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Home My Public Portal About10-03-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 3, 2005 AT: VILLAGE HALL PRESENT: J.WALDORF, J.RACICH, J.DEMENT, B.LAMB, W.MANNNG, AND M.COLLINS. TRUSTEE FAY WAS ABSENT. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, INTERIM VILLAGE ADMINISTRATOR; S.LARSON, ENGINEER; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Fay was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 25 persons in the audience. PRESIDENTIAL COMMENTS Mr. Chris Minick stated that the Plainfield Economic Partnership has hired an interim Executive Director, Larry Vaupel. The Partnership adopted its bylaws after substantial discussions from the founding members. The bylaws allow the Village to have 2 seats as Partnership members. The Village Administrator is noted as an ex-officio, non voting, advisory member. Mr. Minick pointed out that he had substantial input on the creation of the bylaws. Clerk Janik announced the Mayor’s appointments to the Partnership: Mayor Waldorf and Trustee Lamb. Trustee Manning moved to approve the Mayoral Appointments of Trustee Lamb and Mayor Waldorf to the Plainfield Economic Development Corporation. Seconded by Trustee Racich. Trustee Collins stated that 2 Trustees expressed interest in being appointed to the Plainfield Economic Partnership prior to the appointment of Trustee Lamb to the Village Board. Trustee Racich stated he was frustrated with the lack of communication between the Mayor and the Trustees regarding the Partnership. Trustee Dement expressed some concern that the Mayor would not have enough time to attend the meetings of the Partnership. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, no. 4 yes, 1 no, 1 absent. Motion carried. TRUSTEE’S COMMENTS No Comments. PUBLIC COMMENTS on Items not on the Agenda Diane Rousonelous, resident, expressed some concern regarding the extension of Van Dyke. Village of Plainfield Meeting Minutes – October 3, 2005 Page 2 of 5 BUSINESS MEETING Trustee Dement moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Collins moved to approve the Consent Agenda to include: Minutes of the Board Meeting of September 19, 2005; Bills Paid and Bills Payable Report of October 3, 2005; Letter of Credit Reductions for Heritage Meadows, Century Trace Unit 3, and Parkview Meadows; approval of the purchase of Parcel #0002 from the First Midwest Trust Company in the amount of $130,985.00 to facilitate the future Drauden Road Extension; approval of the purchase of one (1) Tennant Model 7200 Sweeper/Scrubber from Tennant Sales & Service in the amount of $20,464.00. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 FAIRFIELD RIDGE Trustee Collins moved to remove the item from the table. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Dement moved to approve the final plat of subdivision for Fairfield Ridge located north of Lockport Street and west of Van Dyke. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. #4 DEMOLITION ORDINANCE Mr. Testin stated that based on recommendations from the Historic Preservation Commission, staff has assembled a draft demolition ordinance. The proposed amendments were presented to the Plan Commission on September 6, 2005, and a Public Hearing was held to allow for public comment. Mr. Jim Testin reviewed the proposed changes to the Demolition Ordinance as outlined in the Staff Report dated October 3, 2005. Trustee Lamb asked if consideration would be taken for homes damaged or destroyed by fire or flooding. Mr. Testin stated that they have met with the Fire Protection District and language to address safety aspects will be added. Trustee Manning stated he respects the passion of the HPC for historic preservation; he does not like the negative strategies that they have elected to implement historic preservation. The strategies have been aimed directly at restricting or frustrating a citizen’s property rights. The Ordinance cannot and does not prevent demolition, that would be illegal, so what it attempts to do is frustrate the citizen in the exercise of his property right by requiring him to wind his way through a bureaucratic nightmare of endless delays and needless expense to get to his property right to tear his old house down and build a new one. He finds it troubling that the HPC can require a citizen to hire an expert to conduct a community impact report that may cost $3,000 or more. The report is worthless to the citizen because he wants to tear his house down. The report is also useless to the Village because the HPC Village of Plainfield Meeting Minutes – October 3, 2005 Page 3 of 5 has already made a determination that the property has historic value and if anybody is going to require a citizen to spend money on a report, it should be the Village Board. If the Village Board requires such a study, it should be the Village that pays for it. The proposed ordinance will not stop demolition but rather frustrate and enrage any citizen who decides to exercise his property right. The Historic Preservation needs to focus on positive ways to promote Historic Preservation. Trustee Dement stated that he was concerned about preserving historic structures and felt that the process should be smooth and indicated some concern with the identified time frames. It boils down to zoning. The structures are not being torn down for residences they are being torn down for commercial. Trustee Collins stated that the Board should make the determination on requiring an Impact Study. There is a difference between old and historic. Having people jump through hoops for something that is just old not historical is frivolous. Trustee Lamb stated that he feels that the Board should make the determination on whether or not an Impact Study should be required. If the Board feels strongly that the Impact Study needs to done, then perhaps the Village should share in the cost. There was some general discussion regarding the cost of the impact study and who should pay for it. Trustee Dement stated that the price and who should pay should be stated in the ordinance and that the applicant should pay. Trustee Collins stated that the taxpayer is not going to want to pay for the impact study. Trustee Manning stated that the person making the decision to do the study should be the person that pays for it. Trustee Racich stated that he did not feel that there was any malicious intent to deny a property owner’s rights. One way to preserve is to have an ordinance with some teeth. The Village can not dictate, but they can provide guidance. The proposed ordinance needs tweaked, but it has strength. Trustee Dement moved table the item. Seconded by Trustee Manning. Vote by roll call. Racich, no; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 4 yes, 1 no, 1 absent. Motion carried. #5 OSWEGO FIRE PROTECTION DISTRICT STATION #4 Mr.Testin stated that the Oswego Fire Protection District is seeking a special use permit to establish th a fire station on 1.7 acres of a 3.4 acre lot at the northeast corner of 127 Street and Gilmore Road, pursuant to the Annexation Agreement. The subject property was annexed to the Village in the Spring of 2005. The site plan for the fire station was approved at that time. Trustee Dement moved to approve direct the Village Attorney to draft an Ordinance approving a Special Use Permit to allow a civic building in the R-1 Zoning District subject to the 2 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes – October 3, 2005 Page 4 of 5 Trustee Collins moved to approve the Final Plat of Subdivision for property at the northeast corner of Simmons and Gilmore Roads subject to the 4 stipulations listed. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. #6 WHITE ASH FARM UNIT 3 Mr. Testin stated that the applicant is seeking final plat approval to subdivide the subject property into twenty single family home lots, a detention area, and an addition lot that will continue its current function as an indoor storage facility. Staff finds that the proposed final plat is consistent with the preliminary plat and provisions of the annexation agreement. Trustee Dement moved to approve the Final Plat of Subdivision for White Ash Farm Unit 3 subject to the two stipulations listed in the staff report subject to the 2 stipulations listed in the staff report. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR’S REPORT Mr. Joe Judd, First Midwest Bank, explained that the founding members all donated $60,000 to the Partnership. Trustee Racich moved to approve the disbursement of $75,000 for the Village of Plainfield’s contribution to the Plainfield Economic Partnership. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin reviewed the design services proposal with the Board. The process will be very similar to the master planning of Settlers’ Park. Trustee Dement moved to approve the agreement with Hitchcock Design Group for the Plainfield River Front Master Planning Project. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Mr. Testin presented the Plan Commission and Zoning Board of Appeals’ Annual Report. PUBLIC WORKS REPORT th Mr. Derek Wold, Baxter and Woodman, gave a presentation of the 127 Street Lake Water Pumping Station. This improvement will be able to support a population of 60,000 and can easily be expanded to serve over 120,000. Village of Plainfield Meeting Minutes – October 3, 2005 Page 5 of 5 Trustee Racich moved to authorize the Village President to execute a contract with Vissering th Construction, Inc., the low bidder, to complete the 127 Street Lake Michigan Water Pumping Station at a total bid amount of $3,639,000.00. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF’S REPORT Trustee Racich will find out if our Sister City, Slidell, LA, will be able to use the vehicles if donated to them. Trustee Dement moved to adopt Ordinance No. 2511 requesting approval of Disposal of Vehicles. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Collins moved to approve the updated Emergency Operations Plan. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. ATTORNEY’S REPORT No Report. Mayor Waldorf reminded everyone of Coffee with the Mayor on October 5, Oktoberfest on October 9; the Committee of the Whole Workshop on October 10, and the next Board Meeting on October 17. Trustee Dement moved to adjourn. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:30 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk