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HomeMy Public PortalAbout10-17-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 17, 2005 AT: VILLAGE HALL PRESENT: J.DEMENT, P.FAY, B.LAMB, W.MANNNG, J.RACICH, AND M.COLLINS. ABSENT: MAYOR WALDORF. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, INTERIM VILLAGE ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. Clerk Janik called the meeting to order at 7:00 p.m. Roll call was taken, Mayor Waldorf was absent. Trustee Dement moved to appoint Trustee Collins as Temporary Chairman for the meeting. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. Boy Scout Troop #13 led the pledge to the flag. PRESIDENTIAL COMMENTS Chief Bennett presented Lifesaving Awards to Sergeant Mike Fisher, Officer Glen Sandmire, and Officer Shane Housh for showing excellent awareness and observation skills and saving an individual’s life. October 2005 was proclaimed as Reflex Sympathetic Dystrophy/Complex Regional Pain Syndrome Awareness Month. November 8, 2005 was proclaimed as Community and Regional Planning Day. Trustee Collins suggested having a camera at the meetings so that pictures can be taken. TRUSTEE’S COMMENTS Trustee Racich moved to approve a donation to our Sister City of Slidell, Louisiana for assistance in their hurricane relief. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Racich stated that he along with Trustee Fay, Officer Shervino, and Officer Shervino’s father will be driving to Slidell, LA to deliver donated equipment and materials. Trustee Racich moved to cover the expenses for the trip to Slidell, LA. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – October 17, 2005 Page 2 of 6 Trustee Racich stated that the Plainfield Schools will adopt a school in Slidell for a project called Project Christmas. The Moose and Gruben’s Uptown Tap will be having fundraisers for Hurricane Relief. There is also an account set up at First Midwest Bank for anyone wishing to donate money. PUBLIC COMMENTS on Items not on the Agenda No comments. BUSINESS MEETING Trustee Fay moved to approve theAgenda. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Amended Minutes of the Board Meeting of October 3, 2005; Bills Paid and Bills Payable Report of October 17, 2005; Revenue, Expenditure, and Cash & Investment Reports for September 2005; Letter of Credit Reduction for Prairie Knoll Subdivision, Units 1 and 2, and the Streams Phase 3; Ordinance No. 2512 text amendments to the Village’s Comprehensive Plan; Ordinance No. 2513 designating the property commonly described as 510 N. Fox River Street as a historic landmark; Ordinance No. 2514 amending the Ordinance providing for dedication of School Sites as Payment of the Fee in Lieu of School Sites for Oswego Community School District 308; Ordinance No. 2515 amending the Village Ordinance No. 778, Chapter 7, Article 11, Page 4 Section B-2 increasing the land value; Ordinance No. 2516 approving a Special Use Permit to allow a civic building in the R-1 Zoning District for Oswego Fire Protection District Station #4. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. #3 PLAINFIELD FIRE STATION #2 ANNEXATION AGREEMENT Trustee Fay moved to open the Public Hearing on the annexation of the Plainfield Fire Protection th District Fire Station No. 2 north of 135 Street and east of Route 59. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance approving the annexation and annexation agreement for the Plainfield Fire Protection District Fire Protection Station No. 2 north of th 135 Street and east of Route 59. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. #4 PLAINFIELD FIRE STATION #3 ANNEXATION AGREEMENT Trustee Fay moved to open a Public Hearing on the annexation of the Plainfield Fire Protection th District Station No. 3 at the southwest corner of 119 Street and Millennium Parkway. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Dement moved to direct the Village Attorney to draft an ordinance authorizing the execution th of an annexation agreement and the annexation of property at the southwest corner of 119 Street and Millennium Parkway. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – October 17, 2005 Page 3 of 6 Trustee Fay moved to direct the Village Attorney to draft ordinances approving Special Use Permits for a Planned Unit Development and allowing a civic building in the R-1 Zoning District at the th southeast corner of 119 Street and Millennium Parkway. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. th Trustee Dement moved to approve the final plat of the property at the southwest corner of 119 Street and Millennium Parkway. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. th Trustee Fay moved to approve the site plan for the property at the southwest corner of 119 Street and Millennium Parkway. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR/MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Fay moved to authorize the Village President to execute a contract with Mark-It Corporation, the low bidder, to complete the 2005 Pavement Marking Program at a bid amount of $42,086.00. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to authorize the Village President to execute a contract with SKC Construction, the low bidder, to complete the 2005 Crack Sealing Program at a bid amount of $24,091.62. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to authorize the Village President to execute a contract with Bob Baish Excavating, the low bidder, to complete the Ottawa Street Storm Sewer Improvements at a bid amount of $30,220.00. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. Mr. Persons gave an update on the Frontage Road project. The project is moving more quickly than anticipated and there is good potential that it will be completed by the end of the season. There is, however, a need for some additional dirt to help stabilize the base of the road. Doing this now will extend the life of the road and stabilizing will not become factor again. The cost for the additional Village of Plainfield Meeting Minutes – October 17, 2005 Page 4 of 6 work is approximately $160,000.00. It was the consensus of the Board that the additional work is necessary and staff should bring forward a formal change order for formal approval. POLICE CHIEF’S REPORT No Report. ATTORNEY’S REPORT No Report. Clerk Janik reminded everyone of the Committee of the Whole Workshop on October 24; The Historic Preservation Meeting on October 27; and Trick or Treat hours are from 4-7 pm on October 31. Trustee Dement moved to adjourn to Executives Session for discussion on Personnel, not to reconvene. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Collins, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 7:40 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes – October 17, 2005 Page 5 of 6 VILLAGE OF PLAINFIELD PUBLIC HEARING OCTOBER 17, 2005 AT: VILLAGE HALL PRESENT: J.DEMENT, P.FAY, B.LAMB, W.MANNNG, J.RACICH, AND M.COLLINS. ABSENT: MAYOR WALDORF. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, INTERIM VILLAGE ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. PLAINFIELD FIRE STATION #2 ANNEXATION AGREEMENT Chairman Collins called the meeting to order at 7:20 p.m. Present roll call stands. Mr. Testin stated that the Plainfield Fire Protection District is seeking to annex the existing Station th No. 2 site adjacent to Menards on 135 Street into the Village of Plainfield. The station site is currently in unincorporated Will County, bordered to the north, west, and south by the Village’s corporate limits. The parcel is approximately 2.5 acres. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:22 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes – October 17, 2005 Page 6 of 6 VILLAGE OF PLAINFIELD PUBLIC HEARING OCTOBER 17, 2005 AT: VILLAGE HALL PRESENT: J.DEMENT, P.FAY, B.LAMB, W.MANNNG, J.RACICH, AND M.COLLINS. ABSENT: MAYOR WALDORF. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, INTERIM VILLAGE ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. PLAINFIELD FIRE STATION #3 ANNEXATION AGREEMENT Chairman Collins called the meeting to order at 7:23 p.m. Present roll call stands. Mr. Testin stated that the Plainfield Fire Protection District is seeking to approval of an annexation agreement and annexation; approval of the special use permits to allow a civic building in the R-1 zoning district and for a planned unit development; approval of the preliminary and final plats; and, th approval of the proposed site plan. The subject site is located at 119 Street and Millennium Parkway. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:25 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk