HomeMy Public PortalAbout08-01-2005 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
AUGUST 1, 2005
AT: VILLAGE HALL
PRESENT: J.WALDORF, P.FAY, W.MANNING, M.COLLINS, J.RACICH, AND J.DEMENT.
ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, INTERIM
VILLAGE ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS
DIRECTOR; E.GALLT, VILLAGE TRAFFIC ENGINEER; J.PROULX, PLANNER;
V.HASTINGS, GIS COORDINATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR;
D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Clerk Janik led the pledge to the flag. There were approximately 38 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf stated that he was pleased to announce the names of the interview committee’s
nominations to fill the seven Plan Commission openings and the Village Board vacancy. The
nominations were made by tallying the votes of the 8 Interview Committee Members. The
nominations represent the highest ranking scores from the Committee’s deliberations. The Village
Board will be discussing these nominees at tonight’s Executives Session and/or at a future Executive
Session and he anticipates that the formal nomination and formal appointments will be made at the
August 15 meeting of the Village Board. Clerk Janik read the nominations for Plan Commission,
five nominations are for staggered terms: Expiring 2008 – Tony Lucekno, Brad Benhard, and John
Renzi; Expiring 2007 – Steve Caton; Expiring 2006 – Michael Costello. Two nominations are Ex-
officio with terms expiring April 2008 – Ed O’Rourke and David Murawski. Potential nominees for
Trustee with the term to expire April 2007 are: Doug Booth, Bill Lamb, and Alfred Garza.
TRUSTEE’S COMMENTS
Trustee Dement moved to amend the Agenda to include as Item H on the Consent Agenda the salary
adjustment for the Interim Village Administrator. Seconded by Trustee Fay. Vote by roll call Fay,
yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
Trustee Collins moved amend the Agenda to include in the Executive Session discussion on the
appointments of Public Officials, not to reconvene. Seconded by Trustee Fay.
Trustee Racich stated that the Mayor announced his nominations through this particular process and
that he read of the process in the newspaper and asked why the Trustees were not informed. Mayor
Waldorf stated that the question was asked at a town hall meeting. Trustee Racich stated that the
Mayor had several days after the town hall meeting to inform the Trustees of the process and he is
disappointed that Board was not informed.
Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no.
Motion carried.
Village of Plainfield
Meeting Minutes – August 1, 2005
Page 2 of 8
Trustee Fay moved to approve the Plainfield Community Oktoberfest, to be held in Settlers’ Park on
October 9 from 12 to 6 p.m., to include waiving the fees for the Amphitheater rental, permits,
licensing, and that the Village participate by providing Police presence and assistance from Public
Works for the event. Seconded by Trustee Dement. Vote by roll call Fay, yes; Manning, yes;
Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
Trustee Fay suggested for consideration in next fiscal year’s budget serious discussion about a
professional quality washroom/kitchen facility at Settlers’ Park. Mr. Minick stated that staff will
make sure that is included as part of the discussion for next year’s budget.
Trustee Dement stated that there has been some discussion regarding the Quinn House and whether it
falls under the guidelines of a survey that was done on historic and architectural homes in the core
area. Mr. Testin stated as a component of the demolition permit, the applicant must complete a
statement that the property to be demolished is not listed by any local government as historical
property. Jim Testin stated that the Board needs to identify which list of historic and architecturally
significant homes that it wishes to follow. The staff will bring to the Board the list of 60 homes listed
by Arris Architects as historic or architecturally significant that is attached to the design guidelines
for further discussion at the August 8 Committee of the Whole Workshop. Staff will also need
clarification of when historical or architectural significance is conferred onto the property.
PUBLIC COMMENTS on items not on the Agenda
Ms. Diane Rousonelos suggested that future Town Hall Meetings should be held in the Village Hall.
Mr. Vince Fazio, Plan Commission applicant, expressed disappointment with the interview process.
There were 8 interviewers on the Committee and only 4 interviewed him. Mayor Waldorf pointed
out that all the interviews were tape recorded and persons absent from the meeting listened to the
tapes. Linsey McKay, Plan Commission applicant, stated that the process seemed fair, however she
would like to express great disappointment in the nominations because there was not a female
nominated. Mr. Joe Zuracki, Township resident, stated that there is heavy filling going on at the
River Estates subdivision in violation of the flood plain ruling. Trustee Fay stated he had brought
this to staff’s attention 1 year ago with photographs and had a question and a concern about the road
grade and about the backfill. Mr. Testin stated that a letter has been sent to the developer requiring
him to clean up the subject site. Mr. Allen Persons pointed out that this is a separate issue from what
Trustee Fay has brought up earlier in the year, but it is the same subdivision. Trustee Collins stated
that if there is a problem with this particular developer then he should be shut down immediately.
Denise and John Bezzoni, unincorporated Will County, expressed concern regarding the removal of
the stop sign at Renwick and Indian Boundary and that the developer at Creekside is starting work
too early, before 7:00 a.m. Additionally, their phone line was cut and they were without phone and
computer for 28 hours. Chief Bennett stated that staff will bring the Board the ordinance regarding
construction times for clarification on what constitutes construction, for example, does the starting of
machines start construction or the actual moving of dirt. Ms. Linsey McKay, Plan Commission
applicant, stated that the Board should know that during the interview process that the questions that
were asked were not the same for each applicant and an interviewer came late for her interview and
only heard the answer to one of her questions.
Village of Plainfield
Meeting Minutes – August 1, 2005
Page 3 of 8
BUSINESS MEETING
Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Dement. Vote by roll
call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
Trustee Racich stated that residents have asked him what is the purpose of the Consent Agenda. Mr.
Minick stated the Consent Agenda is used to handle routine, administrative, housekeeping types of
matters, such as approval of minutes of prior meetings, financial reports, letter of credits, and things
of that nature that the Village Board does not need to spend a lot of time discussing. The Consent
Agenda is also used to list out items that have previously been before the Board that don’t have any
major controversial issues associated with them.
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of July
18, 2005; Bills Paid and Bills Payable Report of August 1, 2005; Ordinance No. 2498 authorizing the
issuance of a Special Use Permit to permit a PUD for Menards of Plainfield Lot 5 located at the
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northeast corner of 135 Street and Route 59; Ordinance No. 2499 amending the Liquor Code to
increase Class “M” Liquor Licenses for Capers, Inc.; Ordinance No. 2500 authorizing the issuance of
a Special Use Permit to allow an outdoor seating area for property located in the Town Square
Development (Gunther’s Bar & Grill) 24001 W. Lockport Street; Ordinance No. 2501 authorizing the
Special Use Permit to allow a Planned Unit Development drive thrus on Lots 1-4 and an Automobile
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Service Station on Lot 1 at the Southwest corner of Route 59 and 119 Street, Heritage Meadows
Commercial – Service Star; Ordinance No. 2502 amending the Site Plan Review Ordinance regarding
the location of the utility meter and signage; and approval of the salary adjustment for the Interim
Village Administrator. Seconded by Trustee Dement. Vote by roll call Fay, yes; Manning, yes;
Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
#3 HERON POINT OF PLAINFIELD
Mr. Testin stated that the applicant is requesting a special use approval for a planned unit
development to implement a plan for redevelopment of a series of parcels located at the southeast
corner of Route 30 and Renwick Road. The applicant is only seeking approval of the plat of
consolidation. This issue was previously before the Board on July 18, 2005 and all points of
discussion at that meeting have been resolved to the mutual satisfaction of the petitioner and the staff.
The developer has agreed to dedicate the requested right-of-way on Route 30 and Renwick Road, and
all the other points of disagreement in the language of the SIA have been resolved. Mr. John
Argodelis stated that the applicant is in agreement with the Statement of Intent.
Trustee Fay moved to adopt Ordinance No. 2503 authorizing the issuance of a Special Use Permit to
permit a Planned Unit Development for property located at the southeast corner of Route 30 and
Renwick Road subject to the three stipulations listed in the staff report. Seconded by Trustee Collins.
Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no.
Motion carried.
Village of Plainfield
Meeting Minutes – August 1, 2005
Page 4 of 8
Trustee Fay moved to approve the Heron Point of Plainfield Plat of Consolidation and PUD subject
to the three stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call
Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
#4 KINGS BRIDGE ESTATES
Trustee Dement moved to adopt Ordinance No. 2504 authorizing the execution of an annexation
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agreement for a residential subdivision located on 127 Street, west of Route 30 and east of Heggs
Road. Seconded by Trustee Fay. Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich,
yes; Dement, yes; 5 yes, 0 no. Motion carried.
Trustee Fay moved to adopt Ordinance No. 2505 annexing the property. Seconded by Trustee
Collins. Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0
no. Motion carried.
Trustee Collins moved to adopt Ordinance No. 2506 approving the Special Use for PUD for a
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residential project on 127 Street, west of Route 30 and east of Heggs Road. Seconded by Trustee
Racich. Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0
no. Motion carried.
#5 DARNELL PROPERTY
Trustee Collins moved to adopt Ordinance No. 2507 authorizing the execution of an annexation
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agreement for a parcel of property located on 135 Street, south of the Lakeelands. Seconded by
Trustee Dement. Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes;
5 yes, 0 no. Motion carried.
Trustee Collins moved to adopt Ordinance No. 2508 annexing the property. Seconded by Trustee
Racich. Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0
no. Motion carried.
Trustee Dement moved to adopt Ordinance No. 2509 authorizing the issuance of a Special Use
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Permit to permit a PUD for property located on 135 Street, south of the Lakelands. Seconded by
Trustee Racich. Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5
yes, 0 no. Motion carried.
#6 PLAINFIELD AND BOLINGBROOK INTERGOVERNMENTAL AGREEMENT
REGARDING RIVER HILL ESTATES SUBDIVISION
Mr. Testin stated that the subject residential development is located at the northeastern corner of
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Plainfield-Naperville Road and 127 Street. The proposed Intergovernmental Agreement relates to a
parcel that is located within the Village of Plainfield and is located at the northwestern corner of
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Plainfield-Naperville Road and 127 Street. The general terms of the proposed agreement appear to
be consistent with the terms that the Village Attorney for Bolingbrook and Village Administrator
Burghard agreed upon at the time the agreement was negotiated. Mr. Minick pointed out that the
Village of Plainfield is incurring no financial liability for any of the stormwater detention operations
capital replacements or any items of that nature that would be necessitated by the stormwater
Village of Plainfield
Meeting Minutes – August 1, 2005
Page 5 of 8
detention facility. Trustee Fay asked if there was any discussion of the Steigel House. Mr. Testin
stated that the staff has asked for it to be preserved and suggested to have it moved to the Village of
Plainfield’s side. The structure is within the Village of Bolingbrook and the Village of Plainfield
does not have any control. Trustee Fay stated that it saddens him that this house will not be
preserved as it is a great representative of great architecture and asked that staff be proactive in trying
to preserve as much of that corner as possible.
Trustee Manning moved to approve the proposed Intergovernmental Agreement between Plainfield
and Bolingbrook for the River Hill Estates subdivision located at the northeastern corner of
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Plainfield-Naperville and 127 Street. Seconded by Trustee Racich. Vote by roll call Fay, yes;
Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
#7 GRANDE PARK NEIGHBORHOOD 12
Mr. Jon Proulx, Planner, stated that the applicant is seeking approval of the preliminary and final plat
of subdivision for Grande Park Neighborhood 12. This neighborhood is planned for development
with 50 duplex homes on approximately 27 acres. Subsequent to the Plan Commission meeting, the
petitioner has agreed to make the revisions requested by staff and the Plan Commission. Staff
believes the Plan Commission would have recommended approval had the revised plat been provided
for its review.
Trustee Fay moved to approve the final plat of subdivision for Grande Park Neighborhood 12 subject
to the 4 stipulations listed in the staff report. Seconded by Trustee Racich. Vote by roll call Fay,
yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
#8 SPRINGBANK OF PLAINFIELD, UNITS 1 AND 2
Mr. Testin stated that the applicant is seeking approval for Units 1 and 2 of Springbank of Plainfield.
Unit 1 includes 215 single-family homes lots, a 5.8 acre park site; 3.2 acres of trail and pipeline right
of way; and 12.3 acres devoted to a linear park and storm water management. Unit 2 includes 134
single-family home lots; a 9.2 acre Aquatic Center site; a 3.1 acre commercial lot; a 1.9 acre lot for a
potential daycare center; a 2 acre park site; 9.8 acres devoted to storm water management; and 3.99
acres of trail/pipeline right-of-way. Units 1 and 2 will accomplish the realignment of Drauden Road
to connect with new Drauden Road through Creekside Crossing and ultimately to connect to Steiner
Road at Route 126.
Trustee Dement moved to approve the final plats of subdivision for Springbank of Plainfield, Unit 1
and Springbank of Plainfield Unit 2 subject to the seven stipulations listed in the staff report.
Seconded by Trustee Fay. Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes;
Dement, yes; 5 yes, 0 no. Motion carried.
#9 CREEKSIDE CROSSING, UNITS 5 THROUGH 7
Mr. Proulx stated that the applicant is seeking preliminary plat approval for Units 5-7. The applicant
is proposing 349 dwelling units, which 259 are single family and 90 will be duplexes. This meets the
terms of the annexation agreement. Staff has identified two issues for the Board’s consideration:
Regarding access to Drauden Road, the staff has identified for Unit 2 that a small silver of right-of-
Village of Plainfield
Meeting Minutes – August 1, 2005
Page 6 of 8
way is needed across Springbank property for Creekside’s Rock Creek Road to access the realigned
Drauden Road and staff has identified that this dedication be made a requirement to the Springbank
Final Plat; and Creekside Crossing’s drainage will need conveyed across the Springbank
Development to the downstream outlet. Staff believes that is appropriate for the developers of
Creekside and Springbank to enter into a formal agreement regarding the location of drainage
improvements. Staff is requesting a commitment from both parties to enter into such an agreement as
outlined in Stipulation B-5 in the staff report.
Mr. Rick Burton was present in the audience and stated that he will investigate the construction
starting before 7:00 a.m. and will make sure that there will be no further instances.
Trustee Fay moved to approve the Preliminary PUD Plat for Units 5-7 in Creekside Crossing,
Plainfield, Illinois, subject to the two stipulations listed in the staff report. Seconded by Trustee
Racich. Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0
no. Motion carried.
Trustee Fay moved to approve the final plat of subdivision for Creekside Crossing, Units 5 subject to
the five stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call Fay,
yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
#10 ZONING CODE INTERPRETATION REGARDING CARRIAGE HOUSE
BATHROOMS
Mr. Proulx stated that staff is seeking direction from the Village Board regarding staff’s ongoing
implementation of a prior Village Board policy to prohibit bathrooms on the upper floor of garages
and/or carriage houses.
Trustee Fay moved to affirm the staff’s position to prohibit bathrooms on the upper floor of garages
and/or carriage houses. Seconded by Trustee Collins. Vote by roll call Fay, yes; Manning, yes;
Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
#11 FREDERICK STREET/GETSON AVENUE IMPROVEMENTS
Mr. Proulx gave an update of the improvements that are planned for Frederick Street between
Renwick Road and Roberts Avenue. Staff is also seeking Board approval for additional
improvements on Getson Avenue that would further improve traffic flows, reduce congestion,
enhance safety, and provide additional transportation options in the neighborhood.
Ms. Mary Ann Murphy, Getson Drive resident, stated that she appreciates the action that has been
taken by staff to incorporate concerns she expressed at the previous meeting, but feels the
improvements will only address the congestion now and does not take into consideration future
congestion. Ms. Murphy also wanted to make sure that the improvements to Getson will be of the
same quality and have the same amenities as the Getson Extension. Mr. Eric Gallt, Village Traffic
Engineer, stated that the improvements are of the same magnitude as the extension. Ms. Murphy
suggested having a weight restriction and asked if the Village Board would consider traffic calming
devices. Ms. Murphy asked if there will be stacking of buses on Getson. Chief Bennett pointed out
Village of Plainfield
Meeting Minutes – August 1, 2005
Page 7 of 8
that there will not be any stacking of buses on Getson. There was some further general discussion
regarding traffic calming and stacking of buses. Mr. Bill Welch, Getson & Frederick, asked if curbs
were planned for Frederick and it should be widened all the way to Renwick. Trustee Collins stated
that he too felt that Frederick Street should be widened all the way from Roberts to Renwick. Allen
Persons stated that if the Board had no objections, staff will add the additional pavement on from
Roberts to Renwick and include similar improvements as shown on the exhibit. Mayor Waldorf
stated he would like to see the additional improvements as well. Trustee Fay stated he too supported
the additional pavement and suggested staff research the possibility of minimizing the width of the
Getson Extension to aid with traffic calming rather than speed humps. Trustee Racich indicated
support for the additional pavement.
Trustee Fay moved to direct staff to proceed with the planning of additional street improvements to
improve transportation options and efficiency. Seconded by Trustee Dement. Vote by roll call
Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
#12 TEXT AMENDMENT TO SECTION 7-210 (D) OF THE VILLAGE’S SUBDIVISION
CODE
Mr. Testin stated that staff is recommending a text amendment to Section 7-210 (d) of the Village’s
Subdivision Code to allow driveways to encroach within five foot setback when the lot has a side
loaded garage. The Plan Commission has recommend approval of the proposed text amendment.
Trustee Fay moved to instruct the Village attorney to draft an ordinance amending Section 7-210 (d)
of the Village’s Subdivision Code allowing for side loaded garage driveways to encroach into the five
foot parking setback. Seconded by Trustee Collins. Vote by roll call Fay, yes; Manning, yes;
Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
Trustee Fay asked to have a future agenda item for parking on Lockport Street to prohibit large
vehicles from parking close to the intersections.
ADMINISTRATORS/MANAGEMENT SERVICES REPORT
No Report.
ENGINEER’S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
Trustee Fay moved to enter into an agreement with Patrick Engineering for GIS services for services
totaling $30,000.00. Seconded by Trustee Racich. Vote by roll call Fay, yes; Manning, yes;
Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
Trustee Fay moved to allow the façade improvements and interior renovations for the Thornton’s Gas
Station, located at 15800 S. Route 59, to proceed provided the applicant complies with current village
code for any signage proposed for the site. Seconded by Trustee Dement. Vote by roll call Fay,
yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes – August 1, 2005
Page 8 of 8
PUBLIC WORKS REPORT
Trustee Dement moved to authorize the purchase of one new 2006 Ford F-450 Chassis from Rod
Baker Truck Sales at a total bid price of $30,550.00 and also the purchase of the Service body and
Hydraulic Crane unit from Sauber Equipment at a total bid price of $36,234.00. Seconded by Trustee
Collins. Vote by roll call Fay, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0
no. Motion carried.
POLICE CHIEF’S REPORT
Chief Bennett reminded everyone that vehicle stickers are now past due and will be enforced. Chief
Bennett stated that the police will investigate the construction noise and he will update the Board at
the August 15 meeting.
ATTORNEY’S REPORT
No Report.
Trustee Fay reminded everyone of the Habitat Plainfield meeting that will be held in the Village Hall
on August 3 at 7:00 p.m. Trustee Racich reminded everyone of the Plan Commission meeting to be
held on Tuesday, August 2 at 7:00 p.m. Mayor Waldorf reminded everyone of the Coffee with the
Mayor on August 3 at 9:00 a.m.; the Committee of the Whole Workshop on August 8 at 8:00 p.m.;
and the Town Hall Meeting on August 11 at 7:00 p.m.
Trustee Dement moved to adjourn to Executive Session for the purpose of property acquisition and
appointment of public officials not to reconvene. Seconded by Trustee Fay. Vote by roll call Fay,
yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 5 yes, 0 no. Motion carried.
The meeting adjourned at 9:07 p.m.
Michelle Gibas, Deputy Clerk
Approved:
Susan Janik, Village Clerk