HomeMy Public PortalAbout05-02-2005 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
MAY 2, 2005
AT: VILLAGE HALL
PRESENT: M.COLLINS, J.DEMENT, S.THOMSON, P.FAY, J.WALDORF, AND
K.O’CONNELL. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY;
T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS
DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; J.KERSH, PLANNER; D.BENNETT, CHIEF OF POLICE, AND
M.GIBAS, RECORDING SECRETARY.
Mayor O’Connell called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Administrator Burghard led the pledge to the flag. Rev. Chere Bates, St. Thomas Episcopal
Church, gave a short invocation. There were approximately 150 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor O’Connell presented a plaque to Trustee Stephen Thomson and thanked him for his
dedication, sincere love for the Village, and all of his hard work over the past 4 years. Trustee
Collins thanked Trustee Thomson for all of his hard work. Trustee Fay commended Trustee
Thomson and Mayor O’Connell for their years of service to the community and to the government of
Plainfield. Trustee Dement stated that it was a pleasure working with Trustee Thomson and he
appreciated his efforts for the preservation ordinance. Trustee Waldorf also thanked Trustee
Thomson for all of his work in the community. Trustee Thomson thanked all of his supporters for the
opportunity to serve the Village.
Administrator Burghard presented a plaque to Mayor O’Connell and thanked her for all of years of
service as a Trustee, as a Plan Commissioner, and as acting President. Mayor O’Connell gave a short
speech. Mayor O’Connell requested that the new Board demand the highest quality for the Village of
Plainfield and preserve the historic character and spirit because once it is gone, you’ll never get it
back.
TRUSTEE’S COMMENTS
Trustee Dement presented a gift to Mayor O’Connell.
PUBLIC COMMENTS on Items not on the Agenda
No Comments.
BUSINESS MEETING
Trustee Fay moved to approve the Agenda. Seconded by Trustee Waldorf. Vote by roll call.
Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no.
Motion carried.
Village of Plainfield
Meeting Minutes – May 2, 2005
Page 2 of 7
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of
April 18, 2005; Bills Paid Report for May 2, 2005; and Bills Paid Report for May 2, 2005. Seconded
by Trustee Waldorf. Vote by roll call. Collins, yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf,
yes; O’Connell, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to adjourn Sine Di. Seconded by Trustee Collins. Vote by roll call. Collins,
yes; Dement, yes; Thomson, yes; Fay, yes; Waldorf, yes; O’Connell, yes. 6 yes, 0 no. Motion
carried.
The meeting adjourned at 7:12 p.m.
Susan Janik, Village Clerk, swore in newly elected officials: James A. Waldorf, Village President;
Jeffrey Dement, Village Trustee; Walter O. Manning, Village Trustee; and Jim Racich, Village
Trustee.
Administrator Burghard invited everyone for refreshments.
Village of Plainfield
Meeting Minutes – May 2, 2005
Page 3 of 7
VILLAGE OF PLAINFIELD
MEETING MINUTES
MAY 2, 2005
AT: VILLAGE HALL
PRESENT: J. WALDORF, M.COLLINS, J.DEMENT, P.FAY, W.MANNING, J. RACICH.
ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD,
ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR;
C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; J.KERSH, PLANNER; D.BENNETT, CHIEF OF POLICE, AND
M.GIBAS, RECORDING SECRETARY.
Mayor Waldorf called the meeting to order at 7:45 p.m. Roll call was taken, all Trustees were
present. There were approximately 75 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf proclaimed May 20 and 21 as Poppy Day in the Village of Plainfield. Mayor
Waldorf stated that he met with the individual Board members and discussed the past, present, and
future of the Village. He has complied all of the observations and comments made by the Board
members and they will work on those comments to distill them to a series of concepts and directions
that will be used in either retreat fashion or in public discussion to determine what the priorities are
and move this Village ahead. Mayor Waldorf stated that appointment process will be much more
formal than it has in the past. The openings will be advertised in the newspaper and the Village will
be requesting resumes and interviews.
TRUSTEE’S COMMENTS
Trustee Racich moved to amend the Agenda to add an Executive Session at the end of the meeting,
and to invite the Village Attorney and the Village Clerk to attend the session, to discuss personnel
and appointments, not to reconvene. Seconded by Trustee Manning. Vote by roll call. Collins, yes;
Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried.
Trustee Collins requested the status of the Entry Sign at the LaSalle Bank property. Administrator
Burghard stated that the foundation for the sign has been put in and Mr. Bryant has brought some
brick samples for the staff’s review and it is scheduled for construction this spring.
PUBLIC COMMENTS on Items not on the Agenda
Mr. Sam Slocum, resident, stated that the Board needs to address infrastructure within the Village of
Plainfield and wished the Mayor and the Board good luck in getting the job done.
BUSINESS MEETING
Trustee Dement moved to approve the Amended Agenda to include an Executive Session regarding
personnel and appointments, not to reconvene. Seconded by Trustee Fay. Vote by roll call. Collins,
yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes – May 2, 2005
Page 4 of 7
Trustee Fay moved to approve the Consent Agenda to include: Ordinance No. 2475 authorizing the
donation of personal property; Resolution No. 1459 to conduct a Public Hearing for a Special Service
Area No. 32 for Srpingbank of Plainfield, located south of Renwick Road, east and west of Drauden;
Resolution No. 1460 to conduct a Public Hearing for a Special Service Area No. 33 for Fairfield
Ridge, located generally north of Lockport Street, west of Van Dyke Road; Ordinance No. 2476 a
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recapture agreement for a 20” water main installed along 127 Street from the east point of
Shenandoah Subdivision to Heggs Road; and Letter of Credit Reductions for: Dunmoor Estates;
Dayfield, Unit 1; and Liberty Grove – off-site. Seconded by Trustee Dement. Vote by roll call.
Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried.
#3 CRYSTAL LAKE ESTATE SPECIAL SERVICE AREA NO. 31
Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area for
Crystal Lake Estates, located generally east of Illinois Route 59, south of Feeny Drive, and north of
the Commonwealth Edison right of way. Seconded by Trustee Collins. Voice Vote. All in favor, 0
opposed. Motion carried.
Trustee Collins moved to adopt Ordinance No. 2477 authorizing a Special Service Area No. 31 for
Crystal Lake Estates. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Dement, yes; Fay,
yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried.
#4 GRANDE PARK TRANSFER OF PARK AREAS
Mr. Testin stated that the transfer of ownership is an element in the annexation agreement. The
Oswegoland Park District has submitted a letter to the Village requesting that the attorney start the
process of transferring the specified park property.
Trustee Fay moved to transfer ownership of specified park areas in Grande Park to the Oswegoland
Park District. Seconded by Trustee Racich. Vote by roll call. Collins, yes; Dement, yes; Fay, yes;
Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried.
#5 GODDARD SCHOOLS
Mr. John Kersh, Planner, stated that the applicant is requesting approval of a special use permit and a
site plan to establish an 8,000 square foot day care facility. The lot is currently vacant and is
immediately adjacent to a detention pond. This is the final lot to be developed. The applicant has
engaged in discussions with the adjacent property owners; landscaping and the location of the play
areas are concerns for the adjacent property owners and they have submitted a letter stating their
willingness to work developer. The applicant has provided evidence that abundance of landscaping
along the west lot line and the distance between the subject lots and adjacent lots will be an adequate
noise buffer for the residents.
Trustee Dement moved to direct the Village Attorney to draft an Ordinance issuing a Special Use
Permit to establish a day care on Lot 1 of the resubdivided Lot 2 of the Rose Subdivision located on
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the southwest corner of 135 Street and U.S. Route 30. Seconded by Trustee Collins. Vote by roll
call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes – May 2, 2005
Page 5 of 7
Trustee Fay moved to approve a site plan for Goddard Schools on Lot 1 of the resubdivided Lot 2 of
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the Rose Subdivision located on the southwest corner of 135 Street and U.S. Route 30 subject to the
4 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Collins, yes;
Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried.
ADMINISTRATOR’S REPORT
No Report.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER’S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
Mr. Testin stated that the Plat has not changed. There was a delay due to the park as well as some
internal delays.
Trustee Fay moved to reapprove the final plat for Grande Park Neighborhood 13. Seconded by
Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes;
5 yes, 0 no. Motion carried.
Mr. Ed Boyle, Assistant Manager for Wal-Mart, reviewed the proposed use with the Board and
addressed the issues as outlined in the staff report.
Trustee Fay moved to approve a temporary use for a garden center in the Wal-Mart parking lot
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located at the northwest corner of 127 Street and Route 59. Seconded by Trustee Racich. Vote by
roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion
carried.
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Mr. Testin stated that the 14 Annual DuPage River Sweep will be held on Saturday, June 4 from
9:00 a.m. to 12:00 p.m. Anyone interested in registering should contact Jim Donahue, in the
Planning Department, at 609-6128 by May 23.
PUBLIC WORKS REPORT
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Trustee Fay moved to award the 119 Street Water Main Extension, Van Dyke Road Westerly, to the
low bidder, Construction by Camco, Inc., for the total bid amount of $100,506.43. Seconded by
Trustee Dement. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes;
5 yes, 0 no. Motion carried.
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Trustee Dement moved to award the 119 Street Roadway Reconstruction, 248 Avenue east to
Plainfield High School Property Line, to the low bidder, James D. Fiala Paving Company, for the
total bid amount of $549,748.97. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Dement,
yes; Fay, yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes – May 2, 2005
Page 6 of 7
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Trustee Dement moved to award the U.S. Route 30 and 135 Street, Section 02-0033-00-WR, to the
low bidder, P.T. Ferro Construction Company, for the total bid amount of $775,104.23. Seconded by
Trustee Fay. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes; Racich, yes; 5
yes, 0 no. Motion carried.
POLICE CHIEF’S REPORT
Trustee Racich moved to approve the Employment Agreement with Officer Michael Boling.
Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Fay, yes; Manning, yes;
Racich, yes; 5 yes, 0 no. Motion carried.
There were no questions on the 2004 Annual Report.
ATTORNEY’S REPORT
No Report.
Mayor Waldorf reminded everyone of Coffee with the Mayor on May 4 at 9:00 a.m., the Committee
of the Whole Workshop on May 9; and the Public Works Grand Opening on May 14, from
11:00 a.m. to 3:00 p.m.
Trustee Fay moved to adjourn to Executive Session for the purposes of Personnel and appointments,
not to reconvene. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Dement, yes; Fay,
yes; Manning, yes; Racich, yes; 5 yes, 0 no. Motion carried.
The meeting adjourned at 8:35 p.m.
Michelle Gibas, Recording Secretary
Approved:
Susan Janik, Village Clerk
Village of Plainfield
Meeting Minutes – May 2, 2005
Page 7 of 7
VILLAGE OF PLAINFIELD
PUBLIC HEARING
MAY 2, 2005
AT: VILLAGE HALL
PRESENT: J. WALDORF M.COLLINS, J.DEMENT, P.FAY, W.MANNING, J. RACICH.
ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD,
ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR;
C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; J.KERSH, PLANNER; D.BENNETT, CHIEF OF POLICE, AND
M.GIBAS, RECORDING SECRETARY.
CRYSTAL LAKE ESTATE SPECIAL SERVICE AREA NO. 31
Mayor Waldorf called the meeting to order at 7:50 p.m. Present roll call stands.
Mr. Testin stated that a special service area enables the Village to enact a special tax in the event a
homeowner’s association fails to properly maintain the common elements of the subdivision.
Trustee Dement moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee Collins. Vote by roll call. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 7:51 p.m.
Michelle Gibas, Recording Secretary
Approved:
Susan Janik, Village Clerk