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Home My Public Portal About08-15-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 15, 2005 AT: VILLAGE HALL PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT WERE: M.GIBAS, DEPUTY CLERK; J.HARVEY, ATTORNEY; C.MINICK, INTERIM VILLAGE ADMINISTRATOR; D.WOLD, ENGINEER; K.BLAAUW, VILLAGE ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.DONAHUE, PLANNER; AND D.BENNETT, CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Trustee Fay led the pledge to the flag. There were approximately 35 persons in the audience. PRESIDENTIAL COMMENTS Trustee Racich moved to approve the Mayoral appointments of: William Lamb, Trustee, expires 04/30/2007 Linsey McKay, Plan Commission, expires 04/30/2008 John Renzi, Plan Commission, expires 04/30/2008 Tony Lucenko, Plan Commission, expires 04/30/2008 Larry Kachel, Plan Commission, expires 04/30/2007 Vince Fazio, Plan Commission, expires 04/30/2006 Ed O’Rourke, Ex Officio Plan Commission, expires 04/30/2008 David Murawski, Ex Officio Plan Commission, expires 04/30/2008 Seconded by Trustee Fay. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no. Motion carried. Michelle Gibas, Deputy Village Clerk, swore in to office newly appointed Trustee William Lamb. Trustee Lamb took his seat at the Board table. TRUSTEE’S COMMENTS Trustee Fay stated the 2 Trustees should be appointed to the Plainfield Economic Development Partnership. Mayor Waldorf stated he will make his appointments within the week. Additionally, he will make appointments to the Historic Preservation Commission. Trustee Fay also commented that he concurs with Mr. Minick’s position about property acquisition for the Star line. PUBLIC COMMENTS on Items not on the Agenda No comments. Village of Plainfield Meeting Minutes – August 15, 2005 Page 2 of 5 BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session of August 1; Bills Paid and Bills Payable Report of August 15; Revenue, Expenditure and Cash and Investment Reports for July 2005; Ordinance No. 2510 amending Chapter th 5, Section 5-48 (3) of the code to provide a 4-way stop condition at 127 Street and Van Dyke Road, Constitution Court and Meadow Lane, and Champion Drive and Marathon Drive; Ordinance No. 2511 amending Section 7-210 (d) of the Village’s Subdivision Code allowing for side loaded garage driveways to encroach into the five foot parking setback; Letter of credit reduction for Grande Park Neighborhood #15; The Enclave, Unit 2; and Kensington Club Unit 3; Resolution No. 1466 temporarily closing a portion of U.S. Route 30 and Route 126 for the Plainfield Homecoming Parade held on Saturday, September 24, 2005; Seconded by Trustee Racich. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. #3 CHATHAM SQUARE Trustee Dement moved to open a Public Hearing on the amended Annexation Agreement for Chatham Square. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an Ordinance approving the amended th Annexation Agreement for Chatham Square, located west of Heggs Road and north of 127 Street subject to the stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the preliminary plat for Chatham Square, subject to the 4 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. #4 LOT 3, HERITAGE MEADOWS VILLAGE CENTER Mr. Testin stated that the applicant is seeking approval of a site plan for a proposed 10,000 square foot retail building to be located on Lot 3 of the Heritage Meadow’s Village Center Project. This is consistent with the SIA that was previously approved by the Village Board. The staff and Plan Commission recommend approval. Trustee Fay moved to approve a site plan for Lot 3 at the Heritage Meadows Village Center located th at the southwestern corner of Route 59 and 119 Street subject to the 3 stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – August 15, 2005 Page 3 of 5 #5 AMVETS ATTENDANT COLLECTION CENTER Mr. Testin stated that staff is seeking Board direction on request to permit a collection center for donation of goods to Amvets. Mr. Gary Gullickson, Field Representative for Amvets, gave some history of the Amvets program. Amvets is willing to work the staff to address any concerns. Trustee Fay stated he supports the Amvets organization and the charity, but he does share some of the concerns of staff and suggested talking to Amvets as well as Wal-Mart to advance the program for the Board’s review. Trustee Racich stated that he would like to have more information. He would like to see a specific site plan, know the location of where the trailers are going to be, know the quality of the trailers and if they will blend in, and a have list of sites that he can go inspect. Trustee Manning stated that he is in favor of the collection center, but would also like to have more information. Trustee Lamb expressed concern about setting a precedent. After some further general discussion, it was the direction of the Board to have staff investigate the specifics of permitting the use on a temporary basis with a Board review and implement a site plan review aspect for the initial approval and bring it back to the Board. #6 YMCA Mr. Cliff Bender, Healy Bender Architects, reviewed the approved landscaping plan and the proposed landscaping plan with the Board. Mr. Bender explained that the approved landscaping plan is too dense for safety. Trustee Racich moved to amend the site plan to allow the reduction of plant material from the approved Landscape Plan. Seconded by Trustee Fay. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. #7 PCT – EQUIPMENT REQUEST Mr. Jack Duszynski and Mr. Paul Mower, PCT employees, gave a presentation outlining suggested equipment needed to bring the cable station up to date. Trustee Dement moved to approve the equipment request in an amount not to exceed $16,854.75. Seconded by Trustee Dement. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR/MANAGEMENT SERVICES REPORT No report. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. Village of Plainfield Meeting Minutes – August 15, 2005 Page 4 of 5 PUBLIC WORKS REPORT Trustee Fay moved to authorize the Village President to execute a contract with James D. Fiala Paving Company, the low bidder, to complete the 2005 MFT Resurfacing Program at a bid amount of $562,370.80. Seconded by Trustee Racich. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to authorize the purchase of one (1) Wemco Hidrostal pump from Ley & Associates, Inc. at a total cost of $13,700.00. Seconded by Trustee Collins. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. M. Derek Wold, Engineer, stated that E.J.&E. is planning to complete the reconstruction of the roadway crossings at three locations. The work will require complete road closure. Advanced notification signs will be installed before the work begins. The crossing reconstruction locations and th scheduled dates for the work are: Lockport Road Crossing – September 6 to September 10; 111 rd Street Crossing - September 12 to September 16; and 143 Street Crossing – October 3 to October 7. POLICE CHIEF’S REPORT There were no questions on the Operations Report for July 2005. Chief Bennett gave a progress report on the New Law Enforcement Facility. The entire basement walls, footing, and foundation should be completed by the end of August. Steel should start in September. ATTORNEY’S REPORT Attorney Harvey stated that the Edward Plainfield Hospital appeal has been changed to October 30 and October 31. Mayor Waldorf reminded everyone that the Committee of the Whole Workshop will have a late start due to the new Plainfield North High School Ribbon Cutting Ceremony at 6:30 p.m.; the Board meeting of August 29 has been cancelled; the Village Offices will be closed on September 5; and the next Committee of the Whole Workshop meeting is September 12. Trustee Fay moved to adjourn to Executive Session for discussion on land acquisition and personnel, not to reconvene. Seconded by Trustee Racich. Vote by roll call Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 9:00 p.m. Michelle Gibas, Deputy Clerk Village of Plainfield Meeting Minutes – August 15, 2005 Page 5 of 5 VILLAGE OF PLAINFIELD PUBLIC HEARING AUGUST 15, 2005 AT: VILLAGE HALL PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT WERE: M.GIBAS, DEPUTY CLERK; J.HARVEY, ATTORNEY; C.MINICK, INTERIM VILLAGE ADMINISTRATOR; D.WOLD, ENGINEER; K.BLAAUW, VILLAGE ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.DONAHUE, PLANNER; AND D.BENNETT, CHIEF OF POLICE. CHATHAM SQUARE Mayor Waldorf called the meeting to order at 7:15 p.m. Present roll call stands. th Mr. Testin stated that the subject site is located at the northwest corner of Heggs and 127 Street, just north of Grande Park. The project was originally proposed by Pulte Homes, and the applicant, Gladstone Builders, has agreed to purchase the project and is requesting modifications to the land plan and annexation agreement. Mr. Adam Dontz, Gladstone Builders, reviewed the proposed changes to the annexation agreement and revised preliminary plat and gave a presentation showing examples of homes proposed in the subdivision. There was some general discussion regarding additional landscaping as requested by staff. Mr. Dontz agreed to work with staff regarding the suggested additional landscaping. There were no public comments. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Collins. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 7:40 p.m. Michelle Gibas, Deputy Clerk