HomeMy Public PortalAbout04-18-2005 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
APRIL 18,2005
AT: VILLAGE HALL
PRESENT: lWALDORF, M.COLLINS, lDEMENT, P.FAY, AND K.O'CONNELL.
S.THOMSON WAS ABSENT. ALSO PRESENT WERE: M.GIBAS, DEPUTY CLERK;
lHARVEY, ATTORNEY; T.L. BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER;
APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES
DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; AND D.BENNETT,
CHIEF OF POLICE.
Mayor O'Connell called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Thomson was
absent, all other Trustees were present. Administrator Burghard led the pledge to the flag. There
were approximately 20 persons in the audience.
Mayor O'Connell sadly announced the passing of Mrs. Stewart. Mrs. Stewart's wishes that her
property, recently referred to as Chatham Square, would remain as an active farm and her family is
honoring that request.
Jim Testin sadly announced the passing of Sue Milen, an employee in the Village's Building
Department. Sue worked for the Village for 4 years and was previously with the Plainfield School
District. Sue was always wonderfully energetic and positive. She will be sorely missed. Our
thoughts and prayers are with Sue and her family.
Trustee Fay gave a short invocation.
PRESIDENTIAL COMMENTS
No comments.
TRUSTEE COMMENTS
Trustee Dement thanked Amy De Boni for the new elected official packet.
PUBLIC COMMENTS
No comments.
BUSINESS MEETING
Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call.
Waldorf, yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting of
April 4, 2005; Bills Paid Report and Bills Payable Report for April 18, 2005; Revenue, Expenditure,
and Cash & Investment Reports for March 2005; Letter of credit reductions for Walker's Grove, Unit
Village of Plainfield
Meeting Minutes - April 18, 2005
Page 2 of5
11; Adoption of Ordinance No. 2472 for a variance to allow for the installation of signage that
exceeds the maximum allowable area on the Starbucks Coffee Shop located in a unit on Lot 5 of the
Plainfield/Wal-Mart First Resubdivision at the northwest corner of 12ih Street and Route 59;
Adoption of Ordinance No. 2473 for a variance to allow additional wall signage on the west elevation
of the building for Tuffy's Auto Service Center at 23846 W. 135th Street; Approval of Resolution No.
1458 appointing Joan Zelinski as authorized agent of the Village for the Illinois Municipal
Retirement Fund; Approval of the purchase of property identified as Parcel G (PIN #1-28-100-002)
from James F. Culver for the total amount of $184,000 to contain the required water main extension,
roadway reconstruction, and other public improvements along 119th Street between the Plainfield
North High School property and Van Dyke Road; Authorization for the Village President to execute
the rental agreement with Mustang Construction for property to place semi-permanent restroom
facilities; Adoption of Ordinance No. 2474 annexing the Wiseman Hughes Plainfield South property
located south of Wheeler Road, east of Ridge Road, and south of Walker Road. Seconded by Trustee
Dement. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes;
O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
#3 POLICE FACILITY
Chief Bennett stated that based on the initial low bid, the Mayor and the Board authorized the
completion of most of the remaining unfinished space, except the firing range.
Trustee Dement moved to approve the amended contract for construction of a law enforcement
facility in the amount of$10,622,536.00 and authorize the Village President to sign the contract.
Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson,
absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
#4 W ALGREENS
Mr. John Argoudelis, attorney for the applicant, reviewed the site plan with the Board. Mr.
Argoudelis pointed out that he has not yet received a response from the applicant regarding the
Board's previous requests. Mayor O'Connell suggested tabling the item until the next Board
meeting.
There was some general discussion whether or not to add stipulations to the approval or to table the
item.
Trustee Fay moved to table the item to the next Board meeting. Seconded by Trustee Waldorf. Vote
by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5
yes, 0 no, 1 absent. Motion carried.
#5 MARTIN COMMERCIAL CENTER
Mr. Testin stated the applicant is requesting site plan approval for two offices as well as preliminary
plat and final plat approval. The subject property is located at the northwest corner ofRiverwalk and
Route 59, just south of the Police station. The applicant has identified 4 parcels, 3 are buildable, and
the fourth one is identified for storm water management. Mr. Testin pointed out that there was a
question regarding the maintenance of the common elements, such as the storm water management.
Village of Plainfield
Meeting Minutes - April 18, 2005
Page 3 of5
The applicant stated that he has a draft copy of the maintenance agreement for the common areas and
will give it to staff. Mr. Testin pointed out that there is a stipulation attached to the plat regarding the
maintenance.
Trustee Fay moved to approve the preliminary plat creating four lots zoned Office, Reseach, and
Light Industrial District located at the northwest corner of Route 59 and Riverwalk Court, subject to
the 4 stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. Waldorf,
yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Trustee Fay moved to approve the final plat of subdivision for Martin Commercial Center, subject to
the 3 stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call.
Waldorf, yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
Trustee Fay moved to approve the site plan for two office buildings located on Lots 1 and 2, subject
to 3 stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. Waldorf,
yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1 absent.
Motion carried.
#6 127TH /SHENANDOAH WATER MAIN RECAPTURE
Trustee Waldorf moved to direct the Village Attorney to draft an Ordinance to adopt a recapture
agreement for a 20" water main installed along 12ih Street from the east point of Shenandoah
Subdivision to Heggs Road. Seconded by Trustee Dement. Vote by roll call. Waldorf, yes; Collins,
yes; Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
#7 RED ROBIN RESTAURANT
Jim Testin stated that the applicant has revised the landscape plan to incorporate a series of stone
outcroppings at the corner of 12ih Street and Route 59. The applicant is proposing a total of 109
parking spaces. The Village's Site Plan Review Ordinance would require 60 spaces.
Trustee Fay moved to approve a Site Plan Review for Red Rob Restaurant located at Lot 6 in the
Kensington North PUD located at the northwest corner of Route 59 and 12ih Street, subject to the 4
stipulations listed in the staff report. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes;
Collins, yes; Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion
carried.
ADMINISTRATOR'S REPORT
Administrator Burghard stated that the Plainfield Historical Society has requested permission to sell
candy bars and canned soda pop at the Settlers' Park movie nights. This would serve as a fundraiser
and promote the organization. It was the consensus of the Board to grant the request of the Plainfield
Historical Society on a trial basis.
Village of Plainfield
Meeting Minutes - April 18, 2005
Page 4 of5
MANAGEMENT SERVICES REPORT
No report.
COMMUNITY DEVELOPMENT REPORT
Mr. William Wright, Chicago Art & Frame of Elk Grove Village, requested permission to have
temporary open air art sales in the parking lot of the Plainfield Family Restaurant. The temporary
business would operate, weather permitting, every Saturday and Sunday from 10:00 a.m. until dusk.
Mayor O'Connell suggested that Mr. Wright consider renting space at the fests and/or the Farmer's
Market and felt that allowing temporary sales out of the parking lot would cause a conflict with
existing businesses.
Trustee Collins moved to not allow a temporary open air art sales business to locate in the parking lot
of the Plainfield Family Restaurant located at Route 30 and Renwick Road. Seconded by Trustee
Dement. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes;
O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
ENGINEER'S REPORT
No report.
PUBLIC WORKS REPORT
Trustee Fay moved to authorize the Village President to execute a contract with Natgun Corporation,
the low bidder, to complete the construction of a 5 million gallon water storage tank at a bid cost of
$2,340,200.00. Seconded by Trustee Waldorf. Vote by roll call. Waldorf, yes; Collins, yes;
Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to authorize the purchase of one 2005 Elgin Pelican Street Sweeper from
Standard Equipment in the amount of$139,750.00. Seconded by Trustee Dement. Vote by roll call.
Waldorf, yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
POLICE CHIEF'S REPORT
There were no questions on the March 2005 Operations Report.
Trustee Waldorf moved to adopt the lEMMAS Resolution No. 1457 and Mutual Aid Agreement.
Seconded by Trustee Dement. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson,
absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
ATTORNEY'S REPORT
Trustee Waldorf moved to release and make public the Executive Session Minutes for the period of
May 17, 2004 through March 14, 2005. Seconded by Trustee Collins. Vote by roll call. Waldorf,
yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes; O'Connell, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Village of Plainfield
Meeting Minutes - April 18, 2005
Page 5 of5
Mayor O'Connell reminded everyone of the Continued meeting and COW on April 25 and the next
Board Meeting on May 2.
Trustee Waldorf moved to approve continue the meeting to April 25, 2005. Seconded by Trustee
Dement. Vote by roll call. Waldorf, yes; Collins, yes; Dement, yes; Thomson, absent; Fay, yes;
O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
The meeting adjourned at 7:45 p.m.
Michelle Gibas, Deputy Clerk