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Home My Public Portal About05-16-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES MAY 16, 2005 AT: VILLAGE HALL PRESENT: J.WALDORF, J.DEMENT, P.FAY, W.MANNING, J.RACICH, AND M.COLLINS. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; E.GALLT, VILLAGE TRAFFIC ENGINEER; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; S.SHEETZ, PLANNER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Trustee Fay gave a short invocation. There were approximately 25 persons in the audience. PRESIDENTIAL APPOINTMENTS Trustee Fay moved to approve the appointment of Susan Janik, Village Clerk; Don Bennett, Chief of Police; and Karen Ivlow, Village Treasurer/Collector. Seconded by Trustee Collins. Voice Vote, all in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS th Mayor Waldorf stated he and his wife attended the Plainfield United Methodist Church’s 175 Anniversary and the opening of their church on Sunday morning. It was a celebration of the history of Plainfield and the history of the oldest Methodist Church in Will County. Mayor Waldorf also announced that he has started the process of assembling an interview committee to fill openings on the Plan Commission and the Village Board. Trustee Collins and Trustee Manning will assist. Applications and resumes have been requested and received. The deadline to apply is May 27, 2005. TRUSTEE’S COMMENTS Trustee Fay thanked the staff and the Village Board for their prayerful support with his father’s recent death. Trustee Dement stated he would like to see a copy of the appointment results when the committee is finished. Trustee Racich stated he attended the Public Works open house and congratulated the staff on a job well done. Trustee Collins requested that some of the no parking signs along Commercial Street be removed. Trustee Fay suggested having a Joint Workshop dedicated to Historic Preservation with the Village Board, the Historic Preservation Commission, the Plan Commission, and the Economic Development Commission. PUBLIC COMMENTS on Items not on the Agenda Ms. Ann Wasman, Tom Cross’ Office, extended congratulations to the elected officials and pointed out that Representative Cross is highly interested in the local governments and if there is a meeting that the Village would like to see a representative of Representative Cross’ office attend, please contact them. Mr. Jim Domanus, Township resident, thanked the Mayor for meeting with him the other day. Administrator Burghard announced that Mrs. Mardel Rock will present the very first Richard A. Rock Scholarship at tomorrow at Central High School at 7:00 p.m. Village of Plainfield Minutes – May 16, 2005 Page 2 of 4 BUSINESS MEETING Trustee Dement moved to amend the Agenda to include at the end an Executive Session for the purposes of personnel, not to reconvene. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Continued Meeting of April 18 and the Board Meeting and Executive Session of May 2; Bills Paid and Bills Payable Report for May 16; Expenditure, Expenses, and Cash & Receipts report for April; Letter of Credit Reductions for: Canterbury Woods, Wilding Point Units 1 & 2, and Aldi Food Store; Ordinance No. 2478 issuing a Special Use Permit to establish a day care on Lot 1 of the resubdivided th Lot 2 of the Rose Subdivision located on the southwest corner of 135 Street and U.S. Route 30 for Goddard Schools; and Ordinance No. 2479 authorizing the sale of personal property. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. #3 WALGREENS Mr. Testin stated that the attorney for the applicant was unable to attend tonight’s meeting. The concerns previously expressed by the Board have been addressed. The Statement of Intent Agreement, which is a requirement of the PUD, outlined several factors: The gateway sign will be put in at the applicant’s cost; there will be no deliveries between the hours of 9:00 p.m. and 7:00 a.m.; decorative lighting will be used; cross access will be allowed once the parcel to the south develops and upon request by the Village; wall signage on the south will be removed; and wall signage on the west will not be lit between 10:00 p.m. and 7:00 a.m. Trustee Fay moved to adopt Ordinance No. 2480 rezoning the property from R-1 (Low Density Single Family Residence District) and B-1 (Neighborhood Shopping Center District) to B-3 (Community Shopping Center District) for 1.46 acres located at the southwest corner of Route 126 and Route 59. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2481 for a special use for a Planned Unit Development. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. Trustee Fay asked for clarification of the demolition permit process. Mr. Testin reviewed the process with the Board. There was some general discussion on historic preservation as well as the preservation of trees. Trustee Racich asked for the preservation of trees to be considered as part of historic preservation. #4 608 LOCKPORT ALLEY VACATION Trustee Fay moved to approve the vacation of a portion of the alley behind 608 W. Lockport Street. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. #5 SOIL EROSION & SEDIMENTATION CONTROL ORDINANCE UPDATE Trustee Dement moved to direct the Village Attorney to draft an Ordinance to adopt updates to the Soil Erosion & Sedimentation Control Ordinance to comply with NPDES requirements. Seconded Village of Plainfield Minutes – May 16, 2005 Page 3 of 4 by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. #6 SERIES 2005 BOND ISSUE Mr. Chris Minick, Management Services Director, reviewed the ordinance with the Board. Mr. Minick pointed out that staff is supportive of the bond issue and is anticipating favorable market conditions. The results of the refinancing processes undertaken in the past two years will yield a savings of approximately $707,000. Trustee Fay moved to adopt Ordinance No. 2482 authorizing the Issuance of General Obligation Bonds Series 2005 A and General Obligation Refunding Bonds Series 2005 B of the Village of Plainfield, Illinois. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. ADMINISTRATOR’S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to allow the Plainfield Consolidated School District 202 to relocate an existing radio tower located at Plainfield Central High School across the street to the old administrative building at 500 W. Fort Beggs Road. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. Trustee Collins suggested storing the vehicles currently stored at the Village hall at Public Works to keep them out of the elements. Trustee Dement moved to authorize the purchase of two Silverados from Bill Jacobs for a cost of $14,365 per vehicle. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. PUBLIC WORKS REPORT Trustee Collins moved to authorize the Agreement for Engineering Services with Hutchison Engineers, Inc. not to exceed $105,000 for the design engineering of the reconstruction of the I-55 Frontage Road from south of US Route 30 at a ¼ mile north of Caton Farm Road. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. Trustee Dement moved to authorize a joint agreement for the signal improvements to be completed by the State at the intersection of Lily Cache Road and U.S. Route 30. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. Village of Plainfield Minutes – May 16, 2005 Page 4 of 4 rd Trustee Manning pointed out that the Letter of Understanding includes an extension of 143 Street. There was some general discussion regarding a possible extension. Trustee Manning suggested putting the topic on a subsequent Agenda for discussion. Trustee Dement moved to authorize the Mayor to sign a letter of understanding between IDOT Districts 1 and 3, and the Village of Plainfield regarding the potential rerouting of IL Route 126 to the rd 143 Street corridor. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. Trustee Fay moved to approve to authorize the Village President to execute a contract with Knowles Construction, the low bidder, to complete the Renwick Elevated Tank Water System Improvements at a bid cost of $22,500. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. Trustee Racich moved to authorize the Village President to execute a contract with Associated Technical services to complete a water leak/loss survey of the entire water system, 170 linear miles, at a quoted cost of $17,952. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Manning, yes; Racich, yes; Collins, yes; 5 yes, 0 no. Motion carried. Mr. Persons reported that the approximately 200 persons attended the Public Works open house on Saturday. POLICE CHIEF’S REPORT Chief Bennett reported that Relay for Life will be on June 11 and June 12. Letters were sent to the residents around Plainfield Central High School giving them some information as well as a number to call should there be any issues. ATTORNEY’S REPORT No Report. Mayor Waldorf reminded everyone the Committee of the Whole Workshop on May 23 and that the Village Offices will be closed for Memorial Day on May 30. Trustee Racich reminded everyone of the Plan Commission meeting on Tuesday, May 17. Trustee Manning moved to adjourn. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:23 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk