HomeMy Public PortalAbout20180418 - Appropriations Committee - Meeting Minutes1
Town of Hopkinton Appropriation Committee
April 18, 2018, 7:00 PM
HCAM TV Studio, 77 Main St, Hopkinton MA 01748
Minutes
1. Call to Order
Chair Mike Manning opened the meeting at 7:06 PM with the following members present:
Mike Manning Shahidul Mannan
Rebecca Robak Pam Waxlax
Absent: Wayne Pacheco
Also Present:
Norman Khumalo, Town Manager
William Remillard, Finance Dept
Jean Bertschmann, Chair School Committee
Susan Rothermich, School Finance Director
Cathy MacLeod, HPS Superintendent (participating remotely)
Dan Terry, Chair Parks & Recreation
Connor Degan, Town Clerk
Cathy MacLeod was participating remotely due to geographical distance
2. Public Comment
There was no public comment at the meeting.
3. Review and Make Recommendations on Town Meeting Warrant Articles
Members of the Turf Field subcommittee attended the meeting to answer questions we had asked
in prior meetings. Jean Bertschmann presented the estimated financial model for the revolving fund
to be established for the receipt of revenue and corresponding expenses for the turf fields.
Estimates were based on current information the P&R has for the Fruit St fields. The cost of the
carpet in the current bid is $240K, but that number does not include labor for the installation. Dan
Terry noted that he has heard a general guideline for carpet replacement is $1M. Annual borrowing
costs for the project were also presented and discussed.
Norman Khumalo addressed questions the committee had posed with regards to the Main St
Corridor non-participatory costs and presented estimated annual borrowing costs for the project
based on 10, 15 and 20-year durations. He stated that the Host community agreements with Legacy
$1.5M for trails and undergrounding) and Mews ($1M for traffic improvements to Main St) both
expressly authorize the Board of Selectmen to use the funds so that portion of the funding for the
article doesn’t need to go to Town Meeting. He also mentioned there is a MassWorks grant for
$500K and that they are continuing to work with the Commonwealth to determine the cost of
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moving the poles with the goal being to have TIP money cover the undergrounding for the
equivalent cost of moving poles which would be required to be completed regardless.
The committee then moved on to discussing articles not previously voted in the last meeting using a
revised Draft Warrant Articles and Motions Document.
FY 2018 Supplemental Appropriations and Transfers
This item is still fluid at this time and we will note in our report that it will be voted prior to ATM as it
will not be ready by the time the report is published. This relates to Snow & Ice deficit spending and
the bills related to that are still being received.
Unpaid Bills from Previous Fiscal Years
This also is still fluid and we will note in our report it will be voted prior to ATM. There are three
invoices that are known at this time, but there is the potential for more to be received.
Set the Salary of Elected Officials
Pam moved and Shahidul seconded the Appropriation Committee recommend the Set the Salary of
an Elected Officials article, to fix the salary of the elected Town Clerk for Fiscal Year commencing
July 1, 2018 at $67,599.22.
VOTE: Favor: 4 Against: 0
Discussion prior to the vote noted that the increase is based on the quality of the work, going
market rates and the raises given to non-union employees of the Town. Connor Degan spoke that
this represents approximately a 3% increase from last year. The Town Clerk did not receive an
increase in FY18.
Fiscal 2019 Operating Budget
This motion is still not ready for recommendation by the committee solely due to the wording of the
motion. There is an issue with appropriately identifying the funding sources in the wording. Norman
and Town Counsel are in discussions with the Department of Revenue to ensure the language is
correct. Discussion also centered around how the residents can understand best what is being
voted. At ATM, the residents vote the “Line Item Appropriation” from the AC Report and any
resident may ask to pull aside a specific department for separate discussion of that portion of the
budget. The issue in the past has been that changes made at Town Meeting are more problematic
for ensuring the motion states everything correctly rather than a desire or lack thereof to make the
change itself.
Revolving Fund Bylaw and Fund Transfer
Pam moved and Shahidul seconded the Appropriation Committee recommend the Revolving Fund
Bylaw and Fund Transfer article as written in the draft warrant articles and motions document
included in the 4/18/18 minutes.
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VOTE: Favor: 4 Against: 0
Discussion prior to the vote noted that the Municipal Modernization Act sets up revolving funds by
bylaw. As the MMA was new last year, these changes to funds complies with Department of
Revenue requirements. A main component of the MMA is that it allows funds to remain in the
revolving funds rather than reverting to the General Fund at year-end. The committee determined it
would be beneficial to illustrate the proposed changes in the AC Report and will detail them in an
appendix to the report.
FY 2019 Revolving Funds Spending Limits
This motion is still not ready for recommendation by the committee as the information is being
gathered. The committee should be able to vote on this at the next meeting prior to finalizing the AC
Report.
Main Street Corridor Project
Pam moved and Shahidul seconded the Appropriation Committee recommend the Main Street
Corridor Project article, to borrow $3,000,000.
VOTE: Favor: 4 Against: 0
Discussion prior to the vote noted that the design money for this project was turned down at ATM a
few years ago and that it appears they are still negotiating some aspects of the project. Norman
replied that in the interim the Town received grant money for the design of the undergrounding. He
further noted that the negotiations are related to the cost of moving the utility poles. He stated that
the vote needs to occur now for MassDOT to know if we want to move forward with
undergrounding. There are three differences from the last time this was brought forward:
1. The scope of the project has been scaled down as it is now only going from the Fire/Police
stations to Hayden Rowe;
2. The first attempt had the taxpayers paying the full cost while this article reflects offsets from
host community agreements;
3. The Design is further advanced so the estimated cost is more accurate.
It was further noted that property owners will not bear any of expense for connection and that any
borrowing for this will likely not show up until FY20, or more likely FY21.
Turf Field Project
Pam moved and Shahidul seconded the Appropriation Committee recommend the Turf Field Project
article, to borrow $3,525,418 as described in the draft warrant articles and motions document
included in the 4/18/18 minutes.
VOTE: Favor: 4 Against: 0
Discussion prior to the vote noted that the borrowing fits within the levy limit, the committee
presented a sustainable financial model and the CPC funds support the amounts within each of the
buckets.
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CPC Articles
Nobody was on hand to present/discuss the CPC recommendations so we will discuss them at the
meeting next Monday. Norman will provide the corrected information on the CPC buckets so that
we can put that into the report as well .
4. Discussion of the Appropriation Committee Town Meeting Report
The committee discussed the most recent draft of the AC Report. The summary narrative at the
front of the report was edited and agreed to in principal with a few numbers that needed to be filled
in still. The committee focused on the debt chart, specifically how to show to the residents the
current, proposed and anticipated debt in a meaningful way. While it was noted that the anticipated
debt was theoretical and based on the 5-year capital plans, it was decided that the residents should
be aware of potential debt so they can make informed decisions at ATM.
At the next meeting the committee will finalize the AC Report and begin editing the slides for the
ATM presentation.
5. Review and Approve Minutes of Previous Meetings
The committee reviewed the draft minutes from the meetings held on April 9, 11, and 12, 2018.
On a motion from Shahidul Mannan, seconded by Rebecca Robak, the minutes were approved.
VOTE: Favor: 4 Against: 0
6. Adjourn
On a motion made by Pam Waxlax, seconded by Shahidul Mannan, the committee voted to adjourn
the meeting at 10:09 PM.
VOTE: Favor: 4 Against: 0
Documents included and attached herewith:
MOU between HPS and HPR regarding HPS Synthetic Turf Fields
Field 4_5 Projected Revenue and Expense
Turf Fields Estimated Debt Schedule
Main St Corridor Estimated Debt Schedule
FY19 Draft Appropriations Committee Report
Draft Warrant Articles and Motion Document
Next Meetings:
April 23, 2018 7:00 PM
April 26, 2018 7:00 PM
May 3, 2018 7:00 PM
AGREEMENT BETWEEN THE HOPKINTON PUBLIC SCHOOLS ATHLETIC DEPARTMENT AND
THE HOPKINTON PARK AND RECREATION DEPARTMENT
The following agreement has been formed between the Hopkinton School Committee and
Hopkinton Parks and Recreation Commission regarding the joint oversight and
management of fields 4 and 5.
PROGRAM COLLABORATION AND COORDINATION
Hopkinton Public Schools and Hopkinton Parks and Recreation Department will have joint
responsibility and oversight of the synthetic turf fields located on Fields 4 and 5 of the Hopkinton
High School campus. A Hopkinton Public Schools Synthetic Turf Field Oversight Committee
(“Oversight Committee”), consisting of one member of the School Committee, one member of the
Parks and Recreation Commission, the Hopkinton Public Schools Director of Finance and
Operations, the Town Finance Director, the Athletic Director, the Director of Buildings and
Grounds, and the Director of Parks and Recreation. The Oversight Committee shall meet prior to
the development of each fiscal year budget, as well as prior to each playing season (i.e., fall and
spring), to review and approve:
a. The [INSERT CORRECT NAME] Revolving Fund revenue, expenses, and balances;
b. Revenue goals for the upcoming fiscal year;
c. Maintenance for the upcoming fiscal year;
d. Division of labor for maintenance for upcoming fiscal year;
e. Budget for the upcoming fiscal year;
f. Seasonal usage schedules;
g. Weekend usage schedules during the school year will be determined at the pre-season
meeting of the Oversight Committee.
h. Fee schedules for Hopkinton groups and outside groups
i. Planned seasonal plowing schedules;
j. Summer usage schedules will be determined at the pre-spring season meeting of the
Oversight Committee.
k. The Oversight Committee will create policies for the use and rental of Fields 4 and 5 to
other organizations, outside of the hours allocated for school usage. Fee schedules for
Fields 4 and 5 will be comparable to fee schedules for Fruit Street fields. The policies are
subject to review and approval of the School Committee and the Parks and Recreation
Commission.
l. Appropriate and effective lines of communication;
m. Issues involving the performance of tasks outlined in this agreement;
In the event that further clarification of roles and responsibilities are necessary, they shall first be
brought, in the order stated, to the joint attention of the following parties:
a. The Oversight Committee. If unresolved, then
b. Athletic Director and the Director of Parks and Recreation; if unresolved, then
c. The HPS Director of Finance and the Town Director of Finance; if unresolved, then
d. The School Committee and Parks and Recreation Commission.
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The standard schedule for priority usage of the fields is described below. At any time, by mutual
agreement of the Athletic Director and the Director of Parks and Recreation, an exception may be
made to accommodate a special circumstance, such as a tournament or a HPS team clinic,
fundraiser, or tournament game.
The Hopkinton School teams will have exclusive use of Fields 4 and 5 during the school day, and
have the right of first refusal for use of the fields until 7 pm for both the fall and spring seasons.
Usage during these hours will be scheduled by the Athletic Director.
Following the end time on the seasonal school usage schedule, the Parks and Recreation
Department will have the authority to schedule use by other groups, giving first priority to in-
town youth sports organizations. Usage during these hours will be scheduled by the Director of
Parks and Recreation.
FIELD MAINTENANCE RESPONSIBILITIES
Care and maintenance of Fields 4 and 5 will be paid from the [INSERT CORRECT NAME] Revolving
Fund. Costs for the periodic replacement of the infill on Fields 4 and 5 will be offset by revenue in
the [INSERT CORRECT NAME] Revolving Fund.
Said maintenance shall include the following, which will be performed on a regularly scheduled
and as-needed basis as required to maintain suitable playing conditions for game fields and/or
general aesthetics, as applicable:
a. Periodic grooming of synthetic turf fields.
b. Plowing of synthetic turf fields, as determined at the pre-fall season meeting of the
Oversight Committee.
c. Pre-season preparation of fields to the satisfaction of the Athletic Director, who shall
communicate with the Director of Parks and Recreation at least one month in advance of
each playing season for all fields for which such pre-season preparation is necessary.
d. Scheduling of all equipment and contracted labor used in the performance of the above
tasks, as well as the maintenance of all town equipment related to maintenance of Fields 4
and 5 .Storage of said town equipment shall be the responsibility of the Town.
School department responsibilities related to the operations Fields 4 and 5 shall be as follows:
a) School custodial/maintenance staff will be responsible for the maintenance and upkeep of
Fields 4 and 5 during the weekday hours defined above.
b) Weekend/weeknight security and sanitary operations, including opening and closing
access points, with costs charged to the program/entity utilizing the field(s).
FINANCIAL CONSIDERATIONS
All fees and revenue generated by the use of the Fields 4 and 5 on the Hopkinton Schools campus,
excluding concession stand revenue and MIAA tournament revenue, shall be deposited as follows
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into the [INSERT CORRECT NAME] Revolving Fund. Expenditures from this fund shall be made
under the overall oversight of the Oversight Committee.
It is the intent of both organizations to use revenue in the [INSERT CORRECT NAME] Revolving
Fund to offset the cost of annual maintenance and repair for Fields 4 and 5, as well as the periodic
replacement of the synthetic turf fields.
The Hopkinton Athletic Director and the Director of Parks and Recreation will work
collaboratively to ensure these regulations are adhered to.
__________________________________________ ________________________________________
Jean Bertschmann Dan Terry
Chair, Hopkinton School Committee Chair, Hopkinton Parks and Recreation
Commission
Date: ___________________________________ Date: ________________________________
Town of Hopkinton
Proposed Turf Field Revenues and Expenses
FY 19,20
Model A - (Conservative - No weekday use for outside orgs, assuming no lights)Model B - (Assume 2 hours per day 4 days per week for outside orgs, assuming no lights)
FY 19 Rate Hours Revenue FY 19 Rate Hours Revenue
Soccer 175.00$ 120 21,000.00$ Soccer 175.00$ 120 21,000.00$
Baseball 175.00 42 7,350.00 Baseball 175.00 42 7,350.00
Softball 175.00 42 7,350.00 Softball 175.00 42 7,350.00
Lax, Field Hockey, Other 175.00 40 7,000.00 Lax, Field Hockey, Other 175.00 40 7,000.00
Total 244 42,700.00$ Total 244 42,700.00$
FY 20 Rate Hours Revenue FY 20 Rate Hours Revenue
Soccer 175.00$ 180 31,500.00$ Soccer 175.00$ 316 55,300.00$
Baseball 175.00 72 12,600.00 Baseball 175.00 72 12,600.00
Softball 175.00 72 12,600.00 Softball 175.00 72 12,600.00
Lax, Field Hockey, Other 175.00 80 14,000.00 Lax, Field Hockey, Other 175.00 80 14,000.00
Total 404 70,700.00$ Total 540 94,500.00$
10 Year Revenue Capture 679,000.00$ 10 Year Revenue Capture 893,200.00$
Current Expenses - Fields 4/5:Current Expenses - Fruit Street:
Mowing (30 cuttings)$4,500 Replace Infil 8,000$
Watering - 1/2" - 1"/week @20 weeks $4,000 Grooming 2,500$
Irrigation Winterize/De-Winterize $3,000 General Maint/Repairs 1,500$
Fertilizer x3, Lime, Pesticides $5,000
Aerating, Top Dressing, Overseeding $5,000
Line Markings (weekly @24 weeks $3,500
Total $25,000 Total 12,000$
TOWN OF HOPKINTON
$3,524,802 Estimated Debt Service
10 Years
BOND ANNUAL
PRINCIPAL INTEREST DEBT IMPACT IMPACT PER
YEAR OUTSTANDING PRINCIPAL 3.00%SERVICE TAX RATE MED. HOUSE
0 $3,524,802 $0 $0 $0 0.00 $0.00
1 $3,165,000 $359,802 $105,744 $465,546 0.13 $67.04
2 $2,810,000 $355,000 $94,950 $449,950 0.12 $64.79
3 $2,455,000 $355,000 $84,300 $439,300 0.12 $63.26
4 $2,100,000 $355,000 $73,650 $428,650 0.12 $61.72
5 $1,750,000 $350,000 $63,000 $413,000 0.11 $59.47
6 $1,400,000 $350,000 $52,500 $402,500 0.11 $57.96
7 $1,050,000 $350,000 $42,000 $392,000 0.11 $56.45
8 $700,000 $350,000 $31,500 $381,500 0.10 $54.93
9 $350,000 $350,000 $21,000 $371,000 0.10 $53.42
10 $0 $350,000 $10,500 $360,500 0.10 $51.91
$3,524,802 $579,144 $4,103,946 $1.10 $590.96
Tax rate based on Fiscal 2018 total assessed valuation of $3,722,996,544 and $536,100 median home value
TOWN OF HOPKINTON
$1,824,802 Estimated Debt Service
10 Years
BOND ANNUAL
PRINCIPAL INTEREST DEBT IMPACT IMPACT PER
YEAR OUTSTANDING PRINCIPAL 3.00%SERVICE TAX RATE MED. HOUSE
0 $1,824,802 $0 $0 $0 0.00 $0.00
1 $1,635,000 $189,802 $54,744 $244,546 0.07 $35.21
2 $1,450,000 $185,000 $49,050 $234,050 0.06 $33.70
3 $1,265,000 $185,000 $43,500 $228,500 0.06 $32.90
4 $1,080,000 $185,000 $37,950 $222,950 0.06 $32.10
5 $900,000 $180,000 $32,400 $212,400 0.06 $30.58
6 $720,000 $180,000 $27,000 $207,000 0.06 $29.81
7 $540,000 $180,000 $21,600 $201,600 0.05 $29.03
8 $360,000 $180,000 $16,200 $196,200 0.05 $28.25
9 $180,000 $180,000 $10,800 $190,800 0.05 $27.47
10 $0 $180,000 $5,400 $185,400 0.05 $26.70
$1,824,802 $298,644 $2,123,446 $0.57 $305.77
Tax rate based on Fiscal 2018 total assessed valuation of $3,722,996,544 and $536,100 median home value
TOWN OF HOPKINTON
$1,324,802 Estimated Debt Service
10 Years
BOND ANNUAL
PRINCIPAL INTEREST DEBT IMPACT IMPACT PER
YEAR OUTSTANDING PRINCIPAL 3.00%SERVICE TAX RATE MED. HOUSE
0 $1,324,802 $0 $0 $0 0.00 $0.00
1 $1,185,000 $139,802 $39,744 $179,546 0.05 $25.85
2 $1,050,000 $135,000 $35,550 $170,550 0.05 $24.56
3 $915,000 $135,000 $31,500 $166,500 0.04 $23.98
4 $780,000 $135,000 $27,450 $162,450 0.04 $23.39
5 $650,000 $130,000 $23,400 $153,400 0.04 $22.09
6 $520,000 $130,000 $19,500 $149,500 0.04 $21.53
7 $390,000 $130,000 $15,600 $145,600 0.04 $20.97
8 $260,000 $130,000 $11,700 $141,700 0.04 $20.40
9 $130,000 $130,000 $7,800 $137,800 0.04 $19.84
10 $0 $130,000 $3,900 $133,900 0.04 $19.28
$1,324,802 $216,144 $1,540,946 $0.41 $221.89
Tax rate based on Fiscal 2018 total assessed valuation of $3,722,996,544 and $536,100 median home value
TOWN OF HOPKINTON
$3,000,000 Estimated Debt Service
10 Years
BOND ANNUAL
PRINCIPAL INTEREST DEBT IMPACT IMPACT PER
YEAR OUTSTANDING PRINCIPAL 3.00%SERVICE TAX RATE MED. HOUSE
0 $3,000,000 $0 $0 $0 0.00 $0.00
1 $2,700,000 $300,000 $90,000 $390,000 0.10 $56.16
2 $2,400,000 $300,000 $81,000 $381,000 0.10 $54.86
3 $2,100,000 $300,000 $72,000 $372,000 0.10 $53.57
4 $1,800,000 $300,000 $63,000 $363,000 0.10 $52.27
5 $1,500,000 $300,000 $54,000 $354,000 0.10 $50.97
6 $1,200,000 $300,000 $45,000 $345,000 0.09 $49.68
7 $900,000 $300,000 $36,000 $336,000 0.09 $48.38
8 $600,000 $300,000 $27,000 $327,000 0.09 $47.09
9 $300,000 $300,000 $18,000 $318,000 0.09 $45.79
10 $0 $300,000 $9,000 $309,000 0.08 $44.50
$3,000,000 $495,000 $3,495,000 0.94 $503.27
Tax rate based on Fiscal 2018 total assessed valuation of $3,722,996,544 and $536,100 median home value
TOWN OF HOPKINTON
$3,000,000 Estimated Debt Service
15 Years
BOND ANNUAL
PRINCIPAL INTEREST DEBT IMPACT IMPACT PER
YEAR OUTSTANDING PRINCIPAL 3.50%SERVICE TAX RATE MED. HOUSE
0 $3,000,000 $0 $0 $0 0.00 $0.00
1 $2,800,000 $200,000 $105,000 $305,000 0.08 $43.92
2 $2,600,000 $200,000 $98,000 $298,000 0.08 $42.91
3 $2,400,000 $200,000 $91,000 $291,000 0.08 $41.90
4 $2,200,000 $200,000 $84,000 $284,000 0.08 $40.90
5 $2,000,000 $200,000 $77,000 $277,000 0.07 $39.89
6 $1,800,000 $200,000 $70,000 $270,000 0.07 $38.88
7 $1,600,000 $200,000 $63,000 $263,000 0.07 $37.87
8 $1,400,000 $200,000 $56,000 $256,000 0.07 $36.86
9 $1,200,000 $200,000 $49,000 $249,000 0.07 $35.86
10 $1,000,000 $200,000 $42,000 $242,000 0.07 $34.85
11 $800,000 $200,000 $35,000 $235,000 0.06 $33.84
12 $600,000 $200,000 $28,000 $228,000 0.06 $32.83
13 $400,000 $200,000 $21,000 $221,000 0.06 $31.82
14 $200,000 $200,000 $14,000 $214,000 0.06 $30.82
15 $0 $200,000 $7,000 $207,000 0.06 $29.81
$3,000,000 $840,000 $3,840,000 $1.03 $552.95
Tax rate based on Fiscal 2018 total assessed valuation of $3,722,996,544 and $536,100 median home value
TOWN OF HOPKINTON
$3,000,000 Estimated Debt Service
20 Years
BOND ANNUAL
PRINCIPAL INTEREST DEBT IMPACT IMPACT PER
YEAR OUTSTANDING PRINCIPAL 4.00%SERVICE TAX RATE MED. HOUSE
0 $3,000,000 $0 $0 $0 0.00 $0.00
1 $2,850,000 $150,000 $120,000 $270,000 0.07 $38.88
2 $2,700,000 $150,000 $114,000 $264,000 0.07 $38.02
3 $2,550,000 $150,000 $108,000 $258,000 0.07 $37.15
4 $2,400,000 $150,000 $102,000 $252,000 0.07 $36.29
5 $2,250,000 $150,000 $96,000 $246,000 0.07 $35.42
6 $2,100,000 $150,000 $90,000 $240,000 0.06 $34.56
7 $1,950,000 $150,000 $84,000 $234,000 0.06 $33.70
8 $1,800,000 $150,000 $78,000 $228,000 0.06 $32.83
9 $1,650,000 $150,000 $72,000 $222,000 0.06 $31.97
10 $1,500,000 $150,000 $66,000 $216,000 0.06 $31.10
11 $1,350,000 $150,000 $60,000 $210,000 0.06 $30.24
12 $1,200,000 $150,000 $54,000 $204,000 0.05 $29.38
13 $1,050,000 $150,000 $48,000 $198,000 0.05 $28.51
14 $900,000 $150,000 $42,000 $192,000 0.05 $27.65
15 $750,000 $150,000 $36,000 $186,000 0.05 $26.78
16 $600,000 $150,000 $30,000 $180,000 0.05 $25.92
17 $450,000 $150,000 $24,000 $174,000 0.05 $25.06
18 $300,000 $150,000 $18,000 $168,000 0.05 $24.19
19 $150,000 $150,000 $12,000 $162,000 0.04 $23.33
20 $0 $150,000 $6,000 $156,000 0.04 $22.46
$3,000,000 $1,260,000 $4,260,000 $1.14 $613.43
Tax rate based on Fiscal 2018 total assessed valuation of $3,722,996,544 and $536,100 median home value
Town of
Hopkinton
Appropriation Committee Report with Recommendations
Annual Town Meeting
May 7, 2018
Middle School Auditorium
Table of Contents
Introduction 2
Summary Narrative 2
Budget Message 4
Sources and Uses of Funds 5
Summary 5
Forecasting Model 6
Tax Impact 8
Tax Impact vs. Inflation 9
Excess Levy 10
Debt Service 11
Fiscal Year 2019 11
Historical and Anticipated Debt – General Fund 12
OPEB Liability Trust Fund 13
Detailed Breakout by Expense Category 14
Recommendations for Capital Articles 29
Need to update for article numbers 29
Line Item Appropriation 36
Appendix 45
Definitions 45
General Fund Debt Service by Project 48
1
Introduction
Summary Narrative
To the Citizens of Hopkinton:
The Appropriation Committee (the Committee) has reviewed and recommends the proposed FY2019
operating budget and capital articles presented by the Town Manager and Board of Selectmen. The
recommendations and supporting documentation in this report are meant to provide voters with
complete, accurate information about this year’s financial Warrant Articles. This budget represents
hours of collaborative work between the Board of Selectmen, School Committee, Town Manager,
Department Heads and our Committee.
This year has continued to be a very challenging year financially. After careful consideration of the desire
for both level services and moderation to the tax impact, the Town was able to arrive at a compromise
of a 5% tax impact to the average single-family homeowner. This was only achieved through
collaborative efforts of everyone involved and it should be noted that it is still well within the levy limit
imposed by Proposition 2 ½, largely due to the excluded debt approved over the last few years.
Nearly 65% of the $5.7M increase to the General Fund this year is due to an increase in debt service
($1.7M) and salaries ($2.0M), both of which can be traced to the three large construction projects
recently completed or nearing completion (Library, DPW Facility and Marathon Elementary School) and
contractual obligations, respectively. Everyone involved with this budget has been cognizant of the
overall impact to the tax bill for property owners and has tried to mitigate that impact within the
budget. We continue to analyze financial information as it becomes available to try to understand if this
is an issue for FY19 only or will be on-going for the next few years. As such we have included projections
for the next three years to better understand the expected on-going financial impact to the Town.
The proposed FY19 budget continues to make the most of sources of funds other than property taxes to
pay for items in the budget. While the Town’s certified Free Cash is lower than in the last few years, it
continues to fund a portion of the Pay-As-You-Go capital projects, investment in both the General
Stabilization Fund and Other Post-Employment Benefits Liability Trust Fund (OPEB) and supplements the
operating budget for FY18 Snow and Ice Deficit spending. Additional Pay-As-You-Go capital projects are
funded through use of the Ambulance Receipt Reserves Fund and unused capital balances from projects
completed in prior years which did not require the full funding authorized. Furthermore, excess bond
premiums resulting from the general obligations bonds dated December 1, 2016 will be applied to the
corresponding capital projects to further reduce the amount required to be borrowed on those projects
related to the bonds. A final source of funding is from the money raised by the Hopkinton Public Library
Foundation to assist with debt service related to the Library expansion.
2
This year’s financial model continues to reflect relatively conservative projections of New Growth and
Local Receipts. The Town expects the New Growth numbers in particular to decline in subsequent years
and believes Local Receipts will grow at a modest rate based on past performance. We have seen the
effect of less conservative estimates for Local Receipts already in this year’s budget with a lower
certified Free Cash amount available for use. While New Growth continues to exceed estimates, there is
a concern that reliance on higher estimates may ultimately increase the burden to the individual
taxpayer if the amounts are not realized.
It should be noted that all General Fund borrowings put forth in the warrant are made within the levy
limit, helping to mitigate future years’ increases. Total General Fund Debt Service is 5.3% of Total
General Fund Expenditures, which has played a significant role in allowing the Town to keep its AAA
bond rating.
The committee does have some concerns for the next few years. Forecasting by the departments over
the next three years shows budgets will continue to stress taxpayers, even though an override does not
appear to be required. These forecasts are based on what we know today and there could be significant
unforeseen costs in future years that put these forecasts in jeopardy. Additionally, with new rules for
estimating the Town’s OPEB liability, we have not funded the trust to the full amount calculated this
year and will have a more difficult time catching up in future years.
Respectfully Submitted,
The Hopkinton Appropriation Committee
Michael Manning, Chair
Shahidul Mannan
Wayne Pacheco
Rebecca Robak
Pamela Waxlax
3
Budget Message
Insert budget message
From Norman dated 9/14/17
4
Sources and Uses of Funds
Summary
SOURCES FY18 FY19 USES FY18 FY19
Property Taxes 62,918,642 68,649,922 Operating Budgets 68,964,515 72,906,179
State Aid (including
MSBA) 8,913,893 9,379,847 Debt Service 8,038,441 9,476,704
Local Receipts 4,524,675 4,539,675 Capital (PAYG) 847,522 1,020,266
Free Cash 1,024,143 755,445 Reserves 491,840 525,000
Free Cash - Current Year 1,262,380 700,000 Snow & Ice Deficit 11,414 880,000
Unused Capital Balances 264,406 499,821 Other Amounts to be Raised 1,147,494 1,050,952
Other 736,757 1,481,085 Park – Subsidy 143,670 146,694
TOTAL SOURCES 79,644,896 86,005,795 TOTAL USES 79,644,896 86,005,795
Narrative needed here
5
Forecasting Model
TOWN OF HOPKINTON
SOURCES & USES - GENERAL FUND BUDGET
April 4,
2018
FY2018 FY2019 Projected
Original Preliminary FY2020 FY2021 FY2022
Levy Base 57,917,042 60,654,433 64,245,793 67,851,938 71,348,237
Amended prior year growth
2 1/2% increase 1,447,926 1,516,361 1,606,145 1,696,298 1,783,706
New Growth 2,789,465 2,075,000 2,000,000 1,800,000 1,600,000
Overrides/(Underrides) -1,500,000 0 0 0 0
Debt Exclusions 4,374,783 5,923,183 5,679,129 5,358,011 5,132,733
Unused Levy -2,110,574 -1,519,054
Net Tax Levy 62,918,642 68,649,922 73,531,067 76,706,248 79,864,676
Cherry Sheet Receipts 7,426,807 7,892,761 8,129,544 8,373,430 8,624,633 3%
MSBA Reimbursements 1,487,086 1,487,086 1,487,086 1,487,086 0
Local Receipts 4,524,675 4,539,675 4,721,262 4,910,112 5,106,517 4%
Subtotal, Revenues 76,357,210 82,569,444 8.14% 87,868,959 91,476,876 93,595,826
Add: Additional Sources
Free Cash - operating 1,024,143 700,000 0 0 0
Free Cash - capital/other 1,262,380 755,445 1,125,000 1,150,000 1,200,000
Enterprise - Indirect Costs 647,757 663,066 689,589 717,172 745,859 4%
Overlay Surplus 0 0 0 0 0
Stabilization Fund 0 0 0 0 0
Other 89,000 818,019 84,063 74,243 74,458
Unused Capital Balances 264,406 499,821 250,000 250,000 250,000
Subtotal 3,287,686 3,436,351 2,148,652 2,191,415 2,270,317
Less:
Prov for Abate/Exempt
(Overlay) -491,840 -500,000 -500,000 -500,000 -500,000
6
Cherry sheet offsets -15,644 -16,292 -16,781 -17,284 -17,803 3%
Snow & Ice -11,414 -880,000 -450,000 -475,000 -500,000
Cherry Sheet charges -402,586 -484,660 -504,046 -524,208 -545,177 4%
Tax title -50,000 -50,000 -50,000 -50,000 -50,000
Deficits & Judgements 0 0 0 0 0
Debt Service -8,038,441 -9,476,704 -9,167,487 -9,244,354 -8,108,592
Parks Enterprise Subsidy -143,670 -146,694 -150,000 -150,000 -150,000
Other 0 0 0 0 0
Subtotal -9,153,595 -11,554,350 -10,838,314 -10,960,846 -9,871,571
Net Sources available for
Approp 70,491,301 74,451,445 5.62% 79,179,297 82,707,445 85,994,571
TOWN
MANAGER
Expenditures By Category:
RECOMME
NDATIONS
General Government 4,013,402 4,260,492 4,410,286 4,492,392 4,576,139
Public Safety 5,424,124 5,777,492 6,074,523 6,204,830 6,333,478
Education 43,076,149 45,497,371 48,153,935 50,159,870 51,672,098
Public Works 4,932,091 5,351,037 5,556,406 5,694,979 5,834,809
Human Services 753,709 806,984 823,123 839,585 856,377
Culture & Recreation 466,981 551,853 562,890 574,148 585,631
Employee Benefits &
Insurance 10,298,059 10,660,950 11,300,607 11,978,643 12,697,362 6%
Subtotal, Omnibus Budget 68,964,515 72,906,179 5.72% 76,881,769 79,944,447 82,555,894
Articles - non-capital 0 0
Articles - capital 847,522 1,020,266 1,200,000 1,300,000 1,400,000
Transfer to Stabilization
Fund(s) 300,000 125,000 300,000 350,000 400,000
Transfer to OPEB Trust 379,264 400,000 400,000 750,000 1,000,000
Total Expenditures 70,491,301 74,451,445 5.62% 78,781,769 82,344,447 85,355,894
Surplus (Shortfall) 0 0 397,527 362,998 638,677
7
Tax Impact
Increase Increase
FY2018 vs FY2017 FY2019 vs FY2018
Prior Year Unused Levy 2,098,791 3.62% 2,110,574 3.35%
Statutory 2 1/2% 1,447,926 2.50% 1,516,361 2.50%
New Growth 2,789,465 4.82% 2,075,000 3.42%
Override/(Underride) -1,500,000 -2.59% - 0.00%
Debt Exclusions 2,004,042 3.46% 1,548,400 2.46%
Unused Tax Levy -2,110,574 -3.64% -1,519,054 -2.50%
Change in
Tax Levy 4,729,650 8.17% 5,731,281 9.11%
Change in
Levy Limit 2,737,579 4.73% 3,591,361 5.92%
Assuming no change in property values:
Avg Value RE Tax-18 Avg Value RE Tax-19
Single Family 571,490 9,658 571,490 10,139
Base 8,986 Base 9,264
Debt Excl 672 Debt Excl 875
9,658 10,139
Increase --> 481
4.98%
8
Tax Impact vs. Inflation
NEED TO UPDATE FOR FY18 TAX IMPACT
CPI Inflation is based on the Consumer Price Index Inflation Calculator, using July of each year as the
start point for determining buying power for the subsequent 12 months.
9
Excess Levy
UPDATE - Due to the new way of showing this in forecasting page, this may no longer be applicable to
show. The unused levy is in the model but it makes more sense to show three years out to get full
impact of spending to the levy
Historical Tax Levy
FY14 FY15 FY16 FY17 FY18
Prior Year Levy Limit
47,401,640
49,843,333
51,588,956
54,420,823
57,916,854
2.5% of PY Levy
1,185,041
1,246,083
1,289,724
1,360,521
1,447,921
New Growth
1,256,652
1,749,540
1,542,143
2,135,510
2,100,000
Underride
(1,250,000)
Levy Limit
49,843,333
51,588,956
54,420,823
57,916,854
61,464,775
Debt Exclusions
3,216,161
2,853,533
2,362,561
2,370,741
4,374,780
Maximum Allowable
Levy
53,059,494
54,442,489
56,783,384
60,287,595
65,839,555
Actual Levy
50,839,007
53,921,278
54,899,089
58,203,078
62,048,880
Excess Levy Capacity
2,220,487
521,211
1,884,295
2,084,517
3,790,675
10
Debt Service
Fiscal Year 2019
Fund FY19 Payments
General 9,426,703.96
CPA 232,581.25
Sewer Enterprise 1,708,864.74
Water Enterprise 858,791.98
Parks & Recreation Enterprise 38,750.00
12,265,691.93
11
Historical and Anticipated Debt – General Fund
Cost of FY19 borrowing articles need to be included here
Additional borrowings for Marathon school if needed (we’re under budget so not sure of amount)
Library?
projected cap projects need to be included in future years (going out 4 years) -
Fire E-2 - 550,000, FY21
Ladder truck - 1,400,000, FY22
General Facilities - 300,000 FY20 (half of Dave’s capital plan, doesn’t include anything for
Center School repairs)
5 year sidewalk plan - 1,750,000, FY21
Other DPW - Sent John W an email
HMS Auditorium - 200,000, FY20
second turf field - 4,000,000, FY22/23
Elmwood feasibility - 600,000, FY22
12
This graph represents the debt service for the General Fund, including existing borrowings, anticipated
borrowings based upon Town Meeting approval, and estimated, reasonably expected borrowings based
on the 5-year Capital Plan for the Town. The large decrease in debt service in FY22 reflects the high
school being paid off in FY21. It should be noted that there will also be a decrease in reimbursement
from the Massachusetts School Building Authority per the financial model for nearly equal to the final
year of debt for the high school, resulting in limited impact to the tax levy.
See Appendix For a detailed breakout of the General Fund Debt Service by project
13
OPEB Liability Trust Fund
NEED TO UPDATE
Other Post-Employment Benefits (OPEB) refers to post-employment benefits other than pension. OPEB
generally takes the form of health insurance and dental, vision, prescription, or other health care
benefits provided to eligible retirees, including in some cases their beneficiaries. OPEB is part of the
compensation that employees earn each year, even though these benefits are not received until after
employment has ended. Therefore, as benefits accrue, they are a cost of providing public services today,
and should be part of the municipality’s accounting statements.
Most governments report their cash outlays for OPEB in the year of actual distribution, rather than in
the year benefits are earned. These two amounts may be vastly different and represent the unfunded
liability. Governmental Accounting Standards Board (GASB) 45 now requires municipalities to disclose
the unfunded liability as part of their financial statements. Municipalities are required to update an
actuarial analysis of the liability every other year. There is currently no requirement to fund the liability.
Until recently, Hopkinton funded OPEB at the amount that needed to be paid out each year and not the
far larger amount of costs that were being accrued that year to be paid in the future. In 2012, the Town
established the OPEB Trust Fund through a special act. In 2015, the Town completed an OPEB Actuarial
Valuation Report and adopted a plan to commence fully prefunding the annual contribution instead of
just paying benefits due as it had in the past. The chart on this page depicts the Town’s progress towards
pre-funding the liability. During FY18, an updated actuarial report will be completed to analyze the
current funded position of the Town’s post-employment benefits program and determine the level of
contributions necessary to assure sound funding.
14
Detailed Breakout by Expense Category
General Government
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Personal Services 2,142,596.22 2,310,320.00 167,723.78 7.83%
Expenses 938,449.38 1,016,816.00 78,366.62 8.35%
Compensation Contingency 305,000.00 305,000.00 - 0.00%
Transfer to Water Enterprise for
Fire Protection / Hydrant Use 296,856.00 297,856.00 1,000.00 0.34%
Appropriation Reserve Fund 125,000.00 125,000.00 - 0.00%
Legal Counsel 205,500.00 205,500.00 - 0.00%
Total 4,013,401.60 4,260,492.00 247,090.40 6.16%
General Government encompasses the general and administrative departments within the Town,
including the Town Manager, Finance, Human Resources, Information Technology, Land Use & Planning
and the Town Clerk.
Increase in Personal Services reflect the following:
Finance and Accounting:
The increase in personal services is due to the proposed Procurement and Grants Officer position.
The procurement officer is responsible for purchasing all the products and services that the Town
needs to operate efficiently.This position will be charged ensuring compliance with procurement
laws (per Auditor’s management letter),reducing costs and maximising savings when purchasing for
the Town.One of the immediate benefits having this position will be freeing up Department Heads
to concentrate on running their respective departments.
Assessing Department
The Personal Services increase is significantly higher than the previous year due to an external
equity adjustment to the salary of the Principal Assessor;the hiring of a new Deputy Assessor at a
salary commensurate with the market but at a much higher level than the previous Deputy Assessor;
and an increase to the salary of the Administrative Assistant based on an external equity
adjustment.
15
The Appraisal Services line is significantly higher than the previous year because Fiscal Year 2019 is
once again a certification year for Hopkinton and this line item includes a higher cost with
Mayflower Valuation;a higher cost with RRC for personal property;a $20,000 cost for an appraisal
on Hopkinton LNG that is a requirement of DOR in a certification year;and a $10,000 cost for the
appraisal of NSTAR Electric and NSTAR Gas.Conferences and Courses reflects an increase over the
previous budget for two reasons:to allow the new Deputy Assessor to attend some programs for an
advanced designation and to potentially be prepared to move into the Principal Assessor position;
and because the Board of Assessors has asked that the Administrative Assistant attend some of the
MAAO valuation courses.
Human Resources
The bulk of the increase in Human Resources expenses will cover advertising and pre-employment drug
screenings for new hires.
Information Technology
The IT Department is budgeting for a Network Administrator. This position will provide dedicated
first-line help desk support, as well as operational project management and assistance with monitoring
the network, installing/upgrading systems, playing a key role in end user hardware/software upgrades,
and administration of other cloud services. As we continue to explore new technologies and services,
the footprint of Technology within Town hall, Public Safety, DPW, Library, and Senior Center continues
to expand. The IT Department plays a key role in the implementation and support of almost any new
system, and looks forward to continue assisting other departments within town to create operational
efficiencies utilizing technology. This will also allow the Director to spend additional time on strategic
initiatives.
Election and Registration
The wages have gone up from FY18 due to there being three (3) scheduled elections rather than this
year’s one. FY19 has an Annual Town Meeting/Election, a State Primary, and a State Election; while
FY18 only has an Annual Town Meeting and Election planned. Included are the potential funds for a
Special Town Meeting and subsequent Election as well as paying election officers to attend training
(training is provided by the Secretary of the Commonwealth at no cost to the Town).
Land Use, Planning and Permitting
Salaries have increased from FY18 to FY19 due to the budget proposes to complete the
transition in funding source for the Principal Planner’s salary. In FY17 100% of the salary
was paid from the Building Department revolving account, which is funded by building
permit fees. In FY18, 75% of the salary was funded through the Department’s budget voted
at town meeting and 25% from the revolving account. In FY18, it is proposed to complete
the transition by funding 100% of the salary in the Department’s budget. The budget requests
funding for “miscellaneous contracted services”, which will consist of $4,000 for consultant
assessment and surveys of a portion of the Town’s Fruit Street property in support of RFP’s
16
for an animal shelter and a scout house, and $20,000 for town land management, including
trail maintenance.
17
Public Safety
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Personal Services 5,050,035.90 5,390,748.00 340,712.10 6.75%
Expenses 371,088.49 383,744.00 12,655.51 3.41%
Auxiliary Police Expenses 3,000.00 3,000.00 - 0.00%
Total 5,424,124.39 5,777,492.00 353,367.61 6.51%
Public Safety encompasses Police, Central Dispatch, Fire, Sealer of Weights & Measures and Animal
Control Officer in the Town. As population increases, there is a corresponding need to increase services
and personnel to accommodate this growth.
The increase in Police Department personal services is due to an increase in CBA over FY18 budget, 9 FT
officers moving up a step and one additional position.
In the upcoming year, providing full staffing, the Dispatch supervisor will be the third dispatcher on the
shift. This will allow for improved quality control as well as additional capacity based on call volume.
Cost saving benefits will be achieved due to reduction in time off back filling. Additionally cost savings
will be achieved through the elimination of part time backfilling to allow the Dispatch Supervisor to
perform administrative duties.For FY19 in Dispatch, the department will obtain efficiencies by fully
staffing part time positions. Vacation and personal days have been budgeted at 25% filled by part time
staff. This can only occur after being offered to fulltime staff per the CBA. Additionally $25,000 may be
available in grant funds to reduce the salary line item. $10,000 may be available in grant funding that
can reduce the training budget. The Dispatcher supervisor will be used to back fill day shift time off as
allowed by existing CBA. Dispatch Supervisor time off will not be requiered to be fill assuming full
staffing. Brooks will not earn vacation time while on long term deployment in the Army. This will save
backfilling of half of his accruable time off. FY19 Personnel expenses show a significant increase over
FY18. This increase represents CBA increases and known costs associated with ARMY time back filling.
Additionally our staff are moving through their pay steps and begiining to acrue time off. All time off for
full time staff must be filled.
18
19
Education
Jean updating, Keefe completed
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Hopkinton Public Schools 42,591,311.00 45,056,651.00 2,465,340.00 5.79%
Regional Technical School 484,838.00 440,720.00 (44,118.00) -9.10%
Total 43,076,149.00 45,497,371.00 2,421,222.00 5.62%
The Hopkinton Public Schools and the Regional Technical School budgets are developed independently.
This page is presented for informational purposes in order to yield a budget document which depicts the
total appropriation requests to be considered at the Annual Town Meeting.
The Hopkinton Public Schools are projected to serve 3,528 students in FY18 from Pre-School through
Grade 12, as well as Out of District Special Education and Norfolk Agricultural students, compared to
3,497 students in FY17. Budget highlights from the School Committee include:
●Increased staffing to support changing demands
o English Language Learner Teacher
o Literacy Coach
o Level C Paraprofessionals
o Mandarin at 7th Grade
●School facilities that support effective instruction
o Middle School Science Classroom
o Painting, carpeting
●Maintenance of current programs and supports
o Full Day Kindergarten
o Curriculum Support Personnel
●Text books to support new Science Standards
●Athletics Supplies and Field Maintenance
The Joseph P. Keefe Regional Technical School provides educational services for Hopkinton’s high school
students who seek a vocational education as an alternative to Hopkinton’s own high school. Hopkinton’s
assessment is composed of a number of components including the following:
●A minimum contribution determined by the State based on the Education Reform Act of 1993,
based on the number of students attending and the relative wealth of the community;
●An additional assessment based solely on enrollment.
As of October 1, 2017, Hopkinton had 20 students attending Keefe Tech. 22 and 16 students from
Hopkinton attended Keefe Tech in 2016-17 and 2015-16, respectively.
20
Public Works
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Personal Services 1,449,941.25 1,577,839.00 127,897.75 8.82%
Expenses 3,132,150.00 3,423,198.00 291,048.00 9.29%
Snow & Ice Control 350,000.00 350,000.00 - 0.00%
Total 4,932,091.25 5,351,037.00 418,945.75 8.49%
Public Works consists of both the Department of Public Works and the Engineering/Facilities
Department.
The Department of Public Works (DPW) has the unique privilege and opportunity to positively impact
residents lives on a daily basis by providing many of the necessary services on which their lives depend
and by which their quality of life is improved. The DPW:
●Provides safe roads and sidewalks – the DPW maintains all Town roads and sidewalks; ensures
necessary signage, traffic lights and striping is maintained; removes snow and ice to ensure safe
commuting in the winter; and resurfaces Town roads
●Provides clean, potable water for drinking, cooking and commercial/industrial uses
●Collects and treats sewerage to help protect public health
●Manages the collection of household trash and recyclables and ensures their proper disposal
and recycling
●Maintains parks and fields for public enjoyment
●Maintains public cemeteries and conducts necessary burials
●Manages the maintenance of public shade trees
The Engineering/Facilities Department mission is to maintain oversight of all Town capital design and
construction projects as well as providing engineering and facilities support to all other Town
Departments. The Department has been leading the effort for developing the Town GIS Program along
with the IT Department, for tracking town building energy use, meeting Green Community
requirements, providing engineering assistance as requested, for maintaining town assets and for
providing safe and healthy environment for the public and town staff.
Major changes noted this year are With the opening of the new Department of Public Works and
Library buildings in FY18 it will no longer be cost-efficient to contract for custodial services for all
buildings. The Department will require the addition of one new custodian to work second shift.
Responsibilities will include (Monday - Friday) custodial cleaning services for the Library and for
other Town buildings support of night meetings, snow removal and security of the buildings after
regular hours. This position will also cover maintenance at the Library during second shift hours
as the Library will be open until 8:00pm M-F. There is currently no Facilities coverage during this
time. Any response by the department is covered under overtime rates.
21
22
Health & Human Services
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Personal Services 511,108.62 565,581.00 54,472.38 10.66%
Expenses 163,362.48 159,716.00 (3,646.48) -2.23%
Veterans Services 79,238.17 81,687.00 2,448.83 3.09%
Total 753,709.27 806,984.00 53,274.73 7.07%
Health & Human Services is comprised of the Board of Health, Senior Center, Youth & Family Services
and Veterans Services accounts.
The Board of Health is responsible for a varied range of health and environmental concerns, including
promotion of public health, control of dangerous disease and protection of the environment.
The mission of the Senior Center is to promote the well-being and enhance the quality of life for adults
60+ years in the Town. The Senior Center serves between 600 to 700 seniors in town. In 2015, there
were 2700 seniors and that number is expected to increase to 3600 by 2020.
Youth & Family Services promotes and enhances family health and well-being, working collaboratively
with the Hopkinton Youth Commission.
Veterans Services is mandated by State law to be maintained for the sole purpose of assisting Veterans
and their dependents in receiving Federal, State and local benefits made available by the US
Government and by the Commonwealth. Hopkinton is part of the Metrowest Veterans’ Services District
along with Medway, Holliston and Ashland and is allocated a portion of the costs of the district. Benefits
provided by the Town to Veterans are reimbursed at a rate of 75% in the year following the
disbursement.
The majority of the increase in Personal Services relates to the Senior Center as they bring salaries
previously paid by the Friends of the Senior Center into the operating budget to free those funds for
other programs for the seniors.
Expenses increase is largely driven by Youth & Family Services and reflects two programmatic initiatives.
The first of these initiatives is for a contract worker, in collaboration with Baypath Humane Society, to
provide weekly pet therapy services to departments (library, schools, senior center) as well as individual
families on an as needed basis. The second is for a food pantry/security initiative.
The increase in Veterans Services reflects additional benefits owed as there are more Veterans in town
receiving benefits.
23
24
Culture & Recreation
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Personal Services 425,903.71 510,775.00 84,871.29 19.93%
Expenses 39,077.50 39,078.00 0.50 0.00%
Celebrations 2,000.00 2,000.00 - 0.00%
Total 466,981.21 551,853.00 84,871.79 18.17%
Culture and Recreation relates primarily to the Hopkinton Public Library. The increase in both Personal
Services and Expenses are both directly related to the anticipated opening of the newly renovated
library in the center of town in late summer/early fall of FY18. Based upon statistics from the State, the
library anticipates a 30% increase in service provision in the new space. The increase in Personal Services
reflects making a current part-time employee fulltime and adding an additional part-time position.
The library augments their Expenses budget through income earned on two trusts which benefit the
library, State Aid which per State Law is to be spent at the Director’s discretion and not included in the
Town’s annual appropriation, Friends of the Library and other miscellaneous gifts received. The amount
is projected to be $76,000 in FY18.
25
Debt Service and Employee Benefits & Insurance
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Debt Service
Retirement of Debt 5,726,929.67 6,481,596.00 754,666.33 13.18%
Long Term Interest 1,976,510.75 2,945,108.00 968,597.25 49.01%
Short Term Interest 35,000.00 35,000.00 - 0.00%
Authorized/Unissued - 15,000.00 15,000.00 #DIV/0!
Total 7,738,440.42 9,476,704.00 1,738,263.58 22.46%
Employee Benefits & Insurance
Unemployment Insurance 100,000.00 100,000.00 - 0.00%
Medicare Tax 620,000.00 651,000.00 31,000.00 5.00%
Life Insurance Premiums 10,000.00 20,000.00 10,000.00 100.00%
Health Insurance Premium 7,030,424.00 7,164,154.00 133,730.00 1.90%
Middlesex County Retirement 1,984,635.00 2,145,296.00 160,661.00 8.10%
Drug and Alcohol Testing 3,000.00 3,000.00 - 0.00%
Blanket Insurance Premiums 550,000.00 577,500.00 27,500.00 5.00%
Total 10,298,059.00 10,660,950.00 362,891.00 3.52%
The large increase in Debt Service is directly attributable to the three large building projects in Town –
the Library, the DPW and Marathon Elementary School and the 3 land purchases from the May 2015
Annual Town Meeting. These 6 items account for $2,639,000 in principal and interest payments in FY18,
compared to $276,000 in FY17.
Employee Benefits & Insurance continue to be a large percentage of the operating budget. The following
should be noted:
●Health insurance continues to increase at a rate higher than the rest of the budget. All
employees of the Town, including the School Department, are covered.
●Middlesex County Retirement reflects current and retired Town employees, which does not
include the School Department for the most part. The amount paid reflects the cost of both
current retirees plus funding the liability for current employees.
●Blanket Insurance Premiums have historically been underfunded, requiring transfers from the
Reserve Fund. FY18 reflects a more accurate budgeted amount.
26
Community Preservation
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
CPA Administration
Personal Services 11,245.00 10,650.00 (595.00) -5.29%
Expenses 45,000.00 45,000.00 - 0.00%
Total 56,245.00 55,650.00 (595.00) -1.06%
Debt Service
Retirement of Debt 160,000.00 180,000.00 20,000.00 12.50%
Interest on Long Term Debt 35,718.75 52,581.00 16,862.25 47.21%
Total 195,718.75 232,581.00 36,862.25 18.83%
Total Community Preservation 251,963.75 288,231.00 36,267.25 14.39%
The Community Preservation Act (CPA), created in 2000, is statewide enabling legislation which allows
cities and towns to exercise some control over local planning decisions by assisting communities by
providing revenues to fund three core areas: acquisition and preservation of open space; creation and
support of affordable housing; and acquisition and preservation of historic buildings. It is funded
through a surcharge of up to 3% of the real estate tax levy on real property.
Hopkinton adopted this Act by a ballot vote in 2001 at a surcharge of 2%. The first $100,000 of a home’s
assessed value is exempt from the surcharge. Local revenue is supplemented through a state
Community Preservation Trust Fund (state revenue raised through fees charged at Massachusetts
Registries of Deeds.) The percentage of state disbursements changes from year to year based on the
amount in the Community Preservation Trust Fund. The availability of funds depends on two factors, the
number of deeds registered in a given year and the number of cities and towns competing for state CPA
dollars.
A minimum of 10% of annual revenues of the fund must be used for each of the three core community
concerns. The remaining 70% can be allocated for any combination of allowed uses, or for land for
recreational use.
Do we want to show the balances in the various CPC funds here, or at least provide the total amount
available?
27
Sewer Enterprise Fund
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Sewer
Personal Services 190,000.00 191,500.00 1,500.00 0.79%
Expenses 850,650.00 1,016,900.00 166,250.00 19.54%
Total 1,040,650.00 1,208,400.00 167,750.00 16.12%
Debt Service
Retirement of Debt 1,353,846.44 1,330,777.00 (23,069.44) -1.70%
Interest on Long Term Debt 253,159.92 230,552.00 (22,607.92) -8.93%
Interest on Short Term Debt - - - #DIV/0!
Administrative Costs - 8,000.00 8,000.00 #DIV/0!
Westborough Facility Debt - 153,454.00 153,454.00 #DIV/0!
Total 1,607,006.36 1,722,783.00 115,776.64 7.20%
Total Appropriation 2,647,656.36 2,931,183.00 283,526.64 10.71%
Indirect Costs
Employee Benefits & Pensions 55,710.00 57,381.00 1,671.00 3.00%
Shared Employees 208,806.00 212,982.00 4,176.00 2.00%
Total 264,516.00 270,363.00 5,847.00 2.21%
Enterprise Revenue 2,912,172.36 3,201,546.00 289,373.64 9.94%
The sewer staff is responsible for checking 8 pumping stations along with over 40 miles of sewer pipe.
Approximately 40% of the town is serviced by municipal sewer. Daily inspections of the stations are
conducted to ensure proper operation. The department is on call 24 hours a day 365 days a year and
responds to numerous emergency calls throughout the year. Rates are set annually by the Board of
Selectmen to cover all costs of sewer service to customers, including repayment for capital projects.
The department continues to work on system efficiencies to help improve operations and costs.
Upgrades to the Wood Street sewer station were completed. This upgrade added Variable Frequency
Drives, which will help reduce energy costs. Other important equipment was also changed out to help
insure the proper operation of this most critical station. These upgrades also allowed them to manage
the flows and reduce the most expensive wastewater disposal option. Fittings were purchased to allow
for the new emergency backup pump to be utilized at other critical stations.
28
29
Water Enterprise Fund
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Water
Personal Services 371,600.00 390,000.00 18,400.00 4.95%
Expenses 783,000.00 788,500.00 5,500.00 0.70%
Total 1,154,600.00 1,178,500.00 23,900.00 2.07%
Debt Service
Retirement of Debt 545,190.67 574,934.00 29,743.33 5.46%
Interest on Short Term Debt - - - #DIV/0!
Interest on Long Term Debt 155,656.86 211,935.00 56,278.14 36.16%
Administrative Costs - 2,000.00 2,000.00 #DIV/0!
Ashland Obligation - 71,874.00 71,874.00 #DIV/0!
Authorized/Unissued - - - #DIV/0!
Total 700,847.53 860,743.00 159,895.47 22.81%
Total Appropriation 1,855,447.53 2,039,243.00 183,795.47 9.91%
Indirect Costs
Employee Benefits & Pensions 121,254.00 124,892.00 3,638.00 3.00%
Shared Employees 223,730.00 230,442.00 6,712.00 3.00%
Total 344,984.00 355,334.00 10,350.00 3.00%
Enterprise Revenue 2,200,431.53 2,394,577.00 194,145.47 8.82%
The water division staff is responsible for maintaining 8 pumping stations, 3 water tanks, 7 fire hydrants
and 76 miles of water main. Approximately 65% of the town is serviced by municipal water. The
department is on call 24 hours a day 365 days a year. Rates are set annually by the Board of Selectmen
to cover all costs of water distribution to customers, including repayment for capital projects.
The Department has been busy keeping up with all the development going on in town. With the
installation of new water mains and all the associated water meters with the building, it was becoming
very difficult to keep up with backflow testing program. That task was contracted out to a private firm,
freeing up manpower. Monthly water samples are collected throughout town and tested for bacteria.
They are also mandated by the State and Federal government to test for a wide variety of other
contaminates in the water. All of the testing meets the State and Federal guidelines. The annual
consumer confidence report was again distributed explaining the water sources, the water treatment
and the water test results.
30
31
Parks & Recreation Enterprise Fund
Appropriation Request $ Change % Change
FY2018 FY2019 FY18-FY19 FY18-FY19
Parks & Recreation
Personal Services 205,000.00 213,780.00 8,780.00 4.28%
Expenses 399,505.00 482,255.00 82,750.00 20.71%
Total 604,505.00 696,035.00 91,530.00 15.14%
Debt Service
Retirement of Debt 35,000.00 35,000.00 - 0.00%
Interest on Short Term Debt - 1,448.00 1,448.00 #DIV/0!
Interest on Long Term Debt 4,800.00 3,750.00 (1,050.00) -21.88%
Total 39,800.00 40,198.00 398.00 1.00%
Total Appropriation 644,305.00 736,233.00 91,928.00 14.27%
Indirect Costs
Employee Benefits & Pensions 7,337.00 7,557.00 220.00 3.00%
Shared Employees 30,920.00 29,812.00 (1,108.00) -3.58%
Total 38,257.00 37,369.00 (888.00) -2.32%
Enterprise Revenue 682,562.00 773,602.00 91,040.00 13.34%
General Fund Subsidy (143,670.00) (146,694.00) (3,024.00) 2.10%
The mission of the Parks and Recreation Department is to be the community leader in providing and
promoting healthy recreation experiences and park facilities that enhance the lifestyle of our diverse
community. Their vision is to continually enhance the quality of life for the growing community by
providing sustainable parks and recreation programs. The department is the custodian for the Town
Common, Sandy Beach, EMC Park and ball fields, Carrigan Park, Emerald Hills Field, Daniel Shays Field,
Reed Park and the Fruit Street Athletic Complex.
The department strives to provide programs that serve all community members. Overall, the
department has seen over 1,600 participants for the 2nd straight year. The department works to
continuously improve all of the fields and parks to create family friendly places for everyone to enjoy.
Increases in FY18 expenses are directly related to programs and are anticipated to be offset by increased
revenue.
32
Recommendations for Capital Articles
Need to update for article numbers
Article 3 - FY 2018 Supplemental Appropriations
Recommendation –
$____________; Source – Free Cash
The Commonwealth allows municipalities to spend in excess of the amount budgeted for Snow & Ice
Removal annually given the nature of the accounts. This amount may be added to the following year’s
tax levy. In years’ past, as in the current year, the Town seeks to pay for this through the use of Free
Cash rather than add the amount to the tax levy.
Article 5 - Unpaid Bills from Previous Fiscal Years
Recommendation –
$_______; Source - $436.00 General Fund Free Cash, $5,640.79 Water Enterprise Fund Free Cash
Occasionally bills for services incurred in the prior fiscal year will not be received until the following fiscal
year. Once the fiscal year has closed, the method to pay these bills is through an article at Town
Meeting. These invoices were for expenses incurred in late FY17 where the bill was not received until
FY18.
Article 29 – Excess Bond Premium
Recommendation – Approval, Unanimous
$118,270.81, Source – Net Premium paid to the Town upon the sale of the Town’s $29,250,000.00
General Obligation Municipal Purpose Loan of 2016 Bonds dated December 1, 2016
The premium has been allocated to the various projects in proportion of the original amount borrowed
for each project. If the project is still open, the excess is applied to that project. If the project is
completed, the money is applied to another project within the same fund.
Article 6 – Property Tax Exemption Increase
Recommendation – Approval, Unanimous
There is no appropriation or expenditure of town funds. Annually, Town Meeting has voted to adopt a
state law providing for property tax exemptions for older citizens, surviving spouses, minor children of
deceased parents, or the blind who meet specific income eligibility and/or medical requirements. This
article would allow these exemptions to be increased, under certain conditions, to provide some
protection from large increases in property taxes.
Article 7 – Senior Tax Relief Verify still $500
Recommendation – Approval, Unanimous
There is no appropriation or expenditure of town funds. This would allow for tax relief, not to exceed
$500.00, if there is an increased value of residential real property as a result of alterations or
improvements thereto for the purpose of providing housing for a person who is at least 60 years old and
who is not the owner of the premises.
Article 9 - Set the Salary of Elected Officials
Recommendation –
$67,599.22; Source – Appropriation within Article 10 – Fiscal 2018 Operating Budget
33
Massachusetts General Laws (Chapter 41, Section 108) requires the salary and compensation of all
elected officers be fixed annually at an annual town meeting. The amount in the article is included in the
appropriation amount within the operating budget in that article.
Article 10 - Fiscal 2018 Operating Budget
Recommendation –
$______________; Source – see details within this report and the Warrant Articles and Motions
Document.
Article __ - Revolving Fund Bylaw and Transfer
Recommendation -
Description
Article 11 - FY 2018 Revolving Funds
Recommendation –
Revolving Funds must be re-authorized each year at Annual Town Meeting pursuant to provisions of
Massachusetts General Laws, Chapter 44, Section 53E½.
Article 12 - Chapter 90 Highway Funds
Recommendation – Approval, Unanimous
$649,000; Source – Chapter 90 Funds
This represents the amount estimated to be paid by the state to support the Town’s Pavement
Management Plan and assist in maintaining the Pavement Condition Index of the Town.
Article 13 - Transfer to General Stabilization Fund
Recommendation – Approval, Unanimous
$125,000; Source – Free Cash
The town continues to build its General Stabilization Fund to maintain a reserve balance in order to both
provide money for a rainy day and maintain our bond rating. Should we add the amount in the fund to
the description?
Article 14 – Transfer to Capital Expense Stabilization Fund
Recommendation – Take No Action, Unanimous
There is no intent to add funds to this reserve in the proposed FY19 operating budget.
Article 15 – Other Post Employment Benefits Liability Trust Fund
Recommendation – Approval, Unanimous
$400,000; Source – Free Cash
The Town continues to pay into the unfunded liability for OPEB. This amount falls short of the annual
required contribution needed to be added in FY19 to fully fund its obligation.
Article 19 – Pay-As-You-Go Capital Expenses
Recommendation – Approval, Unanimous
$1,020,266; Source – $230,445 from Free Cash, $290,000 from Ambulance Receipt Reserves, and
$499,821 from unused capital amounts listed in the Warrant Articles and Motions Document
Capital Item Amount Rationale
34
Town IT - End User Hardware
Replacement
$35,000 Replaces aging end-user computing desktops and
laptops, and associated peripherals (monitor, docking
station, cables, etc.) This is part of a planned and
systematic hardware refresh, the end goal of which is
to reach a point where replacement is normalized and
doesn’t require large outlays of funds.
Town IT - Public Safety Server
Upgrade
$60,000 This is to replace aging redundant hardware at the
Police Station that runs a VMWare environment used to
host servers for both Public Safety networks.
Town IT - Town Hall Security
Upgrades
$45,500 This adds key card access to all exterior doors at Town
Hall, adds cameras mounted externally on the building,
to monitor each exterior door, and installs internal
wiring to internal doors so that wiring is complete
should the Town decide in the future to add keycard
access to interior doors.
Election Precinct Tabulator
Update
$28,750 Optical scan ballot tabulator, designed to replace model
we currently deploy.
Fire Communication System $100,000 Verizon has initiated a state wide discontinuation of
copper line service. The town needs to convert some
communications systems over to commercial or
municipal fiber solutions.
Deputy Fire Chief/Inspector
Vehicle
$48,016 This is the combination of a scheduled replacement and
the addition of a car to the fleet that matches the
addition of an inspector who will be traveling and
require their own transportation.
Ambulance Replacement $290,000 Replacement of ambulance A-2 which is a five year old
vehicle with 36,291 miles on it. While in good
condition, the ambulance lacks some important
equipment that the newer A-1 ambulance we're using
has. Due to this lack of equipment in A-2, A-1 is forced
to be the first out at all times.
Replace Police Vehicles $90,000 Replacement of two cruisers. Although the department
has expanded to meet the needs of the citizens of
Hopkinton, the fleet has not grown in the same manner
and the increased use has been taxing on the vehicles.
F550 Dump Truck S13 $80,000 Replacement of a 13 year old F550 dump truck that has
142,000 miles on it and has received $55,000 worth of
repairs. This truck is used on a daily basis and is
integral to the operations of the Highway Division,
including snow removal operations.
F550 Dump Truck S30 $80,000 Replacement of a 12 year old F550 dump truck that has
122,000 miles on it and has received $33,000 worth of
repairs. This truck is used on a daily basis and is
integral to the operations of the Highway Division,
including snow removal operations.
35
Walk-in-Refrigerator $20,000 Replace condenser units for the refrigeration in
multiple kitchens district wide, and replace door unit on
one walk-in refrigerator.
School Security Upgrades $100,000 This funds half of the final stage of the school safety
plan that will supply the high school, middle school, and
sections of the loop road with cameras.
School Wetlands Conditions $10,000 There is an outstanding Order of Conditions from 1996
fields project for replication of wetlands that came to
light during the Turf Field permitting phase. This
project will complete the design phase of the project.
Automated External
Defibrillator
$33,000 Purchase of Automated External Defibrillators (AED) for
athletic coaching staff. This will provide enough units
for each Fall sports team, which has the highest number
of teams.
Unused capital amounts can occur at the completion of capital projects where the full amount
appropriated at prior Town Meetings was not required for the project. The School Finance Director and
the Town Manager both approved the amount remaining in the completed projects. This amount does
not get included in Free Cash but may be used to pay for new capital projects. A listing of the specific
projects, including original article and amount remaining, is included in the Warrant Articles and
Motions Document
Article 20 – Comprehensive Wasterwater Management Plan Update
Recommendation – Approval, Unanimous
$190,000; Source – Sewer Enterprise Fund Retained Earnings
Update of the Town's 2004 Comprehensive Wastewater Management Plan (CWMP) to reassess areas in
Town of critical need for sewer service. This also satisfies a goal of the revision of the Town's Master
Plan.
Article 21 – Hayden Rowe Water Main Replacement
Recommendation – Approval, Unanimous
$1,600,000; Source - Water Enterprise Fund Borrowing
Replacement of 5,000 feet of water main (2,700' of 12" and 2,300' of 8" diameter pipe) from
approximately Granite Street to Milford Town Line.
Article 22 – Cedar St Water Main Replacement
Recommendation – Approval, Unanimous
$620,000; Source - Water Enterprise Fund Borrowing
Replacement of approximately 2,000 feet of water main on Cedar Street. This appropriation will
supplement design funds that were previously appropriated ($260,000 in FY16 for design).
Article 23 – Pratt Farm Wellfield Investigation and New Source Approval
Recommendation – Approval, Unanimous
$170,000, Source – Water Enterprise Fund Retained Earnings
In order to bring the site through the DEP permit process by performing the following: install wellfield
(three 12 x 8-inch test production wells) and observation wells; conduct pumping test; submit Notice of
Intent to Hopkinton Conservation Commission; and submit a DEP BRP WS 19 pumping test report.
36
Article 24 – Purchase of Backhoe
Recommendation – Approval, Unanimous
$63,400 - Sewer Enterprise Fund Retained Earnings; $63,400 - Water Enterprise Fund Retained Earnings
Replacement of a 17 year old backhoe used by the Water and Sewer Divisions for emergency repairs and
utility maintenance among other duties. This replacement has already been postponed for 7 years and
the controls on the vehicle are unsafe as they no longer respond in a precise manner.
Article 25 – Purchase of Multi-Purpose Municipal Tractor
Recommendation – Take no Action, Unanimous
This article has been withdrawn.
Article 27 – Main Street Corridor Project
Recommendation –
$3,000,000, Source – General Fund Borrowing
Non-eligible costs for the Downtown Corridor Project, including undergrounding of wires. The cost for
this portion of the project is $5.5M, of which $2.5M is being paid from agreements with Legacy and
Mews. The Town is eligible for $8.3M in funds through the Transportation Improvement Program (TIP)
in their FY19 budget to fund the main construction, which is being developed side-by-side with the
non-participatory portion.
Article 28 – Campus Master Plan Study - Phase 1 School Bus
Recommendation – Approval, Unanimous
$400,000, Source - General Fund Borrowing
This project will include the implementation of a master plan that will better accommodate parking,
traffic circulation, parent drop off/pickup, and bus movement on the campus, mainly at Hopkinton High
School.
Article 30 – Turf Field Project
Recommendation –
$3,525,418, Source - $1,805,418 General Fund Borrowing, $1,000,000 CPC Funds, and $720,000 CPC
Fund Borrowing
This will install turf on fields 4 and 5 at Hopkinton High School and make associated capital
improvements, including lighting. All related funding sources have been gathered under one article for
better understanding of financial impact when voting.
Article 28 – Technology Upgrades
Recommendation – Approval, Unanimous
$165,000, Source - General Fund Borrowing
This project will replace core network switches at the schools that are at the end of their life.
Article 28 – Capital Replacements District Wide
Recommendation – Approval, Unanimous
$148,500, Source - General Fund Borrowing
HVAC and exhaust fan replacement district wide.
Article 28 – Community Preservation Funds
Recommendation –
37
The purpose of this article is to ensure CPC funding is allocated to the correct reserves for Historic
Resources, Community Housing, and Open Space. The remaining funds are allocated to general reserves.
The estimates are based on prior year actuals.
Article 31 – Community Preservation Recommendations
Recommendation –
$244,505, Source – CPC Funds
Amount Source Use
$25,000 Historical Preservation Preserve Hopkinton Town land
records,dated from 1710 to 1843, sum to
be spent under direction of Town Clerk and
CPC
$4,650 Passive Recreation Complete conservation restriction for the
East Main Street Methodist Church
property, sum to be spent under the
direction of the Board of Selectmen and
CPC
$6,200 Open Space Complete conservation restriction for the
Wyckoff property and Echo Trail, sum to be
spent under the direction of the Board of
Selectmen, the Open Space Preservation
Commission and CPC
$8,655 Open Space Complete conservation restriction for the
Center Trail, sum to be spent under the
direction of the Board of Selectmen and
CPC
$50,000 Passive/Active Recreation Cameras at Sandy Beach, Fruit Street
Recreation Fields, and EMC Park in order to
deter vandalism, sum to be spent under the
direction of the Parks and Recreation
Commission and CPC
$150,000 Passive Recreation Design and construction of a dog park at
192 Hayden Rowe, sum to be spent under
the direction of Parks and Recreation
Commission and CPC
Article 42 – Community Preservation Recommendations - Land Acquisitions and Borrowing
Recommendation –
$941,000, Source - $341,000 CPC Funds, $600,000 CPC Fund Borrowing
Amount Source Use
$143,000 Open Space Acquisition of 20.86 acres of land located
between 180 and 192 Hayden Rowe
(Colella Farm), sum to be spent under the
direction of the Board of Selectmen, the
Open Space Preservation Commission and
CPC
38
$198,000 Open Space Acquisition of 37.83 acres of land located
between St. John's Cemetery and
Hopkinton State Park on Cedar St, sum to
be spent under the direction of the Board
of Selectmen, Open Space Preservation
Committee and CPC
$600,000 Passive/Active Recreation
Borrowing
Fruit Street lighting, sum to be spent under
the direction of Parks and Recreation
Commission and CPC
39
Line Item Appropriation
TOWN OF HOPKINTON FY2019 FY2019 FY2019
FY19 OPERATING BUDGET FY2018 Town Manager Board of Appropriation
Appropriation Recommended Selectmen Committee
FUND 1000: GENERAL FUND
General Government
122 Board of Selectmen
Expenses 2,000.00 2,000.00 2,000.00
Total 2,000.00 2,000.00 2,000.00 2,000.00
123 Town Manager
Personal Services 312,001.00 318,241.00 318,241.00
Expenses 22,000.00 22,440.00 22,440.00
Total 334,001.00 340,681.00 340,681.00 340,681.00
131 Appropriations Department
Expenses 500.00 500.00 500.00
Reserve Fund 125,000.00 125,000.00 125,000.00
Total 125,500.00 125,500.00 125,500.00 125,500.00
133 Finance Director / Town Accountant
Personal Services 286,550.71 341,300.00 341,300.00
Expenses 26,300.00 26,300.00 26,300.00
Total 312,850.71 367,600.00 367,600.00 367,600.00
141 Assessors
Personal Services 192,836.00 219,130.00 219,130.00
Expenses 12,300.00 13,700.00 13,700.00
Appraisal Services 52,000.00 89,400.00 89,400.00
Total 257,136.00 322,230.00 322,230.00 322,230.00
145 Treasurer/Collector
Personal Services 275,294.00 273,281.00 273,281.00
Expenses 85,500.00 80,500.00 80,500.00
Total 360,794.00 353,781.00 353,781.00 353,781.00
151 Legal
Legal Counsel 205,500.00 205,500.00 205,500.00
Total 205,500.00 205,500.00 205,500.00 205,500.00
152 Human Resources
Personal Services 181,724.92 181,647.00 181,647.00
Compensation Reserve 305,000.00 305,000.00 305,000.00
Expenses 91,721.75 120,636.00 120,636.00
Total 578,446.67 607,283.00 607,283.00 607,283.00
155 Information Technology
Personal Services 196,870.49 271,691.00 271,691.00
Expenses 496,829.84 493,325.00 493,325.00
Total 693,700.33 765,016.00 765,016.00 765,016.00
40
TOWN OF HOPKINTON FY2019 FY2019 FY2019
FY19 OPERATING BUDGET FY2018 Town Manager Board of Appropriation
Appropriation Recommended Selectmen Committee
161 Town Clerk
Personal Services 137,629.96 126,341.00 126,341.00
Expenses 13,937.94 8,284.00 8,284.00
Total 151,567.90 134,625.00 134,625.00 134,625.00
162 Election & Registration
Personal Services 11,024.00 23,860.00 23,860.00
Expenses 11,609.85 23,106.00 23,106.00
Total 22,633.85 46,966.00 46,966.00 46,966.00
170 Land Use, Planning & Permitting
Personal Services 548,665.14 554,829.00 554,829.00
Expenses 20,240.00 28,915.00 28,915.00
Total 568,905.14 583,744.00 583,744.00 583,744.00
177 Green Committee
Expenses 300.00 - -
Total 300.00 - - -
179 Open Space Department
Expenses 3,000.00 3,000.00 3,000.00
Total 3,000.00 3,000.00 3,000.00 3,000.00
187 Upper Charles River Trail Department
Expenses 51,440.00 51,440.00 51,440.00
Total 51,440.00 51,440.00 51,440.00 51,440.00
192 Town Hall
Expenses 8,270.00 8,270.00 8,270.00
Total 8,270.00 8,270.00 8,270.00 8,270.00
194 Cable Department
Expenses 500.00 - -
Total 500.00 - - -
199 Other General Government
Town Reports 5,000.00 5,000.00 5,000.00
Audit 35,000.00 40,000.00 40,000.00
Transfer to Water Enterprise for Fire
Protection / Hydrant Use 296,856.00 297,856.00 297,856.00
Financial Management System
Employee Training
Total 336,856.00 342,856.00 342,856.00 342,856.00
Total General Government 4,013,401.60 4,260,492.00 4,260,492.00 4,260,492.00
41
TOWN OF HOPKINTON FY2019 FY2019 FY2019
FY19 OPERATING BUDGET FY2018 Town Manager Board of Appropriation
Appropriation Recommended Selectmen Committee
Public Safety
210 Police
Personal Services 2,247,473.32 2,403,658.00 2,403,658.00
Expenses 182,386.47 188,387.00 188,387.00
Auxiliary Police Expenses 3,000.00 3,000.00 3,000.00
Total 2,432,859.79 2,595,045.00 2,595,045.00 2,595,045.00
214 Central Dispatch
Personal Services 501,026.37 575,213.00 575,213.00
Expenses 13,750.00 14,950.00 14,950.00
Total 514,776.37 590,163.00 590,163.00 590,163.00
220 Fire
Personal Services 2,274,757.89 2,375,674.00 2,375,674.00
Expenses 166,752.02 172,207.00 172,207.00
Total 2,441,509.91 2,547,881.00 2,547,881.00 2,547,881.00
244 Sealer of Weights & Measures
Personal Services 3,222.84 3,287.00 3,287.00
Expenses 1,200.00 1,200.00 1,200.00
Total 4,422.84 4,487.00 4,487.00 4,487.00
292 Animal Control Officer
Personal Services 23,555.48 32,916.00 32,916.00
Expenses 7,000.00 7,000.00 7,000.00
Total 30,555.48 39,916.00 39,916.00 39,916.00
293 Traffic Control
Traffic Lights
Total - - - -
294 Tree Warden
Personal Services
Expenses
Total - - - -
Total Public Safety 5,424,124.39 5,777,492.00 5,777,492.00 5,777,492.00
Education
300 Hopkinton Public Schools
Hopkinton Public Schools 42,591,311.00 45,056,651.00 45,056,651.00
Total 42,591,311.00 45,056,651.00 45,056,651.00 45,056,651.00
800 Regional Technical Vocational School
Regional Schools 484,838.00 440,720.00 440,720.00
Total 484,838.00 440,720.00 440,720.00 440,720.00
Total Education 43,076,149.00 45,497,371.00 45,497,371.00 45,497,371.00
42
TOWN OF HOPKINTON FY2019 FY2019 FY2019
FY19 OPERATING BUDGET FY2018 Town Manager Board of Appropriation
Appropriation Recommended Selectmen Committee
Public Works
410 Engineering & Facilities
Personal Services 217,727.25 279,353.00 279,353.00
Expenses 740,772.00 896,773.00 896,773.00
Total 958,499.25 1,176,126.00 1,176,126.00 1,176,126.00
420 Public Works Administration
Personal Services 395,000.00 415,300.00 415,300.00
Total 395,000.00 415,300.00 415,300.00 415,300.00
422 Highway
Personal Services 822,660.00 868,632.00 868,632.00
Expenses 442,325.00 2,442,425.00 2,442,425.00
Subtotal 1,264,985.00 3,311,057.00 3,311,057.00
Road Maintenance - - -
Sidewalk Maintenance 50,000.00 - -
Pavement Management 351,000.00 - -
Stormwater System 370,000.00 - -
Lake Maspenock Weed Control 60,000.00 - -
Total 2,095,985.00 3,311,057.00 3,311,057.00 3,311,057.00
423 Snow & Ice
Snow & Ice Control 350,000.00 350,000.00 350,000.00
Total 350,000.00 350,000.00 350,000.00 350,000.00
424 Street Lighting
Street Lights 48,796.00 33,000.00 33,000.00
Total 48,796.00 33,000.00 33,000.00 33,000.00
426 Traffic Control
Traffic Lights 22,000.00 25,000.00 25,000.00
Total 22,000.00 25,000.00 25,000.00 25,000.00
427 Tree Warden
Personal Services 14,354.00 14,354.00 14,354.00
Expenses 25,000.00 25,000.00 25,000.00
Total 39,354.00 39,354.00 39,354.00 39,354.00
429 Other Storm Control
Storm Control 10,000.00 - -
Total 10,000.00 - - -
433 Waste Collection & Disposal
Recycling Salaries 17,632.00 - -
Rubbish Collection/Disposal 440,000.00 - -
Rubbish Disposal 320,625.00 - -
Recycling Expense 10,000.00 - -
Recycling Collection/Disposal 210,000.00 - -
Household Hazardous Waste 14,000.00 - -
Total 1,012,257.00 - - -
TOWN OF HOPKINTON FY2019 FY2019 FY2019
43
FY19 OPERATING BUDGET FY2018 Town Manager Board of Appropriation
Appropriation Recommended Selectmen Committee
491 Cemetery Commission
Personal Services 200.00 200.00 200.00
Expenses - 1,000.00 1,000.00
Total 200.00 1,200.00 1,200.00 1,200.00
Total Public Works 4,932,091.25 5,351,037.00 5,351,037.00 5,351,037.00
Health & Human Services
511 Board of Health
Personal Services 139,388.80 139,909.00 139,909.00
Expenses 75,373.20 79,921.00 79,921.00
Total 214,762.00 219,830.00 219,830.00 219,830.00
541 Senior Center
Personal Services 277,684.42 307,466.00 307,466.00
Expenses 39,439.28 37,405.00 37,405.00
Total 317,123.70 344,871.00 344,871.00 344,871.00
542 Youth & Family Services
Personal Services 94,035.40 118,206.00 118,206.00
Expenses 48,550.00 42,390.00 42,390.00
Total 142,585.40 160,596.00 160,596.00 160,596.00
543 Veterans Services
Veterans District 28,938.17 31,387.00 31,387.00
Veterans Service Benefits 49,000.00 49,000.00 49,000.00
Veterans Supplies 1,300.00 1,300.00 1,300.00
Total 79,238.17 81,687.00 81,687.00 81,687.00
Total Health & Human Services 753,709.27 806,984.00 806,984.00 806,984.00
Culture & Recreation
610 Library
Personal Services 425,903.71 510,775.00 510,775.00
Expenses 37,527.50 37,528.00 37,528.00
Total 463,431.21 548,303.00 548,303.00 548,303.00
691 Historic Commission
Expenses 1,000.00 1,000.00 1,000.00
Total 1,000.00 1,000.00 1,000.00 1,000.00
692 Celebrations
Memorial Day 2,000.00 2,000.00 2,000.00
Total 2,000.00 2,000.00 2,000.00 2,000.00
693 300th Anniversary
300th Anniversary - - -
Total - - - -
695 Historic District Department
Expenses 550.00 550.00 550.00
Total 550.00 550.00 550.00 550.00
Total Culture & Recreation 466,981.21 551,853.00 551,853.00 551,853.00
TOWN OF HOPKINTON FY2019 FY2019 FY2019
FY19 OPERATING BUDGET FY2018 Town Manager Board of Appropriation
44
Appropriation Recommended Selectmen Committee
Debt Service
700 Debt Service
Retirement of Debt 5,726,929.67 6,481,596.00 6,481,596.00 6,481,596.00
Long Term Interest 1,976,510.75 2,945,108.00 2,945,108.00 2,945,108.00
Short Term Interest 35,000.00 35,000.00 35,000.00 35,000.00
Authorized/Unissued - 15,000.00 15,000.00 15,000.00
Total Debt Service 7,738,440.42 9,476,704.00 9,476,704.00 9,476,704.00
Employee Benefits & Insurance
910 Employee Benefits & Insurance
Unemployment Insurance 100,000.00 100,000.00 100,000.00 100,000.00
Medicare Tax 620,000.00 651,000.00 651,000.00 651,000.00
Life Insurance Premiums 10,000.00 20,000.00 20,000.00 20,000.00
Health Insurance Premium 7,030,424.00 7,164,154.00 7,164,154.00 7,164,154.00
Middlesex County Retirement 1,984,635.00 2,145,296.00 2,145,296.00 2,145,296.00
Drug and Alcohol Testing 3,000.00 3,000.00 3,000.00 3,000.00
Blanket Insurance Premiums 550,000.00 577,500.00 577,500.00 577,500.00
Total Employee Benefits & Insurance 10,298,059.00 10,660,950.00 10,660,950.00 10,660,950.00
Total General Fund 76,702,956.14 82,382,883.00 82,382,883.00 82,382,883.00
FUND 2400: COMMUNITY PRESERVATION
193 CPA Administration
Personal Services 11,245.00 10,650.00 10,650.00
Expenses 45,000.00 45,000.00 45,000.00
Total 56,245.00 55,650.00 55,650.00 55,650.00
700 Debt Service
Retirement of Debt 160,000.00 180,000.00 180,000.00
Interest on Long Term Debt 35,718.75 52,581.00 52,581.00
Total 195,718.75 232,581.00 232,581.00 232,581.00
Total Community Preservation 251,963.75 288,231.00 288,231.00 288,231.00
45
TOWN OF HOPKINTON FY2019 FY2019 FY2019
FY19 OPERATING BUDGET FY2018 Town Manager Board of Appropriation
Appropriation Recommended Selectmen Committee
FUND 6000: SEWER ENTERPRISE
Direct Costs
440 Sewer
Personal Services 190,000.00 191,500.00 191,500.00
Expenses 850,650.00 1,016,900.00 1,016,900.00
Total 1,040,650.00 1,208,400.00 1,208,400.00 1,208,400.00
700 Debt Service
Retirement of Debt 1,353,846.44 1,330,777.00 1,330,777.00
Interest on Long Term Debt 253,159.92 230,552.00 230,552.00
Interest on Short Term Debt - - -
Repayment to General Fund - - -
Administrative Costs - 8,000.00 8,000.00
Authorized/Unissued - - -
Westborough Facility Debt 153,454.00 153,454.00
Total 1,607,006.36 1,722,783.00 1,722,783.00 1,722,783.00
Appropriation 2,647,656.36 2,931,183.00 2,931,183.00 2,931,183.00
Indirect Costs
Employee Benefits & Pensions 55,710.00 57,381.00 57,381.00
Shared Employees 208,806.00 212,982.00 212,982.00
Shared Facility - - -
Other (Workers comp) - - -
264,516.00 270,363.00 270,363.00 270,363.00
Total Sewer Enterprise Fund 2,912,172.36 3,201,546.00 3,201,546.00 3,201,546.00
46
TOWN OF HOPKINTON FY2019 FY2019 FY2019
FY19 OPERATING BUDGET FY2018 Town Manager Board of Appropriation
Appropriation Recommended Selectmen Committee
FUND 6100: WATER ENTERPRISE
Direct Costs
450 Water
Personal Services 371,600.00 390,000.00 390,000.00
Expenses 783,000.00 788,500.00 788,500.00
Total 1,154,600.00 1,178,500.00 1,178,500.00 1,178,500.00
700 Debt Service
Retirement of Debt 545,190.67 574,934.00 574,934.00
Interest on Short Term Debt - - -
Interest on Long Term Debt 155,656.86 211,935.00 211,935.00
Administrative Costs - 2,000.00 2,000.00
Ashland Obligation - 71,874.00 71,874.00
Authorized/Unissued - - -
Total 700,847.53 860,743.00 860,743.00 860,743.00
Appropriation 1,855,447.53 2,039,243.00 2,039,243.00 2,039,243.00
Indirect Costs
Employee Benefits & Pensions 121,254.00 124,892.00 124,892.00
Shared Employees 223,730.00 230,442.00 230,442.00
Shared Facility -
Other (Workers comp) -
344,984.00 355,334.00 355,334.00 355,334.00
Total Water Enterprise Fund 2,200,431.53 2,394,577.00 2,394,577.00 2,394,577.00
47
TOWN OF HOPKINTON FY2019 FY2019 FY2019
FY19 OPERATING BUDGET FY2018 Town Manager Board of Appropriation
Appropriation Recommended Selectmen Committee
FUND 6200: PARKS & RECREATION
Direct Costs
630 Parks & Recreation
Personal Services 205,000.00 213,780.00 213,780.00
Expenses 399,505.00 482,255.00 482,255.00
Total 604,505.00 696,035.00 696,035.00 696,035.00
700 Debt Service
Retirement of Debt 35,000.00 35,000.00 35,000.00
Interest on Short Term Debt - 1,448.00 1,448.00
Interest on Long Term Debt 4,800.00 3,750.00 3,750.00
Total 39,800.00 40,198.00 40,198.00 40,198.00
Appropriation 644,305.00 736,233.00 736,233.00 736,233.00
Indirect Costs
Employee Benefits & Pensions 7,337.00 7,557.00 7,557.00
Shared Employees 30,920.00 29,812.00 29,812.00
Shared Facility -
Other (Workers comp) -
Total 38,257.00 37,369.00 37,369.00 37,369.00
Total Parks & Recreation Enterprise Fund 682,562.00 773,602.00 773,602.00 773,602.00
Appropriation Summary*
Fund 1000: General Fund 76,702,956.14 82,382,883.00 82,382,883.00 82,382,883.00
Fund 2400: Community Preservation 251,963.75 288,231.00 288,231.00 288,231.00
Fund 6000: Sewer Enterprise 2,912,172.36 3,201,546.00 3,201,546.00 3,201,546.00
Fund 6100: Water Enterprise 2,200,431.53 2,394,577.00 2,394,577.00 2,394,577.00
Fund 6200: Parks & Recreation Enterprise 682,562.00 773,602.00 773,602.00 773,602.00
Total 82,750,085.78 89,040,839.00 89,040,839.00 89,040,839.00
48
Appendix
Definitions
Proposition 2 ½
Proposition 2 ½, passed in November 1980, places a limit on the property taxes a community can levy
each year. The taxing capacity of the Town is limited to a 2.5 percent increase of the prior year’s levy
limit. In addition, the total levy may increase by taxes attributable to new growth. Therefore, without
any overrides, the total levy limit is increased by 2.5 percent and a new growth amount certified by the
Department of Revenue.
Prop 2 ½ governs total taxes raised by the Town, not an individual home’s bill. The Town’s total
revenues, the budgets, the tax rate, and the individual’s property tax bill can all increase by different
percentages in the same fiscal year and still be within Proposition 2 ½.
General Override
A general override can be passed to obtain additional funds over the 2.5% levy limit for any municipal
purpose. A general override permanently increases the Town’s levy limit. An override question may be
placed on the ballot by a majority vote of the Board of Selectmen and must be passed by a majority of
voters.
Underride
An underride can be passed to limit additional funds for any municipal purpose. An underride
permanently decreases the Town’s levy limit. It does not necessarily decrease taxes paid by residents.
An underride question may be placed on the ballot by a majority vote of the Board of Selectmen and
must be passed by a majority of voters.
Debt Exclusion
Proposition 2 ½ allows communities to raise funds for certain purposes above the amount of their levy
limits. Subject to voter approval, a community can assess taxes in excess of its levy limit for the payment
of specified debt service (principal and interest costs) for a specific capital project.
The additional amount for the payment of debt service is added to the levy limit for the life of the debt
only. Unlike overrides, exclusions do not become part of the base upon which the levy limit is calculated
in future years.
Free Cash
49
Free Cash is the term used for a community’s funds that are available for appropriations. Free Cash is
generated when actual revenue collections are in excess of estimates, when expenditures are less than
appropriations, or both. Free Cash must be certified by the Director of the Bureau of Accounts as of July
1st of each fiscal year upon submission of a community’s balance sheet and cannot be appropriated until
certified, Once Free Cash is certified, it is available for appropriation at the Annual or any Special Town
Meeting. Free Cash may be used for any lawful municipal purpose and provides communities with the
flexibility to fund additional appropriations after the tax rate has been set. Factors that affect Free Cash
are: actual revenues and expenditures versus amounts budgeted; the amount of collections of property
taxes (the less you collect, the less Free Cash you have); the amount appropriated in the previous year
and deficits in the general and/or other funds.
Revolving Fund
Revolving Funds allow a community to raise revenues from a specific service and use those revenues to
support the service without appropriation. Each fund must be reauthorized each year at Annual Town
Meeting and specify at that time (1) the programs and purposes for which the revolving fund may be
expended, (2) the departmental receipts which shall be credited to the revolving fund, (3) the board,
department or officer authorized to expend from such fund, (4) a limit on the total amount which may
be expended from such fund in the ensuing fiscal year. The aggregate of all revolving funds may not
exceed ten percent of the amount raised by taxation by the Town in the most recent fiscal year, and no
more than one percent of the amount raised by taxation may be administered by a single department or
board.
Stabilization Fund
A Stabilization Fund is a savings account or “Rainy Day” fund from which amounts may be appropriated
for any lawful purpose. The Town may appropriate into this fund in any year an amount not to exceed
ten percent of the prior year’s tax levy or a larger amount as may be approved by the director of
accounts. The aggregate amounts in such funds at any time shall not exceed ten percent of the
equalized value, and any interest shall be added to and become part of the fund. A Two-thirds vote of
Town Meeting is required to appropriate money from the Stabilization Fund.
Enterprise Fund
An Enterprise Fund (as authorized under MGL Chapter 44 Section 53F½) is a separate accounting and
financial reporting mechanism for municipal services for which a fee is charged in exchange for goods or
services. It allows a community to demonstrate to the public the portion of total costs of a service that is
recovered through user charges and the portion that is subsidized by the tax levy, if any. With an
Enterprise Fund, all cost of service delivery - direct, indirect, and capital costs – are identified. This
allows the community to recover total service costs through user fees if it chooses. Hopkinton has three
enterprise funds – Water, Sewer, and Parks & Recreation.
50
Cherry Sheet
New Growth
51
General Fund Debt Service by Project
Annual Debt Service - General Fund FY20 FY21 FY22 FY23-FY31
FY19 Payments Purpose Excluded? Principal Interest Principal Interest Principal Interest Principal Interest
183,502.00 Fruit St Land Yes 163,400.00 11,286.00 163,400.00 6,384.00
155,800.00 3,116.00
258,850.00 POL ST CONST2 Yes 230,000.00 19,200.00 225,000.00 14,650.00
215,000.00 10,250.00 405,000.00 7,950.00
38,150.00 POL ST CONST1 Yes 35,000.00 2,450.00 35,000.00 1,750.00 35,000.00
1,050.00 35,000.00 350.00
11,000.00 POL ST DRAIN No 10,000.00 500.00
15,450.00 PD VEHICLES No 15,000.00 150.00
75,190.00 FIRE TENDER TR Yes 73,000.00 730.00
66,300.00 HOP REFUND Yes - -
11,200.00 MS REPAIRYes 10,000.00 750.00 10,000.00 250.00
11,200.00 HS BLEACHERS No 10,000.00 750.00 10,000.00 250.00
11,200.00 LOOP ROAD No 10,000.00 750.00 10,000.00 250.00
1,705,800.00 HS CONST REF Yes 1,535,000.00 83,025.00 1,500,000.00 30,000.00
52,762.50 CTR REPL STUDY No 35,000.00 16,012.50 35,000.00 14,626.50
35,000.00 12,512.50 270,000.00 67,912.50
21,500.00 MS COTELSYSUP No 10,000.00 500.00
42,230.00 HOP GENERATOR No 41,000.00 410.00
12,800.00 HS LOOP RD ENT No 10,000.00 2,300.00 10,000.00 1,800.00 10,000.00
1,300.00 25,000.00 1,400.00
16,250.00 SCH TRACTOR MOWER No 10,000.00 500.00
112,737.50 ELMWOOD ROOF Yes 100,000.00 10,737.50 95,000.00 8,787.50 95,000.00
6,887.50 285,000.00 9,143.75
54,500.00 ADA IMP TS No 20,000.00 2,000.00 20,000.00 1,000.00
13,100.00 T HALL ROOF No 10,000.00 2,600.00 10,000.00 2,100.00 10,000.00
1,600.00 40,000.00 2,300.00
56,000.00 Traffic SignYes 50,000.00 4,500.00 50,000.00 3,000.00 50,000.00 2,000.00
50,000.00 1,000.00
61,800.00 Drainage No 60,000.00 600.00
51,500.00 DPW GAR F ST No 50,000.00 500.00
39,140.00 DPW Dump Truck No 38,000.00 380.00
30,900.00 DPW Tractor No 30,000.00 300.00
9,820.00 Title V No 9,820.00
9,243.00 Title V No 9,243.00 9,243.00 9,458.00 9,458.00
10,000.00 Title V No 10,000.00 10,000.00 10,000.00
40,000.00
10,000.00 Title V No 10,000.00 10,000.00 10,000.00
50,000.00
10,000.00 Title V No 10,000.00 10,000.00 10,000.00
90,000.00
25,000.00 Title V No 25,000.00 25,000.00 25,000.00
225,000.00
5,450.00 SENIOR CTR Yes 5,000.00 350.00 5,000.00 250.00 5,000.00 150.00 5,000.00 50.00
163,668.75 School Building Yes 105,000.00 53,418.75 105,000.00 48,168.75
105,000.00 37,668.75 945,000.00 190,706.25
84,487.50 DPW Facility Yes 55,000.00 26,737.50 55,000.00 23,987.50
55,000.00 21,237.50 110,000.00 34,225.00
147,781.25 Prop Acq 135 Hayden Rowe Yes 95,000.00 48,031.25 95,000.00 43,281.25
95,000.00 38,531.25 855,000.00 212,356.25
124,000.00 Prop Acq 147 Hayden Rowe Yes 80,000.00 40,000.00 80,000.00 36,000.00
80,000.00 32,000.00 720,000.00 174,800.00
22,556.25 Prop Acq 15 Claflin Yes 15,000.00 6,806.25 15,000.00 6,056.25 15,000.00
5,306.25 130,000.00 26,531.25
208,637.50 Prop Acq 102 Fruit Street Yes 135,000.00 66,887.50 135,000.00 60,137.50
135,000.00 53,387.50 1,170,000.00 294,287.50
52
13,100.00 Town Hall Basement No 10,000.00 2,600.00 10,000.00 2,100.00 10,000.00
1,600.00 40,000.00 2,200.00
170,562.50 Sidewalk Construction No 115,000.00 39,312.50 115,000.00 33,562.50
115,000.00 27,812.50 910,000.00 95,200.00
36,675.00 Main Street Fire Station Roof Yes 25,000.00 10,425.00 20,000.00 9,175.00
20,000.00 8,175.00 180,000.00 45,275.00
36333.33 Vactor Truck No 26,666.67 1,333.33
86,500.00 Ambulance No 50,000.00 2,500.00
221,000.00 Fire Truck No 120,000.00 11,000.00 100,000.00 5,000.00
76,500.00 DPW Dump Truck No 30,000.00 3,000.00 30,000.00 1,500.00
56,000.00 Information Technology No 35,000.00 3,500.00 35,000.00 1,750.00
56,000.00 School Safety/Security No 35,000.00 3,500.00 35,000.00 3,500.00
28,250.00 Joint Safety/Security No 25,000.00 2,000.00 15,000.00 750.00
50,250.00 Fire Alarm Middle School No 40,000.00 3,000.00 20,000.00 1,000.00
92,700.00 HS & Hopkins Roof Yes 60,000.00 29,700.00 60,000.00 26,700.00
60,000.00 23,700.00 535,000.00 128,400.00
16,750.00 Resurface Basketball Courts No 10,000.00 1,000.00 10,000.00 500.00
443,956.25 Library Construction No 210,000.00 226,606.25 210,000.00 216,106.25
210,000.00 205,606.25 1,870,000.00 1,396,356.25
639,375.00 DPW Construction Yes 300,000.00 328,875.00 300,000.00 313,875.00
300,000.00 298,875.00 2,700,000.00 2,038,875.00
46,400.00 Dump Truck No 40,000.00 5,000.00 40,000.00 3,000.00 40,000.00
1,000.00
571,831.25 School Building Yes 270,000.00 292,381.25 270,000.00 278,881.25
270,000.00 265,381.25 2,410,000.00 1,804,131.25
5,750.00 SEN C WT MAIN Yes 40,000.00 5,000.00 40,000.00 3,000.00 40,000.00 1,000.00
110,020.00 SEN CTR CONST Yes 81,000.00 25,175.00 81,000.00 21,125.00
77,000.00 17,175.00 305,000.00 30,525.00
153,430.00 SEN CTR CONST Yes 110,000.00 36,550.00 113,000.00 30,975.00
112,000.00 25,350.00 451,000.00 45,175.00
18,190.00 ELM MODULARS Yes 13,000.00 3,725.00 13,000.00 3,075.00 13,000.00
2,425.00 42,000.00 3,150.00
25,380.00 FIRE ST REN Yes 18,000.00 6,750.00 18,000.00 5,850.00 18,000.00
4,950.00 90,000.00 11,250.00
12,690.00 MS REPAIRYes 9,000.00 3,375.00 9,000.00 2,925.00 9,000.00 2,475.00 45,000.00 5,625.00
36,430.00 CTR ROOF Yes 27,000.00 7,475.00 27,000.00 6,125.00 27,000.00 4,775.00
82,000.00 6,200.00
18,530.00 ADA Yes 13,000.00 5,075.00 13,000.00 4,425.00 13,000.00 3,775.00
69,000.00 8,725.00
39,090.00 MS WALL1 Yes 27,000.00 11,145.00 27,000.00 9,795.00 27,000.00
8,445.00 161,000.00 22,735.00
76,440.00 MS WALL2 Yes 54,000.00 20,550.00 50,000.00 17,950.00 49,000.00
15,475.00 295,000.00 41,675.00
24,640.00 CTR HEATING Yes 18,000.00 6,010.00 18,000.00 5,110.00 13,000.00
4,335.00 83,000.00 11,805.00
11,590.00 ADA No 9,000.00 2,275.00 9,000.00 1,825.00 4,000.00 1,500.00 29,000.00 4,025.00
1,796,156.25 Center School Yes 850,000.00 581,187.50 850,000.00 538,687.50
850,000.00 496,187.50 7,650,000.00 2,751,343.75
407,868.75 DPW Facility Yes 195,000.00 130,537.50 195,000.00 120,787.50
195,000.00 111,037.50 1,710,000.00 615,006.25
59,578.13 Fire Station Roof Yes 30,000.00 17,968.76 30,000.00 16,468.76
30,000.00 14,968.76 230,000.00 81,046.95
131,906.25 Hayden Rowe Traffic Improvements Yes 70,000.00 37,187.50 70,000.00
33,687.50 70,000.00 30,187.50 630,000.00 130,506.25
73,125.00 Hayden Rowe Salt Shed No 50,000.00 8,875.00 50,000.00 6,250.00 50,000.00
3,750.00 50,000.00 1,250.00
35,000.00 Short Term Interest
15,000.00 Authorized/Unissued
53
9,476,703.96 TOTAL 6,135,129.67 2,277,756.84 5,610,643.00 2,028,190.51
3,782,258.00 1,806,958.51 26,026,458.00 10,303,493.20
54
Hopkinton Annual Town Meeting
May 7, 2018
WARRANT ARTICLES AND MOTIONS
Motions Document Page 2
REPORTS
ARTICLE: 1 Acceptance of Town Reports Sponsor: Town Manager
To hear the Reports of Town Officers, Boards and Committees.
Pass any vote or take any act relative thereto.
Required Recommendation: Board of Selectmen recommends _________.
Motion (Board of Selectmen): We move that the Town accept the Reports of
Town Officers, Boards and Committees.
Vote Needed: Simple Majority.
FINANCIAL – FISCAL YEAR 2018
ARTICLE: 2 FY 2018 Supplemental Appropriations and Transfers Sponsor: Town Manager
To see if the Town will vote to transfer from available funds or otherwise provide a sum or sums of
money to supplement operating budgets and various accounts for the fiscal year ending June 30, 2018.
Pass any vote or take any act relative thereto.
Required Recommendation: Board of Selectmen recommends approval.
Appropriation Committee recommends _________.
Motion (Appropriation Committee): We move that the Town vote to transfer the sum of
________________ from the following accounts to supplement the operating budget and
various accounts from the fiscal year ending June 30, 2018:
________________________
said sums to be spent under the direction of the respective Town Officers, Boards, and
Committees.
Vote Needed: Simple Majority.
Motions Document Page 3
ARTICLE: 3 Unpaid Bills from Previous Fiscal Years Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise provide
a sum or sums of money to pay unpaid bills from prior fiscal years, in accordance with the provisions
of Chapter 44, Section 64, of the Massachusetts General Laws.
Pass any vote or take any act relative thereto.
Required Recommendation: Board of Selectmen recommends approval.
Appropriation Committee recommends __________.
Motion (Appropriation Committee): We move that the Town vote to transfer from
General Fund Free Cash the sum of ________________ out of the FY18 Budget and from
the _____________, for a total of ______________, for the following bills incurred in a
previous year, in accordance with the provisions of Chapter 44, Section 64 of the
Massachusetts General Laws, as follows:
Department # Vendor Amount
Vote Needed: Four-Fifths Majority.
ARTICLE: 4 Excess Bond Premium Sponsor: Finance Director/Town
Manager
To see if the Town will vote to appropriate the remaining excess bond premium from the Town's
$29,250,000 (TWENTY-NINE MILLION, TWO HUNDRED FIFTY THOUSAND DOLLARS) General
Obligation Municipal Purpose Loan of 2016 Bonds, dated December 1, 2016, to capital projects of
the Town for which such bonds were issued or for which borrowing has been authorized, so as to
reduce the borrowing authorizations accordingly, or to other capital projects of the Town.
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends approval.
Appropriation Committee recommends approval.
Motion (Appropriation Committee): We move that the Town vote to appropriate
$118,270.81 (ONE HUNDRED EIGHTEEN THOUSAND, TWO HUNDRED SEVENTY
DOLLARS AND EIGHTY-ONE CENTS) from the remaining net premium paid to the
Town upon the sale of the Town's $29,250,000 (TWENTY NINE MILLION, TWO
HUNDRED FIFTY THOUSAND DOLLARS) General Obligation Municipal Purpose Loan
of 2016 Bonds dated December 1, 2016 to the following capital projects of the Town
and to reduce the amount authorized to be borrowed for such projects, but not yet
Motions Document Page 4
issued by the Town, by the same amount, pursuant to Chapter 44, Section 20 of the
General Laws:
Amount of Premium Project
$38,384.04
Center Elementary School
Replacement (October 26, 2015 —
Art. 1)
$43,182.04 DPW Facility (May 4, 2015 — Art. 15)
$29,747.63 Library Renovation/Expansion (May
5, 2014 - Art. 15)
$5,517.70 Grove Street Water Tank
Replacement (May 2, 2016 - Art. 20)
$479.80 Water Main Replacement— Hayden
Rowe St. (May 2, 2016 - Art. 21)
$959.60
Middle School Auditorium
Improvements (May 2, 2016 – Art.
24)
$118,270.81 TOTAL
Vote Needed: Two-Thirds Majority
FINANCIAL – FISCAL YEAR 2019
ARTICLE: 5 Property Tax Exemption Increase Sponsor: Finance Director
To see if the Town will vote to accept the provisions of Section 4 of Chapter 73 of the Acts of 1986, as
amended by Chapter 126 of the Acts of 1988, to provide an additional real estate tax exemption for all
fiscal years beginning July 1, 2018, for those qualifying for an exemption under Chapter 59, Section 5,
Clauses 17D, 22, 22A, 22B, 22C, 22D, 22E, 37A, 41C, 42 or 43 of the Massachusetts General Laws.
Pass any vote or take any act relative thereto.
Required Recommendation: Board of Selectmen recommends approval.
Appropriation Committee recommends approval.
Motion (Appropriation Committee): We move that the Town vote to accept the
provisions of Chapter 59, Section 5C1/2 of the Massachusetts General Laws (formerly
Section 4 of Chapter 73 of the Acts of 1986, as amended by Chapter 126 of the Acts
1988) to provide for an additional real estate tax exemption of seventy five percent in
the fiscal year beginning July 1, 2018, for those qualifying for an exemption under
Chapter 59, Section 5, clauses 17D, 22, 22A, 22B, 22C, 22D, 22E, 37A, 41C, 42, or 43 of
the Massachusetts General Laws.
Motions Document Page 5
Vote Needed: Simple Majority.
ARTICLE: 6 Senior Tax Relief Sponsor: Board of Selectmen
To see if the Town will vote to accept Chapter 59, Section 5, Clause 50 of the Massachusetts General
Laws, which exempts from taxation the increased value of residential real property as a result of
alterations or improvements thereto, not to exceed five hundred dollars of taxes due; provided,
however, that said alterations or improvements are made to provide housing for a person who is at
least sixty years old and who is not the owner of the premises; provided further, that any such
alterations or improvements must be made to a house, consisting of no more than three units prior to
such alterations or improvements and which is owned and occupied by the applicant as his domicile;
and provided, further, that the applicant shall annually furnish to the assessors a statement under oath
that the alterations or improvements were made to provide housing for a person who is at least sixty
years old.
Pass any vote or take any act relative thereto.
Required Recommendation: Board of Selectmen recommends approval.
Appropriation Committee recommends approval.
Motion (Appropriation Committee): We move that the Town vote to accept the
provisions of Chapter 59, Section 5, Clause 50 of the Massachusetts General Laws.
Vote Needed: Simple Majority.
ARTICLE: 7 Set the Salary of Elected Officials Sponsor: Town Manager
To see if the Town will vote to fix the salary or compensation of all of the elected officials of the Town
in accordance with Chapter 41, Section 108, of the Massachusetts General Laws.
Pass any vote or take any act relative thereto.
Required Recommendation: Board of Selectmen recommends approval.
Appropriation Committee recommends ___________.
Motion (Town Manager): I move that the Town vote to fix the salary of the elected
Town Clerk for the Fiscal Year commencing July 1, 2018 at $67,599.22 (SIXTY-SEVEN
THOUSAND, FIVE HUNDRED NINETY-NINE DOLLARS AND TWENTY-TWO CENTS).
Vote Needed: Simple Majority.
Motions Document Page 6
ARTICLE: 8 Fiscal 2019 Operating Budget Sponsor: Town Manager
To hear and act on reports and recommendations of the Appropriation Committee and to see if the
Town will vote to raise and appropriate, transfer from available funds, borrow or otherwise provide a
sum or sums of money for the operation and maintenance of Town Departments for the fiscal year
beginning July 1, 2018, and that such sums be expended for such purposes under the direction of the
respective Town Officers, Boards and Committees.
Pass any vote or take any act relative thereto.1
Required Recommendations: Board of Selectmen recommends _________.
Appropriation Committee recommends _______.
Motion (Appropriation Committee): We move that the Town vote to appropriate:
• _____________ to the General Fund;
• __________ to the Community Preservation Fund;
• ____________ to the Sewer Enterprise Fund;
• __________ to the Water Enterprise Fund; and
• __________ to the Parks &; Recreation Enterprise Fund.
for a total of _____________, for the purposes itemized and described in the FY 2019
Operating Budget of the Town, in the amounts set forth in the FY 2019 Appropriations
Committee Report for the fiscal year beginning July 1, 2018, in the column titled
“Appropriations Committee Recommendation,” said sums to be spent under the direction
of the respective Town Officers, Boards, and Committees, and that the amounts
appropriated be raised as follows:
___________
Vote Needed: Simple Majority
ARTICLE: 9 Revolving Fund Bylaw and Fund Transfer Sponsor: Town Manager
To see if the Town will vote to amend Section 13-15, Authorized Revolving Funds, as follows:
1. By deleting the line entitled “Conservation Commission,” in its entirety, and inserting in place
thereof, the following:
1 To include funding for recent collective bargaining agreements.
Motions Document Page 7
Revolving Fund
Department, Board,
Committee or
Officer Authorized
to Spend from fund
Fees, Charges
or Other
Receipts
Credited to
Fund
Program or Activity
Expenses Payable
from Fund
Restrictions or
Conditions on
Expenses
Payable from
Fund
Other
Requirements/
Reports
Fiscal Years
Conservation
Commission
Conservation
Commission
Filing fees in
Wetlands
Protection
Bylaw
To meet expenses
incurred in processing
and reviewing
applications and
other related
expenses.
None None Fiscal Year
2018 and
subsequent
years
2. By deleting the line entitled “Emergency Medical Services,” in its entirety;
3. By deleting the line entitled “Planning Board,” in its entirety, and inserting in place thereof, the
following:
Revolving Fund
Department,
Board, Committee
or Officer
Authorized to
Spend from fund
Fees, Charges
or Other
Receipts
Credited to
Fund
Program or Activity
Expenses Payable
from Fund
Restrictions or
Conditions on
Expenses
Payable from
Fund
Other
Requirements/
Reports
Fiscal Years
Planning Board Planning Board Permit fees
collected by
the Planning
Board relating
to review of
Site Plans,
petitions,
applications,
permits and
appeals
To meet expenses
incurred in processing
and reviewing
applications and other
related expenses.
None None Fiscal Year
2018 and
subsequent
years
Motions Document Page 8
4. By deleting the line entitled “Open Space Preservation Commission,” in its entirety, and
inserting in place thereof, the following:
Revolving Fund
Department,
Board, Committee
or Officer
Authorized to
Spend from fund
Fees, Charges
or Other
Receipts
Credited to
Fund
Program or Activity
Expenses Payable
from Fund
Restrictions or
Conditions on
Expenses
Payable from
Fund
Other
Requirements/
Reports
Fiscal Years
Open Space
Preservation
Commission
Open Space
Preservation
Commission
User fees and
charges
collected by
the Open
Space
Preservation
Commission in
the conduct of
its programs,
and activities.
To meet expenses of
the publication,
reprinting and sale of
trail guide and the
maintenance of trails
and signage.
None None Fiscal Year
2018 and
subsequent
years
5. By deleting the line entitled “Youth and Family Services Department,” in its entirety, and
inserting in place thereof, the following:
Revolving Fund
Department,
Board, Committee
or Officer
Authorized to
Spend from fund
Fees, Charges
or Other
Receipts
Credited to
Fund
Program or Activity
Expenses Payable
from Fund
Restrictions or
Conditions on
Expenses
Payable from
Fund
Other
Requirements/
Reports
Fiscal Years
Youth and
Family Services
Department
Director of Youth
and Family Services
User fees and
charges
received for
the conduct of
youth and
family
services,
programs, and
activities.
To meet expenses
incurred in conducting
programs and
activities for the
Town’s young people.
None None Fiscal Year
2018 and
subsequent
years
And
Motions Document Page 9
6. By deleting the line entitled “Zoning Board of Appeals,” in its entirety, and inserting in place
thereof, the following
Revolving
Fund
Department, Board,
Committee or
Officer Authorized to
Spend from fund
Fees, Charges
or Other
Receipts
Credited to
Fund
Program or Activity
Expenses Payable
from Fund
Restrictions or
Conditions on
Expenses
Payable from
Fund
Other
Requirements/
Reports
Fiscal Years
Zoning Board
of Appeals
Zoning Board of
Appeals
Filing fees
collected by
the Zoning
Board of
Appeals
relating to
review of
appeals,
petitions and
applications.
Appropriate expenses
of the Zoning Board of
Appeals.
None None Fiscal Year
2018 and
subsequent
years
And to transfer all funds within the Emergency Medical Services Revolving Fund to the Ambulance
Receipt Reserved Fund.
Pass any vote or take any act relative thereto.
Required Recommendation: Board of Selectmen recommends approval.
Appropriation Committee recommends _______.
Motion (Board of Selectmen): We move that the Town vote to amend the General
Bylaws of the Town of Hopkinton, as set forth in Article 9 of the Annual Town Meeting
Warrant and authorize the Town to transfer all funds within the Emergency Medical
Services revolving fund to the Ambulance Receipt Reserved Fund.
Vote Needed: Simple Majority.
ARTICLE: 10 FY 2019 Revolving Funds Spending Limits Sponsor: Town Manager
To see if the Town will vote to establish the limit on the total amount that may be expended from each
revolving fund established by Article VI of the General Bylaws pursuant to Section 53E½ of Chapter 44
of the Massachusetts General Laws for the fiscal year beginning July 1, 2018.
Pass any vote or take any act relative thereto.
Required Recommendation: Board of Selectmen recommends ___________.
Appropriation Committee recommends ___________.
Motions Document Page 10
Motion (Board of Selectmen): We move that the Town vote to establish the limit on the
total amount that may be expended from each revolving fund established by Chapter 13
of the General Bylaws of the Town of Hopkinton pursuant to Section 53E½ of Chapter 44
of the Massachusetts General Laws for the fiscal year beginning July 1, 2018, as follows:
Revolving Fund Spending Limit for FY 19
Vote Needed: Simple majority.
ARTICLE: 11 Chapter 90 Highway Funds Sponsor: Town Manager
To see if the Town will vote to appropriate a sum or sums of money from the proceeds due to the Town
pursuant to Chapter 90 of the Massachusetts General Laws, for the purposes of repair, construction,
maintenance and preservation of the Town’s roads and bridges, the acquisition of easements and other
interests in real property related to the laying out of ways, and other related costs, which qualify under
the State Aid Highway Guidelines adopted by the Massachusetts Department of Transportation; said
sum to be spent under the direction of the Town Manager.
Pass any vote or take any act relative thereto.
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends approval.
Board of Selectmen recommends approval.
Motion (Appropriation Committee): We move that the Town vote to appropriate
$649,000 (SIX HUNDRED FORTY NINE THOUSAND DOLLARS) from the proceeds due to
the Town pursuant to Chapter 90 of the Massachusetts General Laws for the fiscal year
beginning July 1, 2018, for the purposes of repair, construction, maintenance and
preservation of the Town’s roads and bridges, the acquisition of easements and other
interests in real property related to the laying out of ways, and other related costs, which
qualify under the State Aid Highway Guidelines adopted by the Massachusetts
Department of Transportation; said sum to be spent under the direction of the Town
Manager.
Vote Needed: Simple Majority.
Motions Document Page 11
ARTICLE: 12 Transfer to General Stabilization Fund Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds, or otherwise
provide a sum or sums of money for the purpose of increasing the General Stabilization Fund, to be
used, upon further appropriation, for any lawful purpose.
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends ___________.
Appropriation Committee recommends approval.
Motion (Appropriation Committee): We move that the Town vote to transfer from
General Fund Free Cash the sum of $125,000 (ONE HUNDRED TWENTY-FIVE THOUSAND
DOLLARS) for the purpose of increasing the General Stabilization Fund, said sums to be
used, upon further appropriation, for any lawful purpose.
Vote Needed: Two-Thirds Majority.
ARTICLE: 13 Transfer to Capital Expense Stabilization Fund Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds, or otherwise
provide a sum or sums of money for the purpose of increasing the Capital Expense Stabilization Fund,
to be used, upon further appropriation, for any lawful purpose.
Pass any vote or take any act relative thereto.
Required Recommendations: Appropriation Committee recommends no action.
Motion (Appropriation Committee): We move that the Town vote to take no action on
this article.
Vote Needed: Simple Majority.
Motions Document Page 12
ARTICLE: 14 Other Post-Employment Benefits Liability Trust Fund Sponsor: Town Manager
To see if the Town will vote to accept the provisions of Section 20 of Chapter 32B of the Massachusetts
General Laws, as amended by Section 15 of the Chapter 218 of the Acts of 2016, establishing an Other
Post-Employment Benefits Liability Trust Fund; to authorize the Board of Selectmen and Treasurer-
Collector to execute a declaration of trust creating an expendable trust for the purpose of holding
monies appropriated to such fund; to designate the Treasurer-Collector as the trustee of such trust; to
authorize the transfer of any and all monies currently held for the purpose of paying retiree health and
life benefits to such trust; and to authorize the trustee to invest and reinvest the monies in such fund
in accordance with the prudent investor rule established in Chapter 203C of the Massachusetts General
Laws.
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends ___________.
Appropriation Committee recommends approval.
Motion (Appropriation Committee): We move that the Town vote to transfer from
General Fund Free Cash the sum of $400,000 (FOUR HUNDRED THOUSAND DOLLARS) to
be credited to the Other Post-Employment Benefits Liability Trust Fund.
Vote Needed: Simple Majority.
CAPITAL EXPENSES AND PROJECTS
ARTICLE: 15 Pay-As-You-Go Capital Expenses Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds, or otherwise
provide a sum or sums of money to fund the following Pay-As-You-Go capital purchases and projects:
Item Purchase or Product To be spent under the direction of
A Town IT- End User Hardware Replacement Town Manager
B Town IT – Public Safety Server Upgrade Town Manager
C Town IT – Town Hall Security Upgrades Town Manager
D Election Precinct Tabulator Update Town Clerk
E Fire Communications System Fire Chief
F Deputy Fire Chief Inspector Vehicle Fire Chief
G Ambulance Replacement Fire Chief
H Replace Police Vehicles Police Chief
I F550 Dump Truck S13 Town Manager
J F550 Dump Truck S30 Town Manager
K Walk-in Refrigerator School Superintendent
L School Security Upgrades School Superintendent
Motions Document Page 13
M School Wetland Conditions School Superintendent
N Automated External Defibrillator School Superintendent
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends _________.
Appropriation Committee recommends approval.
Capital Improvements Committee recommends approval.
Motion (Appropriation Committee): We move that the Town vote to transfer
$230,445 (TWO HUNDRED THIRTY THOUSAND, FOUR HUNDRED FORTY-FIVE DOLLARS)
from General Fund Free Cash, $290,000 (TWO HUNDRED NINETY THOUSAND DOLLARS)
from Ambulance Receipt Reserves, and $499,821 (FOUR HUNDRED NINETY-NINE
THOUSAND, EIGHT HUNDRED TWENTY-ONE) from unspent capital appropriations as
follows:
Article Town
Meeting Project Amount
Remaining
25 5/4/2015 Joint Safety and Security $471.00
17 5/2/2016 Fire Ladder Truck $49.83
19 5/2/2016 Dump Truck $232.00
14 5/5/2014 Hopkins School Ceiling and Tile Replacement Project
(PAYG) $203,000.00
27 5/4/2015 Roof Repairs – Hopkins and High Schools $127,786.52
22 5/5/2014 School Safety and Security Upgrades $2,965.00
13 5/2/2016 Hopkins School Boiler Replacement (PAYG) $152.45
13 5/2/2016 Tractor Replacement (PAYG) $342.00
13 5/2/2016 High School Athletic Center Scoreboard Replacement
(PAYG) $2,125.48
13 5/2/2016 Middles School Water Heater Replacement (PAYG) $12,082.68
14 5/5/2014 Building and Grounds Department Truck (PAYG) $435.00
14 5/5/2014 Middle School Upgrade Fire Alarm System (PAYG) $5,435.74
14 5/5/2014 Joint IT Upgrades at the Center and Elmwood Schools
(PAYG) $622.84
21 5/5/2014 Evaluation Studies for School Roof Repairs $11,480.00
19 5/1/2017 Buildings and Ground Equipment - Systemwide (PAYG) $900.00
19 5/1/2017 Hopkins HVAC Assessment & Upgrades (PAYG) $69,156.69
14 5/4/2015 Replacement Cardiac Monitor (PAYG) $1,986.50
14 5/4/2015 Elmwood Farm Parking Area (PAYG) $20,772.58
13 5/2/2016 Highway F-350 Pickup (PAYG) $1,121.54
14 5/3/2010 ADA Compliance (PAYG) $6,533.64
14 5/5/2014 Keefe Regional Technical School Roof (PAYG) $32,095.51
19 5/1/2017 Vehicle Ford Explorer (PAYG) $74.00
Motions Document Page 14
for a total of $1,020,266 (ONE MILLION, TWENTY THOUSAND, TWO HUNDRED SIXTY-SIX
DOLLARS) for the following capital purchases and projects, to be expended in the
specified amounts and under the specified direction as set forth as follows:
Item Purchase or Product Department Amount Spent Under the
Direction Of
A Town IT – End User Hardware
Replacement
Technology
Department $35,000 Town Manager
B Town IT – Public Safety Server
Upgrade
Technology
Department $60,000 Town Manager
C Town IT – Town Hall Security
Upgrades
Technology
Department $45,500 Town Manager
D Election Precinct Tabulator
Update Town Clerk $28,750 Town Clerk
E Fire Communication System Fire $100,000 Fire Chief
F Deputy Fire Chief Inspector
Vehicle Fire $48,016 Fire Chief
G Ambulance Replacement Fire $290,000 Fire Chief
H Replace Police Vehicles Police $90,000 Police Chief
I F550 Dump Truck S13 Department of Public
Works $80,000 Town Manager
J F550 Dump Truck S30 Department of Public
Works $80,000 Town Manager
K Walk-in-Refrigerator School Department $20,000 School Superintendent
L School Security Upgrades School Department $100,000 School Superintendent
M School Wetlands Conditions School Department $10,000 School Superintendent
N Automated External
Defibrillator School Department $33,000 School Superintendent
Vote Needed: Two-Thirds Majority.
ARTICLE: 16 Comprehensive Wastewater Management Plan
Update
Sponsor: Director of Public Works
To see if the Town will vote to raise and appropriate, transfer from available funds, or otherwise
provide a sum or sums of money for planning and engineering designs and associated costs related to
the Comprehensive Wastewater Management Plan Update; said sums to be spent under the direction
of the Town Manager.
Pass any vote or take any act relative thereto.
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends approval.
Board of Selectmen recommends approval.
Motions Document Page 15
Motion (Appropriation Committee): We move that the Town vote to appropriate
$190,000 (ONE HUNDRED NINETY THOUSAND DOLLARS) from the Sewer Enterprise
Retained Earnings for planning and engineering designs and associated costs related to
the Comprehensive Wastewater Management Plan Update; said sum to be spent under
the direction of the Town Manager.
Vote Needed: Simple Majority.
ARTICLE: 17 Hayden Rowe Water Main Replacement Sponsor: Director of Public
Works/Town Manager
To see if the Town will vote to raise and appropriate, borrow, transfer from available funds, or
otherwise provide a sum or sums of money for engineering designs, bid documents, construction
services and associated costs related to the replacement of the water main at Hayden Rowe; said sums
to be spent under the direction of the Town Manager.
Pass any vote or take any act relative thereto.
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends
approval.
Board of Selectmen recommends approval.
Motion (Appropriation Committee): We move that the Town vote to appropriate
$1,600,000 (ONE MILLION, SIX HUNDRED THOUSAND DOLLARS) for engineering designs,
bid documents, construction services and associated costs related to the replacement of
the water main at Hayden Rowe; and, for the purpose of meeting such appropriation, to
authorize the Town Treasurer, with the approval of the Board of Selectmen, to borrow
said sum in accordance with Chapter 44, Section 8(5) of the Massachusetts General
Laws, or any other enabling authority and to issue bonds or notes of the Town therefor,
and that any premium received by the Town upon the sale of any bonds or notes
approved by this vote, less any such premium applied to the payment of the costs of the
issuance of such bonds or notes, may be applied to payment of costs approved by this
vote in accordance with Chapter 44, Section 20 of the Massachusetts General Laws,
thereby reducing the amount to be borrowed to pay such cost by a like amount;
provided, however, that, while any bonds or notes issued in connection with such
borrowing shall be general obligations of the Town, it is the intent of the Town that
principal and interest payments on such bonds or notes be made from the Water
Enterprise Fund; said sum to be spent under the direction of the Town Manager.
Vote Needed: Two-Thirds Majority.
Motions Document Page 16
ARTICLE: 18 Cedar Street Water Main Replacement Sponsor: Director of Public
Works/Town Manager
To see if the Town will vote to raise and appropriate, borrow, transfer from available funds, or
otherwise provide a sum or sums of money for engineering designs, bid documents, construction
services and associated costs related to the replacement of the water main at Cedar Street; said sum
to be spent under the direction of the Town Manager.
Pass any vote or take any act relative thereto.
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends
approval.
Board of Selectmen recommends approval.
Motion (Appropriation Committee): We move that the Town vote to appropriate
$620,000 (SIX HUNDRED TWENTY THOUSAND DOLLARS) for engineering designs, bid
documents, construction services and associated costs related to the replacement of the
water main at Cedar Street; and, for the purpose of meeting such appropriation, to
authorize the Town Treasurer, with the approval of the Board of Selectmen, to borrow
said sum in accordance with Chapter 44, Section 8(5) of the Massachusetts General
Laws, or any other enabling authority and to issue bonds or notes of the Town therefor,
and that any premium received by the Town upon the sale of any bonds or notes
approved by this vote, less any such premium applied to the payment of the costs of the
issuance of such bonds or notes, may be applied to payment of costs approved by this
vote in accordance with Chapter 44, Section 20 of the Massachusetts General Laws,
thereby reducing the amount to be borrowed to pay such cost by a like amount;
provided, however, that, while any bonds or notes issued in connection with such
borrowing shall be general obligations of the Town, it is the intent of the Town that
principal and interest payments on such bonds or notes be made from the Water
Enterprise Fund; said sum to be spent under the direction of the Town Manager.
Vote Needed: Two-Thirds Majority.
ARTICLE: 19 Pratt Farm Wellfield Investigation and New Source
Approval
Sponsor: Director of Public
Works/Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds, or otherwise
provide a sum or sums of money for the installation of wellfields and observation wells, pumping tests,
and submission of reports and permit or approval request documents to the Department of
Environmental Protection and the Town of Hopkinton’s Conservation Commission regarding the Pratt
Farm Wellfield Investigation and New Source Approval Project, said sum to be spent under the
direction of the Town Manager.
Pass any vote or take any act relative thereto.
Motions Document Page 17
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends
approval.
Board of Selectmen recommends approval.
Motion (Appropriation Committee): We move that the Town vote to appropriate
$170,000 (ONE HUNDRED SEVENTY THOUSAND DOLLARS) from the Water Enterprise
Retained Earnings for the installation of wellfields and observation wells, pumping tests,
and submission of reports and permit or approval request documents to the Department
of Environmental Protection and the Town of Hopkinton’s Conservation Commission
regarding the Pratt Farm Wellfield Investigation and New Source Approval Project; said
sum to be spent under the direction of the Town Manager.
Vote Needed: Simple Majority.
ARTICLE: 20 Purchase of Backhoe Sponsor: Director of Public
Works/Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds, or otherwise
provide a sum or sums of money for the purchase of a backhoe, accessories and related costs for the
Department of Public Works; said sum to be spent under the direction of the Town Manager.
Pass any vote or take any act relative thereto.
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends
approval.
Board of Selectmen recommends approval.
Motion (Appropriation Committee): We move that the Town vote to appropriate
$63,400 (SIXTY-THREE THOUSAND, FOUR HUNDRED DOLLARS) from the Sewer
Enterprise Retained Earnings and $63,400 (SIXTY-THREE THOUSAND, FOUR HUNDRED
DOLLARS) from the Water Enterprise Retained Earnings for the purchase of a backhoe,
accessories and related costs for the Department of Public Works; said sum to be spent
under the direction of the Town Manager.
Vote Needed: Simple Majority.
Motions Document Page 18
ARTICLE: 21 Main Street Corridor Project Sponsor: Director of Public
Works/Town Manager/Town
Engineer and Facilities Director
To see if the Town will vote to raise and appropriate, borrow, transfer from available funds, or
otherwise provide a sum or sums of money for design, construction services, professional services,
undergrounding of utilities and associated work, installation of street lighting, and police details related
to the Main Street Corridor Project; said sum to be spent under the direction of the Town Manager.
Pass any vote or take any act relative thereto.
Required Recommendations: Appropriation Committee recommends _________.
Capital Improvements Committee recommends approval.
Board of Selectmen recommends approval.
Motion (Appropriation Committee): We move that the Town vote to appropriate
$3,000,000 (THREE MILLION DOLLARS) for design, construction services, professional
services, undergrounding of utilities and associated work, installation of street lighting,
and police details related to the Main Street Corridor Project; and, for the purpose of
meeting such appropriation, to authorize the Town Treasurer, with the approval of the
Board of Selectmen, to borrow said sum in accordance with Chapter 44, Section 7(1) of
the Massachusetts General Laws, or any other enabling authority and to issue bonds or
notes of the Town therefor, and that any premium received by the Town upon the sale of
any bonds or notes approved by this vote, less any such premium applied to the payment
of the costs of the issuance of such bonds or notes, may be applied to payment of costs
approved by this vote in accordance with Chapter 44, Section 20 of the Massachusetts
General Laws, thereby reducing the amount to be borrowed to pay such cost by a like
amount; said sum to be spent under the direction of the Town Manager.
Vote Needed: Two-Thirds Majority.
ARTICLE: 22 Campus Master Plan Study – Phase 1 School Bus
Parking
Sponsor: School Committee
To see if the Town will vote to raise and appropriate, borrow, transfer from available funds, or
otherwise provide a sum or sums of money for Phase 1 of the Campus Master Plan Study, which
includes the construction of a parking lot on Town-owned property; said sum to be spent under the
direction of the School Committee.
Pass any vote or take an act relative thereto.
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends
approval.
Motions Document Page 19
Motion (Appropriation Committee): We move that the Town vote to appropriate
$400,000 (FOUR HUNDRED THOUSAND DOLLARS) for Phase 1 of the Campus Master
Plan Study, which includes the construction of a parking lot on Town-owned property;
and, for the purpose of meeting such appropriation, to authorize the Town Treasurer,
with the approval of the Board of Selectmen, to borrow said sum in accordance with
Chapter 44, Section 7(7) of the Massachusetts General Laws, or any other enabling
authority and to issue bonds or notes of the Town therefor, and that any premium
received by the Town upon the sale of any bonds or notes approved by this vote, less any
such premium applied to the payment of the costs of the issuance of such bonds or
notes, may be applied to payment of costs approved by this vote in accordance with
Chapter 44, Section 20 of the Massachusetts General Laws, thereby reducing the amount
to be borrowed to pay such cost by a like amount; said sum to be spent under the
direction of the School Committee.
Vote Needed: Two-Thirds Majority.
ARTICLE: 23 Turf Field Project Sponsor: School Committee
To see if the Town will vote to hear and act on the report of the Community Preservation Committee
on the Community Preservation budget for the fiscal year beginning July 1, 2018, and to raise and
appropriate, borrow, transfer from available funds, including the Community Preservation Fund, or
otherwise provide a sum or sums of money for the purpose of installing turf on fields 4 and 5 at
Hopkinton High School, and making associated capital improvements, including lighting; said sum to
be spent under the direction of the School Committee.
Pass any vote or take an act relative thereto.
Required Recommendations: Appropriation Committee recommends _________.
Capital Improvements Committee recommends approval.
Motion I (Appropriation Committee): We move that the Town vote to appropriate
$3,525,418 (THREE MILLION, FIVE HUNDRED TWENTY-FIVE THOUSAND, FOUR HUNDRED
EIGHTEEN DOLLARS) for the purpose of installing turf on fields 4 and 5 at Hopkinton High
School and making associated capital improvements, including lighting, said sum to be
spent under the direction of the School Committee; with such funds coming from the
following sources:
A) $ 1,000,000 (ONE MILLION DOLLARS) from the Community Preservation Fund, with
$300,000 (THREE HUNDRED THOUSAND DOLLARS) from Passive/Active Recreation
and $700,000 (SEVEN HUNDRED THOUSAND DOLLARS) from Undesignated Fund
Balances; provided, however, that such funds shall not be used for the acquisition of
the turf field;
B) $720,000 (SEVEN HUNDRED THOUSAND DOLLARS) from the Community
Preservation Fund to be used only for the lighting associated with the Athletic Field
Project and for the purpose of meeting such appropriation, to authorize the Town
Motions Document Page 20
Treasurer, with the approval of the Board of Selectmen, to borrow said sum in
accordance with Chapter 44B, Section 11 of the Massachusetts General Laws, or any
other enabling authority and to issue bonds or notes of the Town therefor, and that
any premium received by the Town upon the sale of any bonds or notes approved by
this vote, less any such premium applied to the payment of the costs of the issuance
of such bonds or notes, may be applied to payment of costs approved by this vote in
accordance with Chapter 44, Section 20 of the Massachusetts General Laws, thereby
reducing the amount to be borrowed to pay such cost by a like amount; provided,
however, that while such bond and notes shall be general obligations of the Town,
the payment of debt service on the bonds and notes for this purpose shall be made in
the first instance from CPC reserve funds; and
C) $ 1,805,418 (ONE MILLION, EIGHT HUNDRED FIVE THOUSAND, FOUR HUNDRED
EIGHTEEN DOLLARS) from General Revenues and, for the purpose of meeting such
appropriation, to authorize the Town Treasurer, with the approval of the Board of
Selectmen, to borrow said sum in accordance with Chapter 44, Section 7(1) of the
Massachusetts General Laws, or any other enabling authority and to issue bonds or
notes of the Town therefor, and that any premium received by the Town upon the
sale of any bonds or notes approved by this vote, less any such premium applied to
the payment of the costs of the issuance of such bonds or notes, may be applied to
payment of costs approved by this vote in accordance with Chapter 44, Section 20 of
the Massachusetts General Laws, thereby reducing the amount to be borrowed to
pay such cost by a like amount; provided, however, that said sum shall be reduced by
the amount received as gifts or donations in support of the purposes of this Motion
as of the date 30 days prior to the issuance of any such bond or note.
Vote Needed: Two-Thirds Majority.
ARTICLE: 24 Technology Upgrades Sponsor: School Committee
To see if the Town will vote to raise and appropriate, borrow, transfer from available funds, or
otherwise provide a sum or sums of money for replacement of core switches in the Main Distribution
Frames of four school buildings that connect to the School and Town networks; said sum to be spent
under the direction of the School Committee.
Pass any vote or take an act relative thereto.
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends
approval.
Motion (Appropriation Committee): We move that the Town vote to appropriate
$165,000 (ONE HUNDRED SIXTY FIVE THOUSAND DOLLARS) for replacement of core
switches in the Main Distribution Frames of four school buildings that connect to the
School and Town networks; and, for the purpose of meeting such appropriation, to
authorize the Town Treasurer, with the approval of the Board of Selectmen, to borrow
Motions Document Page 21
said sum in accordance with Chapter 44, Section 7(9) of the Massachusetts General
Laws, or any other enabling authority and to issue bonds or notes of the Town therefor,
and that any premium received by the Town upon the sale of any bonds or notes
approved by this vote, less any such premium applied to the payment of the costs of the
issuance of such bonds or notes, may be applied to payment of costs approved by this
vote in accordance with Chapter 44, Section 20 of the Massachusetts General Laws,
thereby reducing the amount to be borrowed to pay such cost by a like amount; said sum
to be spent under the direction of the School Committee.
Vote Needed: Two-Thirds Majority.
ARTICLE: 25 Facilities Improvements District Wide Sponsor: School Committee
To see if the Town will vote to raise and appropriate, borrow, transfer from available funds, or
otherwise provide a sum or sums of money for engineering, bid documents, construction services, and
associated costs related to the replacement of various building elements, equipment,
infrastructure and systems districtwide; said sum to be spent under the direction of the School
Superintendent and the School Committee.
Pass any vote or take an act relative thereto.
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends
approval.
Motion (Appropriation Committee): We move that the Town vote to appropriate
$148,500 (ONE HUNDRED FORTY EIGHT THOUSAND, FIVE HUNDRED DOLLARS) for
engineering, bid documents, construction services, and associated costs related to the
replacement of various building elements, equipment, infrastructure and systems
districtwide; and, for the purpose of meeting such appropriation, to authorize the Town
Treasurer, with the approval of the Board of Selectmen, to borrow said sum in
accordance with Chapter 44, Section 7(1) of the Massachusetts General Laws, or any
other enabling authority and to issue bonds or notes of the Town therefor, and that any
premium received by the Town upon the sale of any bonds or notes approved by this
vote, less any such premium applied to the payment of the costs of the issuance of such
bonds or notes, may be applied to payment of costs approved by this vote in accordance
with Chapter 44, Section 20 of the Massachusetts General Laws, thereby reducing the
amount to be borrowed to pay such cost by a like amount; said sum to be spent under
the direction of the School Superintendent and the School Committee.
Vote Needed: Two-Thirds Majority.
Motions Document Page 22
COMMUNITY PRESERVATION FUNDS
ARTICLE: 26 Community Preservation Funds Sponsor: Town Manager
To see if the Town will vote to appropriate or reserve from the Community Preservation annual
revenues a sum or sums of money, in the amounts recommended by the Community Preservation
Committee, for committee administrative expenses and other expenses in the fiscal year beginning
July 1, 2018, with each item to be considered a separate appropriation.
Pass any vote or take an act relative thereto.
Required Recommendations: Board of Selectmen recommends approval.
Appropriation Committee recommends _________.
Motion (Appropriation Committee): We move that the Town vote to reserve from the
Community Preservation annual revenues in the amounts recommended by the
Community Preservation Committee for Committee sponsored projects and expenses in
fiscal year 2019, with each item to be considered a separate reservation:
From FY 2019 estimated revenues for Historic Resources Reserve $_______
From FY 2019 estimated revenues for Community Housing Reserve $_______
From FY 2019 estimated revenues for Open Space Reserve $_______
From FY 2019 estimated revenues for Budgeted Reserve $_______
Vote Needed: Simple Majority.
ARTICLE: 27 Community Preservation Recommendations Sponsor: Community Preservation
Committee
To see if the Town will vote to hear and act on the report of the Community Preservation Committee
on the Community Preservation budget for the fiscal year beginning July 1, 2018, and to appropriate
from the Community Preservation Fund a sum of money, not to exceed 5% of the estimated annual
revenues for said fiscal year, to meet the administrative expenses and all other necessary and proper
expenses of the Community Preservation Committee for Fiscal Year 2019; and, further, to
reserve for future appropriation a sum of money from the Community Preservation Fund for open
space, historic resources, and community housing purposes; and, further, to appropriate from the
Community Preservation Fund, a sum or sums of money for the following Community Preservation
projects or purposes, including the acquisition of interests in land, all as recommended by the
Community Preservation Committee:
Motions Document Page 23
a.) $25,000 (TWENTY-FIVE THOUSAND DOLLARS) from funds reserved for Historical Preservation
for the preservation of land records, dated from 1710 to 1843; said sum to be spent under the
direction of Hopkinton Town Clerk and the Community Preservation Committee.
b.) $4,650 (FOUR THOUSAND, SIX HUNDRED FIFTY DOLLARS) from funds reserved for Passive
Recreation to complete a conservation restriction for approximately 6 acres of land located at 0
East Main Street (the East Main Street Methodist Church property), and shown as Assessors
Map U12 23 0, with said sum to be used for surveying the land, conveying the conservation
restriction, paying a nonprofit to hold, monitor and enforcement the restriction (endowment
funding), and other associated costs; said sum to be spent under the direction of the Board of
Selectmen and the Community Preservation Committee, provided, that a portion of said sum
shall be placed in an endowment account over which the Hopkinton Area Land Trust shall have
control.
c.) $6,200 (SIX THOUSAND, TWO HUNDRED DOLLARS) from funds reserved for Open Space to
complete a conservation restriction for approximately 5.34 acres of land located at 0 Granite
Street, shown as Assessor Map U25 11 0, and 0 Hayden Rowe, shown as Assessor Map R34 16 1
(the Wyckoff property and Echo Trail), with said sum to be used for surveying the land,
conveying the conservation restriction, paying a nonprofit to hold, monitor and enforcement the
restriction (endowment funding), and other associated costs, and that the Board of Selectmen
be authorized to enter into such agreement and execute such instrument, in accordance with
Chapter 44B, §12, and Chapter 184, §§31-33 of the Massachusetts General Laws; said sum to be
spent under the direction of the Board of Selectmen, the Open Space Preservation Commission
and the Community Preservation Committee, provided, that a portion of said sum shall be
placed in an endowment account over which the Hopkinton Area Land Trust shall have control.
d.) $8,655 (EIGHT THOUSAND, SIX HUNDRED FIVE DOLLARS) from funds reserved for Open
Space to complete new conservation restriction, or amend the conservation restriction for the
Center Trail recorded in the Middlesex South Registry of Deeds Book 41738, Page 432, to
include a new conservation restriction for approximately 4.7 acres of land at 0 Claflin Place,
shown as Assessors Map U19 2 0, and 0 Main Street, shown as Assessors Map U19 9 0, with said
sum to be used for surveying the land, paying a nonprofit to hold, monitor and enforcement the
restriction (endowment funding), and other associated costs, and that the Board of Selectmen
be authorized to enter into such agreements and execute such instruments in accordance with
Chapter 44B, §12, and Chapter 184, §§31-33 of the Massachusetts General Laws; said sum to be
spent under the direction of the Board of Selectmen and the Community Preservation
Committee, provided, that a portion of said sum shall be placed in an endowment over which
the Hopkinton Area Land Trust shall have control.
e.) $50,000 (FIFTY THOUSAND DOLLARS) from funds reserved for Passive/Active Recreation for
cameras at Sandy Beach, Fruit Street Recreation Fields, and EMC Park in order to deter
vandalism; said sum to be spent under the direction of Parks and Recreation Commission and
the Community Preservation Committee.
Motions Document Page 24
f.) $150,000 (ONE HUNDRED FIFTY THOUSAND DOLLARS) from funds reserved for Passive
Recreation for the design and construction of a dog park at 0 Hayden Rowe, shown as Assessors
Map U24 10 0 and U24 10 A, and 192 Hayden Rowe, shown as U24 9 0; said sum to be spent
under the direction of the Parks and Recreation Commission and the Community Preservation
Committee.
Pass any vote or take an act relative thereto.
Required Recommendations: Appropriation Committee recommends _________.
Capital Improvements Committee recommends
_________.
Motion (Community Preservation Committee): We move that the Town vote, pursuant
to Chapter 44B of the Massachusetts General Laws, to accept the report and
recommendations of the Community Preservation Committee on the Fiscal Year 2018
Community Preservation budget, and to appropriate $244,505 (TWO HUNDRED FORTY-
FOUR THOUSAND FIVE HUNDRED FIVE DOLLARS) from Community Preservation Fund
available funds for the following projects:
a.) $25,000 (TWENTY-FIVE THOUSAND DOLLARS) from funds reserved for Historical
Preservation for the preservation of land records, dated from 1710 to 1843; said sum to
be spent under the direction of Hopkinton Town Clerk and the Community Preservation
Committee.
b.) $4,650 (FOUR THOUSAND, SIX HUNDRED FIFTY DOLLARS) from funds reserved for
Passive Recreation to complete a conservation restriction for approximately 6 acres of
land located at 0 East Main Street (the East Main Street Methodist Church property),
and shown as Assessors Map U12 23 0, with said sum to be used for surveying the land,
conveying the conservation restriction, paying a nonprofit to hold, monitor and
enforcement the restriction (endowment funding), and other associated costs; said sum
to be spent under the direction of the Board of Selectmen and the Community
Preservation Committee, provided, that a portion of said sum shall be placed in an
endowment account over which the Hopkinton Area Land Trust shall have control.
c.) $6,200 (SIX THOUSAND, TWO HUNDRED DOLLARS) from funds reserved for Open
Space to complete a conservation restriction for approximately 5.34 acres of land
located at 0 Granite Street, shown as Assessor Map U25 11 0, and 0 Hayden Rowe,
shown as Assessor Map R34 16 1 (the Wyckoff property and Echo Trail), with said sum
to be used for surveying the land, conveying the conservation restriction, paying a
nonprofit to hold, monitor and enforcement the restriction (endowment funding), and
other associated costs, and that the Board of Selectmen be authorized to enter into
such agreement and execute such instrument, in accordance with Chapter 44B, §12, and
Chapter 184, §§31-33 of the Massachusetts General Laws; said sum to be spent under
the direction of the Board of Selectmen, the Open Space Preservation Commission and
the Community Preservation Committee, provided, that a portion of said sum shall be
Motions Document Page 25
placed in an endowment account over which the Hopkinton Area Land Trust shall have
control.
d.) $8,655 (EIGHT THOUSAND, SIX HUNDRED FIVE DOLLARS) from funds reserved for
Open Space to complete new conservation restriction, or amend the conservation
restriction for the Center Trail recorded in the Middlesex South Registry of Deeds Book
41738, Page 432, to include a new conservation restriction for approximately 4.7 acres
of land at 0 Claflin Place, shown as Assessors Map U19 2 0, and 0 Main Street, shown as
Assessors Map U19 9 0, with said sum to be used for surveying the land, paying a
nonprofit to hold, monitor and enforcement the restriction (endowment funding), and
other associated costs, and that the Board of Selectmen be authorized to enter into
such agreements and execute such instruments in accordance with Chapter 44B, §12,
and Chapter 184, §§31-33 of the Massachusetts General Laws; said sum to be spent
under the direction of the Board of Selectmen and the Community Preservation
Committee, provided, that a portion of said sum shall be placed in an endowment over
which the Hopkinton Area Land Trust shall have control.
e.) $50,000 (FIFTY THOUSAND DOLLARS) from funds reserved for Passive/Active
Recreation for cameras at Sandy Beach, Fruit Street Recreation Fields, and EMC Park in
order to deter vandalism; said sum to be spent under the direction of Parks and
Recreation Commission and the Community Preservation Committee.
f.) $150,000 (ONE HUNDRED FIFTY THOUSAND DOLLARS) from funds reserved for
Passive Recreation for the design and construction of a dog park at 0 Hayden Rowe,
shown as Assessors Map U24 10 0 and U24 10 A, and 192 Hayden Rowe, shown as U24 9
0; said sum to be spent under the direction of the Parks and Recreation Commission and
the Community Preservation Committee.
Vote Needed: Simple Majority
ARTICLE: 28 Community Preservation Recommendations – Land
Acquisitions and Borrowing
Sponsor: Community Preservation
Committee
To see if the Town will vote to hear and act on the report of the Community Preservation Committee
on the Community Preservation budget for the fiscal year beginning July 1, 2018, and to appropriate
from the Community Preservation Fund a sum of money, not to exceed 5% of the estimated annual
revenues for said fiscal year, to appropriate from the Community Preservation Fund, or
borrow pursuant to Chapter 44B, Section 11, of the Massachusetts General Laws, or any other
enabling authority, a sum or sums of money for the following Community Preservation projects or
purposes, including the acquisition of interests in land, all as recommended by the
Community Preservation Committee:
a.) $143,000 (ONE HUNDRED FORTY THREE THOUSAND DOLLARS) from funds reserved for Open
Space to acquire 20.86 acres of land (Colella Farm) off the westerly side of Hayden Rowe and
shown on Assessors Map as U24 4 0, to be managed and controlled by the Open Space
Motions Document Page 26
Preservation Commission in accordance with Chapter 19 of the Acts of 1999, or any other
enabling authority, for conservation and passive recreation purposes; and that the Town
Manager and the Board of Selectmen be authorized to enter into all agreements and execute
any and all instruments, including permanent deed, conservation, or historic preservation
restrictions, in accordance with Chapter 44B, §12, and Chapter 184, §§31-33 of the
Massachusetts General Laws; said sum to be spend under the direction of the Board of
Selectmen, Open Space Preservation Commission, and the Community Preservation Committee.
b.) $198,000 (ONE HUNDRED NINETY EIGHT THOUSAND DOLLARS) from funds reserved for Open
Space, to acquire approximately 38.35 acres of land at 39 Cedar Street, shown as Assessors Map
U11 28 0, and 0 Cedar Street, shown as Assessors Map U11 7 0, to be managed and controlled
by the Open Space Preservation Commission in accordance with Chapter 19 of the Acts of 1999,
or any other enabling authority, for conservation and passive recreation purposes; and that the
Town Manager and the Board of Selectmen be authorized to enter into all agreements and
execute any and all instruments, including permanent deed, conservation, or historic
preservation restrictions, in accordance with Chapter 44B, §12, and Chapter 184, §§31-33 of the
Massachusetts General Laws; said sum to be spend under the direction of the Board of
Selectmen, Open Space Preservation Commission and the Community Preservation Committee.
c.) $600,000 (SIX HUNDRED THOUSAND DOLLARS) from funds reserved for Passive/Active
Recreation for Fruit Street lighting; said sums to be spent under the direction of Parks and
Recreation Commission and the Community Preservation Committee, and for the purpose of
meeting such appropriation, to authorize the Town Treasurer, with the approval of the Board of
Selectmen, to borrow said sum in accordance with Chapter 44B, Section 11 of the
Massachusetts General Laws, or any other enabling authority; provided, however, that while
such bond and notes shall be general obligations of the Town, the payment of debt service on
the bonds and notes for this purpose shall be made in the first instance from CPC reserve funds,
and that any premium received by the Town upon the sale of any bonds or notes approved by
this vote, less any such premium applied to the payment of the costs of the issuance of such
bonds or notes, may be applied to payment of costs approved by this vote in accordance with
Chapter 44, Section 20 of the Massachusetts General Laws, thereby reducing the amount to be
borrowed to pay such cost by a like amount.
Pass any vote or take an act relative thereto.
Required Recommendations: Appropriation Committee recommends approval.
Capital Improvements Committee recommends_____.
Motion (Community Preservation Committee): We move that the Town vote, pursuant
to Chapter 44B of the Massachusetts General Laws, to accept the report and
recommendations of the Community Preservation Committee on the Fiscal Year 2018
Community Preservation budget, and to appropriate $941,000 (NINE HUNDRED FORTY
ONE THOUSAND DOLLARS) from Community Preservation Fund available funds for the
following projects as indicated:
Motions Document Page 27
a.) $143,000 (ONE HUNDRED FORTY THREE THOUSAND DOLLARS) from funds reserved
for Open Space to acquire 20.86 acres of land (Colella Farm) off the westerly side of
Hayden Rowe and shown on Assessors Map as U24 4 0, to be managed and controlled
by the Open Space Preservation Commission in accordance with Chapter 19 of the Acts
of 1999, or any other enabling authority, for conservation and passive recreation
purposes; and that the Town Manager and the Board of Selectmen be authorized to
enter into all agreements and execute any and all instruments, including permanent
deed, conservation, or historic preservation restrictions, in accordance with Chapter
44B, §12, and Chapter 184, §§31-33 of the Massachusetts General Laws; said sum to be
spend under the direction of the Board of Selectmen, Open Space Preservation
Commission, and the Community Preservation Committee.
b.) $198,000 (ONE HUNDRED NINETY EIGHT THOUSAND DOLLARS) from funds reserved
for Open Space, to acquire approximately 38.35 acres of land at 39 Cedar Street, shown
as Assessors Map U11 28 0, and 0 Cedar Street, shown as Assessors Map U11 7 0, to be
managed and controlled by the Open Space Preservation Commission in accordance
with Chapter 19 of the Acts of 1999, or any other enabling authority, for conservation
and passive recreation purposes; and that the Town Manager and the Board of
Selectmen be authorized to enter into all agreements and execute any and all
instruments, including permanent deed, conservation, or historic preservation
restrictions, in accordance with Chapter 44B, §12, and Chapter 184, §§31-33 of the
Massachusetts General Laws; said sum to be spend under the direction of the Board of
Selectmen, Open Space Preservation Commission and the Community Preservation
Committee.
c.) $600,000 (SIX HUNDRED THOUSAND DOLLARS) from funds reserved for
Passive/Active Recreation for Fruit Street lighting; said sums to be spent under the
direction of Parks and Recreation Commission and the Community Preservation
Committee, and for the purpose of meeting such appropriation, to authorize the Town
Treasurer, with the approval of the Board of Selectmen, to borrow said sum in
accordance with Chapter 44B, Section 11 of the Massachusetts General Laws, or any
other enabling authority; provided, however, that while such bond and notes shall be
general obligations of the Town, the payment of debt service on the bonds and notes
for this purpose shall be made in the first instance from CPC reserve funds, and that any
premium received by the Town upon the sale of any bonds or notes approved by this
vote, less any such premium applied to the payment of the costs of the issuance of such
bonds or notes, may be applied to payment of costs approved by this vote in accordance
with Chapter 44, Section 20 of the Massachusetts General Laws, thereby reducing the
amount to be borrowed to pay such cost by a like amount.
Vote Needed: Two-Third Majority
Motions Document Page 28
ZONING BYLAW AMENDMENTS
ARTICLE: 29 Special Permit Duration Sponsor: Planning Board
To see if the Town will vote to amend the Zoning Bylaw as follows:
1. By amending Article XII, Water Resources Protection Overlay District, by deleting Subsection F of
§210-71 thereof in its entirety and inserting, in place thereof, a new Subsection F as follows:
F. Special permit time limitations. A special permit granted under this section shall lapse
upon the expiration of the maximum period of time authorized by M.G.L. c.40A, §9,
which shall not include such time required to pursue or await the determination of an
appeal from the grant thereof, if a substantial use thereof has not sooner commenced
except for good cause or, in the case of permit for construction, if construction has not
sooner begun except for good cause; provided, however, that, prior to the expiration of
such period, an applicant may request an extension of the term of a Special Permit from
the SPGA, and the SPGA may extend such term as it deems appropriate.
2. By amending Article XXXIV, Special Permit Granting Authority, by deleting Subsection C of §210-
223 thereof in its entirety and inserting, in place thereof, a new Subsection C as follows:
C. A Special Permit granted under this section shall lapse upon the expiration of the
maximum period of time authorized by M.G.L. c.40A, §9, which shall not include such
time required to pursue or await the determination of an appeal from the grant thereof,
if a substantial use thereof has not sooner commenced except for good cause or, in the
case of permit for construction, if construction has not begun except for good cause;
provided, however, that, prior to the expiration of such period, an applicant may
request an extension of the term of a Special Permit from the SPGA, and the SPGA may
extend such term as it deems appropriate.
Pass any vote or take any action relative thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 29 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
ARTICLE: 30 Statutory Protection for Building Permits and
Special Permits
Sponsor: Planning Board
To see if the Town will vote to amend Article XXIII, Amendments, of the Zoning Bylaws, by deleting
the words “six months” from §210-154, Conformance of permits to subsequent amendments, and
Motions Document Page 29
inserting, in place thereof, the words “the period of time specified in M.G.L. c.40A, §6” so that §210-
154 will read as follows:
§210-154. Conformance of permits to subsequent amendments.
Construction or operations under a building or special permit shall conform to any subsequent
amendment of this chapter unless the use or construction is commenced within the period of
time specified in M.G.L. c.40A §6 after the issuance of the permit and, in cases involving
construction, unless such construction is continued through to completion as continuously and
expeditiously as possible.
Pass any vote or take any act relative thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 30 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
ARTICLE: 31 Fine for Zoning Violations Sponsor: Planning Board
To see if the Town will vote to amend Article XXXI, Administration and Enforcement, of the Zoning
Bylaws, by deleting §210-158, Penalty, therefrom in its entirety, and inserting, in place thereof, a
new §210-158, Penalty, as follows:
§210-158. Penalty.
Whoever violates any provision of this chapter or any of the conditions under which a permit is
issued by the Director of Municipal Inspections or any decision rendered by the Board of
Appeals under the provisions of this chapter shall be liable to a fine of not more than the
amount specified in M.G.L. c.40A, §7 per day for each violation; provided, however, that each
day such violation continues shall constitute a separate offense.
Pass any vote or take any act relative thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 31 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
ARTICLE: 32 Hotel Overlay District Land Area Sponsor: Planning Board
Motions Document Page 30
To see if the Town will vote to amend the Zoning Map, by amending the Hotel Overlay District as
follows:
1. By expanding the Hotel Overlay District to include the parcels within the Industrial A District
shown on a map entitled “Proposed Hotel Overlay District - West”, dated April 4, 2018, which is
on file with the Town Clerk; and
2. By expanding the Hotel Overlay District to include the area in an Industrial B District shown on a
map entitled “Proposed Hotel Overlay District - East”, dated April 4, 2018, which is on file with
the Town Clerk.
Pass any vote or take any action relative thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 32 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
ARTICLE: 33 Maximum Building Height – Industrial A District Sponsor: Planning Board
To see if the Town will vote to amend Article VIII, Industrial A District, of the Zoning Bylaw, by
deleting §210-32, Height of Buildings, in its entirety, and inserting, in place thereof, a new §210-32
as follows:
§210-32. Limitation on principal front of buildings.
The vertical distance, measured from the curb grade to the highest point of the principal front of
a building or structure in the Industrial A District shall not exceed 60 feet; provided, however,
that such vertical distance for a building or structure that is within 400 feet of the right of way of
the portion of Hayward Street located to the west of South Street shall not exceed 40 feet.
Pass any vote or take any act relative thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 33 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
Motions Document Page 31
ARTICLE: 34 Maximum Building Height – Industrial B District Sponsor: Planning Board
To see if the Town will vote to amend Article VIIIA, Industrial B District, of the Zoning Bylaw by
deleting §210-37.6, Height of Buildings, in its entirety, and inserting, in place thereof, a new §210-
37.6 as follows:
§210-37.6. Limitation on principal front of buildings.
The vertical distance, measured from the curb grade to the highest point of the principal front of
a building or structure in the Industrial B District shall not exceed 45 feet.
Pass any vote or take any act relative thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 34 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
ARTICLE: 35 Maximum Building Height – Hotel Overlay District
Near Parkwood Drive
Sponsor: Planning Board
To see if the Town will vote to amend Article VIIIA, Industrial B District, of the Zoning Bylaw by
inserting a second paragraph into §210-37.6, Height of Buildings, as follows:
The Maximum Height of any building or structure that is within the Hotel Overlay District and
located north of West Main Street and east of Parkwood Drive shall not exceed 60 feet.
Pass any vote or take any act relative thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 35 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
ARTICLE: 36 Amendments to Conversion Bylaw Sponsor: Planning Board
To see if the Town will vote to amend Article XVIII, Supplementary Regulations, of the Zoning
Bylaws, by deleting § 210-125, Conversions of residential property, in its entirety, and inserting, in
place thereof, a new §210-125 as follows:
Motions Document Page 32
§210-125. Conversions of residential property.
The conversion of any Single-family dwelling to accommodate not more than two dwelling units
may be undertaken in any zoning district except an Industrial A (IA) or Industrial B (IB) District
upon the grant of a special permit by the Board of Appeals, provided however, that the exterior
of the building shall not be materially altered by reason of such conversion; the dwelling unit so
created shall contain a floor area of at least 600 square feet; and at least one of the dwelling units
shall be owner-occupied. Two parking spaces shall be provided on the site for each dwelling unit.
Pass any vote or take any act relative thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 36 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
ARTICLE: 37 Accessory Family Dwelling Unit Sponsor: Planning Board
To see if the Town will vote to amend Article XVIII of the Zoning Bylaw by deleting §210-126,
Accessory Family Dwelling Unit, in its entirety and inserting, in place thereof, a new §210-126 as
follows:
§ 210-126. Accessory Family Dwelling Unit
A. Purpose. The intent and the purpose of this section is to permit accessory family dwellings
in any district where single family dwellings are allowed by right, subject to the standards
and procedures hereinafter set forth. It is also the intent to ensure that the single-family
character of neighborhoods will be maintained, and that the accessory unit will remain
subordinate to the principal living quarters.
B. Definitions.
For the purpose of this Section, the following terms shall have the following meanings:
ACCESSORY FAMILY DWELLING UNIT - A secondary dwelling unit subordinate in size to the
principal single-family dwelling on a lot, and that is located either within either the principal
single-family dwelling or in an accessory structure on the same lot as a single-family
dwelling.
MINI ACCESSORY FAMILY DWELLING UNIT – An accessory family dwelling unit that is
located entirely within a single-family dwelling and that does not exceed 800 square feet of
gross floor area.
Motions Document Page 33
STANDARD ACCESSORY FAMILY DWELLING UNIT – An accessory family dwelling unit that is
not a mini accessory family dwelling unit.
C. Mini accessory family dwelling unit. A mini accessory family dwelling unit shall be permitted
by right in any district where single family dwellings are allowed by right.
D. Standard Accessory Family Dwelling Unit. A standard accessory family dwelling unit shall be
permitted in any districts where single family dwellings are allowed by right upon the grant
of a special permit by the Board of Appeals. The Board of Appeals may grant a special permit
for a Standard Accessory Family Dwelling Unit that conforms to the requirement of this
section if the following criteria are met:
(1) The accessory family dwelling unit shall not exceed 1,000 square feet in gross floor
area.
(2) Floor plans of the accessory unit and the principal single-family dwelling, and a
certified site plan showing the dwelling unit on the lot and its relationship to other
structures and premises within 200 feet of the lot, shall be filed with the application
for a special permit.
Special Permits shall be reviewed and granted in accordance with the provisions of §210-
223. No building permit shall be issued in accordance with a special permit issued under
this section until the special permit has been recorded in the Middlesex South Registry of
Deeds by the applicant and evidence of such recording has been submitted to the Director
of Municipal Inspections.
E. Use limitations. An accessory family dwelling unit may not be occupied by more than three
persons or have more than two bedrooms. An owner of record of the lot shall occupy either
the principal dwelling unit or the accessory family dwelling unit as the owner’s primary
residence. For lots owned by a corporation, partnership, trust or association, the
requirements of this Section regarding the owner of record of the lot shall instead be met by
an officer or director of the corporation, a partner in the partnership, a trustor, trustee or
beneficiary of the trust, or a member of the association. The dwelling unit not occupied by
the owner of record of the lot shall be occupied by a person related by blood, marriage or
adoption to such owner, or a person who is 60 years of age or older.
F. Disposal of sewage. Adequate provision shall be made for the disposal of sewage, waste
and drainage generated by the occupancy of an accessory family dwelling unit in accordance
with the requirements of the Board of Health.
G. Ingress, egress, access. Adequate provision, as determined by the Director of Municipal
Inspections, shall be made for separate ingress and egress to the outside of each unit. To
the maximum extent possible, exterior passageways and access ways shall not detract from
the single-family appearance of the dwelling. Except for an accessory family dwelling unit
located in a detached accessory structure, an interior doorway shall be provided between
Motions Document Page 34
the principal dwelling unit and the accessory family dwelling unit as a means of access for
purposes of supervision and emergency response. All stairways to additional stories shall be
enclosed within the exterior walls of the structure. An accessory family dwelling unit located
in a detached accessory structure shall be located within a reasonable distance to the
principal dwelling unit so as to allow for supervision and emergency response. Sufficient
access shall be provided and maintained between the principal dwelling unit and the
accessory family dwelling unit for purposes of supervision and emergency response.
H. Parking. Provisions for off-street parking of residents and guests of both units shall be made
in a manner consistent with the character of the neighborhood.
I. Occupancy permit; control. No occupancy of an accessory family dwelling unit shall be
permitted without an occupancy permit issued by the Director of Municipal Inspections.
Prior to issuance of the occupancy permit, an affidavit shall be presented to the Director of
Municipal Inspections attesting to the fact that the use limitations set forth in §210-126 will
be satisfied. The initial occupancy permit shall remain in force for a period expiring two
years from the date of issuance or until ownership of the premises changes, whichever
occurs first. Occupancy permits shall not be transferable upon change in ownership or
change in occupancy. Subsequent occupancy permits may be issued by the Director of
Municipal Inspections for succeeding two-year periods upon the presentation to the
Director of Municipal Inspections of an affidavit attesting to the fact that the use limitations
set forth in §210-126 continue to be satisfied. The owner of record is responsible for
initiating each application for each subsequent occupancy permit.
Pass any vote or take any action thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 37 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
ARTICLE: 38 Marijuana Establishments Sponsor: Planning Board
To see if the Town will vote to amend the Zoning Bylaws as follows:
1. By repealing Article XXXIIIA, Temporary Moratorium on Marijuana Establishments, in its
entirety; and
2. By inserting a new Article XXXIIIA, Marijuana Establishments, as follows:
Consistent with M.G.L. c.94G, §3(a)(2), all types of marijuana establishments, as defined in
M.G.L. c.94G, §1, including, without limitation, marijuana cultivators, marijuana testing
facilities, marijuana product manufacturers, marijuana retailers, and any other type of
Motions Document Page 35
marijuana-related businesses subject to regulation under M.G.L. c.94G, shall be prohibited
in the Town of Hopkinton; provided, however, that a Registered Marijuana Dispensary shall
not be deemed to be a Marijuana Establishment.
Pass any vote or take any action thereto.
Required Recommendation: Planning Board has no recommend.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 38 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
ARTICLE: 39 Lighting Sponsor: Planning Board
To see if the Town will vote to amend the Zoning Bylaws by inserting a new §210-126.5 as follows:
§ 210-126.5. Non-Residential Lighting
A. Requirements. Indoor lighting of non-residential uses shall not introduce significant
glare, light trespass, and skyglow through windows or building openings at nighttime.
Interior spaces of buildings shall not be continuously illuminated during hours of
darkness unless there are specific considerations that require continuous illumination
when a business or other non-residential use is closed. Interior lighting may not be used
solely for interior architectural or advertising purposes.
B. Exemptions. The following shall be exempted from the provisions of this Section:
(1) Holiday lighting; and
(2) Lighting used for security purposes.
C. Lighting that does not conform to the provisions of this section may be allowed by
special permit from the Planning Board upon a finding that there are demonstrable
community, health, safety or welfare benefits that will be served by the lighting. No
special permit may be granted pursuant to this section unless the Planning Board
determines that the proposed lighting is appropriate for the size and use of the
property, any buildings thereon, and the neighborhood setting.
Pass any vote or take any action thereto.
Required Recommendation: Planning Board recommends approval.
Motion (Planning Board): We move that the Town vote to amend the Zoning Bylaws of
the Town of Hopkinton, as set forth in Article 39 of the Annual Town Meeting Warrant.
Vote Needed: Two-Thirds Majority
Motions Document Page 36
GENERAL BYLAW AMENDMENTS
ARTICLE: 40 Nuisance and Dangerous Animal and Fowl Sponsor: Board of Health/Animal
Control Officer/Town Manager
To see if the Town will vote to amend the General Bylaws of the Town of Hopkinton, as follows:
1. By deleting from Section 1-4, Penalties Enumerated, the line entitled “Nuisance by reason of barking
dogs” in its entirety and inserting, in place thereof, the following:
Citation to Law, Bylaw,
Rule or Regulation, if
Applicable
Subject of Bylaw and
Enforcing Person
Penalty
Nuisance and Dangerous
Animals and Fowl (Ch.
62, Art. VIII)
Nuisance and Dangerous
Animals and Fowl
Animal Control Officer,
Board of Selectmen, and
Police Department
First violation: $25, for each offense,
each day being a separate offense;
Second violation: $50, for each
offense, each day being a separate
offense; and
Third violation or subsequent
violation: $____, for each offense,
each day being a separate offense.
and
2. By deleting Chapter 62, Article VIII, Barking Dogs, and inserting, in place thereof, the following:
Article VIII
Nuisance and Dangerous Animals and Fowl
§62-14. Administration
The Animal Control Officer shall be responsible for enforcement of this Article; provided,
however, that, for purposes of this Article and M.G.L. c.140, §157, the Board of Selectmen shall
be the Hearing Authority.
§62-15. Nuisance or Dangerous Dog Hearings
A. No dog owner or keeper shall permit the dog to become or remain a nuisance dog or a
dangerous dog, as those terms are defined and used in M.G.L. c.140, §§136A and 157.
B. Any person may file a complaint in writing to the Board of Selectmen that a dog owned or
Motions Document Page 37
kept in the Town is a nuisance dog or a dangerous dog. All such complaints shall be
investigated and addressed in accordance with M.G.L. c.140 §157.
C. Prior to the nuisance or dangerous dog hearing held pursuant to Section 62-15.B, the Animal
Control Officer may issue a Temporary Restraint Order or a Temporary Confinement Order.
1. Issuance of Temporary Restraint Orders. The Animal Control Officer may issue a
Temporary Restraint Order to the owner or keeper of any dog that is alleged to be a
nuisance dog or a dangerous dog and is awaiting a decision under Section 62-15.B. A
Temporary Restraint Order shall be in force for no more than thirty (30) days unless
the Animal Control Officer renews it in writing for subsequent thirty (30) day periods.
The Animal Control Officer may rescind or decline to renew the Order upon a
determination that restraint is no longer required. The Animal Control Officer’s order
shall expire upon receipt of a decision from the Board of Selectmen on the nuisance
dog or dangerous dog hearing.
2. Issuance of Temporary Confinement Order. The Animal Control Officer may make
arrangements for the temporary housing of any dog that requires such temporary
housing, and may issue an Order of Temporary Confinement authorizing such
temporary housing. The housing may be at a local veterinary clinic or at a dog kennel
within the Town or neighboring towns, and shall be at the dog owner’s or keeper’s
expense.
§62-16. Other Animal and Fowl: Complaints, Investigations, and Orders
A. No person shall allow any animal or fowl, including any chicken or rooster, to, create a
nuisance or disturb the peace and quiet of any neighborhood by reason of excessive noise or
other disturbance; or, by its conduct, to endanger the health or safety of any person.
B. The Animal Control Officer shall investigate any complaint that a person is permitting an
animal, including a chicken or rooster, to create a nuisance, disturb the peace and quiet of
any neighborhood, or endanger the health or safety of any person.
C. If the Animal Control Officer finds a violation of Section 62-16.A., in addition to the remedies
provided in Section 62-18, the Animal Control Officer may make such order as is necessary to
remedy the violation; provided, however, that unless in an emergency where life is
imminently threatened, the Animal Control Officer shall not order disposal of the animal
without providing the animal’s keeper or owner notice and an opportunity to be heard.
D. The provisions of Sections 62-16.A through 62-16.C shall not apply to any dog, or to any animal
or fowl that is kept for agricultural purposes, as defined in M.G.L. c.128, §1A, either on land
within the Residence A, Residence B, Residence Lake Front, Agricultural, or Professional Office
Zoning District; or as part of an agricultural use eligible for the protection of M.G.L. c.40A, §3,
¶1.
Motions Document Page 38
§62-17. Record Keeping
The Animal Control Officer shall keep accurate, detailed records of the confinement and
disposition of all animals held in custody, all bite cases reported, and the results of investigations.
The Animal Control Officer shall maintain a telephone log of all calls received regarding animals.
§62-18. Violations and penalties.
B. The failure of any owner or keeper of any animal to comply with any order of the Animal
Control Officer or the Board of Selectmen pursuant to this Article shall be deemed to be a
violation of this Article.
C. In addition to any other remedy provided by law, this Article may be enforced by the Animal
Control Officer, or any police officer of the Town, or the Board of Selectmen, through any
means available in law or equity, including but not limited to criminal indictment in
accordance with M.G.L. c.40, §21, non-criminal disposition in accordance with Article II and
M.G.L. c.40, §21D, and, in instances of a violation of a nuisance dog or dangerous dog order
issued pursuant to M.G.L. c.240, §157, in accordance with M.G.L. c.140, §157A.
1. When enforced in accordance with M.G.L. c.40, §21, the maximum penalty shall be $300
and each day a violation exists shall constitute a separate violation.
2. When enforced through non-criminal disposition, the penalties shall be as follows:
First violation: $25, for each offense, each day being a separate offense;
Second violation: $50, for each offense, each day being a separate offense; and
Third violation or subsequent violation: $XX, for each offense, each day being a separate
offense.
3. When enforced in accordance with M.G.L. c.140, §157A, an owner or keeper of a dog who
fails to comply with an order of the Selectmen or district court shall be punished, for a
first offense of not more than $500 or imprisonment for not more than 60 days in a jail or
house of correction, or both, and for a second or subsequent offense, by a fine of not
more than $1,000 or imprisonment for not more than 90 days in a jail or house of
correction.
Pass any vote or take any action relative thereto.
Required Recommendation: Board of Selectmen recommends ________.
Motion (________): We move that the Town vote to amend the General Bylaws of the
Town of Hopkinton, as set forth in Article 40 of the Annual Town Meeting Warrant.
Vote Needed: Simple Majority.
Motions Document Page 39
ARTICLE: 41 Marijuana Prohibition Sponsor: Hopkinton Youth and
Family Services
To see if the Town will vote to amend Chapter 58, Alcoholic Beverages, Marijuana or
Tetrahydrocannabinol and Tobacco, of the General Bylaws by adding a new Section 58-5, Marijuana
Not Medically Prescribed, as follows:
§58-5 Marijuana Not Medically Prescribed
Consistent with M.G.L. c.94G, §3(a)(2), all types of “marijuana establishments,” as defined in
M.G.L. c.94G, §1(j) and as may otherwise be defined by Massachusetts law or regulation, to
include, without limitation, marijuana cultivators, craft marijuana cooperatives, marijuana
product manufacturers, marijuana retailers, independent testing laboratories, marijuana
research facilities, marijuana transporters, and any other type of licensed marijuana-related
businesses by whatever name used, shall be prohibited within the Town of Hopkinton; provided,
however, that this prohibition shall not be construed to affect the medical use of marijuana as
expressly authorized by the provisions of Chapter 369 of the Acts of 2012 and 105 CMR 725.000,
as it may be amended from time to time.
Pass any vote or take any act relative thereto.
Motion (Hopkinton Youth and Family Services): We move that the Town vote to amend
the General Bylaws of the Town of Hopkinton, as set forth in Article 41 of the Annual
Town Meeting Warrant.
Vote Needed: Simple Majority.
ARTICLE: 42 Tobacco Bylaw Sponsor: Board of Health
To see if the Town will vote to amend the General Bylaws as follows:
1. By deleting the words “Sales of tobacco to minors and tobacco smoke in public places” from
Section 1-4, Penalties Enumerated, and inserting, in place thereof, the following:
Sales of tobacco and products containing tobacco and nicotine and use of tobacco and
products containing tobacco and nicotine in a public place
2. By deleting from Section 1-4, Penalties Enumerated, the line entitled “Alcoholic Beverages,
Marijuana or Tetrahydrocannabinol Bylaw (Ch. 58)” in its entirety and inserting, in place thereof,
the following:
Citation to Law, Bylaw,
Rule or Regulation, if
Applicable
Subject of Bylaw and
Enforcing Person
Penalty
Motions Document Page 40
Alcoholic Beverages,
Marijuana or
Tetrahydrocannabinol
Bylaw (Ch. 58)
Alcoholic Beverages,
Marijuana or
Tetrahydrocannabinol and
Tobacco
For individuals 18 years of age or older,
the penalty shall be as follows:
First violation: $100
Second violation: $200
Third and subsequent Violations: $300
Police Department
Tobacco/Nicotine Containing Products:
For individuals under the age of 18 years,
confiscation of prohibited products,
notification to parent(s) or legal
guardian(s) of violation, distribution of
educational and cessation program
materials; no monitory penalty.
3. By deleting Section 58-4, Possession and use of tobacco by minors, in its entirety, and inserting,
in place thereof, the following:
Section 58-4 Use and Sale of Tobacco and Products Containing Tobacco or Nicotine.
A. Use of Tobacco and Products Containing Tobacco or Nicotine
1. The Board of Health shall issue regulations prohibiting the consumption and use
of tobacco and products containing tobacco or nicotine in a public outdoor place
by a person under the age of 21.
2. All tobacco and products containing tobacco or nicotine used in violation of the
Board of Health’s regulations by a person under the age of 18, shall be
confiscated and the parent(s) or legal guardian(s) of the person shall be notified
of such violation and provided with (1) educational materials on the health issues
related to tobacco and nicotine and (2) information on cessation programs. No
individual under the age of 18 years shall be subject to a monetary penalty.
3. Individuals 18 years of age and over who use tobacco and products containing
tobacco or nicotine in violation of the Board of Health’s regulations may be
penalized by non-criminal disposition as provided by §1-4 and M.G.L. c.40, §21D.
B. Sale of Tobacco and Products Containing Tobacco or Nicotine
1. The Board of Health shall issue regulations governing the sale of tobacco and
products containing tobacco or nicotine to individuals under the age of 21.
2. Individuals who sell tobacco and products containing tobacco or nicotine in
violations of the Board of Health’s regulations may be penalized by non-criminal
disposition as provided by §1-4 and M.G.L. c.40, §21D.
Motions Document Page 41
C. Nothing in this section shall be construed to limit the authority of the Board of Health to
adopt reasonable regulations relating to tobacco or products containing tobacco or
nicotine pursuant to M.G.L. c.111, §31.
Pass any vote or take any act relative thereto.
Motion (Board of Health): We move that the Town vote to amend the General Bylaws of
the Town of Hopkinton, as set forth in Article 42 of the Annual Town Meeting Warrant.
Vote Needed: Simple Majority.
ARTICLE: 43 Correction of Obsolete Charter References Sponsor: Town Clerk
To see if the Town will vote to amend the General Bylaws as follows:
1. By deleting the words “Section 7-7 of the Hopkinton Town Charter” from Section 24-5, Removal
of Officers and Employee, of the General Bylaws, and inserting, in place thereof, the words “the
personnel policies of the Town”; and
2. By deleting the words “each Town Agency, as defined by Section 1-9 of the Town Charter,” from
the first sentence of Section 33-1, Applicability, of the General Bylaws, and inserting, in place
thereof, the words “all boards, committees, departments, divisions and offices”.
Pass any vote or take any act relative thereto.
Motion (Town Clerk): We move that the Town vote to amend the General Bylaws of the
Town of Hopkinton, as set forth in Article 43 of the Annual Town Meeting Warrant.
Vote Needed: Simple Majority.
ARTICLE: 44 Historic Preservation Bylaw Sponsor: Historical Commission
To see if the Town will vote to amend the General Bylaws as follows:
1. By inserting in Section 1-4, Penalties enumerated, after the line entitled “Cemetery Regulations
Bylaw (Ch. 83),” the following:
Citation to Law,
Bylaw, Rule or
Regulation, if
Applicable
Subject of Bylaw
and Enforcing
Person
Penalty
Historic Demolition Delay First violation and subsequent violation: $300, each day
Motions Document Page 42
Preservation (Ch.
125)
The Director of
Municipal
Inspections and the
Hopkinton Historical
Commission
or portion thereof during which a violation continues, or
unauthorized demolition occurs, shall be considered a
separate offense; provided, however, that at no point
shall the fines imposed, which are attributable to the
same demolition permit, be greater than the assessed
value of the property.
2. By striking from Section 125-2, Definitions, the definition of “Demolition Permit” in its entirety
and inserting, in place thereof, the following:
DEMOLITION PERMIT -- Any permit, including, without limitation, a demolition, alteration
or building permit issued by the Director of Municipal Inspections, as required by the
State Building Code, that authorizes the demolition of a structure or component thereof,
with or without the intent to replace the structure or component so affected; but
excluding, however, the demolition of only the nonstructural portions of the exterior or
all interior components, or both.
3. By deleting Paragraph C of Section 125-5, in its entirety, and inserting, in place thereof, the
following:
Any person who demolishes a building or other structure subject to this Article, or any
component of such building or structure, without first obtaining and complying fully with
the provisions of a demolition permit, may be penalized by noncriminal disposition as
provided by M.G.L. c.40, §21D and Chapter 1, Section 1-4 of the Town’s General Bylaw.
The non-criminal disposition penalty shall be $300, each day or portion thereof during
which a violation continues, or unauthorized demolition occurs, shall be considered a
separate offense; provided, however, that at no point shall the fines imposed, which are
attributable to the same demolition permit, be greater than the assessed value of the
property.
and
4. By deleting Paragraph D of Section 125-5, in its entirety and relettering Paragraph E thereof as
Paragraph D.
Pass any vote or take any act relative thereto.
Motion (Historical Commission): We move that the Town vote to amend the General
Bylaws of the Town of Hopkinton, as set forth in Article 44 of the Annual Town Meeting
Warrant.
Vote Needed: Simple Majority.
Motions Document Page 43
LAND ACQUISITIONS AND DISPOSITIONS
ARTICLE: 45 Street Acceptances Sponsor: Planning Board
To hear the report of the Board of Selectmen relative to the laying out and the widening and relocation
of the following named streets under the provisions of Chapter 82 of the Massachusetts General Laws,
and to see if the Town will vote to accept such streets as and for public ways and to authorize the Board
of Selectmen to acquire by gift, purchase or eminent domain any land or interest in land necessary for
such laying out, and act on all manners relating thereto:
Legacy Farms South from East Main Street to Clinton Street.
Cobblers Way from Front Street to Dead End.
Singletary Way from Wedgewood Drive to Dead End.
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends approval.
Capital Improvements Committee recommends _____.
Planning Board recommends _______.
Motion (Board of Selectmen): We move that the Town vote to accept the report of the
Board of Selectmen relative to the laying out and the widening and relocating of the
named streets listed in Article 45 of the Annual Town Meeting Warrant and, pursuant to
Chapter 82 of the Massachusetts General Laws, to accept such streets as and for public
ways and to authorize the Board of Selectmen to acquire by gift, purchase or eminent
domain any land or interest in land necessary for the laying out of such streets as public
ways.
Vote Needed: Two-Thirds Majority.
ARTICLE: 46 Easement – 2 Clinton Street Sponsor: Director of Public Works
To see if the Town will authorize the Board of Selectmen to acquire by gift, purchase, eminent domain
or otherwise, an easement located at 2 Clinton Street and as shown on Assessors Map as U18 14 0,
said land to be used for general municipal purposes, including stormwater management and sidewalk
purposes.
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends approval.
Capital Improvements Committee recommends ______.
Motions Document Page 44
Motion (Board of Selectmen): We move that the Town vote to authorize the Board of
Selectmen to acquire, by gift, purchase, eminent domain or otherwise, an easement
located at 2 Clinton Street and as shown on Assessors Map as U18 14 0, said land to be
used for general municipal purposes, including stormwater management and sidewalk
purposes.
Vote Needed: Simple Majority.
ARTICLE: 47 Utility Easement – Hayden Rowe Sponsor: Board of Selectmen
To see if the Town will vote to authorize the Board of Selectmen to transfer the care, custody, control
and management of 0 Hayden Rowe, as shown on Assessor’s Map as Lot U23 28 0, from the Board of
Selectmen for public purposes, to the Board of Selectmen for public purposes and the purpose of
conveyance, and to authorize the Board of Selectmen, pursuant to M.G.L. c.40, §3, to convey a utility
easement in a portion of such land to Verizon New England and NSTAR Electric Company, upon such
terms and conditions as the Board of Selectmen deem to be in the best interest of the Town.
Pass any vote or take any action relative thereto.
Required Recommendations: Board of Selectmen recommends approval.
Capital Improvements Committee recommends ______.
Motion (Board of Selectmen): We move that the Town vote to authorize the Board of
Selectmen to transfer the care, custody, control and management of 0 Hayden Rowe, as
shown on Assessor’s Map as Lot U23 28 0, from the Board of Selectmen for public
purposes, to the Board of Selectmen for public purposes and the purpose of conveyance,
and to authorize the Board of Selectmen, pursuant to M.G.L. c.40, §3, to convey a utility
easement in a portion of such land to Verizon New England and NSTAR Electric Company,
as more specifically described in Exhibit A provided in the Town Meeting Materials, upon
such terms and conditions as the Board of Selectmen deem to be in the best interest of the
Town.
Vote Needed: Simple Majority.
ARTICLE: 48 Laying out of Public Way – Main Street Corridor Sponsor: Director of Public Works
To hear the report of the Board of Selectmen relative to the laying out, widening and relocation of
roadway components of the Main Street Corridor Project across the following parcels under the
provisions of Chapter 82 of the Massachusetts General Laws, and to see if the Town will vote to
authorize the Board of Selectmen to acquire by gift, purchase or eminent domain any land or interest
in land necessary for such laying out, and act on all manners relating thereto:
Motions Document Page 45
Assessor’s Map Lot Block
U16 7 0
U16 53 0
U16 80 0
U16 121 0
U16 124 0
U16 216 0
U16 217 0
U16 218 0
U16 219 0
U16 220 0
U16 221 0
U16 250 0
U16 259 0
U16 273 0
U16 274 0
U16 279 0
U16 280 0
U16 281 0
U16 283 0
U18 14 0
U18 42 0
U18 43 0
U19 14 0
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends approval.
Capital Improvements Committee recommends ______.
Planning Board recommends ______.
Motion (Board of Selectmen): We move that the Town vote to authorize the Board of
Selectmen to take all necessary and timely actions relative to the laying out, widening
and relocation of roadway components of the Main Street Corridor Project so as to
enable the Town, pursuant to Chapter 82 of the Massachusetts General Laws, to accept
such widened or relocated components as and for public ways and authorize the Board
of Selectmen to acquire by gift, purchase or eminent domain any land or interest in the
parcels identified in Article 48 of the Annual Town Meeting Warrant as necessary for the
laying out of such components as public ways.
Vote Needed: Two-Thirds Majority.
Motions Document Page 46
ARTICLE: 49 Easements – Main Street Corridor – Temporary
Easement
Sponsor: Director of Public Works
To see if the Town will vote to authorize the Board of Selectmen to acquire, by gift, purchase,
eminent domain or otherwise, temporary easements in the parcels identified below for the purpose
of establishing a secure public temporary right of way that will allow for the construction and
roadway safety improvements, including grading, driveway tie-ins, sidewalks and related facilities in
connection with the Main Street Corridor Project:
Assessor’s
Map
Lot Block
U16 1 0
U16 2 0
U16 5 0
U16 6 0
U16 7 0
U16 21 0
U16 22 0
U16 49 0
U16 50 0
U16 51 0
U16 52 0
U16 53 0
U16 67 0
U16 68 0
U16 69 0
U16 75 0
U16 77 0
U16 78 0
U16 79 0
U16 80 0
U16 85 0
U16 86 A
U16 121 0
U16 124 0
U16 125 0
U16 146 0
U16 147 0
U16 149 0
U16 151 0
U16 152 0
U16 153 0
U16 154 0
U16 155 0
U16 156 0
Motions Document Page 47
Assessor’s
Map
Lot Block
U16 167 0
U16 168 0
U16 169 0
U16 195 0
U16 196 0
U16 216 0
U16 217 0
U16 218 0
U16 219 0
U16 220 0
U16 221 0
U16 222 0
U16 223 0
U16 224 0
U16 225 0
U16 226 0
U16 250 0
U16 254 0
U16 255 0
U16 256 0
U16 257 0
U16 259 0
U16 261 0
U16 263 0
U16 265 0
U16 272 0
U16 273 0
U16 274 0
U16 279 0
U16 280 0
U16 281 0
U16 282 0
U16 283 0
U18 14 0
U18 42 0
U18 43 0
U18 44 0
U18 45 0
U19 7 0
U19 9 0
U19 13 0
U19 14 0
Motions Document Page 48
Assessor’s
Map
Lot Block
U19 15 0
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends approval.
Capital Improvements Committee recommends ______.
Motion (Board of Selectmen): We move that the Town vote to authorize the Board of
Selectmen to take all necessary and timely actions to acquire, by gift, purchase, eminent
domain or otherwise, temporary easements for the purpose of establishing a secure public
temporary right of way that will allow for the construction and roadway safety
improvements, including grading, driveway tie-ins, sidewalks and related facilities in
connection with the Main Street Corridor Project, in the parcels identified in Article 49 of
the Annual Town Meeting Warrant.
Vote Needed: Simple Majority.
ARTICLE: 50 Easements – Main Street Corridor – Permanent
Easements
Sponsor: Director of Public Works
To see if the Town will vote to authorize the Board of Selectmen to acquire, by gift, purchase,
eminent domain or otherwise, permanent easements in the parcels identified below for the purpose
of establishing a secure permanent public right of way that will allow for construction and roadway
safety improvements, including grading, foundation for a mast arm, traffic signals, driveway tie-ins,
overhead wires, guy wires, fences and related facilities in connection with the Main Street Corridor
Project:
Assessor’s
Map
Lot Block
U16 1 0
U16 2 0
U16 4 0
U16 5 0
U16 6 0
U16 21 0
U16 22 0
U16 23 0
U16 49 0
U16 50 0
U16 51 0
U16 52 0
U16 53 0
Motions Document Page 49
U16 67 0
U16 68 0
U16 77 0
U16 85 0
U16 152 0
U16 153 0
U16 154 0
U16 155 0
U16 156 0
U16 283 0
U18 14 0
U18 15 0
U18 44 0
U19 13 0
U19 14 0
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends approval.
Capital Improvements Committee recommends ______.
Motion (Board of Selectmen): We move that the Town vote to authorize the Board of
Selectmen to take all necessary and timely actions to acquire, by gift, purchase, eminent
domain or otherwise, permanent easements for the purpose of establishing a secure
permanent public right of way that will allow for construction and roadway safety
improvements, including grading, foundation for a mast arm, traffic signals, driveway tie-
ins, overhead wires, guy wires, fences and related facilities in connection with the Main
Street Corridor Project, in the parcels identified in Article 50 of the Annual Town Meeting
Warrant.
Vote Needed: Simple Majority.
ADMINISTRATIVE
ARTICLE: 51 PILOT Agreement – Clean Energy Collective Sponsor: Board of Selectmen
To see if the Town will vote in accordance with Chapter 59, Section 38H of the Massachusetts General
Laws, to approve a Payment in Lieu of Taxes (PILOT) Agreement, as negotiated by the Board of
Selectmen, as authorized by the vote taken under Article 4 of the 2017 January 30, 2017 Special Town
Meeting, with Clean Energy Collective, whereby Clean Energy Collective will pay the Town a sum of
monies per year relative to a portion of land located at 147 Lumber Street, and which is related to the
proposed construction and operation of a Large-Scale Ground Mounted Solar Photovoltaic Installation,
and further to allow the Board of Selectmen or the Town Manager to negotiate any amendments
Motions Document Page 50
necessary to said PILOT Agreement to reflect any changes in the size of the parcel of land or size of the
system so long as the payments reflected in the PILOT Agreement rise or lower commensurately.
Pass any vote or take any act relative thereto.
Required Recommendation: Board of Selectmen recommends ______.
Motion (Board of Selectmen): We move that the Town vote in accordance with Chapter
59, Section 38H of the Massachusetts General Laws, to approve a Payment in Lieu of
Taxes (PILOT) Agreement, as negotiated by the Board of Selectmen, as authorized by the
vote taken under Article 4 of the 2017 January 30, 2017 Special Town Meeting, with
Clean Energy Collective, whereby Clean Energy Collective will pay the Town a sum of
monies per year relative to a portion of land located at 147 Lumber Street, and which is
related to the proposed construction and operation of a Large-Scale Ground Mounted
Solar Photovoltaic Installation, and further to allow the Board of Selectmen or the Town
Manager to negotiate any amendments necessary to said PILOT Agreement to reflect
any changes in the size of the parcel of land or size of the system so long as the
payments reflected in the PILOT Agreement rise or lower commensurately.
Vote Needed: Simple Majority.
FINAL ATM MOTION
Motion (Board of Selectmen): We move that the Annual Town Meeting adjourn until
the date of the Annual Town Election, May 21, 2018, held at the Hopkinton Middle
School Gymnasium, and further that the Annual Town Meeting shall be dissolved upon
the close of the polls on the date of the Annual Town Election.
Vote Needed: Simple Majority