00. Seconded by Trustee Waldorf. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to authorize the Village President to execute a contract with Hutchison th Engineering for required professional services to facilitate the design of Van Dyke Road, 119 Street Village of Plainfield Meeting Minutes – April 4, 2005 Page 5 of 5 to Shagbark Drive. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Trustee Waldorf moved to waive the bidding and authorize the Village President to execute a contract with Fox Excavating, the contractor providing the lowest proposal to complete the required storm sewer repairs within the Ponds Subdivision at a cost of $31,992.10. Seconded by Trustee Thomson. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF’S REPORT Trustee Waldorf moved to approve the purchase of a tornado siren at a total cost of $13,953 from Fulton Contracting Co. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Trustee Thomson moved to adopt Ordinance No. 2471 for No Left Turn on Meadow Lane. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Waldorf, yes; Collins, yes; Dement, yes; Thomson, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. ATTORNEY’S REPORT No Report. Mayor O’Connell reminded everyone of the Consolidated Election on April 5, April’s Coffee with the Mayor has been cancelled, and the next Committee of the Whole Workshop on April 11. Trustee Dement moved to adjourn. Seconded by Trustee Waldorf. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:35 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk