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HomeMy Public PortalAbout05-02-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES MAY 2, 2005 AT: VILLAGE HALL PRESENT: M.COLLINS, J.DEMENT, S.THOMSON, P.FAY, J.WALDORF, AND K.O’CONNELL. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.KERSH, PLANNER; D.BENNETT, CHIEF OF POLICE, AND M.GIBAS, RECORDING SECRETARY. Mayor O’Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Administrator Burghard led the pledge to the flag. Rev. Chere Bates, St. Thomas Episcopal Church, gave a short invocation. There were approximately 150 persons in the audience. PRESIDENTIAL COMMENTS Mayor O’Connell presented a plaque to Trustee Stephen Thomson and thanked him for his dedication, sincere love for the Village, and all of his hard work over the past 4 years. Trustee Collins thanked Trustee Thomson for all of his hard work. Trustee Fay commended Trustee Thomson and Mayor O’Connell for their years of service to the community and to the government of Plainfield. Trustee Dement stated that it was a pleasure working with Trustee Thomson and he appreciated his efforts for the preservation ordinance. Trustee Waldorf also thanked Trustee Thomson for all of his work in the community. Trustee Thomson thanked all of his supporters for the opportunity to serve the Village. Administrator Burghard presented a plaque to Mayor O’Connell and thanked her for all of years of service as a Trustee, as a Plan Commissioner, and as acting President. Mayor O’Connell gave a short speech. Mayor O’Connell requested that the new Board demand the highest quality for the Village of Plainfield and preserve the historic character and spirit because once it is gone, you’ll never get it back. TRUSTEE’S COMMENTS Trustee Dement presented a gift to Mayor O’Connell. PUBLIC COMMENTS on Items not on the Agenda No Comments. BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – May 2, 2005 Page 2 of 7 Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of April 18, 2005; Bills Paid Report for May 2, 2005; and Bills Paid Report for May 2, 2005. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adjourn Sine Di. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 7:12 p.m. Susan Janik, Village Clerk, swore in newly elected officials: James A. Waldorf, Village President; Jeffrey Dement, Village Trustee; Walter O. Manning, Village Trustee; and Jim Racich, Village Trustee. Administrator Burghard invited everyone for refreshments. Village of Plainfield Meeting Minutes – May 2, 2005 Page 3 of 7 VILLAGE OF PLAINFIELD MEETING MINUTES MAY 2, 2005 AT: VILLAGE HALL PRESENT: J. WALDORF, M.COLLINS, J.DEMENT, P.FAY, W.MANNING, J. RACICH. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.KERSH, PLANNER; D.BENNETT, CHIEF OF POLICE, AND M.GIBAS, RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:45 p.m. Roll call was taken, all Trustees were present. There were approximately 75 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf proclaimed May 20 and 21 as Poppy Day in the Village of Plainfield. Mayor Waldorf stated that he met with the individual Board members and discussed the past, present, and future of the Village. He has complied all of the observations and comments made by the Board members and they will work on those comments to distill them to a series of concepts and directions that will be used in either retreat fashion or in public discussion to determine what the priorities are and move this Village ahead. Mayor Waldorf stated that appointment process will be much more formal than it has in the past. The openings will be advertised in the newspaper and the Village will be requesting resumes and interviews. TRUSTEE’S COMMENTS Trustee Racich moved to amend the Agenda to add an Executive Session at the end of the meeting, and to invite the Village Attorney and the Village Clerk to attend the session, to discuss personnel and appointments, not to reconvene. Seconded by Trustee Manning. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. Trustee Collins requested the status of the Entry Sign at the LaSalle Bank property. Administrator Burghard stated that the foundation for the sign has been put in and Mr. Bryant has brought some brick samples for the staff’s review and it is scheduled for construction this spring. PUBLIC COMMENTS on Items not on the Agenda Mr. Sam Slocum, resident, stated that the Board needs to address infrastructure within the Village of Plainfield and wished the Mayor and the Board good luck in getting the job done. BUSINESS MEETING Trustee Dement moved to approve the Amended Agenda to include an Executive Session regarding personnel and appointments, not to reconvene. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – May 2, 2005 Page 4 of 7 Trustee Fay moved to approve the Consent Agenda to include: Ordinance No. 2475 authorizing the donation of personal property; Resolution No. 1459 to conduct a Public Hearing for a Special Service Area No. 32 for Srpingbank of Plainfield, located south of Renwick Road, east and west of Drauden; Resolution No. 1460 to conduct a Public Hearing for a Special Service Area No. 33 for Fairfield Ridge, located generally north of Lockport Street, west of Van Dyke Road; Ordinance No. 2476 a th recapture agreement for a 20” water main installed along 127 Street from the east point of Shenandoah Subdivision to Heggs Road; and Letter of Credit Reductions for: Dunmoor Estates; Dayfield, Unit 1; and Liberty Grove – off-site. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. #3 CRYSTAL LAKE ESTATE SPECIAL SERVICE AREA NO. 31 Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area for Crystal Lake Estates, located generally east of Illinois Route 59, south of Feeny Drive, and north of the Commonwealth Edison right of way. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Collins moved to adopt Ordinance No. 2477 authorizing a Special Service Area No. 31 for Crystal Lake Estates. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. #4 GRANDE PARK TRANSFER OF PARK AREAS Mr. Testin stated that the transfer of ownership is an element in the annexation agreement. The Oswegoland Park District has submitted a letter to the Village requesting that the attorney start the process of transferring the specified park property. Trustee Fay moved to transfer ownership of specified park areas in Grande Park to the Oswegoland Park District. Seconded by Trustee Racich. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. #5 GODDARD SCHOOLS Mr. John Kersh, Planner, stated that the applicant is requesting approval of a special use permit and a site plan to establish an 8,000 square foot day care facility. The lot is currently vacant and is immediately adjacent to a detention pond. This is the final lot to be developed. The applicant has engaged in discussions with the adjacent property owners; landscaping and the location of the play areas are concerns for the adjacent property owners and they have submitted a letter stating their willingness to work developer. The applicant has provided evidence that abundance of landscaping along the west lot line and the distance between the subject lots and adjacent lots will be an adequate noise buffer for the residents. Trustee Dement moved to direct the Village Attorney to draft an Ordinance issuing a Special Use Permit to establish a day care on Lot 1 of the resubdivided Lot 2 of the Rose Subdivision located on th the southwest corner of 135 Street and U.S. Route 30. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – May 2, 2005 Page 5 of 7 Trustee Fay moved to approve a site plan for Goddard Schools on Lot 1 of the resubdivided Lot 2 of th the Rose Subdivision located on the southwest corner of 135 Street and U.S. Route 30 subject to the 4 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. ADMINISTRATOR’S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin stated that the Plat has not changed. There was a delay due to the park as well as some internal delays. Trustee Fay moved to reapprove the final plat for Grande Park Neighborhood 13. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. Mr. Ed Boyle, Assistant Manager for Wal-Mart, reviewed the proposed use with the Board and addressed the issues as outlined in the staff report. Trustee Fay moved to approve a temporary use for a garden center in the Wal-Mart parking lot th located at the northwest corner of 127 Street and Route 59. Seconded by Trustee Racich. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. th Mr. Testin stated that the 14 Annual DuPage River Sweep will be held on Saturday, June 4 from 9:00 a.m. to 12:00 p.m. Anyone interested in registering should contact Jim Donahue, in the Planning Department, at 609-6128 by May 23. PUBLIC WORKS REPORT th Trustee Fay moved to award the 119 Street Water Main Extension, Van Dyke Road Westerly, to the low bidder, Construction by Camco, Inc., for the total bid amount of $100,506.43. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. thth Trustee Dement moved to award the 119 Street Roadway Reconstruction, 248 Avenue east to Plainfield High School Property Line, to the low bidder, James D. Fiala Paving Company, for the total bid amount of $549,748.97. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – May 2, 2005 Page 6 of 7 th Trustee Dement moved to award the U.S. Route 30 and 135 Street, Section 02-0033-00-WR, to the low bidder, P.T. Ferro Construction Company, for the total bid amount of $775,104.23. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. POLICE CHIEF’S REPORT Trustee Racich moved to approve the Employment Agreement with Officer Michael Boling. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. There were no questions on the 2004 Annual Report. ATTORNEY’S REPORT No Report. Mayor Waldorf reminded everyone of Coffee with the Mayor on May 4 at 9:00 a.m., the Committee of the Whole Workshop on May 9; and the Public Works Grand Opening on May 14, from 11:00 a.m. to 3:00 p.m. Trustee Fay moved to adjourn to Executive Session for the purposes of Personnel and appointments, not to reconvene. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried. The meeting adjourned at 8:35 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes – May 2, 2005 Page 7 of 7 VILLAGE OF PLAINFIELD PUBLIC HEARING MAY 2, 2005 AT: VILLAGE HALL PRESENT: J. WALDORF M.COLLINS, J.DEMENT, P.FAY, W.MANNING, J. RACICH. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.KERSH, PLANNER; D.BENNETT, CHIEF OF POLICE, AND M.GIBAS, RECORDING SECRETARY. CRYSTAL LAKE ESTATE SPECIAL SERVICE AREA NO. 31 Mayor Waldorf called the meeting to order at 7:50 p.m. Present roll call stands. Mr. Testin stated that a special service area enables the Village to enact a special tax in the event a homeowner’s association fails to properly maintain the common elements of the subdivision. Trustee Dement moved to adjourn the Public Hearing and return to the regular business meeting. Seconded by Trustee Collins. Vote by roll call. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:51 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk